SOLICITATION NUMBER - 72061522R00013.1.pdf

USPSC Executive Officer/Advisor 72061522R00013

Solicitation Number: 72061522R00013

Issuance Date: 03/31/2022

Closing Date and Time: 04/14/2022 at 12:00 PM Nairobi Local time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) Executive

Officer/Advisor - (GS 15)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID) is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be submitted in accordance with Attachment 1, of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay for any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Patrick Kollars Supervisory Contracting Officer USAID/Kenya and East Africa

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72061522R00013

2. ISSUANCE DATE: 03/31/2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 04/14/2022 at 12:00

PM Nairobi, Kenya Local time. (GMT +3)

4. POINT OF CONTACT: Patrick Kollars, e-mail at pkollars@usaid.gov with a copy to Elizabeth Mailu, e-mail at emailu@usaid.gov

5. POSITION TITLE: Executive Officer/Advisor

6. MARKET VALUE: $110,460- $ 143,598 equivalent to GS-15 Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: Estimated to start on/about June 2022 to May, 2023 (11 calendar months)

8. PLACE OF PERFORMANCE: Nairobi, Kenya with possible travel as stated in the

Statement of Duties.

9. ELIGIBLE OFFERORS: Only US citizens are eligible and must be able to obtain medical and security clearances.

10. SECURITY LEVEL REQUIRED: Secret

11. STATEMENT OF DUTIES

See Attachment A

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

mailto:pkollars@usaid.gov mailto:emailu@usaid.gov

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

See Attachment A.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror

Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. Offers submissions must clearly reference the Solicitation number on all offeror submitted documents

4. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - The

Offeror will be required to show proof that the Offeror is fully vaccinated against COVID- 19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated. *

* See Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042 in Section VIII below.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Officer (CO) will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

The forms will be forwarded to the selected successful candidate. Forms include security clearance, vendor setup, and medical clearance forms. Other forms may be required as needed by the Government.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far http://www.usaid.gov/forms http://www.usaid.gov/forms

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

Applicable Reference to Standardized Regulations

(1) Post Differential Chapter 500 and Tables in Chapter 900.

(2) Living Quarters Allowance Section 130.

(3) Temporary Lodging Allowance Section 120.

(4) Post Allowance Section 220.

(5) Supplemental Post Allowance Section 230.

(6) Payments During Evacuation Section 600.

(7) Education Allowance Section 270.

(8) Separate Maintenance Allowance Section 260.

(9) Danger Pay Allowance Section 650.

(10) Education Travel Section 280.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Part 52 – SOLICITATION PROVISIONS AND CONTRACT CLAUSES

Subpart 52.2 – Text of Provisions and Clauses

52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV- FAR-22-01c)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

(End of clause)

Notice Regarding Any Court Order-Affecting the Implementation of E.O. 14042

USAID will take no action to enforce the clause (FAR52.223-99) Implementing the requirements of Executive Order 14042 absent further written notice from USAID, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order (hereinafter, “Excluded State or Outlying Area). In all other circumstances, USAID will enforce the clause, except for a contractor employee who performs substantial work on or in connection with a covered contract in an https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

Excluded State or Outlying Area, or inn a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at:

https://www.saferfederalworkforce.goc/contractor/

3. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM

NO (A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info:

1 LOT $_TBD_ $_TBD_ at Award after negotiations with Contractor

4. Acquisition and Assistance Policy Directives/Contract Information Bulletins

(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

AAPD/CIB No. Title/Issued Date

AAPD 21-05

(PDF 422K)

REVISED AND EXPANDED FRINGE BENEFITS

FOR USPSCs (AIDAR Dev. No. M-OAA-DEV-AIDAR- 22-1c) – November 23, 2021) USPSC Paid Parental Leave Timekeeping/Payroll Process [41K PDF]

AAPD 18-02 Revision 2

(PDF 77K)

This AAPD is to update the Medevac clause for U.S.

personal services contractors (USPSCs) performing abroad, and USPSCs who are on official travel status abroad on temporary duty or training. The purpose of this Revision 2 is to reflect an extension to the class deviation, resulting in a new AAPD expiration date. – February 16, AAPD 10-01

(PDF 47 kb)

PERSONAL SERVICES CONTRACTS -- CHANGES

IN USG REIMBURSEMENT AMOUNTS FOR

HEALTH INSURANCE AND PHYSICAL

EXAMINATION COSTS – 01/08/10

AAPD 06-10

(PDF 80 kb)

PSC MEDICAL EXPENSE PAYMENT

RESPONSIBILITY – October 30, 2006

AAPD 06-08

(PDF 35 kb)

AIDAR, APPENDICES D AND J: USING THE

OPTIONAL SCHEDULE TO INCREMENTALLY

FUND CONTRACTS – JUNE 23, 2006

https://www.usaid.gov/forms https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs https://www.usaid.gov/work-usaid/aapds-cibs/aapd-21-05 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-21-05 https://www.usaid.gov/sites/default/files/documents/USPSC-PaidParentalLeave-TimekeepingPayroll-Process.pdf https://www.usaid.gov/sites/default/files/documents/USPSC-PaidParentalLeave-TimekeepingPayroll-Process.pdf https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-01 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-10-01 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-10 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-10 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-08 https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-08

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

6. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on the specific contract with the agency. Please visit our web page from additional information:

https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted at PSCOmbudsman@usaid.gov https://www.oge.gov/web/oge.nsf/OGE%20Regulations https://www.oge.gov/web/oge.nsf/OGE%20Regulations https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman mailto:PSCOmbudsman@usaid.gov

ATTACHMENT A

Statement of Duties

USPSC Executive Officer/Advisor Proposed market value: GS-15

Location: Nairobi Kenya Expected Period of Performance: June 2022 to May 2023

A. COUNTRY BACKGROUND

The Executive Officer/Advisor Position is located in a consolidated Executive Office (EXO) that provides administrative support services to KEA's two operating units, Kenya-Bilateral and East Africa Regional, and provides support to USAID/Somalia.

KEA is currently comprised of 13 separate offices, including the Offices of Foreign Disaster Assistance, Transition Initiatives and Food for Peace. EXO is normally comprised of three USDHs (one Supervisory Executive Officer and two Executive Officers), one USPSC, and 35 CCNs to oversee Human Resources (HR), Administrative Procurement, Travel, Information Technology, and Communications and Records teams. EXO also has KEA's Geospatial Information Services (GIS) team and the Partner Liaison Security Operation (PLSO), which provides security support to KEA and its implementing partners (IPs). EXO engages the U.S. Embassy International Cooperative Administrative Support Services (ICASS) system for general support operations and oversees the operation of the USAID-owned Annex building. On the interagency management team, this position is responsible to represent USAID in a series of senior roles, including the Emergency Action Committee, Housing and Awards Committees. As a member of the senior management team, this position provides management advice and support to the interagency and to a USAID/KEA Front Office consisting of a Mission Director and three Deputy Mission Directors (DMDs).

USAID/KEA seeks to strengthen Mission adherence to USAID policy and regulations, maintain momentum with procurement actions, mission self-care initiatives, provide continued improvement to administrative management systems and provide mentoring and training to Mission and EXO staff. USAID/KEA seeks an Executive Officer to handle this broad range of Executive Office functions. The Executive Officer promotes customer service outreach, assessment and improvements of work processes, interface with the Department of State regarding shipping and customs, housing, facilities, and personnel related issues, management of sensitive personnel issues, local solutions and security, and other related actions. Prior knowledge of U.S. Government (USG) procedures and systems knowledge to facilitate continuity of operations is a requirement for selection.

B. BASIC FUNCTION OF THE POSITION

The USPSC Executive Advisor is expected to be available for eleven months, in order to fill the role of the Executive Officer pending the assignment of a US Direct Hire employee to fill this role and to serve as acting Supervisory Executive Officer in the absence of the Supervisory Executive Officer. S/He will manage aspects of the procurement actions of the office but will not be required to perform contracting officer functions if not warranted. In accordance with AID policy

(Automated Directives System 527) the EXO serves as an advisor to the Mission Directors and Mission staff with responsibility for providing leadership, advice and staff support in the administrative management functional areas. In this capacity s/he is tasked with developing innovative methods for providing improved administrative and logistical support services. The EXO is the focal point and is responsible for ensuring that adequate management and logistical support is provided for all mission administrative services.

In USAID/KEA, the EXO serves as one of three deputy chiefs of the Executive Office and is responsible for coordinating the delivery of effective and efficient administrative and logistic support to the Mission. Duties involve intensive professional/ administrative functions of concurrent phases requiring ongoing development and problem resolution. Under the direction of the Supervisory Executive Officer, the Executive Officer:

• Plans, directs, and administers the management functions of the Mission including supervising Executive Office non-USDH staff; develops, interprets, and ensures implementation of administrative management policies, regulations, and procedures;

formulates, interprets, and communicates long-range principles, policies, and objectives for administrative services programs. Serves as the key communicator of new administrative policies and procedures. Ensures successful implementation of large-scale administrative, Human Resources, and organizational changes as required.

• Prepares workforce planning scenarios based on various budget scenarios; provides policy advice and guidance on the management and support functions and services required for effective program implementation.

• Participates in project planning and review to evaluate administrative support implications, feasibility, projected costs, and drafting or advising on appropriate administrative support budgets; advises and supports the Mission Director and Deputy Mission Director (RISS) on the full range of personnel matters, including development and implementation of appropriate personnel procedures and workforce planning.

• Analyzes Mission management requirements and develops the operating expense and administrative program support budgets for the mission with the Controller. Directs the administration of the operating expense budget and administrative portion of the program support budget to ensure prompt and legal obligation of funds.

• Serves on Post Boards and Committees as required including the Joint Awards Program, ICASS Budget Committee, Housing Board, etc.; serves as the USAID Unit Security Officer (USO) and administers the extensive mission security program under the guidance of the RSO and M/SEC.

• Provides advice and manages functions associated with the organizational changes and the resulting impact on support operations for the mission support offices. Specifically, the position will assist in managing the changing relationship as the Executive office takes on more roles as a support services provider to USAID/Somalia.

C. SPECIFIC DUTIES AND RESPONSIBILITIES

Under the direction of the Supervisory Executive Officer, the USPSC Executive Officer is responsible for the administrative management of the USAID/KEA operating units and USAID/Somalia, including the following functional areas:

a. Human Resources Management

1. Supporting the planning of personnel management operations for the Direct-Hire and Local Hire Personal Service Contract employees.

2. Collaborating with mission officials on staffing and workforce planning issues and recommending actions to ensure maximum effective use of personnel.

3. Overseeing the recruitment team and selection of new personnel.

4. Exercising classification authority for USAID positions.

5. Coordinating training and staffing development opportunities for the mission and overseeing the Mission Awards program; Providing guidance and participating in the Mission Training Committee activities.

6. Counseling employees and their families on a wide range of subjects, including allowances, education, equal opportunity, career development, onward assignments, and employee relations.

7. Ensuring that accurate personnel data is input into HR automated systems and is reflected in Washington Staffing Patterns and reports.

8. Overseeing Missions compliance with Foreign Service annual performance management processes and deadlines.

b. Administrative Management and General Services

1. Carrying out the mission's administrative management operations.

2. Overseeing the planning and management of the mission's personal property acquisition, management, and disposal programs.

3. Serving as the mission representative to the Interagency Housing Board as the primary or alternate member.

4. Overseeing the planning and management of the mission's communications and records program.

c. Management Analysis and Planning

1. Managing all administrative and logistical support services and resources for the mission.

Directing and coordinating activities of the Executive Office and generally ensuring that EXO activities are carried out in a timely and efficient manner.

2. Developing internal management systems and implementing procedures, including the establishment and maintenance of a mission directives system. The directives system may include Mission Orders and Notices which supplement ADS policies and procedures to address unique post-specific requirements.

3. In coordination with the Regional Legal Advisor (RLA), interpreting USAID management regulations and ensuring mission compliance.

4. Developing the appropriate organizational structure and staffing requirements necessary to meet the program and administrative responsibilities of the mission considering budgetary changes.

5. Regularly evaluating the mission’s organization, staffing, and services to ensure the efficient use of material and human resources.

6. Providing leadership and support to the missions’ self-care initiatives and completion of the Mission People always Strategy- in order to enforce accountability and performance management.

d. Budgetary & Financial Planning

1. Overseeing the formulation and management of the Operating Expense (OE) budget for the mission in coordination with the Controller.

2. Providing business support to the formulation of the Program Support Budget in coordination with the Controller.

3. Directing the administration of the OE budget, ensuring prompt and legal obligation of funds.

4. Monitoring OE-funded obligations for responsible liquidation and compliance with the forward funding policy.

5. Ensuring administrative closeout of awards and de-obligation of any residual balances.

6. Ensuring, in coordination with the Controller, that obligations are consistent with

Agency funding policies and oversee the monitoring of obligated funds and requesting to de-obligate excess or unneeded funds.

7. The USPSC will not be required to have warranted authority to commit U.S.

Government (USG) funds on behalf of the U.S. Government.

e. Program Support

1. Actively participating on program strategic objective teams with a focus on the personnel and material resource aspects of achieving the Mission's strategic objectives.

2. Participating in the formulation of mission policies on program development, implementation, and evaluation.

3. Reviewing mission development assistance activities for their management support requirements and participating in the design of the administrative/logistical components of the activities.

f. Contract Management: Overseeing the personnel contracting functions.

g. Interagency Administrative Support Services

1. Representing the mission in the International Cooperative Administrative Support Services (ICASS) platform, oversee the coordination with the Mission Controller and ICASS services providers.

2. Monitoring and ensuring that the type, level, and charges for services to ensure conformance with support agreements and USAID regulations.

h. Information Resources Management: Overseeing the day-to-day operations of the Information Resources Management Unit, including all hardware and software applications.

i. Travel and Transportation: Overseeing the preparation, approvals and issuance of Travel

Authorizations in accordance with policy and regulations, ensuring that all legal and regulatory requirements are met. Responsible for providing guidance on travel regulations to mission staff. Additionally managing the electronic Country Clearance System.

j. Security and Safety: Serving as Unit Security Officer or alternate USO for the mission and, in collaboration with the Regional Security Office and the USAID Office of Security (SEC), ensuring compliance with required security programs. In coordination with RSO and USAID/SEC, overseeing the installation of security upgrades on office and residential facilities. May act as Program Manager for the contracted Partner Liaison Security Office

(PLSO).

k. Administrative Support to Contractors

1. Advising the Contracting Officer on the administrative support available for a contractor and providing the support during the period of the contract in accordance with the provisions of the contract. Providing guidance on tax and duties exonerations processes for USAID’s contractors and grantees under USAID bilateral agreements in coordination with the RLO.

2. Provide support to Implementing partners for advice and processing of visas and work permits.

D. POSITION ELEMENTS

1. Physical Condition: USAID prohibits discrimination in hiring and employment on the basis of physical or mental impairment. USAID promotes, with reasonable accommodation, the full realization of equal employment opportunities for the disabled in recruitment, promotion, assignment, and training.

2. Supervision Received: The USPSC will work under the general supervision of the USAID/KEA

Supervisory Executive Officer. The incumbent is expected to work with a high degree of independence, and be considered an expert, consulted by specialists and senior managers. S/he must be able to establish priorities, set, adhere, and engender compliance from other staff on deadlines, and perform responsibilities and duties with minimal guidance. General guidance is provided. Once general assignments are set, the incumbent is required to exercise extensive judgment in planning and carrying out tasks, including the specific approach to be taken, the resolution of problems and conflicts, and the meeting of deadlines. Completed work is only reviewed for conformance. The EXO is expected to review own work outputs, to ensure compliance with Agency policies, and implementation of best practices; and seeking input independently from USAID/KEA staff, managers, and external stakeholders.

3. Available Guidelines: The EXO is required to understand Mission and Agency-specific policies and procedures which govern program activity management in addition to the USAID/KEA established administrative operating procedures, policies and formats. Oral guidance from the immediate Supervisor and specific detailed instructions will be given (when necessary) for carrying out unique assignments. The incumbent will be required to be proactive in keeping abreast of evolving guidelines and policies which affect the activities related to executive office activities and policy, including but not limited to the Automated Directives System (ADS), Foreign Affairs Manual (FAM), Mission Orders, Mission Notices, USG Procurement regulations (FAR, AIDAR), and USAID Program Strategy and Policy Documents. In addition, the Mission Director, Deputy Mission Director(s), USAID/KEA Program Office team members, support teams such as Financial Management, Executive Office, Procurement Office and Regional Legal Advisor and counterparts in USAID/Washington are available as resources to provide advice and guidance.

4. Exercise of Judgment: The USPSC must apply a high level of sound independent judgment in all aspects of work, including solution to financial problems and in managing a large staff. In instances not clearly covered by written guidelines or by direction from the supervisor, the incumbent will use her/his own personal, well-informed, judgment and ingenuity to interpret the intent of guides in devising innovative approaches to resolving technical, administrative, managerial and/or policy problems. Excellent (balanced) judgment must be exercised in setting priorities. The use of initiative, discretion, and patience is expected from the incumbent in dealing with USAID personnel as well as representatives from other USG agencies and donor organizations to resolve problems that arise during the course of work for which there is often no clear or immediate solution. In addition, considerable judgment is required in working effectively with officials of the Ministries and the private sector from Kenya and Somalia, coordinating efforts in support of USAID/Kenya and Somalia objectives, and in collecting, analyzing and reporting on progress of activities and recommending project design actions. The incumbent will also be required to follow and adhere to the Agency's Code of Ethics and Conduct.

5. Complexity: Once general assignments are set, the PSC is required to exercise extensive judgment in planning and carrying out tasks, including the specific approach to be taken, the resolution of problems and conflicts, and the meeting of deadlines. Completed work is only reviewed for conformance.

6. Scope and Effect: The Supervisory Executive Officer serves as the responsible officer in the development, monitoring, and reporting on USAID/KEA Executive Office functions. The EXO is expected to review own work outputs, and those of Other USDH Executive Officers and deliverables to ensure compliance with Agency policies, and implementation of best practices; and seeking input independently from USAID/KEA staff, managers, and external stakeholders.

7. Supervision Exercised: Position requires team leader responsibilities, leading/coordinating work of other professional staff, without the benefit of supervisory relationships for USDH, which will make the team leader role more challenging. Position will be expected to participate in an advisory role on quarterly counseling requirements in the new performance management system.

8. Authority to Make Commitments: The USPSC will not have authority to commit U.S. Government (USG) funds on behalf of the U.S. Government or the USAID/KEA unless a contracting warrant can be obtained from the USAID Procurement Executive during this assignment.

9. Security clearance requirement: Secret

10. Post Entry Training: The USPSC is expected to have completed all required training and certification.

11. Sunday Pay: Sunday pay or Overtime are not authorized.

12. Travel: Travel is not anticipated for this position, although extremely limited local and international travel may be required for coordination, training, or support of on-going operations.

13. Support Items: Cell phone, iPad and in-office office equipment will be supplied as required.

E. QUALIFICATION, EXPERIENCE AND EVALUATION CRITERIA

The incumbent should meet the following requirements in education, work experience, knowledge, and skills and abilities to be able to carry out the aforementioned duties and responsibilities:

1. Education: A university degree in an area related to Organizational Development, Management, Business Administration, Government/Political Science, Non-Profit Management, or other related field is required. Master’s degree in one of the above fields is desirable. Professional training and certification in government contracting required.

2. Prior Work Experience: Ten (10) years of progressively responsible professional experience in government administrative services management required.

3. Language Proficiency: Level 4 English.

4. Knowledge: Expert level knowledge and application of government contracting, development activity planning, budgeting, financial management, personnel, and administration systems. Incumbent is expected to be an expert, consulted by Mission management and implementing partners, on all Mission support issues pertaining to contract and grant development, management, implementation, and enforcement. Knowledge of USG regulations related to grants or contracts administration is required.

5. Abilities and Skills: Must possess superior negotiation, written and oral communication, and interpersonal skills (required). The incumbent is required to be able to: 1) demonstrate strong analytical and writing skills; 2) present technical information in concise written and oral form; 3) coordinate programs and visits independently; 4) organize informal training for USAID staff and partners. The candidate must also have the ability to establish rapport and effective communication with USG staff, contractors, USG counterparts, etc. He/She must also have excellent management, interpersonal and teamwork skills. Proven skills in mentoring and coaching staff are a requirement.

Communication Skills: Proven ability to work as a member of a team and to foster teamwork is required, as is the ability to develop and maintain productive working relationships at all levels, including with USG staff and colleagues, and leaders of the non-governmental organization and corporate community. Demonstrated ability to communicate effectively through oral presentations and briefings, written reporting and analysis, and information technology tools. Demonstrated ability to lead contract negotiations and dialogue with implementing partners.

F. SELECTION CRITERIA

Applicants meeting the required qualifications for the position will be evaluated based on information presented in the application and obtained through reference checks. Following is the evaluation criteria for this position:

Education (10 points) Candidates must possess a Bachelor’s degree in an area related to Organizational Development, Management, Business Administration, Government/Political Science, Non-Profit Management, or other related field is required. Master’s degree in one of the above fields is desirable. Professional training and certification in government contracting required.

Knowledge/Experience (40 points)

● A minimum of 10 years relevant professional experience in government administrative services support in developing countries, including experience in institutional capacity assessment and strengthening.

● Demonstrated knowledge of policy, technical and operational aspects of government contracting, travel and human resources management.

● Direct work experience with an international organization and/or donor agency; a thorough working knowledge of USG operations, regulations, policies, procedures and programs desirable.

● Extensive knowledge of USAID (AIDAR) and Federal Acquisition Regulations (FAR), USAID assistance regulations, OMB Circulars, the USAID Automated Directive System and USAID A&A Policy Directives and Contract Information Bulletins is required.

Skills/Abilities (50 points)

● Superior writing skills.

● Superior interpersonal and communication skills including ability to collaborate with host-country officials, Embassy Officials and interact with partners, contractors and other stakeholders at senior levels.

● Proven ability to work effectively in a team environment and communicate highly technical information to both expert and lay audiences, and achieve consensus on policy, project, research, and administrative matters.

● Ability to readily understand, analyze and discuss issues around institutional capacity strengthening and development practices. Ability to facilitate meetings and make oral presentations logically and persuasively to senior officials and partners in a multi-cultural context.

● Superior ability to work independently, plan work, complete assignments, and lead team to complete assignments according to established deadlines.

● Proven ability to mentor staff in human resources management, procurement, general services and administrative operations of a USG or international donor organization overseas Mission.

TOTAL: 100 points

NOTICE TO APPLICANTS: The USAID reserves the right to obtain from previous employers’ relevant information concerning the applicant’s past performance and may consider such information in its evaluation.

G. PERIOD OF PERFORMANCE/COMPENSATION

This will be an eleven (11)-month PSC contract with no option to extend. The intended start date is on or about June 2022.