Solicitation notice RFQ 19TX1026Q0002 Ansul Piranha Maintenance Services Rev 02 - FAC.pdf

SOLICITATION NOTICE

U.S. Embassy Ashgabat, Turkmenistan

To All Prospective Offerors:

SUBJECT: RFQ 19TX1026Q0002 Ansul Piranha Maintenance Services.

Enclosed is a re-solicitation of a Request for Quotations (RFQ) for Ansul Piranha Maintenance Services

RFQ No. 19TX1026Q0002, previously solicited on Apr 01, 2026. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/ purchase order to the responsible company submitting the technically acceptable offer at the lowest price. The contract/purchase order will be a firm fixed price with no adjustment for any escalation in costs or prices. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Your quotation must be submitted on or before 17:00 Ashgabat time on June 26, 2026, in a sealed envelope marked "Quotation 19TX1026Q0002 Enclosed" to:

Attention: Contracting Officer U.S. Embassy Ashgabat, Turkmenistan

New Embassy Compound (NEC), 28 Archabil Street

Ashgabat, 744000 Turkmenistan

OR (PREFERABLE) send to ashgabatsolicitations@state.gov

No quotations will be accepted after this time. Quotes must be in English and incomplete proposals will not be accepted.

It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Complete all above or the quote may be considered unacceptable and may be rejected.

Direct any questions regarding this request for quotations by mail to ashgabatsolicitations@state.gov

Sincerely, Joseph R Williams

Contracting Officer mailto:ashgabatsolicitations@state.gov

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 Computer Generated

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15856494

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TX1026Q0002

6. SOLICITATION ISSUE DATE

06/11/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Ashgabat Procurement Department

b. TELEPHONE NUMBER(No collect calls)

+99312940045

8. OFFER DUE DATE/ 05:00 PM

06/26/2026

9. ISSUED BY CODE 19TX10 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

U.S. Embassy Ashgabat

9 1989 street, Ashgabat, Turkmenistan

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy Ashgabat, Turkmenistan

9, 1984 Street (Pushkin St)

Ashgabat, 744000

General Service Office

U.S. Embassy in Ashgabat

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

(Attn.FMO) 9, 1984 Street (Pushkin St)

Ashgabat, 744000

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

ANSUL PIRANHA Community Center Building

ANSUL PIRANHA CMR Apartment

Semi-annual

Semi-annual

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

DBA insurance (annual) 1 set

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

Ashgabatsolicitations@state.gov

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19TX1026Q0002

• Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TX1026Q0002

• Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TX1026Q0002

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

The U.S. Embassy in Ashgabat requires preventive maintenance services for ANSUL PIRANHA Water Assisted

Wet Chemical Fire Suppression System. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in US Dollars. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.3 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance

The period of performance shall be one (1) year as of the date of the Notice to Proceed for the base contract year, with 4 additional one (1) year option periods, to be exercised at the sole discretion of the Government.

II. PRICING SCHEDULE

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable). The Contractor shall complete all work, including furnishing all labor, material, equipment and services, required under this contract, for preventive maintenance services. Pricing must be in USD.

A. VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract/purchase order and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate.

B. PRICING SCHEDULE (Firm-Fixed Prices Type Contract)

The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

B.1 Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

B.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.)

B.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and

B.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract and continuing for a period of 12 months

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

ANSUL

PIRANHA

Community Center

Building

Semi-

Annual

ANSUL

PIRANHA

CMR Apartment

Semi-

Annual

DBA insurance

(annual).

1 Set

Total Base Year

CLIN Description

Quantity of

Equipment

Type of services

No. of servic e

Unit price

/ service

Total per year ($)

ANSUL PIRANHA

Community Center

Building

Semi-

Annual

ANSUL PIRANHA

CMR Apartment

Semi-

Annual

DBA insurance

(annual).

1 Set

Total Option Year 1

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

ANSUL PIRANHA

Community Center

Building

1 Semi-Annual 2

ANSUL PIRANHA

CMR Apartment 1 Semi-Annual 2

DBA insurance

(annual).

1 Set

Total Option Year 2

B.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract and

B.6 Total for all years: Base Year $

Option Year 1 $

Option Year 2 $

Option Year 3 $

Option Year 4 $

TOTAL $

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

ANSUL PIRANHA

Community Center

Building

Semi-

Annual 2

ANSUL PIRANHA

CMR Apartment

Semi-

Annual 2

DBA insurance

(annual).

Total Option Year 3

Quantity of

Equipment

Type of services No. of service

Unit price / service ($)

Total per year ($)

ANSUL PIRANHA

Community Center

Building

Semi-

Annual 2

ANSUL PIRANHA

CMR Apartment

Semi-

Annual 2

DBA insurance

(annual).

Total Option Year 4

Continuation To SF-1449, RFQ Number PR15856494, Schedule of Supplies/Services, Block 20

Description/Specifications/Work Statement

1. GENERAL INFORMATION:

The U.S. Embassy Ashgabat, Turkmenistan requires the Contractor to maintain the following systems in a safe, reliable and efficient operating condition. Please see the Statement of Work (SOW) - Exhibit – A for a more detailed description.

2. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

3. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The US Embassy Ashgabat requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see the equipment list included in Exhibit A for a more detailed description.

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this

Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The fire suppression systems shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

4. HOURS OF PERFORMANCE

Services under this firm-fixed-price contract will be performed in accordance with the preventive maintenance schedule specified in Section 6 and Exhibit A. The COR and Contractor will agree on specific service dates within the allowed windows, and the Contractor shall perform the semi-annual inspections and any annual tasks accordingly. The Contracting Officer will not issue separate task orders under this contract.

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 09:00 AM and 06:00 PM Monday through Friday. No work shall be performed on US Government and local holidays. See FAR 652.237-72.

The following are legal U.S. and Turkmenistan Holidays to be observed by the Mission in 2026.

Thursday, January 1 New Year’s Day

Monday, January 19 Martin Luther King, Jr.

Monday, February 16 Presidents’ Day

Monday, March 9 Women’s Day

Friday, March 20 Oraza Bayramy

Monday, March 23 Nowruz Bayramy (Spring Festival)

Monday, May 18 Constitution Day/ National Flag Day

Monday, May 25 Memorial Day

Wednesday, May 27 Kurban Bayramy

Thursday, May 28 Kurban Bayramy

Friday, May 29 Kurban Bayramy

Friday, June 19 Juneteenth

Friday, July 3 U.S. Independence Day

Monday, September 7 Labor Day

Monday, September 28 Turkmenistan Independence Day

Tuesday, October 6 Remembrance Day

Monday, October 12 Columbus Day

Wednesday, November 11 Veterans Day

Thursday, November 26 Thanksgiving Day

Friday, December 11 Day of Neutrality

Friday, December 25 Christmas Day

5. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

5.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

5.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all

Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization.

Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

5.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

5.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.3 Standards of Conduct

5.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

5.3.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

5.3.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

5.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

5.3.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

5.4 Key Control. The Contractor will not be issued any keys.

6. SCHEDULED PREVENTIVE MAINTENANCE

6.1. General

6.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK.

The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

6.1.2. Exclusion. This contract does NOT include repair of equipment and replacement of hardware. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize

Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by

Contractor negligence.

For urgent safety-related repairs identified during preventive maintenance, the COR may request and the Contractor may provide a written quotation (including labor and materials) with a clearly identified Not-To-Exceed (NTE) amount. The Contractor is not authorized to proceed with any repairs until the Contracting Officer issues a separate written purchase order or modification authorizing those repairs and referencing the agreed NTE amount. In true emergencies where immediate action is required to protect life or property, the COR may issue a verbal direction up to an NTE of US $1,000, which must be ratified in writing by the Contracting Officer within 5 working days.

6.1.3. Replacement/repair of any electronic or electrical parts shall be cleared by the COR and approved by the CO prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without CO approval, the Contractor shall de-install the parts at no cost to the Government.

6.1.4. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager, COR and CO to procure.

6.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the

Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s clearance and CO’s approval prior to contract work commencement.

6.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

6.2.2. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

6.2.3 Additionally, the maintenance contractor shall obtain and keep at the Post O&M binders provided by the manufacturers. These binders shall be placed in the Facility Management O&M library for post personnel to review as needed.

7. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

7.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit.

7.2 Repairs are not included in this contract.

7.3 Disposal of used oil and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

8. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#5.2)

1 30 days after contract award COR

Safety Plan (Exhibit A) 1 at least 10 working days prior to commencing any activity at the site

COR

Certificate of Insurance (#9) 1 30 days after contract award CO

Inspection report signed by Contractor’s employee (Exhibit A)

1 5 days after completion of each maintenance service

CO and COR

Maintenance Checklist signed by

Contractor’s employee (#6.2.1)

1 After completion of each maintenance service

CO and COR

Invoice (#13) 1 After completion of each maintenance service

CO and COR

9. INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss, or Damage (Liability). The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the

Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

9.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary.

The Contractor shall carry the following minimum insurance:

Bodily Injury: Not less than US$100,000 per occurrence, US$300,000 aggregate Property Damage: Not less than US$50,000 per occurrence, US$150,000 aggregate

Workers’ Compensation and Employer’s Liability determined by the US state in which the company is head quartered.

These are minimum insurance amounts. The Contractor remains fully responsible for all personal injury, death, or property damage arising from its performance, regardless of insurance coverage.

9.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard

Insurance Overseas”).

The requirement for DBA insurance applies only to “covered contractor employees” as defined in DOSAR

652.228‑71. The Contracting Officer will clarify applicability prior to award.

10. LOCAL LAW REGISTRATION

The Contractor is responsible for complying with all applicable host-country laws and regulations necessary to perform under this contract, including any required business or contract registrations applicable to the Contractor.

The U.S. Government will not reimburse the Contractor for costs associated with compliance with host-country business registration requirements unless expressly provided for in this contract

11. QUALITY ASSURANCE PLAN (QAP).

11.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold

Services.

Performs all services set forth in the

Statement of Work (SOW)

1 thru 11 All required services are performed and no more than one

(1) customer complaint is received per semi-annual period

11.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial

Items), if any of the services exceed the standard.

11.4. Procedures.

11.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

11.4.2 The COR will complete appropriate documentation to record the complaint.

11.4.3 If the COR in coordination with the CO determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

11.4.4 If the COR, in coordination with the CO determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR in coordination with the CO shall determine how much time is reasonable.

11.4.5 The COR shall notify the Contractor of any valid complaints in writing and provide a copy to the CO.

11.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The CO will review the matter to determine the validity of the complaint.

11.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

11.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

12. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

12.1 On site contact. The following are the designated contact personnel between the US Embassy and the

Contractor

COR

Brian Frey-Facility Manager freybw@state.gov

The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S. Embassy, Ashgabat, Turkmenistan. All questions concerning coordination of service activities while at post shall be directed to the Post

Control Officer, with weekly reporting to the COR:

PCO

Igor Tryakin -Post Control Officer (PCO) tryakinis@state.gov

13. SUBMISSION OF INVOICES

The Contractor shall submit one invoice after completion of each preventive maintenance service. Each invoice must:

• Be sent by email to Ashgabatinvoices@state.gov with a copy to the COR at the U.S. Embassy;

• Include the Purchase Order/Contract number;

• Describe the services performed, including location(s), date(s), and quantity of services (e.g., semi-annual inspection for each system);

• Show the total amount due in USD, consistent with the contract Pricing Schedule;

• Include the Contractor’s bank information (bank name, branch, account number, IBAN, and SWIFT/BIC as applicable) for EFT payment;

• Be accompanied by a signed Maintenance Checklist and Inspection Report for the work performed, including any parts replacement and breakdown calls, if any.

A proper invoice is one that meets the requirements above and any applicable contract clauses. The U.S.

Government will review the invoice within 7 calendar days of receipt and either:

• Accept the invoice as proper and process it for payment, or

• Return it as improper, with an explanation of required corrections.

Payment terms are Net 30: payment is due 30 days after the later of (a) completion and acceptance of the service, or

(b) receipt of a proper invoice at Ashgabatinvoices@state.gov. All invoices must be VAT-exempt.

mailto:freybw@state.gov mailto:Ashgabatinvoices@state.gov mailto:Ashgabatinvoices@state.gov

Exhibit A - STATEMENT OF WORK

A. INSPECTION REQUIREMENTS FOR ANSUL PIRANHA WATER ASSISTED WET CHEMICAL

FIRE SUPPRESSION SYSTEM:

The Contractor shall perform inspection, testing, and preventive maintenance services in compliance with the manufacturer’s instructions/service procedures and applicable codes so that each ANSUL PIRANHA Water

Assisted Wet Chemical Fire Suppression System remains fully operational condition.

1. Prior to beginning any inspection of the Fire Suppression System/s, the Contractor shall ensure that its personnel and any subcontractor personnel have at a minimum the following equipment:

a. A copy of the manufacturer’s instructions/service procedures for the ANSUL PIRANHA Water

Assisted Wet Chemical fire suppression system

b. Correctly sized/temperature fusible links to replace all the existing links in the system

c. All tools and equipment required to complete the manufacturer-specified preventive maintenance

(PM) tasks, including but not limited to hoists, ladders, man lifts, an assortment of wrenches

(including hexagonal), screwdrivers, electrically rated ladders, vacuum pump, and flashlights.

d. Personal protective equipment in accordance with the manufacturer’s safety instructions, Safety

Data Sheet (SDS) requirements, and/or applicable OSHA requirements (for example, safety glasses, safety shoes, gloves, etc.)

e. Non-corrosive cleaning materials compatible with the system components and kitchen equipment, as specified by the manufacturer.

2. Based on the most recent hydrostatic test date stamped on the cylinder at the time of each inspection visit, the Contractor must remove all cylinders requiring such testing (testing is required at 12 year intervals), have them tested at a facility certified to test the cylinders, reinstall them, and place them back into service within two (2) business days. The Contractor shall provide a temporary replacement cylinder certified for use on the PIRANHA Water Assisted Wet Chemical system until the US Embassy cylinder has been tested, stamped with the date it was tested, and reinstalled in its original location.

3. At each inspection visit, in accordance with the manufacturer’s current instructions/service procedures for the ANSUL PIRANHA system and applicable NFPA requirements, the Contractor shall complete all of the following:

4. Safe Work Environment and System Restoration

a. All existing gas equipment under the exhaust hood shall be rendered safe so that no uncontrolled ignition occurs during inspection (including disabling all pilots as needed).

b. Work areas under and around the exhaust hood shall be protected with appropriate drop cloths and/or other measures so that no grease or debris contaminates equipment due to the inspection.

c. At the conclusion of the visit, all pilots and equipment taken out of service for the inspection shall be returned to normal, safe operating condition and verified operational.

d. Performance standard: No accidental ignition or discharge during inspection; no contamination of equipment from Contractor activities; all affected equipment restored to proper operation.

5. Deficiency Identification and Follow-On Work

a. During each inspection, the Contractor shall identify, document, and clearly describe all deficiencies observed in the system or associated components.

b. The Contractor shall submit a written proposal to correct any deficiencies that are beyond the scope of routine inspection and those specific items included in this contract.

c. Repairs and/or replacements shall only be performed under a signed, separate contract, except for:

i. Replacement of nozzle blow off caps as required in item (A.8);

ii. Replacement of fusible links as required in item (A.9); and

iii. Recharging of tank(s) that is included in item (A.2) of this contract.

d. Performance standard: All deficiencies are identified and documented; only authorized repairs are performed under this contract; additional repairs are clearly proposed and segregated.

6. Tank Safety, Removal, and Suppressants

a. Before disconnecting any tanks, the Contractor shall de-arm/safe lock the release assembly and actuator in full accordance with manufacturer procedures to prevent accidental discharge.

b. Each tank shall be disconnected at the distribution piping and removed for inspection, consistent with manufacturer guidance.

c. For each tank, the Contractor shall remove the tank adaptor/tube assembly and verify that:

i. The tank is filled with the correct type of suppressant specified in the manufacturer’s service manual; and

ii. The suppressant quantity/level meets manufacturer requirements.

d. If the suppressant level is low or incorrect, the Contractor shall restore it to the proper level or replace it with the appropriate suppressant material as required by the manufacturer.

e. Performance standard: All tanks are safely handled; each tank contains the correct suppressant type and quantity; no tank is left in a condition that would prevent proper discharge.

7. Filters and Grease‑Related Conditions

a. For systems with hood filters, the Contractor shall verify that filters are present, clean, and correctly installed.

b. If filters are found not to be clean or are improperly installed, the Contractor shall immediately notify the COR.

c. Performance standard: Filters do not impede proper system performance or contribute to fire risk;

any issues are promptly communicated to the COR.

8. Nozzle Blow Off Caps and Small Components

a. At each inspection visit, the Contractor shall inspect all nozzle blow off caps to ensure:

i. They are free of cooking grease build up; and

ii. They function as designed to release or blow off during discharge.

b. For older style metal caps, spring clips must rotate freely.

c. For newer style caps with internal “O” rings, the Contractor shall re lubricate the “O” rings and reinstall the caps.

d. The Contractor shall replace any rubber blow off caps that are older than one (1) year. This requirement does not apply to the new style caps with an “O” ring inside.

e. Performance standard: All nozzle caps and related devices are clean, functional, and within service life; no component condition impedes system discharge.

9. Fusible Links – Replacement and Control

a. The Contractor shall replace all fusible links semi annually.

b. Replacement links shall be of the same type and temperature rating as those originally installed, or as otherwise specified by the manufacturer.

c. All removed links shall be destroyed and left with the COR at the work site to ensure they are not reused.

d. Performance standard: All installed fusible links are within required service life, correctly rated, and correctly installed; removed links are permanently removed from service and properly controlled.

10. Trip Testing – Automatic and Manual Actuation

a. After removing the tank and actuating cartridge in accordance with manufacturer procedures, the

Contractor shall perform a complete trip test of the system.

b. Automatic actuation testing shall be performed by cutting a fusible link (using a pair of wire cutters) to simulate automatic actuation. The Contractor shall perform this test on each individual fusible link wire circuit.

c. The Contractor shall then re-cock the system and trip test each and every manual pull station to simulate manual actuation.

d. Performance standard: Each automatic and manual actuation path triggers system release as designed and can be successfully reset to a ready condition without damage.

11. Fire Alarm Interface and Power Shunt Verification

a. At each inspection visit, and in the presence of the Facility Management representative, the

Contractor shall verify that:

i. A fire alarm signal is received when the wet chemical kitchen system is tripped; and

ii. Power or fuel to the cooking equipment protected by the system is shunted (shut off) as intended.

b. Performance standard: System actuation reliably generates the required alarm signal and shunts power/fuel to the protected equipment in 100% of tests.

12. Cartridge Weight and Propellant Integrity

a. At each inspection visit, the Contractor shall weigh all cartridges that use an expellant gas to ensure none has lost more than ½ ounce from its stamped weight.

b. If a cartridge has lost more than ½ ounce, the Contractor shall restore it to its stamped weight with the manufacturer specified chemical or replace it, in accordance with the manufacturer’s procedures.

c. Performance standard: All expellant cartridges are within manufacturer weight tolerances and capable of delivering sufficient pressure for full system discharge.

13. Inspection Tagging

a. Upon completion of each system inspection, the Contractor shall install an inspection tag at each manual pull station.

b. Each tag shall legibly indicate:

i. The month and year the inspection was performed;

ii. The name of the company holding the contract; and

iii. The name of the person who performed the maintenance/inspection.

c. Performance standard: Every manual pull station visibly displays a current, legible inspection tag with complete information.

14. Reporting and Acceptance

a. Within five (5) business days of completion of an inspection visit, the Contractor shall provide both a typed “hard” copy, and an electronic “soft” copy of the inspection report to the CO and COR.

b. The report shall clearly indicate:

i. System information (make, model, all device types)

ii. All tasks completed during the inspection (including all tests and checks); If a device fails, note device type and location within Post

iii. All findings and recommendations, including any deficiencies and proposed corrective actions.

c. Upon acceptance of the report, the COR will have the CO sign and issue an Acceptance of Service form, which will be attached to the Contractor’s invoice.

d. Performance standard: Reports are timely, complete, and clear enough for the Government to understand system condition, work performed, and recommended actions without further clarification.

15. Compliance with Standards

a. In addition to these specifications, the Contractor shall comply with:

i. NFPA 17A – Wet Chemical Extinguishing Systems;

ii. All applicable local codes and standards; and

iii. All requirements of the system manufacturer.

16. Additional Tasks Required during Semi-Annual and Annual Inspections

a. The Contractor shall complete all semi‑annual and annual inspections, testing, and maintenance tasks specified in the current ANSUL PIRANHA Dual Agent Restaurant Fire Suppression System manual. The Contractor is responsible for obtaining and using the most recent version of the manual from the manufacturer.

b. The Contractor shall incorporate these tasks into its maintenance checklist and shall certify in the inspection report that all required semi‑annual tasks were completed, or clearly document any tasks that could not be completed and the reason.

B. WORK STANDARDS

This Statement of Work requires the Contractor to furnish and provide ANSUL authorized, factory trained and certified personnel, and engineering support to assess, inspect, test, and perform Preventive Maintenance, for

Wet-chemical fire suppression system operation at US Embassy, Ashgabat. The contractor shall furnish all tools and test equipment and properly supervise all site personnel who are trained and qualified to work this system.

If the contractor desires to supplement factory certifications with hands on experience, the contractor shall submit with their proposal personnel qualification statements describing the type of work performed, equipment worked, duration of work, references and any additional training certificates, licensure, etc. that support the proposed personnel qualifications documentation. Minimum qualification experience time with Wet-chemical fire suppression system operation is two (2) years.

C. SAFETY

1. Safety is the highest priority on this and all US Embassy preventive maintenance services. The contractor shall direct all of those under his charge to work safely. Regular safety meetings shall be held among on-site contractor personnel, and safety concerns shall be brought to the attention of the Post Safety and Health Officer

(POSHO) and the COR.

2. Safety Plan must be submitted by the contractor to the COR after award of contract but at least 10 days prior to the commencement of work. POSHO or A-POSHO will review and approve contractor’s Safety Plan.

3. The Contractor shall prepare and include an Activity Hazard Analyses (AHA) in Safety Plan, for high hazard work, prior to the start of work. POSHO or A-POSHO will review and approve contractor’s Safety Plan including AHA.

4. The Contractor shall refer to the: U.S. Army Corps of Engineers Safety and Health Requirements Manual EM

385-1-1 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-

1.pdf) and Occupational Safety and Health Administration (OSHA) online at www.osha.gov or equivalent local safety and health standards that meet or exceed these protections, as the source of minimum standards for the safety and health program at US Embassy preventive maintenance services.

5. The Contractor shall be responsible for conducting the work in a manner that ensures the safety of employees and visitors at the US Embassy, and the Contractor’s employees.

6. The Contractor shall be solely responsible for risk assessments, managing health, and safety issues associated with this preventive maintenance service.

7. Contractor shall be responsible for any mishaps, injuries or accidents which occur during the preventive maintenance service.

8. Any mishaps and near misses involving contractor’s employees must be reported to the COR and FM/POSHO or A-POSHO within 24 hours.

9. Based on hazard assessments, manufacturer’s safety instructions, Safety Data Sheet (SDS) requirements, and/or applicable OSHA requirements Contractors shall provide or afford each affected employee personal protective equipment (PPE) that will protect the employee from hazards. These items must be provided at the

Contractor’s expense.

10. Any worker performing tasks at an elevated location shall be protected from falls in accordance with OSHA fall‑protection requirements or applicable local safety codes, which may include the use of a full‑body safety harness with lanyard or other approved fall‑protection systems.

11. Scaffolding should be provided by Contractors for working at heights where ladder use is unsafe.

12. Contractor shall keep the site clean and organized on daily basis.

13. The COR reserves the right to stop the work if any unsafe contractor conditions are observed or encountered.

The US Embassy staff may temporarily stop work for any unsafe action.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (DEC 2022) is incorporated by reference (see SF-1449, Block 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015

(Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

X (4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78

( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV

2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN

2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment

Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see

FAR 3.900(a).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-

282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

X (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X…