Solicitation no_IFB1_FAAA_2016000152_Auto GC Bid Spec.pdf.docx

INVITATION FOR BID NO. IFB1 FAAA 2016000152

FULLY AUTOMATED CONTINUOUS SPECIATED NMOC PAMS GC/FID SYSTEM FOR CO. DEPT. OF PUBLIC HEALTH & ENV. AIR POLLUTION CONTROL DIV.

SPECIFICATIONS

The purpose of this invitation to bid is to obtain competitive bids for the outright purchase, delivery and installation of (1) One Fully Automated Continuous Speciated Nonmethane Organic Compounds (NMOC) Photochemical Assessment Monitoring Station (PAMS) GC/FID System with an optional Mass Spectrometer detector, to be used for hourly sampling and analysis of speciated volatile NMOCs and other volatile organic compounds (VOCs). This system will be used to identify and quantitate gaseous analytes as listed in the PAMS program, as specified under the National Air Toxics Trends Station (NATTS) network, and for other gaseous analytes in samples collected for incident response, odor complaints, and other miscellaneous sources. The ability to determine NATTS NMOC analytes at the Federal minimum detection level is critical. This system will be installed in a mobile trailer and will be deployed to remote locations for sampling and analysis of ambient air. The instrument system offered shall be of “use-proven” design and must not be a prototype or “first-of-any” kind. This system will include a sample collection/desorption system, gas chromatograph, FID detector(s), “an optional add-on” mass spectrometer detector, computer, software, and all ancillary equipment used in the system’s operation. All deviations from these specifications should be referenced by heading number, and topic, and explained in detail on company letterhead. All major components of this bid are optional and are to be quoted individually and in as much detail as possible. Please quote the mass spectrometer and its ancillary equipment on a separate line item. The CDPHE reserves the right to exclude individual components (such as a mass spectrometer) from this bid at their discretion.

MANUFACTURER QUALIFICATIONS

The manufacturer of the instrument offered shall have been engaged for a period of three or more years in the fabrication of GC/FID/MS systems of the type being sought, and shall supply evidence of his/her financial and technical capabilities. The vendor shall supply the names, addresses and phone numbers or points of contact of at least four independent users of the instrument that is being utilized in a similar situation.

A. Technical Specifications: Continuous Speciated Nonmethane Organic Compounds (NMOC) Photochemical Assessment Monitoring Station (PAMS) System.

1. The automated GC/FID system must be able to meet the sampling frequency requirements, and the sample integration requirements for hourly sampling as prescribed in EPA’s Technical Assistance Document for Sampling and Analysis of Ozone Precursors (EPA/600-R-98/161) (24 hour automated operation with a minimum sample integration time of 40 minutes to comprise a 1-hour sample).

2. The system must demonstrate the ability to separate the target PAMS NMOCs of interest (C2 through C12) and provide an adequate estimate of the Total NMOC value. Refer to EPA’s Technical Assistance Document for Sampling and Analysis of Ozone Precursors (EPA/600-R-98/161). Section 2.2.1 for a discussion of TNMOC.

3. The minimum level of quantitation (LOQ) must be 2.0 ± 0.2 ppbC for propane and correspond to an FID signal that is 3 to 5 times the baseline noise.

4. The system must demonstrate system background levels that are below the 0.2 ppbC estimated detection level for each VOC target species and 3 ppbC for TNMOC.

5. The sample collection system and gas chromatograph oven must be able to meet the required cooling without cryogenic liquids. Thermoelectric and Peltier coolers are acceptable.

6. The system must include all necessary hardware and software to calibrate the system. The calibration system must be able to accept and accurately control varying concentrations of U.S. EPA PAMS Calibration Standard.

7. The system must incorporate operating parameters that provide stable retention times. Observed retention time drift must be less than 0.1 minutes. This is to ensure adequate peak identification and quantitation by retention time.

8. The sample conditioning device, used to remove moisture from the sample stream and reduce the effects of moisture on the system, must minimize both polar VOC losses and the potential for introducing contaminants into the analytical system.

9. The system must be able to analyze samples from Summa canisters and Tedlar bags with minimal reconfiguration.

10. The system operation should be flexible enough to allow sample collection and analysis parameters to be easily modified to meet changes in network monitoring frequency and sample integration times as required

11. The system must include a hydrogen generator and zero air generator for the operation of FID detectors. All generators are to be rack mountable in a 19” instrument rack.

12. The system must include all columns and ancillary equipment and supplies to operate the system for one year (carrier gas and calibration standards excluded, if applicable).

13. The preconcentrator/thermal desorption system must offer splitless desorption, have heated transfer lines, and be capable of preconcentrating sample volumes between 10 ml and 1000 ml.

14. The gas chromatograph must have six independently heated zones for two inlet, two detectors, and two auxiliary zones, not including the column oven.

15. The gas chromatograph must have at least six fully functional channels for programmable electronic pressure and flow control for carrier, vent, detector, makeup and auxiliary gases.

16. The gas chromatograph must include an exhaust plenum on the back of the oven to direct oven heat to an external exhaust manifold during oven cooling.

17. The gas chromatograph must accommodate the mounting of all heated transfer lines from the concentrator and external valves.

18. The gas chromatograph must have programmable electronic flow controllers and LAN interface.

19. The gas chromatograph must have an oven temperature rate that is programmable from 0 to 50C/min in 0.1 C increments.

20. The gas chromatograph must have a split/splitless capillary column inlet.

21. The system must be able to accept and operate in tandem with a mass spectrometer detector. While a mass spectrometer may not be purchased at this time, the make and model of mass spectrometer and operating software must be designated for this bid. Mass spectrometer specifications are listed below.

B. Mass Spectrometer Detector (MSD)

22. Mass Spectrometer must have documented minimum detection limits equivalent to the GC/FID system.

23. Dedicated electron ionization (EI) source with positive and negative modes of operations.

24. The MSD must have programmable electron–impact voltage for “soft” ionization.

25. Dedicated chemical ionization (CI) source with positive and negative modes of operations (optional – not required).

26. Electron multiplier detector for mass spectrometer.

27. Dual filament for easy switching in EI mode.

28. It must have automated mass tuning and calibration.

29. Must scan mass range between 2-600 amu in 0.1 amu steps.

30. Must provide a linear dynamic range of 104 or greater and and ADC range of 106 or greater.

31. MSD can operate on a simultaneous SIM/SCAN mode with adequate scan quality and speed (better than > 15 scans for a typical 8-second width peak).

32. Full scan detectability must yield a signal to noise ratio of at least 100:1 RMS for 1 picogram of octofluronapthalene with reconstructed single ion monitoring on m/z = 272.

33. SIM detectability must yield a signal to noise ratio of at least 100:1 RMS for 100 fentogram of octofluronapthalene in SIM mode at m/z = 272.

34. Scan speed up to 12,000 u/sec or better.

35. High speed scanning: 20 spectra/sec or better.

36. Capable to run up to 90 SIM ions or above.

37. To include a turbo molecular pump with 260 L/sec capacity or better and roughing pumps.

38. Electron multiplier detector for mass spectrometer.

39. Latest version of NIST MSD spectral databases (including original CD) with license number from manufacturer.

40. Tool kit and consumables for routine maintenance of GC and MSD.

41. User friendly software to control GC, MSD, sample concentrator, and sample inlet systems and all instrumental operations included qualitative and quantitative data analysis and automatic report generation (original CD with license number).

42. The system should be capable of replacement GC column without venting MS vacuum which results in elimination of GC/MS downtime.

43. Column-switching valve that is capable of splitting the effluent of one column to the FID and/or MSD. The valve should have pressure controlled carrier flow and should be controlled by software.

44. Column-switching valves/actuators mounted on the GC oven are to be configurable such that GC software controlled heated transfer lines and necessary tubing/ columns are easily routed, serviced and maintained.

C. Other Requirements

45. The system shall include all necessary computer hardware for complete system operation with sufficient storage to retain at least six months of hourly continuous operation in addition to any operating system and software storage requirements.

46. Software should provide full instrument control of the GC, FID, preconcentrator and MSD.

47. Software must be capable of providing simultaneous FID and MSD SIM and SCAN data capture and analysis, and MSD library searching and quantification.

48. Operating software must be WindowsTM based, and operate on Window 7 or newer platform, minimum.

49. The personal computer must have the following or better specifications:

i. Intel Core i7 5th generations CPU (or equivalent), or newer

ii. Graphic performance must be capable of driving two1080p monitors simultaneously

iii. 8GB RAM

iv. 1 TB Hard Drive minimum

v. 23” LED monitor

vi. MS Office with Word, Excel and Access

vii. Must be rack mountable in a 19” instrument rack

50. All system software programs must allow for remote configuration of methods and operation of systems. Software must include at least 2 client seats that are independent of the main analytic system software to independently process data, to include reintegration of chromatographic peaks.

51. Software must provide real-time chromatogram and spectrum display during acquisition.

52. Software must be capable of simultaneously synchronizing MSD and FID signals and presenting it on a single report.

53. The software must permit automatic printing of all selectable reports. It must include an automatic library search report for all targets and unknowns in the total ion chromatogram. This report at the very least must provide a combined tabular/graphical report with RT, area, area%, quant ion, spectral match quality, and sample spectrum and top three library spectra for each peak. Software must also include pre-formatted, 'quant' and 'qual' reports of general utility to an environmental laboratory.

54. The system is to include an uninterruptible power supply (UPS) with microprocessor control and battery backup capability to ensure that all programmed control activities for sample collection and analysis will be retained should the system power be interrupted. The system should automatically resume all operations once power is restored to the system to improve the level of data capture. Although not a requirement, the capability to log and report system interruptions (date, time, and type of failure) is advantageous. This UPS system is to be rack mountable in a 19” instrument rack, capable of power conditioning and surge suppression.

55. All systems must operate on 120V AC.

56. The vendor shall provide one operating manual and one service manual for the sample collection/concentration system and GC/FID/MSD system, and one set of electronic schematics and flow diagrams.

57. An in-depth, detailed manual covering all aspects of the automated GC/FID system (i.e., operation, maintenance, electronic circuit diagrams, etc.), MSD, initial system setup, user training, and demonstrate adequate system performance.

58. The vendor shall provide all accessories and specialized tools required for the operation and necessary servicing of the sample collection/concentration system and GC/FID/MSD system for a period of one year after the demonstration of system conformity.

59. Service, Training, Warranty and Delivery

60. The vendor shall provide delivery, complete installation and configuration of systems.

61. Expedient and responsive vendor support is important. The vendor shall guarantee that replacement parts and components be delivered to the site within 2 working days from the placement of the order.

62. If not covered under the initial warranty, the vendor shall provide a two year service contract for the service and repair of all components within the complete system. Please quote separately as different line items the cost of a two year service contract for the Preconcentrator, GC, FID and the Mass Spectrometer Detector.

63. Expedient and responsive vendor support is important. The vendor shall guarantee response to automated GC system service calls be received within 24 hours of placement and the system be placed in acceptable working order within 7 days of the service request.

64. Vendor shall provide training for up to 5 CDPHE employees, to include operation, routine servicing, calibration, repair, and non-routing servicing, using GC/FID/MS system schematics, flow diagrams and written trouble shooting guidelines. Training must be itemized in the quoted price.

65. A certificate of the principle be included stating the instrument spares and services will be available for 10 years after the supply.

66. Software upgrades within the period of warranty should be provided free of cost by the supplier/manufacturer.

67. Delivery of equipment shall be performed no later than 60 days after execution of the purchase order or contract.

D. Demonstration of System Conformity

The vendor shall demonstrate that the system complies with all specifications set forth in this solicitation. Within 30 working days after the equipment delivery, a demonstration of conformity on the purchased equipment at CDPHE shall be initiated by the vendor. The demonstration of conformity shall consist of checking the GC/FID/MS system for compliance with the requirements listed in this solicitation.

If the GC/FID/MSD system does not meet the specifications listed, the GC/FID/MSD system will be rejected and the vendor will have one opportunity to repair or replace the GC/FID/MSD system to cure all defects. If the GC/FID/MSD system fails, except for external causes, within a 30-day period after passing the initial demonstration of conformity, the vendor shall be given the opportunity to make any necessary corrections or replacements, including the entire GC/FID/MSD system, if necessary, after which another demonstration of conformity shall be initiated, as per above. If the GC/FID/MSD system does not meet all specifications, the GC/FID/MSD system shall be rejected and the order canceled. The GC/FID/MSD system will be returned to the vendor freight collect.

E. Bid Submission Requirements:

Invitation For Bid, (IFB1), must be received on or before the date and time indicated in the Schedule of Activities. Late bids will not be accepted. It is the responsibility of the Offeror to ensure that its bid is received by the CDPHE Purchasing Unit at the location listed below on or before the submission deadline date and time. Bidders mailing their bid must allow sufficient mail delivery time to ensure receipt of their bid by the time specified. The bid package shall be delivered or sent by mail to:

Colorado Department of Public Health & Environment Purchasing and Contracts Unit Mail Room (B1) 4300 Cherry Creek Drive South Denver, CO. 80246-1530 Attention: Timothy Massangale, CPPB, Senior Purchasing Agent

One copy of the Vendor Information Form / Confirmation of Offer (Exhibit A) MUST be signed in ink by a person who is legally authorized to bind the Offeror to the proposal. The signed State of Colorado Vendor Information Form / Confirmation of Offer is to be included with the bid that is marked ORIGINAL.

Bids deemed to be at a variance with this requirement may not be accepted.

Each bid package shall consist of:

· One (1) original (identified as such) of Bid

· One (1) copy of Bid Bid must be submitted and sealed in an appropriate envelope, package or box. The outer envelope or the package must include the following information:

OFFEROR'S NAME

SOLICITATION NUMBER AND TITLE

BID SUBMISSION DEADLINE DATE & TIME

All pricing must be submitted on a separate price sheet, in itemized format, with a grand total cost. Cost will be the primary factor in the award of this solicitation, along with the factors listed in the specifications. The award will be issued to the lowest, responsive, responsible bidder, which is in the best interest of the State.

All bidders must provide one set of specifications and warranty information for all equipment.

All bidders must indicate any deviation from specifications, as indicated.

Bidder must indicate an accurate delivery date, (ARO).

CDPHE reserves the option to request additional information, demonstrations, or samples in the evaluation of any bid, at no additional cost to the CDPHE CDPHE reserves the right to reject any or all bids received for this solicitation.

Tuesday 10/27/15

11/03/15

11/09/15

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