Solicitation N6893624R0017.docx

N6893624R0017

Section A - Solicitation/Contract Form

FOR YOUR INFORMATION

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

Name: Tabitha Weaver Phone: 760-793-3974 Email address: tabitha.m.weaver3.civ@us.navy.mil

U.S. Postal Service Mailing Address:

COMMANDER

CODE 254300D (T. WEAVER – 760-793-3974)

NAVAIRWARCENWPNDIV

1 Administration Circle, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

Direct Delivery Address (UPS, FedEx, etc.):

COMMANDER

CODE 254300D (T. WEAVER)

NAVAIRWARCENWPNDIV

BLDG 02334, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

AND:

Name: Tara Brandt Phone: (760) 793-3819 Email address: tara.brandt.civ@us.navy.mil U.S. Postal Service Mailing Address:

COMMANDER

CODE D232000 (T. BRANDT – (760)793-3819)

NAVAIRWARCENWPNDIV

1 Administration Circle

BLDG 2334, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

Direct Delivery Address (UPS, FedEx, etc.):

COMMANDER

CODE D232000 (T. BRANDT)

NAVAIRWARCENWPNDIV

1 Administration Circle

BLDG 02334, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

The government intends to issue Cost Plus Fixed Fee (CPFF) price, Indefinite Delivery, Indefinite Quantity (IDIQ) type contract, with a 5-year ordering period.

Proposals received in response to Solicitation shall include a validity period of no less than 180 days.

Section B - Supplies or Services and Prices

Labor

CPFF

The contractor shall provide Japanese Defense Forces (JDF) Japanese Translation/Interpretation Support Services in accordance with the Performance Work Statement (PWS). This CLIN is SEVERABLE.

FOB: Destination

PURCHASE REQUEST NUMBER: 1301147528

PSC CD: R608

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

Travel

COST

The Contractor shall travel in accordance with the PWS in Section C of the contract. This CLIN may include General and Aministrative (G&A) if applicable. This CLIN is not fee bearing. A lot is defined as a five year ordering period to include all associated orders placed during the ordering period. This CLIN is SEVERABLE.

FOB: Destination

MAX COST

Materials

COST

The Contractor shall provide incidental materials in accordance with the PWS in Section C of the contract. This CLIN may include G&A and/or material handling rate if applicable. This CLIN is not fee bearing. A lot is defined as a five year ordering period to include all associated orders placed during the ordering period. This CLIN is SEVERABLE.

MAX COST

Technical Data

FFP

The contractor shall provide data IAW# Exhibit A, Contract Data Requirements List (CDRLs)

NET AMT

CLAUSES INCORPORATED BY FULL TEXT

* denotes Key Personnel labor categories

Level Of Effort (LOE) Orders will be issued under this contract using the following streamlined ordering procedures:

(1) For each proposed order, the contracting officer will provide the contractor with a Performance Work Statement (PWS) and an Independent Government Cost Estimate (IGCE). The IGCE is an estimate of labor hours by labor category utilizing the estimated and negotiated Composite Labor rates table below to calculate the total estimated cost for the proposed Task Order (TO). The TO fixed fee is calculated using HTXT.232-9510 PAYMENT OF FIXED FEE (NAVAIR).

(2) These composite labor rates are estimates, and invoicing will be based upon actual costs incurred. Ceiling for Other Direct Costs (ODC) will be priced in accordance with the Government estimate. TOs crossing multiple years will be estimated by the Government using the composite rates for each year in proportion to the period of performance of the TO.

(3) Within three (3) working days of receipt of the PWS and IGCE, the contractor will respond:

(i) If the contractor agrees that it can perform the TO within the parameters of the PWS/IGCE, they will notify the contracting officer within three (3) working days of receipt of the PWS and IGCE. If the requirement remains valid, a priced order will be issued to the contractor.

(ii) If the contractor does not agree with the PWS or IGCE the contractor shall submit a proposal to the contracting officer within five (5) working days of receipt of the PWS and IGCE, addressing only the specific areas of difference in labor categories and/or hours in the IGCE. Once the differences are resolved between the contracting officer and the contractor, and the requirement remains valid, a priced order will be issued to the contractor.

(iii) If the contractor fails to respond to the proposed order within five (5) working days of receipt of the TO, the contracting officer may unilaterally issue the TO or extend the deadlines above when in the best interest of the Government.

(Exclusive of Fee)

Interpreters and Translators

Program Manager

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR

JAPANESE DEFENSE FORCES TEST MANAGEMENT INTERPRETATION AND TRANSLATION SUPPORT SERVICES

14 JUNE 2024

Prepared by:

Naval Air Warfare Center Weapons Division China Lake, CA 93555

DISTRIBUTION STATEMENT B: Distribution authorized to U.S. Government agencies (Foreign Government Information), (06/11/2024). Other requests for this document shall be referred to the Japanese Defense Forces (JDF), Point Mugu Sea Range (PMSR) Test Management Branch (Code EB2330M).

CUI

CUI

1.0 BACKGROUND AND GENERAL SCOPE OF WORK

1.1 SCOPE:

This Performance Work Statement (PWS) defines the effort to provide interpretation and translation services, in addition to test management support services for the Point Mugu Sea Range (PMSR) Test Management Branch and the Japanese Defense Forces (JDF). These services shall facilitate communication, operational test support and reporting between the Government and Foreign Military Sales (FMS) customers.

1.2 BACKGROUND:

This contract provides support services to the Naval Air Warfare Center Weapons Division (NAWCWD) Test Management Branch, which serves as the primary point of contact for tests and training events conducted on the PMSR. The Test Management Branch supports both United States and FMS customers and provides support through the design, planning, cost estimating, and scheduling of all test and evaluation operations.

2.0 APPLICABLE DOCUMENTS

2.1 The 32 Code of Federal Regulations Part 117, National Industrial Security Program Operating Manual, 24 Feb. 2021

2.2 SECNAVINST 5510.36B, Information Security Program, 12 Jul. 2019

2.3 DoDI 5200.48, Controlled Unclassified Information (CUI), 6 Mar. 2020

2.4 OPNAVINST 3440.17A, Navy Installation Emergency Management Program, 9 Jul. 2018

3.0 REQUIREMENTS

3.1 GENERAL REQUIREMENTS:

3.1.1 Compatibility - The Contractor shall prepare documents and software packages compatible with the Government IT environment through the security classification of CUI. The current operating environment required for this contract includes:

Microsoft Windows Microsoft Project Microsoft Office Adobe Acrobat Pro Internet access

The Contractor shall interface with and transfer data to and from test branch software applications using current Government versions and if necessary, upgraded versions used during the performance period of the contract. The Contractor shall maintain state-of the-art anti-virus software and ensure that all media are virus free when delivered. The Contractor, and Contractor personnel, shall be capable of Internet and LAN communications, real-time communications (both voice and data transfer capabilities) with the Contracts Department, the Contracting Officer Representatives (COR), and all designated Technical Points of Contact (TPOC), during working hours whether at the Contractor work site or on travel.

3.1.2 Work Location and Facilities

3.1.2.1 Work location: Approximately 90 percent of work will be performed at Government site and 10 percent of work to be performed at Contractor site. Government site(s) include Naval Base Ventura County, Point Mugu, CA and Naval Base Ventura County, San Nicolas Island (SNI). Contractors performing on-site support will be provided workspaces that include desk units, phones, and the computing equipment necessary for performance. The contractor shall be responsible for providing qualified personnel and all other necessary equipment to accomplish PWS requirements.

3.1.2.2 Local Facilities

3.1.2.2.1 Radius: The contractor shall establish a facility located within fifty (50) miles of the NAWCWD main gate at Pt. Mugu, California.

3.1.3 Contract Status reporting. The contractor shall provide the following documentation.

3.1.3.1 Monthly Progress and Financial Status Report: The contractor shall prepare and submit a progress and status report The report shall include work accomplished since submittal of the last report. It shall identify work that is in process, along with any risks, challenges, or issues; the report shall also include both monthly and cumulative man-hours expended by labor category and personnel, labor costs expended by labor category and personnel, materials purchased and travel costs, overtime, and hazard pay incurred. All hours and costs shall be broken down by CLIN and ACRN. All travel costs must be itemized, by each employee, to show individual costs for lodging, per diem, fuel, etc. The monthly report shall also include the funding remaining on the order, estimate to completion (ETC) and estimate at completion (EAC) forecasts.(CDRL A001)

3.1.4 Work Schedule to include Government Installation Work Schedule (CWS), holidays, and installation closure.

3.1.4.1 Work schedule:

(a) The Holidays applicable to this contract are: New Year's Day, Martin Luther King's Birthday, President's Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

(b) In the event that any of the above holidays occur on a Saturday or Sunday, or alternate Friday, then such holiday shall be observed as they are by the assigned Government employees at the using activity.

(c) The Naval Air Warfare Center Weapons Division works a 4/5/9, also referred to as a Compressed Work Schedule (CWS). Therefore, alternate Fridays are not a part of the normal workweek for work performed on-site at a Naval Air Warfare Center Weapons Division site. The majority of the Government offices are closed on alternate Fridays.

(d) No deviation in the normal workweek will be permitted without express advance approval by the designated Contracting Officer with coordination of the using departments.

The Contractor may allow its employees to work a CWS schedule provided the requirements of this PWS are met. If the contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage as required by the Government.

3.1.4.2 Installation closure: When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility in support of such Federal employees shall follow their parent company’s policies.

In very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

3.1.4.3 Overtime: Overtime cannot be charged directly to the contract unless first approved in writing by the Procurement Contracting Officer (PCO).

3.1.4.4 Telework: The Contractor, upon notification to, and concurrence from, the Contracting Officer's Representative (COR) that the employees' work tasking is eligible for telework, may utilize alternate worksites/locations and telework to support continued performance of its contract in accordance with company policy. Contractor discretion is required when making alternate worksite and telework decisions based upon the nature of support provided by the employees. In the event telework is utilized, the Contractor remains responsible for performance and compliance with any applicable cost accounting standards and contract cost principles / procedures.

The contractor shall adhere to all applicable federal laws and regulations and individual Department of Defense (DoD) Service guidelines shall be adhered to as well.

3.1.5 Other Direct Costs:

3.1.5.1 Travel: Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is required. The Contractor shall be responsible for all transportation, billeting, and messing for the Contractor personnel except in those cases where Government transportation, billeting, and messing are the only services available. All travel costs will be in accordance with the Joint Travel Regulations.

Temporary travel locations may include Japan, Hawaii, Pt. Mugu, California, and San Nicolas Island, California. This list is not all-inclusive as locations may change over the life of the contract. Destinations will be defined based on individual task order requirements.

3.1.5.2 Material: Material costs may include general and administrative expenses but shall not include profit/fee. All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The contractor shall transfer all materials, not depleted during the performance of this contract, to the Government by way of Material Inspection and Receiving Report (DD Form 250).

3.1.5.3 Material Purchasing: All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250). Material costs may include general and administrative expenses but shall not include profit/fee..

3.1.6 Subcontractors and Consultants: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this PWS shall flow down to subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

3.2 SECURITY

3.2.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Personnel Security

Personnel Security. The contractor shall provide personnel with the appropriate personnel security clearance levels for the work to be performed. Access to SECRET information is required in the performance of this contract and shall be in accordance with the 32 CFR Part 117, Feb 2021, National Industrial Security Program Operating Manual (NISPOM), applicable DoD personnel security regulations, and DoD Contract Security Classification Specification (DD Form 254). The contractor shall maintain sufficiently cleared personnel to perform the tasks required by this PWS IAW the DD Form 254 and the contract. All contractor personnel shall possess the requisite security clearance, accesses, and need-to-know commensurate with the requirements of their positions.

All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable Tier 1 (T1) investigation.

At a minimum all personnel at NAWCWD shall possess a Secret Clearance. The Government will specify classification levels for each position at the task order level.

3.2.3 Communications Security (COMSEC). Communications Security (COMSEC). The contractor will require access to COMSEC at government/contractor locations. U.S. cryptographic equipment inventory information, as well as the systems and manner in which each particular equipment is used, is for official use only. Publication or release of any related COMSEC information by any means, by the contractor, without prior written approval of the contracting officer is prohibited. The contractor must be a U.S. citizen, have a final Government security clearance with the appropriate personnel security background investigation for the level of classification involved, have strict need- to-know, have the appropriate COMSEC briefing before access is granted, and granted access only in conformance with procedures established for the particular type of COMSEC information involved. The contractor shall adhere to the DD Form 254 COMSEC security requirements, facility COMSEC material control and operating procedures, and all applicable COMSEC regulations, instructions, and policies. Prior approval from the Government Contracting Activity is required in order for a prime contractor to grant COMSEC access to a subcontractor

3.2.4 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR).

3.2.4.1 SAAR: All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR forms are available at: https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2875.pdf.

SAAR forms shall be submitted to the Contracting Officer’s Representative (COR), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.2.4.2 Command Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to all Department of Defense and NAWCWD instructions. All CACs and identification badges issued to Contractor employees shall be returned to the Contracting Officer’s Representative following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract. Contractor personnel shall comply with local security and facility requirements.

In order to maintain access to Navy IT resources, the contractor shall ensure completion of the most current initial and annual DOD Cyber Awareness Challenge training. The contractor shall ensure completion of a Cyber Awareness Training Certificate or the latest version thereof, monitor expiration of requisite background investigations, and initiate re-investigations as required.

If requested, the contractor shall provide to the COR or designated SAAR Government Sponsor documentation sufficient to prove that it is monitoring/tracking the SAAR requirements for its employees who are accessing Navy IT resources. For those contractor personnel not in compliance with the requirements of this clause, access to Navy IT resources will be denied/revoked.

3.2.4.3 DD-254: The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “Controlled Unclassified Information”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the TPOC/COR of this contract for approval.

3.2.5 Information Security. Information Security. Direct Support contractor personnel working under the purview of a DoN Commanding Officer/Commander shall comply with the local security provisions and the requirements of SECNAVISNT 5510.36B. The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with NISPOM 32 CFR Part 117, 24 Feb 2021, and SECNAVISNT 5510.36B CUI information generated and/or provided under this contract shall be marked and safeguarded as specified in DoDI 5200.48, Controlled Unclassified Information (CUI). Contractor shall not store or transmit CUI on personal information technology systems or via personal e-mail. Unclassified e- mail containing any DoD CUI shall be encrypted. Prior to sending CUI to any non-Navy Marine Corps Internet (NMCI) addressees, the sender must first positively verify all recipients are authorized access to CUI and have need-to-know. Non-NMCI recipients must have a DoD compliant Private Key Infrastructure (PKI) certificate that enables electronic transmission via unclassified networks while protecting the CUI with a digital signature and encryption.

3.2.5.1 Marking: All information generated by the Contractor shall be properly marked.

For Official Use Only information generated and/or provided under this contract shall be marked and safeguarded as specified in DoDI 5200.48, Controlled Unclassified Information (CUI). Contractor shall not store or transmit CUI on personal information technology systems or via personal e-mail. Unclassified e-mail containing any DoD CUI shall be encrypted. Prior to sending CUI to any non-Navy Marine Corps Internet (NMCI) addressees, the sender must first positively verify all recipients are authorized access to CUI and have need-to-know. Non-NMCI recipients must have a DoD compliant Private Key Infrastructure (PKI) certificate that enables electronic transmission via unclassified networks while protecting the CUI with a digital signature and encryption.

3.2.5.2 Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC and Government Security Office within 24 hours of the incident occurring.

3.2.6 Operations Security (OPSEC): The contractor shall comply with the OPSEC requirements outlined within the DD Form 254.

The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified activities, information, equipment, and material used or developed by the contractor and any subcontractor during performance of the contract. The contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. The OPSEC program shall be in accordance with DoD and DON operations security (OPSEC) requirements, to include:

1) Assignment of responsibility for OPSEC direction and implementation

2) Planning guidance for the use of the OPSEC Process to identify vulnerabilities and apply applicable countermeasures (Contact NAWCWD Industrial Security Office for a current OPSEC Annex and CI Guide)

3) Establishment of OPSEC education and awareness training

4) Provisions for management, annual review, and evaluation of OPSEC programs

5) Oversight for accountability of OPSEC requirements to subcontractors

3.2.7 Public Release. Public Release. Disclosure of information is covered by DFARS 252.204-7000 Disclosure of Information, incorporated in Section I of the contract. Concerning subsection (a)(2), “information otherwise in the public domain” is information officially released into the public domain, e.g. via Distribution Statement A, and does not include information in the public domain that has not been officially released. For disclosure of unclassified information that has not been officially released, the contractor must seek specific approval from the Contracting Officer, with approval from the NAWCWD Public Affairs Office (PAO).

3.2.8 Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

3.3 SPECIFIC REQUIREMENTS

3.3.1 Translation and Interpretation:

The Contractor shall work as part of an integrated team, consisting of both Government and Contractor personnel, to provide written translation and verbal interpretation in support of the PMSR Test Management Branch. (A002) (A003)

3.3.1.1 The Contractor shall interpret and translate from English to Japanese and from Japanese to English, between U.S. Government and Japanese FMS customers. The Contractor shall properly convey the substance of the words and information to be translated, conducting requisite research and with attention to detail and nuances. The Contractor shall bridge terminology gaps, different measurement systems, and similar disparities. The contractor shall also provide consultation to the Government regarding Japanese culture.

3.3.1.2 The Contractor shall be fluent with written command of English and Japanese covering a wide range of terminology and specialized vocabulary, as well as the cultural differences between the languages. The Contractor shall resolve linguistic problems as they arise and coordinate the work with others. The Contractor shall provide interpretation services using the following modes:

· Consecutive interpretation: Oral translation that takes place immediately after a speaker pauses between segments of speech.

· In-person Interpretation: Listening to communication in one language and orally interpreting into another language while retaining the meaning.

· Telephonic Interpretation: Interpreter, who is on the phone, listens to communication in one language and orally interprets it into another language while retaining the meaning.

· Video Remote Interpreting: Interpreter, connected in video by remote technology, listens to communication in one language and orally converts it into another language while retaining the meaning.

· Escort interpretation: Interpreter accompanies a person or delegation on a visit, tour, meeting, or interview.

· The Contractor shall adjust to the demands of diplomatic protocol, protective security requirements, and similar considerations. The Contractor may be required to take on a public relations or mediating role as part of the interpreting, so as not to jeopardize policies and program objectives and in order to obtain the desired results.

3.3.1.2 The contractor shall, when requested, perform work in Point Mugu Range Safety hazard pattern areas.

3.3.1.3 The contractor shall, when requested, perform work in the vicinity of live ordnance, including warheads.

3.3.2 Test Management Support

3.3.2.1 The contractor shall escort foreign military personnel and act as an Area Representative.

4.0 PERSONNEL QUALIFICATIONS

The Contractor shall be responsible for employing personnel having at least the minimum levels of education, professional and technical experience, and security clearance as stated under each labor category and specified herein. The PWS shall be updated to reflect any Bureau of Labor Statistics

(BLS) Standard Occupational Classification (SOC) or Service Contract Labor Standards (SCLS) labor categories required for performance of the contract and not currently listed in the tables below.

Training for contractor personnel shall be at the contractor’s expense. In the event the Contractor must attend training, the contract must coordinate training dates with the COR to ensure continuity of operations.

4.1 Definitions

As used in the minimum personnel qualification descriptions herein, the terms indicated shall be defined or their meaning qualified as follows:

Academic year - a full or complete year of study at a post-secondary educational institution (i.e., junior college, college, university, technical trade, or professional school) toward which at least 30 semester hours or 45 quarter hours of undergraduate study, or 18 semester hours or 27 quarter hours of postgraduate study, were completed.

Accredited institution - a post-secondary educational institution which was approved by an accrediting agency listed as nationally recognized by the U.S. Department of Education.

Accredited program - an educational program or course of study offered by an accredited institution.

Degree - an academic title conferred by an accredited institution upon completion of a unified course of study; if not otherwise qualified, the term shall mean a degree at the associates, bachelor’s, master’s, or doctoral levels.

Degree majors – all labor categories requiring Degrees in the Professional Engineering functional area specified below shall have Majors in the following subjects: aerospace, aeronautical, chemical, civil, computer, electrical, electronics, environmental, industrial, mechanical, or nuclear engineering.

Technical rating – some labor categories regulated by the SCLS may contain a technical vocation rating i.e. I, II, III etc. SCLS covered labor categories may substitute.

Key personnel – are those who will be performing Key Labor Categories as specified below.

Experience and years of experience – when used in relation to requirements for past participation in professional work or employment activities, “experience” shall mean full-time (on the basis of a standard forty hour work week) participation, at least one-half of which time was spent performing qualifying functions as practitioner or employee. When used in relation to requirements for a particular term or period of participation, “years of experience” shall mean full, productive years of participation. Productive years are work years of fifty-two weeks reduced by reasonable amounts of time for holiday, annual, and sick leave. If participation was part-time, or if less than one-half of the standard work week was spent performing qualifying functions, the actual time spent performing qualifying functions may be cumulated to arrive at full years (or years and months) of experience. For example, only the actual number of full days (or full-day equivalents) of duty or drills completed during a year of military reserve participation, or in other qualifying part-time employment or practice may be cumulated toward years of experience. Qualifying part-time experience performed in addition to other full-time qualifying employment during the same period of time may be cumulated on a full-time equivalent basis and added to the full-time experience to satisfy a total experience requirement.

Postgraduate degree - a master’s, Ph.D., or other professional degree from an accredited institution for which completion of an undergraduate curriculum for receipt of a bachelor’s degree was a prerequisite.

Technical discipline – when used in relation to educational or work experience requirements, “technical discipline” shall mean a degree in the field of Mathematics or Sciences.

4.1.1 Levels of Experience

Junior – A junior labor category has up to 3 years experience and a BA/BS degree. A junior labor category is responsible for assisting more senior positions and/or performing functional duties under the oversight of more senior positions.

Journeyman – A journeyman labor category has 3 or more years of experience and a BA/BS degree. A journeyman labor category typically performs all functional duties independently.

Senior – A senior labor category has over 10 years of experience and a MA/MS degree. A senior labor category typically works on high-visibility or mission critical aspects of a given program and performs all functional duties independently. A senior labor category may oversee the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.

Subject Matter Expert (SME) – A SME is an individual whose qualifications and/or particular expertise are exceptional and/or highly unique. SMEs have a minimum of 15 years of experience working in their specific area of expertise.

4.1.2 Substitution for Levels of Education and Experience

4.1.3 Direct Labor Categories

4.1.4 Functional Descriptions: The below listed definitions are NOT definitive and are only meant to illustrate the kind of work that may occur within the specified labor category.

Interpreters and Translators (BLS/SOC 27-3091): Interpreters and translators convert information from one language into another language. Converts concepts, style, and tone in the source language to equivalent concepts, style, and tone of the target language. This includes the act of listening to a communication in one language and converting it to another language, both orally and written.

Program Manager (BLS/SOC 11-9199): Program managers oversee the fulfillment of larger organizational goals, coordinate activities between multiple projects and manage main program activities, program delegation and program implementation.

5.0 DATA DELIVERABLES

CTXT.242-9520 PROCEDURES AND APPROVALS REQUIRED PRIOR TO INCURRING DIRECT

MATERIAL COSTS (APR 2022)

(a) General.

(1) These procedures apply to CLIN 0003.

(2) Any material procured as a direct cost under this contract by the Contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), the Navy Marine Corps Acquisition Regulation Supplement (NMCARS), and any other Department of Defense or Department of the Navy policies and procedures.

(3) Performance of this contract may require the contractor to procure material. If material incidental to performance of this service contract is required and will be a direct cost consistent with the contractor’s disclosure statement, the Contractor shall follow the procedures outlined herein before making a purchase. No material item with a unit cost greater than the Simplified Acquisition Threshold (SAT) (FAR 2.101) may be procured under this contract. No single procurement with a total value, i.e., the total sum of all items, greater than the Truthful Cost or Pricing Data Act threshold (FAR 15.403-4(a)(1)) may be procured under this contract. Procurements shall not be split to circumvent these thresholds or the approval thresholds set forth in paragraph (b) below. Procurement of material that is not incidental to and necessary for contract performance, or approved in accordance with these procedures, may be determined to be an unallowable cost pursuant to FAR Part 31 and DFARS Part 231.

(b) Procedures. All material procurements to be directly charged to CLIN 0003 of this contract are subject to the following review and/or approval procedures:

(1) Approval Authorities.

Items listed in para. (c) procured on a sole source basis (regardless of dollar value)

Software licenses (regardless of dollar value)

Any item not listed in para. (c) (regardless of dollar value)

(2) Contractor Requests and Notifications. For all material procurements subject to these procedures, the Contractor shall submit a material procurement request (or notification, for procurements that do not require approval) that includes the following: 1) a list of the material items to be procured, 2) an explanation of the need for the material, 3) a listing of quotes received, 4) the reason for the selected source, and 5) the determination of price reasonableness.