Solicitation - N6449826Q5198.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Section A - Solicitation/Contract Form

Steering Hydraulic Power Unit (HPU) oil samples

Standard Form (SF) 1449 – Solicitation / Contract / Order for Commercial Items

(CONTINUATION SHEET)

NOTE: THIS SOLICITATION IS FOR COMMERCIAL ITEMS/SERVICES

EMAIL OFFERS ARE AUTHORIZED

Emailed Offers shall be sent to: jillian.randazzo.civ@us.navy.mil

FACSIMILE OFFERS ARE NOT AUTHORIZED

2. Block 17a: Offeror’s assigned DUNS Number: ___________________________.

Offeror’s CAGE CODE: ________________________.

3. Are you registered in System for Award Management (SAM)?

( ) YES ( ) NO

You will not be eligible for award if you are not registered in the System for Award Management (SAM). If you have previously registered, make sure that your registration has not expired.

~NOTE: Offeror’s should ensure that all clauses, certifications, and representations within this solicitation have been accurately completed.

VERY IMPORTANT: The vendor must certify their agreement to these terms and conditions of the solicitation by signing and dating page one (1) of form SF1449.

All units of all items will be awarded to one offeror. Offers, therefore, must be on the basis of furnishing all units of all items to the specification(s) detailed in this solicitation. The government anticipates award of a firm fixed priced contract from this solicitation. The resulting contract will be awarded to the low priced offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR) Part 9, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by evaluation factors of this request for proposal) and based on the evaluation factors is considered technically acceptable.

Technical acceptability is determined by the offeror demonstrating the material/service being provided meets the solicitation requirements. The low offer will be analyzed to determine if the offeror’s proposed price is fair and reasonable utilizing price analysis

N6449826Q5198 techniques in accordance with the guidelines in FAR Part 12

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

0001 Test Slate 1-Steering HPU Sample Test Slate Qty. 2600 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

0002 Test Slate 2-Analytical Ferrography Qty. 60 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

0003 Sample Kits w/Mailers for 1st Round Qty. 110 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

0004 Shipping-1st Round Qty. 330 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Test Slate 1-Steering HPU Sample Test Slate Qty. 1600 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Test Slate 2-Analytical Ferrography Qty. 75 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Sample Kits w/Mailers for 2nd Round Qty. 67 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Shipping-2nd Round Qty. 201 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item 0009 Test Slate 1-Steering HPU Sample Test Slate Qty. 800 ea.

1 Job

Pricing Arrangement: Firm Fixed Price

Option Line Item

Test Slate 2-Analytical Ferrography Qty. 65 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Sample Kits w/Mailers for 3rd Round Qty. 34 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Shipping-3rd Round Qty. 103 ea.

Pricing Arrangement: Firm Fixed Price

1 Job

Section C - Description/Specifications/Statement of Work

Statement of Work (SOW) for

Steering Hydraulic Power Unit (HPU) Sample Analysis

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy's ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD, which is responsible for providing lubrication oil quality management which includes testing and analyzing samples on a routine basis for the entire fleet and specifically for this contract Steering Hydraulic Power Units (HPUs).

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract/Task Order are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract/Task Order between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract/Task Order shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract/Task Order do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract/Task Order does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract/Task Order activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Petrofluids and Material Performance Branch and the Materials, Structures, Environmental & Protection Division of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD), provide services to test and analyze petrofluids samples on a routine basis across the fleet. Current programs under Code's responsibilities include testing and analyzing oil samples from the steering HPU under the Hull & Deck Machinery (HM&E) sustainment program.

1.2 SCOPE OF WORK

The Contractor shall provide sample bottle kits and pre-paid shipping labels, testing and analysis of all oil samples sent, quality assurance of test results, storage of samples to retain for up to forty-five days after the test date, and related data management. The Contractor shall transfer data for all new and used oil testing for steering HPU samples. The Contractor shall ensure that test results are verified to be accurate using analytical techniques or current industry methods.

2.0 APPLICABLE DOCUMENTS

The Contractor shall reference and utilize the latest version available of the following documents while executing the work for this contract. Documents can be downloaded from the following sites: https://www.astm.org/, https://www.iso.org/, https://www.aia-aerospace.org/standards/, https://www.sae.org/standards, and https://asq.org/quality-press/display-item?item=T1040.

a) ASTM D288 - Standard Definitions of Terms Relating to Petroleum

b) ASTM D445 - Standard Test Method for Kinematic Viscosity of Transparent and Opaque Liquids (and Calculation of Dynamic Viscosity)

c) ASTM D664 - Standard Test Method for Acid Number of Petroleum Products by Potentiometric Titration

d) ASTM 974 - Standard Test Method for Acid and Base Number by Color-Indicator Titration

e) ASTM D5185 - Standard Test Method for Multielement Determination of Used and Unused Lubricating Oils and Base Oils by Inductively Coupled Plasma Atomic Emission Spectrometry (ICP-AES)

f) ASTM D6304 - Standard Test Method for Determination of Water in Petroleum Products, Lubricating Oils, and Additives by Coulometric Karl Fischer Titration

N6449826Q5198 https://www.astm.org/ https://www.iso.org/ https://www.aia-aerospace.org/standards/ https://www.aia-aerospace.org/standards/ https://www.sae.org/standards https://asq.org/quality-press/display-item?item=T1040

g) ASTM D6595 - Standard Test Method for Determination of Wear Metals and Contaminants in Used Lubricating Oils or Used Hydraulic Fluids by Rotating Disc Electrode Atomic Emission Spectrometry

h) ASTM D7684 - Standard Guide for Microscopic Characterization of Particles from In-Service Lubricants

i) ASTM D7690 - Standard Practice for Microscopic Characterization of Particles from In-Service Lubricants by Analytical Ferrography

j) ISO 9000 - Quality Management Systems - Fundamentals and Vocabulary

k) ISO 17025 - General Requirements for the Competence of Testing and Calibration Laboratories

l) NAS 1638 - National Aerospace Standard - Cleanliness Requirements of Parts Used in Hydraulic Systems

m) SAE AS4059 - Aerospace Standard - Contamination Classification for Hydraulic Fluids

n) ANQ/ANSI/ISO 9001:2015 - Quality Management System

3.0. REQUIREMENTS

3.1 Lube Oil Sampling Kits and Shipping

3.1.1 Sampling Kits - The contractor shall provide sample kits consisting of the following:

a) Twenty-four (24) 4 oz. (120 ml) Sample Bottles

b) Twenty-four (24) blank adhesive Sample Bottle Labels

c) One (1) Shipping Box to hold a minimum of twenty-four (24) sample bottles

d) Five (5) Shipping Containers in the following configuration:

- Two (2) containers with a twelve (12) bottle capacity each

- Three (3) containers with a four (4) bottle capacity each

e) Twenty-four (24) prepaid, preaddressed commercial express (2-day maximum) mailer in the following quantities:

- DHL - five (5)

- UPS - five (5)

- FedEx - five (5)

- USPS - five (5)

f) One-page shipping reference guide provided by NSWCPD per Section 9.2.

g) Each sample bottle shall be super clean (Super clean is defined as 10 particles greater than 10 um/ml) and constructed of clear polypropylene that shall not collapse when subjected to a minimum of twenty-four (24) inches Hg vacuum, and shall withstand a liquid temperature of 240 degrees F.

h) Each sample bottle shall be double wrapped (container within a container with absorbent material).

3.1.2 The contractor shall ship the sampling kits to the vessels using the address provided by the vessel (which may be an FPO address) within one (1) business day of receiving the request.

3.2 Receipt of Samples

3.2.1 The Government will send used and new oil samples using Contractor supplied shipping kits as described in Section 3.1 via express (2-day maximum) mail service to the Contractor's facility at the address which will be provided upon award of this contract.

3.2.2 The Contractor shall maintain a log documenting date of receipt of samples and assign a unique number to each sample received.

The Contractor shall provide the Government access to the sample receipt log via web services and email an electronic copy to the designated point of contact daily (A003). If requested, the contractor shall be capable of providing a photograph of the sample labels via email. The Contractor shall record all pertinent information that is written on the label which shall be included in the Remarks field of Attachment (C). Examples of pertinent information include but are not limited to the following: casualty, post-flush, etc.

3.2.3 The Contractor shall not automatically process unregistered samples. Unregistered samples are defined as unlabeled or unidentified samples. The Contractor shall first contact the technical point of contact (TPOC) for disposition instructions of any/all unregistered samples within 24 hours of receiving the sample. The Contractor shall document these erroneous shipments and add them to the Monthly Report (A001). For undated samples, the Contractor shall notify the Government via email and use the date the sample was received. For duplicate samples, only one sample shall be tested and the other shall be retained for the period required in Section 3.3.5.

3.2.4 The Contractor shall contact the TPOC for disposition instructions of samples that cannot be tested due to leaking/spillage resultant from incorrect packaging. The Contractor shall document erroneous shipments and add them to the Monthly Report (A001).

3.2.5 The Contractor's facility shall be capable of processing pre-completed DD2026 forms as sample labels through its web-based reporting system for easy tracking and error-free entry of samples. A sample DD2026 form will be provided Attachment (C).

3.3 Sample Testing

3.3.1 The Contractor shall test each sample, which will contain a minimum of 120 ml of oil. The Contractor shall perform testing as specified by the equipment registration number provided by the Government as listed in Section 9.1 of this contract . Each test slate consists of a set of tests which are specified in Attachment (A).

3.3.2 The Government may order retesting of specific samples. The Contractor shall complete Government requested rechecks within two (2) business days of request. The Contractor shall not be entitled to payment for retests in the event the original test results are found to be incorrect or outside of the American Society for Testing and Materials (ASTM) defined repeatability limits of the method due to lab or technician error. The Contractor shall be entitled to payment for the tests performed in the event original tests are confirmed to be correct. The Contractor shall document samples that required retest (A001, A002, A003).

3.3.3 The Contractor shall complete processing of all samples received at the Contractor's facility within two (2) business days of receipt (excluding weekend and federal holidays). Samples received after 1500 local time on a weekday, or weekend, or holiday, shall be considered to have been received on the next normal business day. Completion of processing of samples is defined as to occur when the government has received the test results electronically. The Contractor shall deliver retest and analytical ferrography results to NSWCPD within two (2) business days of receipt of request which shall be documented (A001, A002, A003).

3.3.4 The Contractor shall provide the Government with a copy of all local test procedures that show compliance with test slates per Attachment (A) (A007).

3.3.4 The Contractor shall provide a list of scheduled business days that its office/laboratory will be closed for holidays or other reasons for the term of this contract. If its office/laboratory is closed on unscheduled days due to weather or other unplanned events, the Contractor must notify the TPOC within 24 hours of such closure. This information shall be updated based on any changes to the office/laboratory closures (A001 schedule).

3.3.5 The Contractor shall retain samples forty-five (45) days after test date for potential retesting requirements. After forty-five (45) days, the Contractor shall dispose of samples in accordance with local residual waste management requirements/guidelines.

3.4 Data Transfer

3.4.1 The Government shall provide format requirements for electronic data transfer from the Contractor to the Government; this will be provided in Attachment (B). The Contractor shall electronically submit once daily the oil test results to a USN website and/or email address using the file structures and transfer file format as specified by the Government (A002). Electronic files shall be identified in sequential order by a number assigned by the Contractor. The Laboratory Data Analyst shall review all oil test data for completeness and accuracy prior to transmission to the USN. The Laboratory Data Analyst shall provide remarks to indicate the test results have been reviewed and verified in the Lab Comment data field of the data transmission for each test performed.

3.4.2 The Contractor shall report any samples tested that are identified as critical in a separate email to the Government.

3.4.3 During the period of the contract, the Contractor shall provide a database for the Government to utilize for its data reporting and management needs. The database shall allow additional comments to be added by the Government and reports to be generated. All data transfer shall be in accordance with requirements specified in Attachment (B).

3.4.4 The Contractor shall maintain all oil sample test results in a Contractor furnished and maintained software system. The system shall maintain the data as received from the Contractor's laboratory for the life of the contract. This raw data shall be available as soon as samples are complete. The database shall allow for the raw data to be downloaded in CSV format.

3.4.5 The Government shall provide guidelines for satisfactory (SAT) versus unsatisfactory (UNSAT) test results for each test slate per the ship registration files listed in Section 9.1 of this contract. A SAT sample is defined as a sample that has SAT results for all required tests per Attachment (A) test slate(s). The Contractor shall provide the following recommendation for SAT samples in the raw database: "A - Sample results normal; continue routine sampling." The Contractor shall include notation of UNSAT properties in the raw database based upon NSWCPD provided registration files per Section 9.1 of this contract. The Contractor shall not include any recommendations for UNSAT properties in the raw database. (A002)

3.5 Business Meetings

3.5.1 The Contractor shall participate in monthly meetings. The monthly meeting will be to review results of the analysis that occurred over the last reporting period and will also be to review invoices submitted. (A001, A003). The Contractor shall have the following personnel at the business meetings at minimum: (1) diagnostician, (2) lab manager, and (3) account manager.

3.6 Contractor Facility

3.6.1 The Contractor facility shall be capable of retaining a minimum of 1,000 used and new oil samples for a period of forty-five (45) days in an environmentally controlled environment per reference (k). The Contractor shall be available by phone and email during normal business hours (0900-1700) eastern standard time (EST) to support any technical questions/discussions from Government personnel. The Contractor's facility and quality assurance department shall be located within the Continental United States, to include any capabilities that may be utilized to handle unexpected surge requirements.

3.6.2 The Contractor shall provide a single address where all samples shall be mailed to include the following: (1) Name, (2) Address, and (3) Telephone number.

3.6.3 The Contractor facilities shall have the specific equipment to run ASTM/ISO tests as specified by the test slates in Attachment (A). The Contractor shall provide calibration documents for quality assurance for all equipment that will be used to accomplish the test slates per Attachment (A) (A006). At minimum, the Contractor's laboratory shall have the following equipment.

- Inductive Couple Plasma Arc (ICP) or Roto-disk Emitte (RDE) Spectroscopy

- Analytical Ferrography Instrument (must have the ability to run an undiluted sample as needed up to ISO 68)

- Karl Fischer titration instrument

- Total Acid Number (TAN) titrator

- Industry approved viscometer

- Particle Counter

3.6.4 The Contractor shall participate in a minimum of one (1) lube oil ASTM proficiency test program (PTP) per year and provide results annually throughout the period of performance (A004).

3.6.5 The Government anticipates an average quantity of 500 samples to be tested monthly with the potential surge for quantities of 900 samples any given 30-day period throughout the period of performance based on historical data.

3.8 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.8.1 The Contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The Contractor may recommend a solution to include the impact on the contract price and delivery. The Contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

4.0 DATA REQUIREMENTS

CDRL A001, Monthly Status Report CDRL A002, Daily Electronic Transfer CDRL A003, Daily Sample Report Summary CDRL A004, ASTM Proficiency Test Report CDRL A005, Quality Assurance Program Plan CDRL A006 Calibration Certificate CDRL A007, Test Procedures

5.0 SECURITY REQUIREMENTS

. The Contractor is responsible for completing all required Government mandated training to maintain 5.1 SECURITY TRAINING security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness;

Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the contracting officer and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM) (37 CFR Part 117), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 investigation. An interim clearance is granted by DCSA and recorded in the Defense Information System for Security (DISS). Must have a favorable fingerprint an open or closed investigation with a favorable adjudication in DISS is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility has made an unfavorable determination, access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance is acceptable for a CAC.

Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed TPOC via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 - ON SITE WORK. N/A

5.2.1 RESERVED

5.2.4 Reserved

5.3 DD254 REQUIREMENT. - N/A

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD's CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations. Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD's CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWCPD Security Division (Code 105).

5.4.5 This SOW has been reviewed against the requirements of SECNAVINST 4200.35. SAIRC controls are not required.

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per

, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and NIST SP-800-171 posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder listed on the "NSA/CSS Evaluated Products List for High Security Crosscut Paper shredders"; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 Planning, Programming, Budgeting and Execution (PPBE) Data.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the PCO to ensure safeguarding disclosure of this data.

5.7 U-NNPI SECURITY REQUIREMENTS - N/A

5.8 U-NNPI

6.0 PLACE OF PERFORMANCE

6.1 The Contractor's primary place of performance shall be at the Contractor's facilities. It is estimated that 100% of the work will occur off-site at the Contractor's facility.

7.0 TRAVEL - N/A

8.0 GOVERNMENT FURNISHED PROPERTY - N/A

9.0 GOVERNMENT FURNISHED INFORMATION

9.1 The Government shall provide Ship Registration Files which will contain all pertinent information for existing and new ships required to implement into the Government's database of choice. This will include but is not limited to the following:

- Ship list

- Ship systems (sample points)

- Oil type

- Required tests

- Alarm limits

9.2 The Government shall provide the Contractor with an NSWCPD shipping guidance document. This document shall contain pertinent information for ship's requesting sample bottle kits. This document shall be provided within 30 days of award of contract.

10.0 PURCHASES - N/A

11.0 Counterfeit Material Prevention

11.1 Electronic End-Items - N/A

11.2 Non-Electronic Materials

(Include the following language where non-electronic materiel will be procured (DFARS 246.870 does not apply) Delete if not applicable)

11.2.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high-risk materiel shall implement a risk mitigation process as follows:

11.2.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.2.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.2.1.3 Contractor shall notify the contracting officer when critical or high-risk materiel cannot be obtained from an authorized supplier;

11.2.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier

11.2.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 PERSONNEL - N/A

13.0 - N/ANSWCPD Electronic Cost Reporting and Financial Tracking (eCRAFT) System

14.0 SPECIAL REQUIREMENTS

14.1 Quality Management System

14.1.1 The Contractor shall maintain a Quality Management System (QMS) in accordance with ANQ/ANSI/ISO 9001:2015 standards.

14.1.1 The Contractor shall provide the Government with a quality assurance program plan (QAPP) to maintain the quality standards for all services. The plan shall be incorporated into the Contractor's proposal and shall provide appropriate measures to be taken by the Contractor and any or all subcontractors for assuring the quality and integrity of the oil samples remain intact throughout the receipt, analysis, and storage of the samples and that accurate, reliable, and repeatable analytical results are being obtained and reported. This QAPP shall be implemented upon contract award. The QA/QC plan shall be documented and updated annually (A005). The Contractor shall notify the Government within one business day of modifications to the quality plan or test procedures.

14.1.2 The Government may submit blind oil samples to the Contractor's laboratory to confirm result accuracy and confidence in the laboratory results obtained. This will be limited to a maximum of one blind sample per quarter. This sample shall be analyzed and reported following the same procedures as identified in Section 3.0.

CLIN Description Quantity

CLIN 0001 Test Slate 1 2600

CLIN 0002 Test Slate 2 60

CLIN 0003 Sample kits w/mailers for 1st round 110

CLIN 0004 Shipping - 1st Round 330

CLIN 0005 OPTION - Test Slate 1 1600

CLIN 0006 OPTION - Test Slate 2 75

CLIN 0007 OPTION - kits w/mailers for 2nd Round 67

CLIN 0008 OPTION - Shipping - 2nd Round 201

CLIN 0009 OPTION - Test Slate 1 800

CLIN 0010 OPTION - Test Slate 2 65

CLIN 0011 OPTION - kits w/mailers for 3rd round 34

CLIN 0012 OPTION - Shipping - 3rd round 102

Requirements Steering Hydraulic Power Unit (HPU) oil samples

Additional Regulation or Supplemental Clauses Incorporated by Full Text

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (Oct 2018)

(a) Department means the Department of the Navy.

(b) Commander, Naval Sea Systems Command means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) . The number assigned to each approved Item Identification under the National Item Identification Number (NIIN) Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit nonsignificant number.

(2) . The National Stock Number (NSN) for an item of supply consists of the applicable National Stock Number (NSN) four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(Endof Text)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019) (Jan 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

(End of Text)

C-215-H002 CONTRACTOR PROPOSAL (NAVSEA) (OCT 2018) (Oct 2018)

(a) Performance of this contract by the Contractor shall be conducted and performed in accordance with detailed obligations to which the Contractor committed itself in Proposal dated in response to NAVSEA Solicitation No.

N6449826Q5198

(b) The technical volume(s) of the Contractor's proposal is(are) hereby incorporated by reference and made subject to the "Order of Precedence" (FAR 52.215-8) clause of this contract. Under the "Order of Precedence" clause, the technical volume(s) of the Contractor's proposal referenced herein is (are) hereby designated as item (f) of the clause, following "the specifications" in the order of precedence.

(End of Text)

C-227-H014 PROTECTION OF DEPARTMENT OF NAVY TRADEMARKS - BASIC (NAVSEA)

(JUL 2021)

(Jul 2021)

(a) The contractor shall not assert any claim, in any jurisdiction, based on trademark or other name or design-based causes of action that are based on rights the contractor believes it has in the term(s) _____ [contracting officers shall list terms(s) (Government assigned or approved nomenclature)] (the "Designation(s)"), against the Government or others authorized by the Government to use the Designation(s) (including the word(s), name, symbol, or design) acting within the scope of such authorization (i.e. claims for trademark infringement, dilution, trade dress infringement, unfair competition, false advertising, palming off, passing off, or counterfeiting). Such authorization shall be implied by the award of a Government contract to any party for the manufacture, production, distribution, use, modification, maintenance, sustainment, or packaging of the products and services identified under this contract, and the scope of such implied authorization is defined as the use of the Designation

(s) in performance under such contract by the prime contractor and its subcontractors and suppliers at any tier. In all other cases, the scope of the authorization will be defined by the Government in writing.

(b) The contractor shall notify the contracting officer at least 30 days before asserting rights in, or filing an application to register, any one of the Designation(s) in any jurisdiction within the United States. Any such notification shall be in writing and shall identify the Designation(s) (including the word(s), name, symbol, or design), provide a statement as to its intended use(s) in commerce, and list the particular classes of goods or services in which registration will be sought.

(End of Text)

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018) (Oct 2018)

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form 1423, Exhibit A, attached hereto. A001-A007

(End of Text)

C-233-H001 DOCUMENTATION OF REQUESTS FOR EQUITABLE ADJUSTMENT--BASIC

(NAVSEA) (OCT 2018)

(Oct 2018)

(a) For the purposes of this special contract requirement, the term "change" includes not only a change that is made pursuant to a written order designated as a "change order" but also (1) an engineering change proposed by the Government or by the Contractor and (2) any act or omission to act on the part of the Government in respect of which a request is made for equitable adjustment.

(b) Whenever the Contractor requests or proposes an equitable adjustment of $100,000 or more per vessel in respect to a change made pursuant to a written order designated as a "change order" or in respect to a proposed engineering change and whenever the Contractor requests an equitable adjustment in any amount in respect to any other act or omission to act on the part of the Government, the proposal supporting such request shall contain the following information for each individual item or element of the request:

(1) A description (i) of the work required by the contract before the change, which has been deleted by the change, and (ii) of the work deleted by the change which already has been completed. The description is to include a list of components, equipment, and other identifiable property involved. Also, the status of manufacture, procurement, or installation of such property is to be indicated. Separate description is to be furnished for design and production work. Items of raw material, purchased parts, components and other identifiable hardware, which are made excess by the change and which are not to be retained by the Contractor, are to be listed for later disposition;

(2) Description of work necessary to undo work already completed which has been deleted by the change;

(3) Description of work not required by the terms hereof before the change, which is substituted or added by the change. A list of components and equipment (not bulk materials or items) involved should be included. Separate descriptions are to be furnished for design work and production work;

(4) Description of interference and inefficiencies in performing the change;

(5) Description of each element of disruption and exactly how work has been, or will be disrupted:

(i) The calendar period of time during which disruption occurred, or will occur;

(ii) Area(s) aboard the vessel where disruption occurred, or will occur;

(iii) Trade(s) disrupted, with a breakdown of manhours for each trade;

(iv) Scheduling of trades before, during, and after period of disruption;

(v) Description of measures taken to lessen the disruptive effect of the change;

(6) Delay in delivery attributable solely to the change;

(7) Other work attributable to the change;

(8) Supplementing the foregoing, a narrative statement of the direct "causal" relationship between any alleged Government act or omission and the claimed consequences therefor, crossreferenced to the detailed information provided as required above;

and

(9) A statement setting forth a comparative enumeration of the amounts "budgeted" for the cost elements, including the material costs, labor hours and pertinent indirect costs, estimated by the Contractor in preparing its initial and ultimate proposal

(s) for this contract, and the amounts claimed to have been incurred and/or projected to be incurred corresponding to each such "budgeted cost" elements.

(c) Each proposal in excess of $100,000 submitted in support of a claim for equitable adjustment under any requirement of this contract shall, in addition to the information required by paragraph (b) hereof, contain such information as the Contracting Officer may require with respect to each individual claim item.

(d) It is recognized that individual claims for equitable adjustment may not include all of the factors listed in paragraph (b) above. Accordingly, the Contractor is required to set forth in its proposal information only with respect to those factors which are comprehended in the individual claim for equitable adjustment. In any event, the information furnished hereunder shall be in sufficient detail to permit the Contracting Officer to cross-reference the claimed increased costs, or delay in delivery, or both, as appropriate, submitted pursuant to paragraph (c) of this requirement, with the information submitted pursuant to paragraph (b) hereof.

(End of Text)

Section D - Packaging and Marking

Additional Regulation or Supplemental Clauses Incorporated by Full Text

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022) (Feb 2022)

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the contract.

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), 32 CFR Part 117.

(End of Text)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018) (Oct 2018)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(3) sponsor:

(Name of Individual Sponsor)

(Name of Requiring Activity)

(City and State)

(End of Text)

Section E - Inspection and Acceptance

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.246-4 Inspection of Services-Fixed-Price. Aug 1996

Additional Regulation or Supplemental Clauses Incorporated by Full Text

E-246-H013 INSPECTION AND ACCEPTANCE OF DATA (NAVSEA) (OCT 2018) (Oct 2018)

Inspection and acceptance of all data shall be as specified on the attached Contract Data Requirements List(s), DD Form 1423.

(End of Text)

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

Inspection and Acceptance Location

0011 Both

Destination Instructions: TPOC

DoDAAC: N64498 CountryCode: USA

NSWC PHILADELPHIA DIV

1601 LANGLEY AVE BUILDING 542, PHILADELPHIA PA 19112

PHILADELPHIA, PA 19112

UNITED STATES

Amanda Peters, TPOC Email: amanda.m.peters17.civ@us.navy.mil Telephone: 215-897-0000

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