Solicitation - N0016726Q1164.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The Naval Surface Warfare Center Carderock Division (NSWCCD) intends to solicit only one source under the authority of FAR Part 13.106-1(b) the Contracting Officer has determined that circumstances of the contract action deem only one source reasonably available. The Government intends to solicit with AyData for annual renewal of DICONDE archive software and maintenance. The NAICS code is 541519 and the Small Business Standard is 34 million dollars.

The provisions and clauses included and/or incorporated in this solicitation document are those in effect through the Federal Acquisition Circular. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular FAC 2026-01 and the Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20260702. SEE ATTACHED SOLICITATION FOR CLAUSES AND

PROVISIONS.

Interested parties may identify their interest to this requirement by submitting a capabilities statement no later than 9/18/26, 12PM EST. This notice of intent is NOT a request for competitive quotes. However, all responses received by 9/18/26, 12PM EST will be considered by the Government. A determination by the Government not to compete this proposed purchase order based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. All responses shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number (if applicable), business size, and payment terms. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

Responses to this notice are due on or before 9/18/26, 12PM EST by email at steven.w.besanko.civ@us.navy.mil.

Section A - Solicitation/Contract Form

AyData

N0016726Q1164

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Five (5) extra User licenses

Internal Number: 1000000850 Pricing Arrangement: Firm Fixed Price

1 Each

One year of service/support

Internal Number: 1000000850 Pricing Arrangement: Firm Fixed Price

1 Each

12 monthly updates CD service, annual re

Internal Number: 1000000850 Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

One year of service/support

Internal Number: 1000000850 Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

12 monthly updates CD service, annual re

Internal Number: 1000000850 Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

One year of service/support

Internal Number: 1000000850 Pricing Arrangement: Firm Fixed Price

1 Each

Option Line Item

12 monthly updates CD service, annual re

Internal Number: 1000000850 Pricing Arrangement: Firm Fixed Price

1 Each

Section C - Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT (PWS)

ayData Support Contract (base with options)

1.0 Description/Background

The Nondestructive Evaluation Welding, Processing, & NDE Branch, Code 611 of the Naval Surface Warfare Center Carderock Division (NSWCCD) performs research and development in nondestructive testing and nondestructive testing support for Navy Shipyards and Navy Maintenance Centers. Tasking aimed at improving the maritime industrial base, specifically aligned with, and in support of, DRPM MIB Advanced Manufacturing initiatives/efforts and functional areas. Code 611 owns an ayData DICONDE archive software system. The software is used to archive, maintain records, and provide secure data storage, transmission, and access controls to archived Navy inspection data. The original contract (N0016725P0046) has lapsed and Code 611 requires a renewal contract (base with options) to include support, upgrades, CD services, and additional user licenses.

2.0 Task

The contractor shall provide additional years of ayData DICONDE archive software system service/support with software upgrades, CD service and 5 additional user licenses. Minimum specifications for each are as per section 2.1.

2.1 Minimum Specifications

The contractor shall provide updates for the ayData DICONDE archive software that includes remote support/ services, and software as listed below and 5 additional user licenses.

2.1.1 BASE YEAR:

Additional year of service/support with software upgrades and updates (Catalog # SVCA01)

Monthly updates CD service, annual renewal (Catalog # +MCD)

Five extra user licenses (Catalog # +5U)

2.1.2 OPTION YEAR #1:

Item 1 Additional year of service/support with software upgrades and updates (Catalog # SVCA01)

Item 2 Monthly updates CD service, annual renewal (Catalog # +MCD)

2.1.3 OPTION YEAR #2:

Item 1 Additional year of service/support with software upgrades and updates (Catalog # SVCA01)

Item 2 Monthly updates CD service, annual renewal (Catalog # +MCD)

3.0 Special Qualifications

All software service and additional user licenses shall be compatible with NSWCCDs current ayData system.

4.0 Security Requirements

Unclassified.

5.0 Deliverables

The contractor shall provide support, services, and software listed in section 2. Yearly service/support and user licenses shall be digitally delivered to the contract TPOC, para. 8, below. Monthly update CDs shall be mailed to the contract TPOC at delivery location, para. 6.0, below.

6.0 Period/Place for Performance

Base year: One year from award Option year 1: One year from award of option Option year 2: One year from award of option

The contractor shall provide contract services to the following address:

NSWCCD, 9500 MacArthur Blvd, Building 60, Rm 160/162, West Bethesda, MD 20817

Requirements ayData DICONDE archive software system

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: tbd

DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, tbd Telephone: tbd

Inspection and Acceptance Location

Both Destination Instructions: tbd

DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, tbd Telephone: tbd

Inspection and Acceptance Location

Both Destination Instructions: tbd

DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, tbd Telephone: tbd

Section F - Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC Special Handling/Notes

Delivery Requested By Delivery Date 30 Sep

1 Each Ship To DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR

BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, tpoc Telephone: tbd

FoB Details Contractor Destination

Delivery Requested By Delivery Date 30 Sep

1 Each Ship To DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR

BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, tpoc Telephone: tbd

Delivery Requested By Delivery Date 30 Sep

1 Each Ship To DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR

BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, tpoc Telephone: tbd

Option Line Item

Delivery Requested By Delivery Date 01 Oct

1 Each Ship To DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR

BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, TPOC Telephone: tbd

Period of Performance From 01 Oct 2027 To 30 Sep 2028

Option Line Item

Delivery Requested By Delivery Date 01 Oct

Period of Performance From 01 Oct 2027 To 30 Sep 2028

1 Each Ship To DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR

BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, TPOC Telephone: tbd

Option Line Item

Delivery Requested By Delivery Date 01 Oct

Period of Performance From 01 Oct 2028 To 30 Sep 2029

1 Each Ship To DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR

BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, TPOC Telephone: tbd

Option Line Item

Delivery Requested By Delivery Date 01 Oct

Period of Performance From 01 Oct 2028 To

1 Each Ship To DoDAAC: N00167 CountryCode: USA

NSWC CARDEROCK

CARDEROCK DIVISION, 9500 MACARTHUR

BOULEVARD

BETHESDA, MD 20817-5700

UNITED STATES

tbd, TPOC Telephone: tbd

30 Sep 2029

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Tailored) (Jan 2023)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause--

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items--

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (COMBO)

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N62825

Issue By DoDAAC N00167

Admin DoDAAC** N00167

Inspect By DoDAAC N00167

Ship To Code N00167

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(g) WAWF points of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Ademola Oriowo at 301-503-0809 or by email ademola.m.oriowo.civ@us.navy.mil Or the NAVSEA Helpdesk at WAWFHQ@navy.mil

You may also contact the below SAP Coordinator:

NAME [name].civ@us.navy.mil

[End Text]

Additional Regulation or Supplemental Clauses Incorporated by Full Text

G-232-H002- H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024) (Feb 2024)

Payment office allocation methods can be found in the table at DFARS PGI 204.7108(b)(2) (https://www.acq.osd.mil/dpap /dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions).

(End of text)

G-242-H001 - GOVERNMENT CONTRACTADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023)

(Oct 2023)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

(i) The Procuring Contracting Officer (PCO) is:

Name: Kristen Duhaime Address:

904 Corporate Ln.

Chesapeake, VA 23320 E-mail: kristen.m.duhaime.civ@us.navy.mil

(ii) The Contract Specialist is:

Name: Steven Besanko Address:

9500 MacArthur Blvd.

Bethesda, MD 20817 E-mail: steven.w.besanko.civ@us.navy.mil

(d) The Technical Point of Contact (TPOC) is the contracting officer's representative for technical matters when a COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

Name: [ * ] Address: [ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(e) The Contractor's point of contact for performance under this contract is:

Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

[ * ] To be completed at contract award

(End of Text)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021) (Jul 2021)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods. Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the [insert activity name]. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor's expense with no cost or liability to the U.

S. Government.

(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and the company's established policy and procedures. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The Contracting Officer will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy and procedures.

(e) If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

(f) The hours of operation are as follows:

N0016726Q1164 https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays

AREA FROM TO

West Bethesda MD 0800 1400

(g) All deliveries to the Receiving Officer, Bethesda, MD, shall be made Monday through Friday from 0800 to 1400, local time. Deliveries will not be accepted after 1400. No deliveries will be accepted on federal government holidays.

(End of Text)

G-242-W001 CONTRACT ADMINISTRATION FUNCTIONS (NAVSEA) (OCT 2018) (Oct 2018)

(a) In accordance with FAR 42.302(a) all functions listed are delegated to the ACO except the following items to be retained by the PCO:

n/a

(b) In accordance with FAR 42.302(b), the following additional functions are delegated to the ACO:

n/a

(End of Text)

Section H - Special Contract Requirements

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026- O0038)

Feb 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026- O0038)

Feb 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1)

Apr 2026

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information.

Jan 2023

252.204-7022 Expediting Contract Closeout. May 2021 252.225-7048 Export-Controlled Items. Jun 2013 252.232-7010 Levies on Contract Payments. Dec 2006 252.243-7002 Requests for Equitable Adjustment. Dec 2022 252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.217-9 Option to Extend the Term of the Contract. (Tailored) (Mar 2000)

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ; provided that the Government gives the 10 days Contractor a preliminary written notice of its intent to extend at least 30 days[ ] before the contract 60days unless a different number of days is inserted expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed years.3

(End of clause)

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

____ [Insert one or more Internet addresses]____ ____

(End of clause)

52.252-6 Authorized Deviations in Clauses. (Nov 2020)

AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any [insert regulation name] (48 CFR ) clause with an authorized deviation is indicated by ____ ____ the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

Section J - List of Attachments

Section K - Representations, Certification, & Other Statements

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) Feb 2026

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026- O0038)

Feb 2026

FAR Clauses Incorporated by Full Text

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

____________[Insert one or more Internet addresses]

(End of provision)

52.252-5 Authorized Deviations in Provisions. (Nov 2020)

AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any [insert regulation name](48 CFR Chapter ) provision with an authorized deviation is indicated by ____ ____ the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

Additional Regulation or Supplemental Clauses Incorporated by Full Text

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL

CONTRACT FILES (NAVSEA) (APR 2019)

(Apr 2019)

(a) NAVSEA may use a contractor to manage official contract files here in after referred to as "the support contractor", including the official file supporting this procurement. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, here in after referred to as "protected information". File management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file management services are acquired will contain a requirement that

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the offeror may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed Protected Information, for the unauthorized duplication, release, or disclosure of such Protected Information.

(c) Submission of a proposal will be considered as consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file management support contractor for the limited purpose of executing its file support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Offerors are free to enter into separate non-disclosure agreements with the file support contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the files or otherwise encumber the government.

(End of Provision)

Section M - Evaluation Factors for Award

FAR Clauses Incorporated by Full Text

52.212-2 Evaluation-Commercial Products and Commercial Services. (Deviation 2026-O0038) (Tailored)

(Feb 2026)

EVALUATION FACTORS FOR AWARD

The Government has determined that an award will be made to the responsible Quoter whose technically acceptable quote is considered to be the most advantageous to the Government, past performance and price considered

a. Technical Acceptability: All quotations will be evaluated on a pass/fail basis to determine if the proposed product(s) clearly meet the technical requirements outlined in the solicitation's Performance Work Statement / salient characteristics. Quotations that do not meet the minimum requirements detailed in the solicitation will be rated "Unacceptable" and will not be considered further.

b. Past Performance: The Government reserves the right to consider past performance information for the lowest-priced, technically acceptable vendor prior to award. The Government may use information available in the Supplier Performance Risk System (SPRS) and other sources. A neutral past performance rating will be assigned if no relevant past performance information is available.

c. Price: The price of all technically acceptable quotations will be evaluated for reasonableness. Award will be made to the vendor with the lowest evaluated price among the technically acceptable quotations.

d. (c) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (Remove section if options are not required)

Quoters responding to this solicitation are advised that, prior to award, the government may request quoters to submit information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts.

The Government reserves the right to request that the awardee reduce its total price, or adjust CLIN prices with no change to total price, in order to reduce administrative costs and avoid unnecessary burdens for the agency pursuant to FAR 12.201-1(d).

QUESTIONS: Any questions in relation to this solicitation shall be submitted to Steven Besanko by email at steven.w.besanko.civ@us.navy.mil. The cut-off date for questions is 12PM EST on 9/15/26.