Solicitation M67001-21-Q-0004.pdf

SEE ADDENDUM

(No Collect Calls)

M6700121Q0004 12-Nov-2020

b. TELEPHONE NUMBER

910-451-3018

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 12 Dec 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VIVIAN PORTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

CONTRACTING DEPARTMENT

MCIEAST

308 HOLCOMB BOULEVARD

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE MMP100 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MMP100 - DMO

DARNELL BRIGGS

MCB DISTRIBUTION MANAGEMENT OFFICE

BLDG 1011

CAMP LEJEUNE NC 28542

TEL: 910-450-8403 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$30,000,000

NAICS:

493190

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6700121Q0004

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each POV Storage

FFP

Privately Owned Vehicle Storage and Maintenance.

Secured storage facilities to include minimal monthly maintenance to keep the vehicles in running condition, in accordance with Performance Work Statement.

Estimated Quantity: 1 TO 1,200 Vehicles.

Billing will be computed at the below rate based on the total number of POVs in storage on the last day of the month. Vehicles stored for 1-15 days will be billed at half the monthly rate listed below. Vehicles stored over 15 days will be billed for the entire month. Monthly billing rate:

1-100 VEHICLES: $__________ PER MONTH PER VEHICLE

1-250 VEHICLES: $__________ PER MONTH PER VEHICLE

1-500 VEHICLES: $__________ PER MONTH PER VEHICLE

1-750 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1000 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1200 VEHICLES: $__________ PER MONTH PER VEHICLE

FOB: Destination

PSC CD: S215

NET AMT

0002 Each Towing Services Regular Tow Truck

FFP

Towing services to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

0003 Each Towing Rollback

FFP

Towing Rollback to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

0004 Each Towing Dolly Services

FFP

Towing Dolly Services to remove/tow a POV from Contractor's facility to another designated area, in accordance with Performance Work Statement.

0005 Each Vehicle Transfer

FFP

Transter all vehicles (current estimated quantity is 150 - 200) from the Incumbent's facility to the Offeror's storage facility in accordance with Performance Work

Statement.

1001 Each OPTION POV Storage

FFP

Privately Owned Vehicle Storage and Maintenance.

Secured storage facilities to include minimal monthly maintenance to keep the vehicles in running condition, in accordance with Performance Work Statement.

Estimated Quantity: 1 TO 1,200 Vehicles.

Billing will be computed at the below rate based on the total number of POVs in storage on the last dat of the month. Vehicles stored for 1-15 days will be billed at hald the monthly rate listed below. Vehicles stored over 15 days will be billed for

1-500 VEHICLES: $__________ PER MONTH PER VEHICLE

1-750 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1000 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1200 VEHICLES: $__________ PER MONTH PER VEHICLE

1002 Each OPTION Towing Services Regular Tow Truck

FFP

Towing services to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

1003 Each OPTION Towing Rollback

FFP

Towing Rollback to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

1004 Each OPTION Towing Dolly Services

FFP

Towing Dolly Services to remove/tow a POV from Contractor's facility to another designated area, in accordance with Performance Work Statement.

2001 Each OPTION POV Storage

FFP

Privately Owned Vehicle Storage and Maintenance.

Secured storage facilities to include minimal monthly maintenance to keep the vehicles in running condition, in accordance with Performance Work Statement.

Estimated Quantity: 1 TO 1,200 Vehicles.

Billing will be computed at the below rate based on the total number of POVs in storage on the last dat of the month. Vehicles stored for 1-15 days will be billed at

1-500 VEHICLES: $__________ PER MONTH PER VEHICLE

1-750 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1000 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1200 VEHICLES: $__________ PER MONTH PER VEHICLE

2002 Each OPTION Towing Services Regular Tow Truck

FFP

Towing services to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

2003 Each OPTION Towing Rollback

FFP

Towing Rollback to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

2004 Each OPTION Towing Dolly Services

FFP

Towing Dolly Services to remove/tow a POV from Contractor's facility to another designated area, in accordance with Performance Work Statement.

3001 Each OPTION POV Storage

FFP

Privately Owned Vehicle Storage and Maintenance.

Secured storage facilities to include minimal monthly maintenance to keep the vehicles in running condition, in accordance with Performance Work Statement.

Estimated Quantity: 1 TO 1,200 Vehicles.

Billing will be computed at the below rate based on the total number of POVs in storage on the last dat of the month. Vehicles stored for 1-15 days will be billed at

1-500 VEHICLES: $__________ PER MONTH PER VEHICLE

1-750 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1000 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1200 VEHICLES: $__________ PER MONTH PER VEHICLE

3002 Each OPTION Towing Services Regular Tow Truck

FFP

Towing services to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

3003 Each OPTION Towing Rollback

FFP

Towing Rollback to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

3004 Each OPTION Towing Dolly Services

FFP

Towing Dolly Services to remove/tow a POV from Contractor's facility to another designated area, in accordance with Performance Work Statement.

4001 Each OPTION POV Storage

FFP

Privately Owned Vehicle Storage and Maintenance.

Secured storage facilities to include minimal monthly maintenance to keep the vehicles in running condition, in accordance with Performance Work Statement.

Estimated Quantity: 1 TO 1,200 Vehicles.

Billing will be computed at the below rate based on the total number of POVs in storage on the last dat of the month. Vehicles stored for 1-15 days will be billed at

1-500 VEHICLES: $__________ PER MONTH PER VEHICLE

1-750 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1000 VEHICLES: $__________ PER MONTH PER VEHICLE

1-1200 VEHICLES: $__________ PER MONTH PER VEHICLE

4002 Each OPTION Towing Services Regular Tow Truck

FFP

Towing services to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

4003 Each OPTION Towing Rollback

FFP

Towing Rollback to remove/tow a POV from the Contractor's facility to another designated area, in accordance with Performance Work Statement.

4004 Each OPTION Towing Dolly Services

FFP

Towing Dolly Services to remove/tow a POV from Contractor's facility to another designated area, in accordance with Performance Work Statement.

PERFORMANCE WORK STATEMENT

C1 PERFORMANCE WORK STATEMENT. The Distribution Management Office (DMO) has an ongoing requirement to provide storage for personally owned vehicles (POV) for deploying service members aboard Camp

Lejeune and Camp Lejeune satellite activities. The Camp Lejeune satellite activities include the following:

Camp Johnson, North Carolina

Camp Geiger, North Carolina

Marine Corps Air Station, New River, North Carolina

Stone Bay, Marine Corps Base Camp Lejeune, North Carolina

The Contractor shall provide all services necessary to store vehicles, owned by deploying Government personnel in a safe, secure storage area within the Contractor’s facility. Storage facility shall be located within 10 driving miles of the Marine Corps Base, Camp Lejeune Front Gate (Holcomb Boulevard) or the Marine Corps Base, Camp

Lejeune Piney Green Gate (located at Piney Green Road and Hwy 24). Within 30 days of notification of contract award, the contractor’s facility shall have the capacity to store a minimum of 1,200 vehicles. At the maximum storage capacity of 1,200 vehicles, the contractor shall have no more than three locations. The facility shall be within 10 driving miles of the Marine Corps Base, Camp Lejeune Front Gate (Holcomb Boulevard) or the Marine

Corps Base, Camp Lejeune Piney Green Gate (located at Piney Green Road and Hwy 24). In addition, the contractor shall provide towing services and minor maintenance of the vehicles (see para 5.4.1), in accordance with the requirements set forth in this solicitation.

The 10 mile limit states the Government’s minimum needs. Past experience with a more distant storage location indicates that an unacceptable number of service members will not use a more distant facility. The delay and costs of private and public transportation to the more distant location proved to be a deterrent. This defeated the primary reason for the contract, which was to provide a useable service to the service members. A secondary purpose of the contract was also unsatisfied by the more distant location. A central location for the vehicles of deployed service members enables the Government to locate this property for the estates of service members killed in action and for the families of those who are too seriously wounded to communicate with Government officials about their property.

Since many deployed service members would not use the more distant location, the Government was less able to carry out its responsibilities regarding the vehicles of these service members if they were killed or wounded in action. In addition, a location within 10 driving miles from the Marine Corps Base, Camp Lejeune Front Gate or the

Marine Corps Base, Camp Lejeune Piney Green Gate allows for DMO personnel to reach the contractor’s facility/facilities in a timely manner in the event of a problem.

The period of performance for services rendered within this contract is stated below. The option periods may be exercised at the discretion of the Government per Federal Acquisition Regulation (FAR) clause 52.217-9 Option to

Extend the Term of the Contract (Mar 2000).

Base: 01 January 2021 - 31 December 2021 $_______________ CLINS 0001 - 0004

Option Year 1: 01 January 2022 - 31 December 2022 $_______________ CLINS 1001 - 1004

Option Year 2: 01 January 2023 - 31 December 2023 $_______________ CLINS 2001 - 2004

Option Year 3: 01 January 2024 - 31 December 2024 $_______________ CLINS 3001 - 3004

Option Year 4: 01 January 2025 - 31 December 2025 $_______________ CLINS 4001 - 4004

Aggregate Amount of Contract: $___________________

C1.1 LOCATION. The contractor’s facility is located at: TO BE DETERMINED UPON CONTRACT AWARD.

The estimated vehicle capacity of the facility is 1,200 vehicles.

NOTE TO OFFEROR: Offeror shall be prepared to conduct a site visit of the location within twenty-four

(24) hours after government request.

C1.1.1 REQUIRED VEHICLE MOVE DATE. Offeror shall assume all responsibility, liability and cost for moving currently stored POVs from the incumbent’s facility to the Offeror’s storage facility, if applicable. All vehicles (current estimate is 150 – 200 vehicles) must be moved within 30 days after award effective date.

C1.2 POINTS OF CONTACT. The Contractor shall provide Points of Contact (POC) for issues concerning POV secured storage. As a minimum, names, business address, phone numbers, and normal hours of operation are required. In addition, the Contractor shall provide POC (names, phone numbers, and cellular phone numbers) for after normal business hours. Both lists (normal operation POC and after hour POC) shall be provided to the

COR/authorized DMO personnel (See Section E, Paragraph E.1) and CONTRACT ADMINISTRATOR (See

Section G, Paragraph G.2)

C1.3 HOURS OF OPERATION. The Contractor shall provide secured storage facility services, 24 hours per day, 7 days per week, throughout the contract period of performance. Space shall be available within 24 hours of notice. Normal hours of operation, for the Contractor to accept, or release POVs, are 8:00 AM through 5:00 PM, Monday through Friday; however, emergency/contingency issues may require the Contractor to inspect/accept or inspect/release a POV after normal hours of operation, on a weekend, or holiday at no additional cost to the

Government. In the event of an emergency/contingency situation, DMO will provide the Contractor with as much advance notification as possible, that a POV(s) is to be stored or released. The Contractor shall provide a POC and phone number for emergency/ contingency POV storage requests. The above hours may be changed by mutual agreement between the CONTRACTING OFFICER and the Contractor.

C1.4 OBSERVED HOLIDAYS.

C1.4.1 Federal holidays observed by this base are New Year's Day, Martin Luther King, Jr.'s Birthday, Presidents’

Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas

Day, and other specifically designated days that are mutually agreed upon by the CONTRACT

ADMINISTRATOR and the Contractor.

C1.4.2 When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday by U. S.

Government agencies. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S.

Government agencies.

C1.5 INDEMNITY. The Contractor hereby agrees to indemnify and hold harmless the United States of America and its agents from any suits, fines, actions, claims, debts, demands, judgments, liabilities, costs and expenses, including but not limited to attorney's fees or court costs, which the United States of America and its agents may become obligated to defend and/or pay, (i) as a result of ground or water pollution, sustained or suffered because of or by reason of any action or inaction by Contractor, his agents, servants, and employees, in connection with

Contractor's performance under this contract, or (ii) as a result of any loss of or damage to property or injury to or death of any person whatsoever, sustained or suffered because of or by reason of any action or inaction by

Contractor, his agents, servants, and employees, in connection with Contractor's performance under this contract, or

(iii) as a result of alleged pollution, damage, or injury, sustained or suffered because of or by reason of any action or inaction by Contractor, his agents, servants, and employees, in connection with Contractor's performance under this contract.

C1.6 GOVERNMENT OBSERVATIONS. Government personnel such as the Department of Defense Inspection

Teams, Navy Auditors, Environmental Inspectors, Contracting, etc., are authorized to observe Contractor operation.

Observing personnel will not interfere with Contractor’s performance.

C1.7 KEY CONTROL. The Contractor shall establish and implement methods of ensuring that all keys for each member's vehicle are not lost or misplaced and are not used by unauthorized personnel. The Contractor shall not duplicate member's keys. The Contractor and his employees shall prevent other personnel from accessing the member's keys unless approval is received from authorized DMO personnel. (Also, see Section C5.1.5).

SECTION C2

DEFINITIONS

C2 STANDARD DEFINITIONS. Definitions of specific terms and phrases used in this contract.

C2.1 ACCEPTANCE INSPECTION. An inspection performed by both the Contractor and member, Power of

Attorney or Government Representative, on all vehicles and equipment prior to being placed in the Contractor's secured storage facility, as required by the Government. This inspection verifies the overall condition of the vehicle.

Discrepancies shall be documented, on the designated form, prior to placing the vehicle in storage.

C2.2 ACCIDENT REPAIRS. Repairs required as a result of collision while in Contractor possession.

C2.3 AUTHORIZED PERSONNEL. Persons granted the authority to have access to certain areas or to perform specific functions required for contract performance.

C2.4 CONTRACT ADMINISTRATION. That stage of the contracting cycle in which the Contracting Officer ensures that the total contract is being followed, makes necessary changes to the contract, and ensures progress toward contract completion.

C2.5 CONTRACT ADMINISTRATOR (See Section G, Paragraph G.2). The person who is responsible for administering contract terms and conditions per the Federal Acquisition Regulations (FAR), Department of Defense

Federal Acquisition Regulations Supplement (DFARS), Marine Corps Acquisition Procedures Supplement (MAPS), and other implementing regulations.

C2.6 CONTRACTING OFFICER. Any person who, either by virtue of position or by appointment per the FAR, or supplements thereto, is currently a Contracting Officer with the authority to enter into and administer contracts and make related determination and findings with respect thereto, or with any part of such authority.

C2.7 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (See Section E, Paragraph E.1). A person appointed as the Contracting Officer's Representative for the surveillance and verification of required services.

C2.8 CONTRACTOR. The term "Contractor" as used herein refers to both the prime Contractor and his employees, and any subcontractors and their employees. The Contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.

C2.9 CRIMINAL ACT. A violation of criminal laws of the United States, a state, or unit of local Government.

C2.10 DISABLED VEHICLE. A damaged, worn out, or malfunctioning vehicle.

C2.11 INCIDENT. An occasion where damage or loss to a stored POV occurs.

C2.12 MONTH. A month equals 30 days, for contract purposes.

C2.13 MOTOR VEHICLES. An item of equipment, mounted on wheels and designed for highway and/or land use that derives power from a self-contained power unit.

C2.14 NEGLIGENCE. The omission or neglect of reasonable precaution, care, or action on the part of the

Contractor or his/her personnel.

C2.15 SECURED STORAGE. A place where an item(s) is kept from risk of theft, damage or loss. Includes a requirement for 8 foot high (as a minimum) security fenced, lighted location with sufficient light to visually detect intrusion, 24 hour video surveillance monitoring and recording, with a gravel or asphalt elevated storage area to prevent damage due to minor flooding.

C2.16 SHALL. This word is used in connection with the Contractor and specifies that the provision is binding.

C2.17 WILL. This word is used to express a binding commitment on the part of the Government.

C2.A STANDARD ABBREVIATIONS. Complete spelling of commonly used abbreviations in this contract.

C2.A1 CLNC - Camp Lejeune, North Carolina.

C2.A2 COR - Contracting Officer's Representative

C2.A3 CD NUMBER – Car Deployment Number

C2.A4 DFARS - Defense Federal Acquisition Regulation Supplement.

C2.A5 FAR - Federal Acquisition Regulation.

C2.A6 MCB - Marine Corps Base.

C2.A7 POC - Point of Contact

C2.A8 POV - Privately Owned Vehicle (POV) is a car, sport utility vehicle (SUV) or non-commercial truck. The

Contractor is not permitted, nor required, to store recreational vehicles, boats, watercraft, camper or motorcycles under the terms of this contract.

SECTION C3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

C3 This requirement does not include Government Furnished Equipment or Material.

SECTION C4

CONTRACTOR FURNISHED ITEMS AND SERVICES

C4 GENERAL. Contractor shall provide all services, facilities, personnel, supervision, materials and equipment required to keep the vehicles in a safe and secured condition. Vehicles will be delivered to the Contractor as specified within this contract, and the Contractor shall meet the minimum acceptance criteria provided herein.

C4.1 ITEMS AND SERVICES. The Contractor shall provide transportation, personnel, equipment and any other items required to perform contract services, such as parking, inspection, acceptance, checking tire pressure, start/run vehicles, cycle air conditioner and heater, storage and the release of POVs.

C4.1.1 ITEM BREAKAGE AND DAMAGE. The Contractor shall be responsible for all breakage and damage

(real and personal) that may occur at the storage facility due to the fault or negligence of the Contractor's personnel during the performance of contract services. The Contractor shall report damage or theft to the COR and the

CONTRACTING OFFICER (See Section G.2) immediately upon discovery.

C4.2 OTHER. The Contractor shall provide:

C4.2.1 POINT OF CONTACT (POC) LIST. The Contractor shall provide the Contracting Department and

DMO a POC and phone number for emergency (after-hour, weekend, holiday) receipt/release requests. In addition, the Contractor shall ensure personnel have been provided the list of authorized Government contacts (names and phone numbers) provided by the Government to address any questions/issues that arise.

C4.3 DOCUMENTS AND REPORTS REQUIRED. Contractor shall furnish documents and reports as required below.

C4.3.1 LICENSES, PERMITS AND APPROVALS. The Contractor performing this contract shall possess all environmental, construction, and any other licenses, permits and approvals required for operation of the storage facility and to make improvements so the facility will meet the minimum security and storage requirements as stated in paragraph C5.1.1.

C4.3.2 CERTIFICATION OF MINIMUM INSURANCE COVERAGE. The successful offeror shall furnish to the Contract Administrator (See Section G, Paragraph G.2(b)) a certificate of insurance as evidence of the existence of insurance coverage not less than the amounts specified in paragraph C5.1.2. The initial certificate document shall be provided to the Government with offerors quote prior to the offer due date specified in block 8 of this solicitation.

All certificate changes shall be submitted to the Contract Administrator within 5 work days after changes occur.

C4.3.3 LIST OF AUTHORIZED PERSONNEL FOR KEY CONTROL. The Contractor shall furnish to the

Contract Administrator (See Section G, Paragraph G.2(b) a list of all personnel authorized access to vehicle keys.

Only the minimum number of contractor personnel, necessary to meet contract requirements, shall have key access.

C4.3.4 MONTHLY REPORT OF VEHICLES ON HAND. A monthly report of all vehicles on hand at the facility shall be provided to the COR no later than the 5th calendar day of each month for the preceding 30-day period (See Paragraph C5.7). The Contractor shall submit this inventory data format for review and approval by the

Contract Administrator within 10 calendar days after receipt of written contract award.

SECTION C5

SPECIFIC TASKS

C5.1 REQUIRED SERVICES: The Contractor shall provide all required services to receive, store, and maintain

POVs, in a safe, secure condition. Prices for storage shall include all care/upkeep and insurance as required in this section. Storage services shall be provided 24 hours per day, 7 days per week. For vehicle turn in and pickup, normal hours of operation shall be between 8:00 AM and 4:00 PM, Monday through Friday. Real world requirements, i.e., emergency/contingency situations, may require the Contractor to accept or issue POVs on a weekend, holiday or after-hour basis. The authorized DMO personnel or the Contracting Officer, prior to work performance, will first approve weekend, after-hour or holiday service. Contractor shall provide a POC and phone number for emergency (after-hour, weekend, holiday) receipt/release requests. In certain cases the Government may have a need to remove vehicles from the Contractor's facility, i.e., in the case of a deceased member, etc., and may require the vehicle be towed to lot 201, aboard Camp Lejeune, NC, or some other designated area. Upon notification from authorized DMO personnel, the Contractor shall provide these "towing services" at the price set forth in Section B of this contract.

C5.1.1 SAFETY/SECURITY REQUIREMENTS FOR STORAGE AREA. To ensure the vehicles are stored in a safe, secure condition, the storage area(s) shall have as a minimum the following features:

(1) Minimum 8 foot high fence around the entire storage area;

(2) Location(s) shall be lighted with sufficient light to visually detect intrusion;

(3) 24 hour video surveillance monitoring and recording (shall retain for 30 days);

(4) Gravel or asphalt area with adequate runoff capacity to prevent flooding and/or puddles of standing water.

C5.1.2 INSURANCE. The Contractor shall carry insurance to cover the cost for replacement or repair of vehicles lost, stolen, or damaged through criminal acts or negligence. This is to preclude the Government from being held liable for claims generating from the above. The Contractor shall be liable up to the initial $30,000 of loss and damage per incident, per vehicle as stated in Section I, FAR Clause 52.228-10 Vehicular and General Public

Liability Insurance. The Contractor shall notify the COR of any such incident no later than 8 working hours after the damage, theft, criminal act, or negligence.

C5.1.2.1 The Contractor shall provide "on-site expedited settlement" (7 day) for loss and damage claims up to and including $500.00. The service member will obtain a written estimate from his/her insurance claims adjustor or a reputable third party. If the claim is denied by the Contractor, the service member and Contractor will present a written statement of facts and the written estimate to the Distribution Management Officer who will make the final decision on the claim. If DMO finds in favor of the service member, they will place a written demand on the

Contractor. If DMO finds in favor of the Contractor, the service member will be notified in writing, by DMO, that the damage was not due to negligence by the Contractor.

C5.1.2.2 The Contractor shall provide "expedited" (14 day) settlement for loss and damage claims from $500.01 through (but not to exceed) $1000.00. The service member will obtain a written estimate from his/her insurance claims adjustor or a reputable third party. If the claim is denied by the Contractor, the service member and

Contractor will present a written statement of facts and the written estimate to the Distribution Management Officer who will make the final decision on the claim. If DMO finds in favor of the service member, they will place a written demand on the Contractor. If DMO finds in favor of the Contractor, the service member will be notified in writing, by DMO, that the damage was not due to negligence by the Contractor.

C5.1.3 The Contractor shall provide "secured storage" for each vehicle.

C5.1.4 The Contractor shall maintain records of transactions with the US Government and, upon request, make such records available to properly designated representatives within a reasonable period of time.

C5.1.5 The Contractor shall establish and implement methods of ensuring all keys for each member's vehicle, or the

Government representative assigned to the vehicle(s), are not lost or misplaced and are not used by unauthorized personnel. At a minimum the Contractor shall tag, number and maintain a key log. All vehicle keys shall be kept in a locked cabinet. Only the minimum number of contractor personnel, necessary to meet contract requirements, shall have key access. Contractor shall provide a list of authorized personnel to the government.

C5.1.6 The Contractor shall receive, inspect and accept vehicles from Military members that have the following documents (NOTE: The Contractor shall not accept for storage, any POVs that do not have the below listed documents):

> DMO Letter of Authorization (which shall be endorsed by DMO);

> DD Form 788/788-1 (which shall be used to record the condition and mileage of each POV at time of receipt; monthly maintenance, and return of POV, as stated in paragraphs C5.3, C5.4 and C5.5);

> Valid Military Photo ID (Current/up to date);

> Valid State Registration (Current/up to date);

> Proof of Current Liability Insurance Coverage;

C5.2 CONTRACTOR UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR/OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

C5.3 RECEIPT OF VEHICLES.

C5.3.1 The Contractor shall conduct a joint inspection of the POV with the member, Power of Attorney holder or

Government Representative that is appointed in writing. Any damages shall be annotated with both parties signing the inventory form (DD 788), See Section J, Technical Exhibit No. 2. One copy will be given to the member; one copy to the Distribution Management Office (DMO), and one copy will be maintained by the Contractor for a period of two (2) years.

C5.3.2 The following minimum criteria shall be met at the time of the acceptance inspection:

C5.3.3 CONDITION. Both the exterior and interior of the vehicle shall be free of excessive soil prior to being turned over to the Contractor. The contractor shall not accept a vehicle for storage that is determined to be excessively soiled such that an acceptance inspection cannot be conducted.

C5.3.4 The Contractor shall verify the VIN# of the authorized vehicle being stored against the VIN# listed on the

DD Form 788/788-1.

C5.3.5 AUTHORIZED ITEMS LEFT IN POV. The Contractor shall ensure only these authorized items are in the vehicle when receipting: jack, lug wrench, tire iron, tire chains, first aid kit, jumper cables, warning triangle/ trouble lights, one (1) spare tire, and two (2) snow tires with wheels, either mounted or not mounted. The

Contractor bears the risk of liability for any unauthorized item left in the POV. Member shall ensure car alarm systems, automatic key mechanisms, or any other system that may be automatically activated, be disconnected/deactivated. The purpose of disconnecting/deactivating automatically activated systems is to ensure sensitive alarms are not set off, triggering nearby vehicle alarms to sound off and so forth. Numerous alarms triggering would result in a violation against Section 11-1 of Onslow County’s Code of Ordinances states that “the creation of any unreasonably loud and disturbing noise in the county is prohibited”. To avoid violating the County’s noise ordinance, automatically activated systems shall be disconnected or deactivated.

C5.4 MAINTENANCE OF STORED VEHICLES

C5.4.1 The Contractor shall start/run each vehicle at least once every 30 days, cycle the air conditioner and heater.

If the vehicle engine fails to start due to battery failure, the Contractor shall charge the battery and repeat the process. If after the battery has been charged, the engine still fails to start, the Contractor shall document the DD

Form 788/788-1, and shall notify the COR or other authorized DMO personnel.

C5.4.2 The Contractor shall, every 30 days, check tire pressure, maintain proper tire pressure by adding air, to prevent flat spots on tires. If after following this procedure every 30 days, tire(s) on a vehicle do not inflate or are deteriorating, the Contractor shall document the DD Form 788/788-1 and shall notify the COR or authorized DMO personnel.

C5.4.3 The Contractor shall maintain all vehicles in a locked condition, except when performing the tasks cited in

C5.4.1.

C5.4.4 The Contractor shall annotate unusual maintenance conditions (leaks, dead batteries, etc.) on the DD Form

788/788-1 and report them to the COR or authorized DMO personnel.

C5.4.5 The Contractor shall be authorized to move vehicles only if necessary for storage purposes (i.e., if a vehicle has to be moved to allow the release of another stored vehicle; however, any damages resulting from this movement shall be the Contractor's responsibility. The Contractor shall not take any vehicle off the Contractor furnished premises unless instructed by the COR or authorized DMO personnel.

C5.5 RELEASE OF STORED VEHICLES.

C5.5.1 When the service member goes to DMO to prepare the paperwork for vehicle release, DMO will fax a letter of authorization (DD1299, Section J, Technical Exhibit #1) to the Contractor authorizing release of the vehicle.

This advance notification is required for the Contractor to have time to prepare the vehicle for release. The

Contractor shall release vehicles within two business days of notification.

C5.5.2 The Contractor shall release stored vehicles to Military members that have the following documents:

>DMO Letter of Authorization (DD1299, See Section J, Paragraph J.1);

>Valid Military Photo ID (current/up to date);

>Proof of Current Liability Insurance Coverage (that substantiates premium is up to date or repurchased).

C5.5.3 The Contractor shall provide battery charging and tire inflation services for the member at time of pick-up.

C5.5.4 The Contractor shall clean and wash all vehicles prior to releasing it to the service member.

C5.5.5 The Contractor shall conduct a joint vehicle inspection with the member, Power of Attorney holder or

Government representative that is appointed in writing. Any damages shall be annotated with both parties signing the inventory form (DD 788). One Copy shall be given to the member; one copy to the Distribution Management

Office (DMO), and one copy shall be maintained by the Contractor for a period of two (2) years. The Contractor shall verify the VIN#, of the authorized vehicle being stored, against the VIN# listed on the DD Form 788/788-1.

In case of death of a member, the Contractor will release the vehicle to a moving company, verified Next of Kin

(NOK), or tow the POV to a designated area, in coordination with an official from DMO.

C5.6 TOWING. In certain cases the Government may have a need to remove vehicles from the Contractor's facility, i.e., in the case of a deceased member, etc., and may require the vehicle be towed to lot 201, aboard MCB, Camp Lejeune, NC, or some other designated area. Upon notification from authorized DMO personnel, the

Contractor shall provide these "towing services" at the price set forth in Section B of this contract.

C5.7 ROLLBACK. Rollback towing services for POVs of deceased cases: Towing services to pick up and tow a

POV from a designated location to DMO lot 201 aboard Camp Lejeune, NC. Towing services to be within a 250 mile radius of Camp Lejeune, NC as designated by DMO. Price at $3.00 per mile for 0-25 miles and $4.00 per mile for 26-250 miles.

C5.8.1 REPORTING REQUIRMENTS.

C5.8.1 The Contractor shall provide a monthly report, to the Distribution Management Office (DMO), of all vehicles in storage at the Contractor's facility. This report shall contain the following data:

(1) Vehicle Owners name & rank;

(2) CD number assigned by DMO;

(3) Vehicle Identification Number (VIN);

(4) Date POV received at storage facility; and

(5) Date POV was released from storage facility (if applicable)

The report shall be provided to DMO no later than the 5th day of each month and shall account for the preceding

30-day period.

C5.8.2 The Contractor shall submit the inventory data format for review and approval by the Contract

Administrator within 10 calendar days after receipt of written contract award.

SECTION E – INSPECTION AND ACCEPTANCE

E1 ROLE OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) FOR INSPECTION,

ACCEPTANCE, AND OTHER DUTIES.

E1.1 COR RESPONSIBILITIES. Performs surveillance and inspection of services required under this contract;

determines the adequacy of Contractor performance per contract specifications; acts as the Government's representative at the work site; ensures compliance with contract performance requirements; and advises the

CONTRACT ADMINISTRATOR of any factors that may cause work performance delays. The COR cannot authorize deviations from contract requirements and specifications. The Contracting Officer will appoint a COR by position title or name for the below activity to help him in the discharge of his responsibilities when he is unable to be directly in touch with the contract performance.

Distribution Management Office:

COR Darnell Briggs, DMO Deputy, (910) 450-8403

Other DMO authorized personnel. Authorized DMO personnel may assist the Contractor regarding resolution of an issue with an individual or unit. They are also authorized to place vehicles into storage or release vehicles from storage.

Distribution Management Officer 451-2501

Personal Property Supervisor 450-8405

Traffic Chief 450-8402

Deployment Storage SNCO 450-8799

Deployment Storage NCO 450-8799

E1.2 DOCUMENTS AND REPORTS REQUIRED FROM COR.

E1.2.1 INVOICE. Quarterly delivery/task order will be issued for an estimated quantity of vehicles. Within five (5) calendar days after the end of each month, the Contractor shall submit a preliminary invoice to DMO and the CONTRACT ADMINISTRATOR, which lists the quantity of vehicles stored and the appropriate charges. The preliminary invoice shall be submitted simultaneously with the monthly report and be based on information provided on the report (See Section C, Paragraph C5.8.1). Within two (2) work days of receipt of the preliminary invoice, DMO will notify the Contractor of any discrepancies noted and request correction. If there are no discrepancies, DMO will submit a “purchase request modification” to the Contracting

Department within the two (2) day period. In addition, the COR will certify the preliminary invoice and forward it along with a copy of the monthly report to the Contract Administrator. The certified copy of the preliminary invoice will also serve as a DD250 “Report of Product/Services Received”. Therefore, the COR shall state on the invoice that “all products/services were received and accepted for (state period of performance, i.e., 01 Jun 2006 -

30 Jun 2006), that it is a partial acceptance against the contract, date the invoice and sign it. The purchase request modification will be utilized to modify the delivery/task order to accurately reflect the amount of vehicles stored for that month. A copy of the delivery/task order modification will be sent via email or facsimile to the Contractor.

After the Contractor has received the delivery/task order modification, the WAWF invoice shall be submitted for payment. Once a correct WAWF invoice is received, TMO will have seven (7) work days to certify the invoice and forward it to DFAS for payment. Deviation from this procedure will delay timely payment.

E1.2.2 UNACCEPTABLE PERFORMANCE. When performance does not meet specifications and requirements of this contract, written (letter, fax, or Email) documentation will be furnished explaining how performance is considered to be unacceptable. This documentation should state what specification(s) the Contractor is not performing (reference contract paragraph number(s), date, and time observed) and submit to the CONTRACT

ADMINISTRATOR (See Section G of the contract/delivery order) within two (2) work days of each occurrence.

The Contracting Officer will promptly provide written notification of discrepancies on a monthly basis, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within 15 working days after receipt of Contracting Officer’s notification. The Contractor shall cite specific quality assurance program procedures or new procedures instituted to prevent recurrence. The Contracting Officer will then take the appropriate action with the contractor to remedy the substandard performance. When the performance is below the Acceptable Quality Levels (AQL) standard, the

Government may implement increased surveillance and/or Contractor reporting, as well as, documentation in the

Contractor’s Performance Assessment Reporting System (CPARS), or begin termination for default procedures.

E1.3 GOVERNMENT QUALITY ASSURANCE. The COR or his designated representative will evaluate the

Contractor's performance to assure contract requirements are met by the Contractor.

SECTION F – DELIVERIES OR PERFORMANCE

F1 Services shall be provided according to the specifications and requirements as defined in this contract.

F2 MEETINGS. When problems, or other issues, arise that may affect contract performance, the Contractor and the Contracting Officer, or his designated representative, shall meet in an effort to mutually resolve the issue.

Meetings shall be held as often as necessary to ensure requirements of the contract are being met.

F3 DELIVERABLES. The contractor shall provide:

F3.1 POINT OF CONTACT (POC) LIST. The Contractor shall provide the Contracting Department and DMO a POC and phone number for emergency (after-hour, weekend, holiday) receipt/release requests. In addition, the

Contractor shall ensure personnel have been provided the list of authorized Government contacts (names and phone numbers) provided by the Government to address any questions/issues that arise.

F3.2 DOCUMENTS AND REPORTS REQUIRED. Contractor shall furnish documents and reports as required below.

F3.2.1 LICENSES, PERMITS AND APPROVALS. The Contractor performing this contract shall possess all environmental, construction, and any other licenses, permits and approvals required for operation of the storage facility and to make improvements so the facility will meet the minimum security and storage requirements as stated in paragraph C5.1.1.

F3.2.2 CERTIFICATION OF MINIMUM INSURANCE COVERAGE. The successful offeror shall furnish to the Contract Administrator (See Section G, Paragraph G.2(b)) a certificate of insurance as evidence of the existence of insurance coverage not less than the amounts specified in paragraph C5.1.2. The initial certificate document shall be provided to the Government with offerors quote prior to the offer due date specified in block 8 of this solicitation.

All certificate changes shall be submitted to the Contract Administrator within 5 work days after changes occur.

F3.2.3 LIST OF AUTHORIZED PERSONNEL FOR KEY CONTROL. The Contractor shall furnish to the

Contract Administrator (See Section G, Paragraph G.2(b) a list of all personnel authorized access to vehicle keys.

Only the minimum number of contractor personnel, necessary to meet contract requirements, shall have key access.

F3.2.4 MONTHLY REPORT OF VEHICLES ON HAND. A monthly report of all vehicles on hand at the facility shall be provided to the COR no later than the 5th calendar day of each month for the preceding 30-day period (See Paragraph C5.7). The Contractor shall submit this inventory data format for review and approval by the

Contract Administrator within 10 calendar days after receipt of written contract award.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 ACCOUNTING AND APPROPRIATION DATA.

TO BE SHOWN ON INDIVIDUAL DELIVERY / TASK ORDER

G.2 CONTRACT ADMINISTRATION OFFICE.

a. All contract administration functions will be retained by the Contracting Department, MCB, Camp Lejeune.

b. All inquiries and correspondence concerning the administration of the contract shall be addressed to:

Contract Administrator: Vivian Porter, 910-451-3018

Contracting Department

Bldg. 308 Holcomb Blvd.

Camp Lejeune NC, 28547-8368

NOTE: COLLECT CALLS WILL NOT BE ACCEPTED.

G.3 BILLING PERIOD. The billing period for contract and pay purposes shall begin the first day and end the last day of the month for each item shown in Section B.

G.4 INVOICING INSTRUCTIONS. Contractor shall invoice as reflected within Section B of the contract as follows:

When vehicles are brought in or removed from the facility/storage area, and the vehicles will be there for

1 to 15 days out of the month, the Contractor shall invoice at only half the established monthly rate for the aggregate quantity for the month. If vehicles are brought in or removed from the facility/storage area, and the vehicles were there for 16 days or more out of the month, the Contractor shall invoice at the established full monthly rate for the aggregate quantity involved.

Example:

Monthly Billing Rate:

1-100 Vehicles: $30.00 per month (30 days) per vehicle (half month [1 to 15 days] = $15.00)

1-250 Vehicles: $20.00 per month (30 days) per vehicle (half month [1 to 15 days] = $10.00)

1-500 Vehicles: $10.00 per month (30 days) per vehicle (half month [1 to 15 days] = $5.00)

1- 750 Vehicles: $5.00 per month (30 days) per vehicle (half month [1 to 15 days] = $2.50)

June:

98 vehicles for 14 days

150 vehicles for 17 days

300 vehicles for 30 days

548 vehicles (aggregate total falls in the 1-750 range for pricing)

Invoicing shall be as follows:

98 vehicles at $2.50 (1-15 days) per vehicle = $ 245.00

450 vehicles at $5.00 (16-30 days) per vehicle = $2250.00

548 aggregate vehicles totaling $2495.00 billable for the month of June

G.5 GRACE PERIOD. The incumbent shall extend, to the Government, a “Grace Period” of 30 days after the contract ends for relocation of POVs.

H.1 BASE ACCESS.

BASE ACCESS INSTRUCTIONS FOR MARINE CORPS BASE CAMP LEJEUNE AND MARINE CORPS

AIR STATION NEW RIVER

-Contractors and/or Delivery drivers must have in their possession: their contract number, delivery address, and sponsor’s contact information in order to gain initial access to the base. For services the Contracting Officer’s

Representative (COR) is the sponsor, for supply deliveries the customer/delivery point of contact is the sponsor.

Contract Number: TO BE DETERMINED

Sponsor/COR: Mr. Darnell Briggs

Phone Number: 910-450-8403

Delivery Address: Bldg. 1011 Ash St.

Camp Lejeune, NC 28542

-Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and or subcontractors are properly registered within DBIDS.

-DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals' information will occur each year.

-Contractors requiring access for over 60 days will receive a credential valid for up to one year.

-Contractors requiring access for less than 60 days will receive a temporary paper pass.

-Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CAC's are exempt from

DBIDS enrollment.

-If you have questions regarding base access, Contractor CAC or DBIDS requirements contact the Contractor

Vetting Office at 910-451-0283/0284/0285.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the contractor.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

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