Solicitation Letter.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

WRIGHT-PATTERSON AIR FORCE BASE OHIO

3 August 2023

MEMORANDUM FOR: Offeror

FROM: AFLCMC/RO

1865 4th St Bldg. 14, Room 032 Wright-Patterson AFB, OH 45433

SUBJECT: Experimental Purpose Agreement Proposal for AM Metals Printer and Experimental Material Qualification

Project Performer: Offeror

1. This document serves as an Experimental Purpose Agreement Proposal solicitation / Request for Proposal (RFP) specific to the Statement of Objective (attachment 1) for the subject effort.

2. Request the Offeror provide a complete fully substantiated technical and cost/price proposal in accordance with (IAW) the attached Experimental Purpose Requirements Document, “Statement of Objectives”.

3. The proposal shall be submitted by 08 Aug 2023 11:59 am EST in accordance with this letter, the attached document, and shall be Firm Fixed-Price (FFP).

a. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall address how Offeror, through the project performer, intends to fulfill the requirements.

b. The proposal shall include a cover letter of transmittal containing the name, work address, e-mail address, and telephone Offeror and/or Project Performer employee(s) who are responsible for responding to clarification requests during the Government’s evaluation process.

c. The proposal shall clearly state that the proposal is valid for a minimum of 180 calendar days from the RFP due date. The Offeror may specify a longer proposal acceptance period than the minimum 180 calendar days.

d. If the Offeror believes the requirements in this request contain an error, omission, or are otherwise unsound, the Offeror shall notify the Agreements Officer (CO) in writing, within two (2) days of receipt, with supporting rationale.

e. Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. The Government reserves the right to determine any such exceptions unacceptable and the proposal, therefore, ineligible for award.

f. The proposal shall include a complete breakout of labor hours, categories, and rates, plus any other costs required to accomplish this effort. When providing your rates, you shall include the information used in building that rate (i.e. base, overhead, G&A, profit, etc.). Cost/price information shall be contained within one volume or section. The Offeror shall use generally acceptable estimating techniques (i.e., labor hours, parametric modeling, cost estimating relationships, etc.).

i. Submission of electronic cost model. The proposal submission shall include an electronic cost model with active formulas demonstrating the mathematical calculation of the proposed cost (in Excel or other format approved by the Agreements Officer). The electronic cost model shall roll up to an annual and total program summary. All information supporting each ALIN should be visible and verifiable in the electronic cost model.

The formulas included in the electronic cost model shall not be locked, and the model shall be editable by the Government.

g. The proposal shall include a clear Basis of Estimate for all costs. All ground rules and assumptions must clearly be delineated. The Offeror shall explain in detail its Basis of Price, any deviations, exceptions, ground rules and assumptions or conditions made in the development of the proposal (e.g., blended rate calculations, discounts offered, escalation rates, etc.).

4. It is important to note, that the Government is not obligated to make any award as a result of these proposal instructions and all awards are subject to the availability of funds and successful negotiations. The Government is not responsible for any monies expended by the Offeror prior to the issuance of an agreement award.

5. The RSO reserves the right to modify any of the proposal requirements and/or proposal instructions at any time.

6. The resultant agreement award shall be issued as a FFP effort and shall be subject to the terms and conditions of the subject agreement. The period of performance of this effort is projected to be within 15 months for the base, 12 months for Option 1, 15 months for Option 2 and 12 months for Option 3. The options may run concurrently if supported and funded.

7. The Government will evaluate the proposal based on the following criteria:

a. Technical

i. The technical merit of the proposed solution to adequately address the RSO’s stated objectives and Scope that relate directly to the Technology.

ii. The demonstrated feasibility of the proposed solution to address the Objectives and Scope shall be at mid-maturity (i.e., objectives are 5 or greater for TRL, MRL, SRL, but disruptive technologes are exceptions).

b.Price: Price shall be considered to the extent appropriate, but at a minimum, to determine that the price is fair and reasonable.

8. If an award is made the resulting award shall be an agreement via the authority of

10 USC § 4023

9. Request electronic data copies of the proposal be provided to Regina Anderson at regina.anderson.3@us.af.mil.

10. Please contact Regina Anderson at the email above or by phone at (937-974-4816), if there are any questions regarding this request.

Regina L. Anderson Agreements Officer

AFLCMC/RO

ATTACHMENTS:

1. Attachment 1: Statement of Objectives entitled “Statement of Objectives” Dated 03 Aug 2023

2. Attachment 2: A/CDRL package mailto:regina.anderson.3@us.af.mil