Solicitation Kent Hall Repair Vindicator July 2025.pdf

24 July 2025

ACC-APG

Fort Huachuca, AZ 85670

Solicitation Number: DMAFB07232025

Number of pages: Two

Purchase Request Number: Funded Certified PR 3100015325

Product Service Code: J063

NAICS: 561621

Purchase Description: JCOE Kent Hall ACS Repair. Requirement is for Security Systems Repair at Kent Hall at Davis Monthan Air Force Base in Tucson, Arizona. Repair must be performed by a Honeywell Vindicator certified technician.

Quote Due Date: Respond by 30 July 2025 at 1800 MST

Questions Due by 28 July 2025 at 1800 MST

Please contact Contract Specialist Dalton Davidson at Dalton.l.davidson2.civ@army.mil and Contracting Officer Regan Alexander at regan.t.alexander.civ@army.mil for questions.

Please send quotes to Contract Specialist Dalton Davidson at Dalton.l.davidson2.civ@army.mil and Contracting Officer Regan Alexander at regan.t.alexander.civ@army.mil.

SCOPE OF WORK: Immediate need for repair and reprogramming of two Vindicator Badge Manager systems to reestablish fully operational status. Includes sequel database reprogramming (proprietary to Honeywell), reestablish connectivity to all system components, correcting technical layout of system, and removal of RTO devices with programming of crash-bars (if possible), and replacement of KVM box for monitoring stations displays.

EQUIPMENT: All equipment to be repaired under this request is in Kent Hall, Building 8060, Davis Monthan AFB, Rooms 172 (Security suite), 175 (Communications Room), and 144 (Communication room). Equipment to be worked on is listed below:

mailto:Dalton.l.davidson2.civ@army.mil mailto:regan.t.alexander.civ@army.mil mailto:Dalton.l.davidson2.civ@army.mil mailto:regan.t.alexander.civ@army.mil

• VBM- MINI COM By TRIPPLITE 9KMV, Model: 0DT60001, S/N: 3003ETECB885400134

(Rm 172)

• SAW- MINI COM By TRIPPLITE 9KMV, Model: 0DT60001, S/N: 3003ETECB885400092

(Rm 172)

• VSS- MINI COM By TRIPPLITE 9KMV, Model: 0DT60001, S/N: 3003ETECB885400093

(Rm 172)

• Main KVM box- Model: B006-VUA4-K-R S/N: 3002EAPCB765700048 TRIPPLITE (Rm

172)

• Card Printer: NISCA PR-C151 S/N: N0540659 (Rm 172)

• Honeywell RTO devices located on multiple perimeter doors

• Vindicator Control Panels, Wall mounted (Rm 144 and 175)

GENERAL INFORMATION:

The Contractor must be a qualified service agency capable of performing the services specified and providing manufacturer’s repair parts. Quote must provide proof of Honeywell Vindicator certification.

Work is to be conducted at the facility on a Monday thru Friday basis between the hours of 7:00 AM and 4:30 PM. Person to arrange service time is Jose Aponte-Diaz or Sabrina Trevino at 520-228-4924 or 520-228-8387.

The Contractor shall agree that all work will be done in a most workmanlike manner. Care must be taken that the work areas are kept clean, and work must meet all laws and codes on regulations applicable.

WORK LOCATION SECURITY: Work will be conducted in a secure facility on a controlled military installation. Technicians will require access to Davis Monthan AFB and will require unit sponsorship when checking in at the visitor control center at the Craycroft Gate.

Visitor clearances will be passed for Kent Hall facility access by passing a visit authorization request via DISS to SMO Code W1E8H0. If passing of clearance is not possible, the technician will be vetted on site and escorted throughout the duration of the visit. The technician is not authorized to bring any electronic devices into the facility without prior approval from a J2 representative. Any components that get removed and replaced remain property of the US Government and will stay on site.

Please total all CLINs in your quote to show an overall final price. Include all shipping charges FOB Destination.

Include all applicable taxes.

Please include the performance lead-time and performance duration.

Provide the following information with your offer:

Registered in SAM.GOV: Yes No CAGE Code: _______________________________________ UEI Number: _______________________________________ POC Name, Phone number, and E-mail address:

The Government will award a Firm Fixed-Price contract resulting from this solicitation on an all or none basis.

This requirement will be paid using Wide Area Work Flow (WAWF).

Quote shall remain valid for 30 days.

Award will be issued to the lowest price quote on an all or none basis.

The clauses below are incorporated by Reference:

FAR 52.204-7 System for Award Management FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004 (b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

https://www.acquisition.gov/dfars/part-232-contract-financing#DFARS_232.7004

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

____Invoice 2in1______________________ https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213- 1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC W91RUS

Admin DoDAAC** W91RUS

Inspect By DoDAAC W911W5

Ship To Code W911W5

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) W911W5

Service Acceptor (DoDAAC) W911W5

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Name: Patricia Olson

Telephone: 520-538-9003

E-mail: patricia.m.olson.civ@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) mailto:patricia.m.olson.civ@army.mil