Solicitation Interpreter.pdf

SEE ADDENDUM

(No Collect Calls)

W912ES23Q0076 25-Jul-2023

b. TELEPHONE NUMBER

651-290-5422

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 08 Aug 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912ES

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JUSTIN H ROSE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966323 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CONTRACTING DIVISION

JUSTIN ROSE

USACE, ST. PAUL

332 MINNESOTA STREET SUITE E1500

ST PAUL MN 55101-1323

TEL: FAX:

9. ISSUED BY

CONTRACTING DIVISION

USACE, ST PAUL

332 MINNESOTA STREET

SUITE E1500

ST PAUL MN 55101-1323

TEL:

FAX:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,500,000

NAICS:

541930

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912ES23Q0076

Section SF 1449 - CONTINUATION SHEET

SCOPE OF WORK

STATEMENT OF WORK (SOW)

A. GENERAL CONDITIONS AND REQUIREMENTS

A.1 DESCRIPTION OF WORK

A.1.1 Purpose. The purpose of this contract is to obtain on-site, off-site, and online interpreter services for meetings and various other assignments for the deaf and hard of hearing employees on an as needed basis for the U.S. Army Corps of Engineers (USACE), St. Paul District to include interpreting simultaneously from:

American Sign Language (ASL) Pidgin Sign English (PSE) Conceptually Accurate Signed English (CASE) Signed English Signed Languages mentioned above (in reverse) to spoken English

The Contractor shall provide interpretation on-site at the St. Paul District Headquarters, online as needed, and at other locations (off-site) as needed, as described above with all necessary personnel as requested on an as needed basis, which shall perform the work identified in this SOW. Remote travel may be required.

A.1.2 A sample list of on-site interpreting events is provided below. This list is not fully inclusive and is subject to change dependent upon the requirements of USACE:

Staff meetings Commemorative programs Award ceremonies Safety talks / training Discussions on work procedures, policies, or assignments for formal and informal settings Quarterly performance discussions Annual performance appraisals Disciplinary discussions Basic staff training / classroom training Interviews All hands meetings Other ad hoc assignments similar in nature on an as needed basis.

A.2 GENERAL OPERATING CONDITIONS

A.2.1 Place of Performance. The Contractor shall perform interpreting services for USACE, the bulk of which at the St. Paul District Headquarters, 1st National Bank Building, 332 Minnesota Street, St. Paul, MN 55101. Other facilities may include, but not limited to, remote sites in Minnesota, Wisconsin, North Dakota, South Dakota, and Iowa. Virtual Relay Interpreting (VRI) shall also be utilized using the WebEx format. The Contractor is responsible for reliable service and proficient utilization by the interpreter(s) assigned to the job. VRI shall be required or utilized when requested by the Government, not for the convenience of the Contractor. Services shall be performed in offices, training rooms, auditoriums, and/or conference rooms, as well as VRI. On occasion, a possible off-site visit in the field may be required.

A.2.2 Period of Performance. This contract will be established for approximately a one (1) year base period with up to four (4) option years that may be exercised.

A.2.3 Closures A.2.3.a Federal Holidays. No interpreting services will be required on Federal holidays. The Contractor will not invoice the Government for service hours when the Government is closed due to Federal holidays. Recognized Federal holidays currently include: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

A.2.3.b Inclement Weather, Emergency, or Unscheduled Closure. Interpreters will not report to an assignment if the Federal Government is closed due to inclement weather, emergency, or in the event of an unscheduled closure.

No cancellation fee or charges shall be assessed. The Contractor will not invoice the Government for interpreter service hours when the Government is closed due to inclement weather or emergency. Delay and closure information will be announced on local radio and TV stations. The Contracting Officer’s Representative (COR) will notify the Contractor point of contact (POC) via telephone, text message, and/or e-mail in the event the building is closed. If the Federal Government releases employees early due to inclement weather, or delays employee report times by up to two (2) hours, emergency, or in event of an unscheduled closure, the Contractor will only invoice the Government for the time of the services provided.

A.2.3.c Inclement Weather, Non-Closures. In the event of severe inclement weather or an emergency that does not result in closure, interpreters are responsible for calling the on-site POC provided on their assignment document and the COR, to determine if the assignment is still scheduled. If services have been cancelled with less than 24 clock hours’ notice, the Contractor may assess the cancellation fee established in C.3.1. (Reference C.2.2 for defined business hours.) If services are still required and the Contractor is not able to provide the service, the Contractor will not bill the Government for interpretation service hours when required service is not provided.

A.2.4 Current Duty Hours and Access to the Host Installation. The Contractor shall perform services required under this SOW during the operating hours of the Government activity. Normal operating hours for USACE - Saint Paul are 0600 to 1800 hours; Monday through Friday except Federal Holidays. Contractor interpreters shall arrive no later than fifteen (15) minutes prior to scheduled assignment to clear security. Upon clearing security, the COR or POC is responsible for ensuring that interpreters are signed-in upon arrival, escorted to the event(s) where the service is needed, and ensuring the interpreter(s) is escorted to the check-out location, as necessary. Sign in/out must include arrival and departure times. The Contractor shall not bill USACE for any of the time described in this paragraph.

A.2.5 Payment. Contractor shall include any and all ancillary costs into their hourly rate to include, but not limited to: mileage, gas, vehicles, parking, etc. Contractor personnel and subcontractors are responsible for payment of parking. USACE will not reimburse the Contractor or subcontractor for payment of parking. No on-site parking is available.

A.3 Key Personnel. The Contractor shall designate a point of contact for Government representatives. The Contractor POC should possess the basic knowledge and skills required to plan, control and manage the scheduling and accomplishment of services required for the successful completion of the work. The Contractor POC should have the authority to plan and manage the project to ensure work is scheduled properly to obtain maximum use of resources and prevent inefficient or wasteful methods in the performance of the services ordered; ensure that accurate and timely reports are provided; resolve problems; manage personnel and subcontractors; and monitor operation performance to ensure complete satisfaction. The Government may evaluate any interpreter assigned to a job utilizing the form marked as Attachment B.

A.4 Personnel Qualifications and Certifications A.4.1 Certification. All interpreters shall have certification obtained from a recognized certifying organization.

Certification must be obtained from organizations such as the Registry of Interpreters for the Deaf (RID, NIC, NIC Advanced, NIC Master, CI, CT, CI/CT or CSC), the National Association of the Deaf (NAD), or a recognized State Agency. All interpreters shall conduct themselves according to the NAD and/or RID Code of Ethics. The Contractor shall provide a list of interpreters which they plan to utilize during this contract, along with their credentials as part of the quote.

A.4.2 Special Qualifications. Interpreters must demonstrate fluency in expressive and receptive skills in oral spoken English into signed English and American Sign Language (ASL), Pidgin Sign English (PSE), Conceptually Accurate Signed English (CASE), Signed English and the reverse to spoken English; ability to accurately interpret in a variety of settings; and ability to keep pace with communications in conferences, meetings, seminars, training classes, etc. The Contractor shall provide an interpreter who possesses the knowledge, skill, and ability to produce complete, accurate, simultaneous translation / interpretation. Pre-Cert interpreters shall not be utilized as interpreters, unless approved in advance, in writing, by the Contracting Officer.

A.4.3 Exceptions to Certification / Qualification Requirement. If the Contractor does not provide interpreters with these preferred certifications / qualifications, then the non-certified interpreters may be evaluated by the Contracting Officer to determine the level of ability and proficiency. Proficiency may also be evaluated based on comments received from the Deaf /Hard of Hearing employees. The Government may evaluate any interpreter assigned to a job utilizing the form marked as Attachment B, regardless of certification status.

A.4.4 Practium Students. Requests for practicum students/interns to accompany certified interpreters for training purposes shall not be allowed.

A.4.5 Culture and Language. Interpreters must have a familiarity with the culture and language of a USACE Government installation or familiarity with USACE. Knowledge of specific industry jargon and acronyms are essential to the quality of the interpretation services.

A.4.6 Interpreter Conduct. Interpreter(s) shall be dressed in business or business-casual attire. It is understood that the interpreter(s) shall not act as an agent or employee of the Federal Government or USACE. The Contractor and interpreter(s) shall not discuss personal business, distribute personal business cards or promotion of personal “cause” while on assignment in order to develop clientele from assignments originating from the Federal Government or USACE. The interpreter(s) shall adhere to the Federal Government’s rules of protocol, ethics, procedures and professionalism while on assignment at USACE. Any professional conduct in question warrants an immediate review at the discretion of the Contracting Officer. The Contractor and the sign language interpreter(s) shall not act as an agent or employee of the Federal Government. If there is a no show from an interpreter, the Government will not pay the invoice. Repeated offenses may result in contract termination.

A.4.7 Licenses. The Contractor shall be responsible for obtaining all necessary licenses and for complying with all applicable Federal, State, and local laws. The Contractor shall maintain updated copies of any applicable licenses and certifications for all Contractor personnel and subcontractors and make available to the Government upon request. A professional folio includes names of interpreters that meet the Government’s requirements, a copy of their RID/DODHH card and their Minnesota certification. Before any interpreter works at/for USACE, the interpreters professional folio shall be sent and reviewed by the Government. The sign language interpreter(s) certification information shall be kept up to date and current copies of all applicable documents including, but not limited to updated / renewed licenses shall be on file with the Contractor and shall made available upon request to the COR and/or Contracting Officer to become part of the official file.

A.5 Security A.5.1 Contractor personnel or any representative of the Contractor entering any Government facility or Government leased facility shall abide by all security regulations and be subject to security checks. Contractor personnel or any representative and property shall be subject to search and seizure upon entering, while on, and upon leaving the Government facility pursuant to installation regulations. Contractor personnel or representatives may be removed from the site whose continued presence or is deemed to adversely affect health, morale, welfare or good order and disciple on the installation or inconsistent with the best interest of national security. Contractor personnel shall not receive permanent badges for access to USACE property. All Contractor personnel shall be required to register for a visitor’s badge for access to USACE property and offices. Contractor personnel shall adhere to all local security policies and regulations while on USACE property.

A.5.2 Security and Privacy Act Requirements. All work performed relative to the tasking identified in the SOW are unclassified or carry a Privacy Act Classification. System security shall be in accordance with DoD Directive 5200.28, Security Requirements for AIS.

A.5.3 Security Investigation Requirements. No classified work will be required. However, the Contractor will be working with sensitive information which is covered by the Privacy Act.

A.5.4 Security Requirements. On-site contractor operations will follow the security and training requirements for USACE. The Contractor shall immediately report any occurrences of violation of stated regulations to the Contracting Officer and COR.

B. Definitions and Acronyms B.1 DoD Dictionary B.1.1 The DoD Dictionary of Definitions and Terms is available on the Internet at:

https://www.jcs.mil/Doctrine/DOD-Terminology

C. Specific Tasks C.1 General. The Contractor shall provide interpreter services for meeting the requirements as specified in the SOW. At any time, assignments can be cancelled, additions made, type of assignment changed, and/or changes made to start and stop time. Contractor personnel and subcontractors provided should be able to easily be reassigned to another assignment if cancelled or current assignment concluded earlier than scheduled time and/or another need for services has been identified during the time scheduled. (Reference A.1.2 for types of interpretations assignments.) Interpreters must possess a high level of language proficiency in English and sign language and must be able to demonstrate to the satisfaction of USACE that they are competent interpreters who can render spoken discourse accurately from English into sign language and from sign language into spoken English, and as appropriate, perform interpretations in the simultaneous, as well as consecutive modes and/or render sight translations with a high degree of accuracy. When necessary, the Contractor shall attend scheduled and unscheduled meetings with the COR, Contracting Officer, and/or other Government employees to furnish input concerning the operation and management of the interpretation program. Meetings may be scheduled by the Contractor to determine program requirement.

C.2 Scheduling Requirements C.2.1 Method of Requesting Services. The COR and/or Contracting Officer shall contact the Contractor POC primarily via e-mail, and secondarily via telephone, with requests for, changes to or cancellations of Interpreting services. Requests may begin as early as 0700 and finish as late as 1700.

C.2.2 Request Notification Time Schedule: The Contractor must be able to provide interpreter services for requests received at least two (2) business days in advance. Business days are defined as Monday through Friday 0700 am – 1600 pm, except Federal Holidays. Upon receipt of request, the Contractor shall provide to the COR and/or Contracting Officer in writing (email is acceptable) receipt confirmation within one (1) business day of receipt of request. The name of the assigned interpreter(s) shall be provided to the COR and/or Contracting Officer in writing (email is acceptable) no later than one (1) business day prior to start of assignment. If, however, the Government should require interpreter services with less than twenty-four (24) business hours’ notice (LMR), the Contractor shall attempt to provide an interpreter, but the Government understands that the Contractor may not always be able to comply with such a request and therefore shall have the right to refuse the assignment. If the Contractor fails to accept within the time specified, the Government will consider the assignment refused. If the Contractor accepts the request, USACE shall be billed at the hourly rate established for LMR. The Contractor shall provide the COR and/or Contracting Officer the name(s) of the interpreter(s) as soon as possible.

C.2.3 USACE Provided Information at Time of Request. The COR will provide the Contractor POC the following information at time of request:

• Type of interpretation required (i.e. ASL, Pidgin, etc.). (Reference A.1.1 for list of types of interpretation applicable.)

• Start/End Date to include daily start and end times and identified lunch break if applicable.

• On-site POC information for Contractor interpreter(s) if other than COR to include office location, telephone number and email address. If no information is provided, it should be expected that the COR will be the primary point of contact for that request.

• Name(s) of Deaf/Hard of Hearing Employee(s)

• Description of event (i.e. staff meeting, appraisal meeting, one-on-one training, etc.). (Reference A.1.2 for list of types of events applicable.)

• If available, copies of speeches, documents, program specific acronym lists, training materials that will be used during the event in advance of the event. However, there will be occasions when it is not possible for the Government to provide these materials in advance. The Contractor POC is responsible for ensuring personnel and subcontractors have complete and accurate job information prior to day of assignment.

C.3 Cancellations / Reassignments C.3.1 Cancellations. The Contractor and its interpreter(s) shall keep assignments. Canceled assignments are not tolerated except for true emergencies. If the scheduled interpreter(s) cancels an assignment, the Contractor shall provide a substitute interpreter(s) and notify the COR and/or Contracting Officer within 24-hours. If the Contractor is not able to provide an interpreter(s), the Contractor shall inform the COR and Contracting Officer. If the Contractor interpreter does not meet qualifications (reference A.4) or fails to appear at the event location within fifteen (15) minutes of the scheduled assignment start time, the assignment may be cancelled. The Government shall not incur any charges associated with such cancellations. The Government may cancel the services no less than 24 clock hours in advance with no penalty or charges assessed. If the Contractor is notified of a cancellation less than 24 clock hours prior to the scheduled assignment but before interpreter(s) arrival on site, the Contractor may invoice for a two (2) hour minimum. (For cancellations after interpreter(s) arrival on site see C.3.2 Reassignments below.) In lieu of assessing a cancellation fee, the Contracting Officer and the Contractor can mutually agree to reassign the interpreter(s) to another service request covered by this SOW without incurring cancellation charges at the hourly rate established. No special rates shall be used for requests accepted as described in this paragraph.

C.3.2 Reassignments. If upon arrival to the assignment and service is no longer required or the assignment ends early, the interpreter(s) must notify the COR for reassignment. The COR has the option to assign the interpreter(s) to another request without an additional charge/cancellation fee with the stipulation that if the new assignment runs over the original number of hours of the scheduled assignment, the difference will be charged. (Reference A.1.2 and C.1 for list of types of interpretation applicable.) If the interpreter(s) cannot reach the COR or Contracting Officer and the original scheduled time expires or the 2-hour minimum passed (whichever occurs first), the interpreter may leave. For assignments where no service was provided, the Contractor may invoice for a two (2) hour minimum (Reference C.3.1 Cancellations). The 2-hour minimum does not apply if the interpreter leaves prior to notifying the COR, Contracting Officer, or before the times stated above. For assignments concluded earlier than scheduled time, the Contractor may invoice in accordance with Section C.4.

C.4 Kept Appointments Billable Service Hours. Regardless of assignment duration, the Contractor shall be reimbursed for a minimum of two (2) hours. Assignments lasting more than two (2) hours shall be invoiced in half (½) hour increments for the actual duration of the assignment, not the estimated duration requested by the COR when coordinating and scheduling the request. The assignment is considered complete when the later of the following occurs: 1.) conclusion of event equals or exceeds the estimated duration specified when scheduling the request, or 2.) the COR releases the interpreter(s). For any assignment over 6 hours in duration and lunch breaks are offered during the assignment(s) for Deaf and/or Hard of Hearing employee(s), the same time for lunch breaks apply to the interpreter(s). Time taken for meals as described in this paragraph shall not be billed. Other breaks are billable. For example, if the COR coordinates and schedules a request for an assignment that is anticipated to last from:

• 8:00 am – 2:00 pm but the assignment actually lasts from 8:00 am to 11:30 am, the Contractor shall bill USACE for three and one-half hours (3.5) of service.

• 8:00 am – 10:00 am but the assignment concludes at 9:00 am and the COR releases the interpreter, the Contractor shall bill USACE for two (2) hours of service.

• 8:00 am – 4:00 pm but the assignment actually last from 8:00 am to 4:20 pm and includes a one (1) hour lunch break offered during the assignment to Deaf and/or Hard of Hearing employee(s), the Contractor shall bill USACE for seven and one-half hours (7.5) of service. For assignments outside the Saint Paul/Minneapolis & 7 county metro area, travel time may be applied, after approval from the COR or the Contracting Officer.

C.5 Evaluation of Services. Recipients of interpretation services may provide feedback on the quality of the services received to the COR or Contracting Officer. This feedback will be provided to the Contractor POC by the COR or Contracting Officer within seven (7) business days of receipt of feedback. The Contractor shall take appropriate action based on the feedback and provide the Government with a written response to the feedback within seven (7) business days of receipt of feedback. The Government may, evaluate any interpreter assigned to a job utilizing the form marked as Attachment B. The COR and the Contractor POC will meet every six (6) months, unless mutually agreed to otherwise, to conduct a quality review of services being provided by the Contractor.

C.6 Number of Interpreters Required per Assignment. The number of interpreters required is subject to the approval of the Contracting Officer. In general, two (2) interpreters shall be required for assignments lasting more than two

(2) hours.

C.7 Invoicing. The Contractor shall submit invoices on a monthly basis to the COR for verification of services.

Invoicing shall be an hourly rate, and if applicable and approved prior a travel time fee for assignments outside the 7-core county area of the Minneapolis/St. Paul, as established by the Metropolitan Council (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington Counties in Minnesota).

At a minimum the invoice shall include the following:

1. Original request number

2. Invoice Number

3. Date of service

4. Service start/stop time

5. Interpreter’s name

6. Name of USACE client

7. If the assignment was canceled within 24 hours

8. Interpreter Fee

9. Travel time (if applicable)

10. Total charge The monthly invoice follows the calendar. The first of the month thru the last day of the month. The monthly invoice is due by the fifth day of the following month. Example: The invoice for 1 - 30 September is due by 5 October.

D. Certification and Acceptance The Contracting Officer is designated as the point of final inspection and acceptance by the Government of all items and services required by the contract.

NOTES TO OFFERORS

NOTES TO OFFEROR

E-MAIL ALL QUESTIONS to Justin Rose, Contract Specialist, at justin.h.rose@usace.army.mil

This is a 100% Small Business Set-Aside solicitation.

ALL PRICING must be in whole penny amounts.

A completed SF 1449 must be sent OR an acknowledgement of all terms, conditions, and amendments of the solicitation on company letterhead.

As required by 15 U.S.C. 644(w), the Corps of Engineers’ policy and procedures, as well as past performance information, in regard to definitization of requests for equitable adjustments is found at https://www.usace.army.mil/Business-With-Us/Partnering.

It is preferred that the quote is e-mailed to:

Justin Rose, Contract Specialist, justin.h.rose@usace.army.mil

The offeror may also submit the quote by mail / courier to the following:

U.S. Army Corps of Engineers, St. Paul District

CONTRACTING DIVISION

ATTN: JUSTIN ROSE

332 Minnesota Street, Suite E1500 St. Paul, MN 55101-1323

OFFEROR SHALL BE REGISTERED IN SAM (System for Award Management), www.sam.gov

For assistance with SAM, contact information is below:

Procurement Technical Assistance Center (PTAC), www.aptac-us.org, 615-268-6644 MN PTAC: www.mn.gov/admin/ptac, 651-201-2629 WI PTAC: ainav@wispro.org, 414-270-3600

SAM by GSA Hours of Operation: Monday – Friday 8am to 8pm ET, U.S. Calls 866-606-8220, Service desk website: http://www.fsd.gov/

E-MAIL ALL QUESTIONS to Justin Rose, Contract Specialist, at justin.h.rose@usace.army.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 300 Hours On-site Interpreter at St. Paul Office

FFP

Interpreter services, as needed, for meetings and events FOB: Destination

PSC CD: R608

NET AMT

0002 100 Hours On-line Interpreter

FFP

Interpreter services, as needed, for meetings and events

0003 30 Hours Off-site Interpreter

FFP

Interpreter services, as needed, for meetings and events

0004 30 Hours Travel Time for Off-Site Services

FFP

Travel Time, as needed, for meetings and events

1001 300 Hours OPTION On-site Interpreter at St. Paul Office

FFP

Interpreter services, as needed, for meetings and events

1002 100 Hours OPTION On-line Interpreter

FFP

Interpreter services, as needed, for meetings and events

1003 30 Hours OPTION Off-site Interpreter

FFP

Interpreter services, as needed, for meetings and events

1004 30 Hours OPTION Travel Time for Off-Site Services

FFP

Travel Time, as needed, for meetings and events

2001 300 Hours OPTION On-site Interpreter at St. Paul Office

FFP

Interpreter services, as needed, for meetings and events

2002 100 Hours OPTION On-line Interpreter

FFP

Interpreter services, as needed, for meetings and events

2003 30 Hours OPTION Off-site Interpreter

FFP

Interpreter services, as needed, for meetings and events

2004 30 Hours OPTION Travel Time for Off-Site Services

FFP

Travel Time, as needed, for meetings and events

3001 300 Hours OPTION On-site Interpreter at St. Paul Office

FFP

Interpreter services, as needed, for meetings and events

3002 100 Hours OPTION On-line Interpreter

FFP

Interpreter services, as needed, for meetings and events

3003 30 Hours OPTION Off-site Interpreter

FFP

Interpreter services, as needed, for meetings and events

3004 30 Hours OPTION Travel Time for Off-Site Services

FFP

Travel Time, as needed, for meetings and events

4001 300 Hours OPTION On-site Interpreter at St. Paul Office

FFP

Interpreter services, as needed, for meetings and events

4002 100 Hours OPTION On-line Interpreter

FFP

Interpreter services, as needed, for meetings and events

4003 30 Hours OPTION Off-site Interpreter

FFP

Interpreter services, as needed, for meetings and events

4004 30 Hours OPTION Travel Time for Off-Site Services

FFP

Travel Time, as needed, for meetings and events

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

2.00 $100.00 300.00 $10,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government

3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-AUG-2023 TO

31-JUL-2024

N/A CONTRACTING DIVISION

JUSTIN ROSE

USACE, ST. PAUL

332 MINNESOTA STREET

SUITE E1500

ST PAUL MN 55101-1323

651-290-5422

966323

0002 POP 01-AUG-2023 TO

31-JUL-2024

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-AUG-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-AUG-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-AUG-2024 TO

31-JUL-2025

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-AUG-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-AUG-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-AUG-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-AUG-2025 TO

31-JUL-2026

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-AUG-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-AUG-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-AUG-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-AUG-2026 TO

31-JUL-2027

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-AUG-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-AUG-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-AUG-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-AUG-2027 TO

31-JUL-2028

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-AUG-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-AUG-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-AUG-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.225-7048 Export-Controlled Items JUN 2013 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7057 Preaward Disclosure of Employment of Individuals Who Work in the People's Republic of China

AUG 2022

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region - Certification

DEC 2022

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical: The Contractor shall provide a list of interpreters which they plan to utilize during this contract, along with their credentials.

2. Past Performance (relevancy, recency, and quality)

3. Price

Technical, Past Performance, and Price evaluation factors are equally important.

For the Past Performance evaluation factor:

Relevancy is defined as: a measure of the extent of similarity between the service effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the solicitation requirements.

Recency is defined as: work performed within the past five (5) years from the date the solicitation closes.

Quality is defined as: the overall assessment of the Contractor’s performance on previous projects in terms of meeting the project requirements and satisfying the customer’s given need.

Past Performance ratings are: Satisfactory Confidence, Neutral Confidence, or No Confidence.

Provide two (2) Past Performance Questionnaires of recent and relevant work similar to the size and scope of this solicitation. If an offeror does not have two projects that meet this requirement, a valid explanation shall be provided to inform the Government as to why this is the case. If a valid explanation is not provided, then the offer will be considered unacceptable. Questionnaires are utilized to provide the Government with evaluation information. The Government will use fully completed questionnaires, PPIRS/CPARS/FAPIIS systems, and any other information it sees fit to use for past performance evaluation purposes. Questionnaires may be sent with the firm’s proposal and/or directly to the contract specialist, provided they arrive prior to the solicitation closing date and time.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022) ALTERNATE I (OCT 2014)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Im…