Solicitation Gardening Maintenance Service NEC 2024.docx

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR14975435

2. CONTRACT NO.

191D3225R0001

6. SOLICITATION ISSUE DATE

November 7, 2024

7. FOR SOLICITATION INFORMATION CALL

a. NAME Widodo Winaskita

b. TELEPHONE NUMBER(No collect calls) 5083 -1178

8. OFFER DUE DATE/ LOCAL TIME

December 10, 2024 on or before 12.00 pm

9. ISSUED BY CODE

10. THIS ACQUISITION IS

Contracting Office American Embassy Jakarta. Jl. Medan Merdeka Selatan No. 5

DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

Jakarta Pusat Tel. 021-3435-9080; Fax: 3435-9910

HUBZONE SMALL BUSINESS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

8(A)

13b. RATING

NAICS: SIZE STD:

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

GSO/PCU

Jl. Medan Merdeka Selatan 5 Jakarta

17a. CONTRACTOR/ CODE OFFEROR

FACILITY CODE

18a. PAYMENT WILL BE MADE BY CODE

Financial Management Center American Embassy Jakarata Jl. Medan Merdeka Selatan No. 5 Jakarta Pusat

TELEPHONE NO.

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

UNIT PRICE

24.

AMOUNT

Lot

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

Kevin S. Allen 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 4/2002)

PREVIOUS EDITION IS NOT USABLE

Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE32c. DATE

36. PAYMENT

37. CHECK NUMBER

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

FINAL

PARTIAL

FINAL

PARTIAL

COMPLETE

35. AMOUNT VERIFIED CORRECT FOR

34. VOUCHER NUMBER

42c. DATE REC’D (YY/MM/DD)

41C. DATE

39. S/R VOUCHER NO.

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

38. S/R ACCOUNT NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING

42a. RECEIVED BY (PRINT)

42b. RECEIVED AT (Location)

42d. TOTAL CONTAINERS

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFP Number 191D3225R0001, Prices, Block 23

· Continuation To SF-1449, RFP Number 191D3225R0001, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

· Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12 Section 5 - Representations and Certifications

· Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449 RFQ NUMBER – 191D3225R0001 PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the New Embassy Compound in Jakarta - Indonesia. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with 1 one-year option to renew. The initial period of performance includes any transition period authorized under the contract.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

2.2 BASE PERIOD

CLIN

Description

VAT

Total

2.3 FIRST OPTION YEAR PRICES

CLIN

Description

VAT

Total

First Option Year

Total – Base plus All Option Years

VAT (Value Added Tax)

Grand Total – Total plus VAT

CONTINUATION TO SF-1449 RFQ NUMBER 191D3225R0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at New Embassy Compound, Jl. Medan Merderka Selatan No 3-5 Jakarta Pusat. The Contractor shall perform gardening services in all designated spaces.

1.2. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.13. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3. MANAGEMENT AND SUPERVISION

1.2.1. SUPERVISION. The contractor shall designate a representative who shall be responsible for on-site supervision of the contractor workforce at all times. This supervisor shall be the focal point the contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with member of the U.S. Government staff. The travis supervisor shall have supervision as his or her sole function.

1.2.2. SCHEDULES. The contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The contractor shall deliver standard services between the hour of 7:00am and 4:00pm Monday through Saturday. For those items other than routine daily services, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.2.3. QUALITY CONTROL. The contractor shall be responsible for quality control. The contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

1.2.4. TECHNICAL GUIDANCE. The contractor shall have the services of the trained horticulturist with experience in the climate and soil condition found locally to give technical guidance to the contractor’s work force and to develop and guide the contractor’s programs for lawn and tree care.

1.2.5. GROUNDS MAINTENANCE PLAN. The contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements this contract. The Ground Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The contractor shall submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award and 30 days prior to the end of the contract period annually.

1.3. LAWN CARE

1.3.1. GRASS CUTTING. The contractor shall maintain the height of grass between 4 and 6 centimeters. The contractor is responsible to provide all equipment that meets ‘POST OCCUPATIONAL, SAFETY AND HEALTH OFFICER’ standards to protect their workers from accidents and hazardous effect from chemical. The contractor is also responsible to provide fuels, fertilizer and other supplies and equipment needed to complete this task and all of which require COR approval prior to use.

1.3.2. EDGING. The contractor shall edge all sidewalk, driveways, and curbs each time the adjacent grass is cut.

1.3.3. TRIMMING. The contractor shall trim grass around trees, shrubs, cultivated areas, sprinkles heads, valves, fences, buildings, poles and structures, so that grass height does not exceed the height of the adjacent grass.

1.3.4. WEEDING. The contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed- killing chemical to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers.

1.3.5. TURF REPAIR AND RE-ESTABILISHMENT. The contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil, and gas, building repairs, and normal foot traffic. The damaged area shall be filled in and leveled and then seeded, and maintained to conform to adjacent areas.

1.3.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, and turf repair shall be part of the contractor’s Grounds Maintenance Plan.

1.4. PRUNING.

1.4.1. The contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.4.2. The contractor shall prepare a written schedule, as part of the Grounds Maintenance Plan, showing the method, frequencies, and dates of pruning.

1.4.3. The contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

· Direct and encourage plant growth in direction desired.

· Remove dead and unsightly growth.

· Maintain a neat and attractive appearance.

· Remove certain parts of the tree that cause excessive falling leaves.

· Remove certain branches or part of trees that obstruct the adjacent building structure or Mechanical Electrical Plumbing (MEP) installation as directed by the COR.

The contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. Trees pruning must be done at least quarterly or as directed by the COR at no increase in contract price. The contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times. The Grounds Maintenance Plan must include pruning the big and tall trees in the area shown on the attached drawings. The contractor is responsible for removing tree leaves, straw, branches and debris from pruning work to a location outside the compound.

1.4.4. At no additional cost to the Government, the contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the contractor.

1.5. LEAF REMOVAL. The contractor shall, on a daily basis, remove leaves and pine needles from the properties listed in Exhibit A.

1.6. RECYCLED MATERIALS. The contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

1.7. REMOVAL OF DEBRIS. The contractor shall remove foreign material, cutting, grass, leaves, bark, limbs, dead vegetation, paper, and trash from the maintained areas including walkways. Stairways, and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris.

1.8. WATERING.

1.8.1. The contractor shall water lawns flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters. If natural precipitation is sufficient to fulfill this requirement, the contractor may request the COR’s permission to suspend watering to avoid too much water in the soil.

1.8.2. The contractor shall present the method, frequencies and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil condition, and the seasonal variations in plant moisture requirements.

1.8.3. The contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.8.4. The Government shall furnish the supply of water.

1.9. FERTILIZER.

1.9.1. The contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for types of vegetation, soil, weather condition, and seasons of the year.

1.9.2. The contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan

1.9.3. The contractor shall fertilize the lawn areas a minimum of two times per year.

1.9.4. The contractor shall apply weed killer one a year. If weed killer is not required, the contractor shall request a waiver in writing from the COR. Usage of weed killer may be waived by the COR, provided that weeds will be eliminated manually to maintain the appearance of the site.

1.9.5. The contractor shall fertilize trees, shrubs, bushes, hedges, and plant a minimum of one a year.

1.10. PEST AND DISEASE CONTROL. The contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees, and other planted areas in a healthy and vigorous condition. All use of pesticides must have the written approval of the Post Occupational, Safety & Health Officer (POSHO).

The contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

1.11. HAZARDOUD AND TOXIC SUBSTANCES. Ii is the contractor’s responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

1.12. PEST AND DISEASE CONTROL.

The contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. All pesticides shall be approved prior to application by the COR.

The contractor shall present a plan for pest and disease control as a part of its Grounds Maintenance Plan.

1.13. HARDSCAPING CARE

· Clean and maintain hardscaping area includes pavers and asphalt, make sure no grasses grow and free of any debris.

· Do pressure washing work on the paver area at least once a month.

· Equipment will be provided by the contractor.

· A Gardener Storage to store the equipment is available room is available in one of the buildings.

2. LOCATION FOR GARDENING SERVICES

All standard services are to be delivered on regular Post working days to include Saturday and other day agreed upon between the Contractor and the COR at no increase in contract price.

The location to perform the gardening services as required in this contract is:

US Embassy Compound, Jl. Medan Merdeka Selatan 5, Jakarta Pusat.

Detail area coverage refer to the attached drawings.

3. MAINTENANCE SERVICES:

· Clean all storm drain lines, including all rain gutters, ground gutters and down spouts, once a month. Make sure they are clean from all debris, including dry leaves and weeds.

· Trimming trees: trim all foliage inside perimeter wall and outside / along perimeter wall that block security devices or other equipment, including razor wire, security camera, and voice speakers.

· Terminate all ivies that can damage any part of the building structure, including walls and roofs.

3. WORKING HOURS

All work shall be performed Monday through Saturday from 7:00am through 4.00 PM, except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer’s Representative. The Contractor must provide at least 24 hours advance notice to the COR who will consider any deviation from the hour identified above.

4. DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

Insurance 1 10 days after award CO

And annually, 30 days prior to the expiration of the contract.

6.

Payment Request

PERSONNEL REQUIREMENTS

6.1 GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

6.2 STANDARD OF CONDUCT

6.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

6.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

6.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

Unauthorized use of Government property, theft, vandalism, or immoral conduct;

Unethical or improper use of official authority or credentials; Security violations; or, Organizing or participating in gambling in any form.

6.2.6 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

6.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

PERSONNEL SECURITY

6.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 14 (fourteen) days to perform. For each individual the list shall include:

· Full Name

· Place and Date of Birth

· Current Address

· copies of their Indonesian Government-Issued Identification Card still active till 6 months ahead. (KTP, active for 6 months ahead).

· Police Certification from the local police where the identification card above is issued (Surat Keterangan Kelakuan Baik dari Polisi tempat KTP dikeluarkan).

· Family Card (Kartu Keluarga)

· Certification of Residence (Surat Keterangan Tempat Tinggal)

· 2 each (4X6) recent Photograph (Pas Foto)

· Copy of Marriage Certificate (Surat Nikah)

· School Certificates (Ijazah/Diploma)

· Copies of referral letters (Surat Referensi)

· 2 names & complete addresses of the neighbors (2 nama dan alamat lengkap tetangga)

· 2 or 3 names, complete addresses and telephone numbers of families (2 atau 3 nama, nomor telephone, dan alamat lengkap keluarga)

5.4.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

7. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work identified in Attachment A.

8. INSURANCE

8.1 AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

8.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

8.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

8.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

8.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

8.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

8.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

8.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

LAWS AND REGULATIONS

9.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

9.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

TRANSITION PLAN

Within 10 (ten) days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

(a) QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performs all gardening services set forth in the scope of work.

(one) customer complaint is received per month.

(b) SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

(c) STANDARD. The performance standard is that the Government receives no more than 1 (one) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

(d) PROCEDURES.

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

CONTRACTOR FURNISHED EQUIPMENT & PROPERTY

The contractor shall provide all equipment, materials, supplies, and clothing required to meet the standard and temporary additional services as specified in this contract. Such as include, but are not limited to uniforms, personnel equipment, tools, cleaning supplies, equipment and any other operational or administrative item required for performance of the duties and requirements of this contract. The contractor shall provide a minimum of 1 (one) set of equipment at each location and maintain sufficient parts and spare equipment for all contractor-furnished materials to ensure uninterrupted services as requires by the contract.

Specific equipment that the contractor shall provide includes, but is not limited to:

1. Uniform, so that all grounds keeping personnel have clean presentable uniforms at all times;

2. Lawn mowing equipment;

3. Lawn trimming equipment;

4. Edging equipment;

5. Pruning shears;

6. Fuel and fuel can;

7. Power cords;

8. Hedge trimmers;

9. Brooms and dustpans;

10. Wheelbarrows and cart for carrying soil, plants, trash, etc.

11. Cans and plastic sacks for the collection of trash and debris;

12. Hoses, nozzles, sprinklers, watering cans and other items needed for proper watering of the grounds;

13. Shovels;

14. Rakes;

15. Hoe;

16. Ladder;

17. Cleaning solutions;

18. Brushes, scrubs and towels for janitorial and maintenance work;

19. Common hand tools for repair and maintenance of equipment; and,

20. Carpentry tools for fabrication and installation of tree bracing, temporary fences, etc.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS

(JAN 2017), is incorporated by reference (see SF-1449, Block 27A).

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Items (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108- 77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

3509)).

644).

637(d)(4)(F)(i)).

U.S.C. 632(a)(2)).

U.S.C. 637(m)).

(25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

793).

X (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109- 283, 110-138, 112-41, 112-42, and 112-43.

note).

(49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

5150).

U.S.C. 4505, 10 U.S.C. 2307(f)).

(54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

637(d)(12)).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

206 and 41 U.S.C. chapter 67).

(4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iv) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(v) 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

(vi) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(vii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(viii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212)

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). (xii) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O 13627). Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xv) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xvii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xviii)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://www.acquisition.gov/far/ or, http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at https://www.ecfr.gov/cgi-bin/text- idx?SID=2e978208d0d2aa44fb9502725ecac4e5&mc=true&tpl=/ecfrbrowse/Title48/48chapter6.t pl to see the links to the FAR. You may also use an internet “search engine” (for example, Google, Yahoo, Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulations are incorporated by reference:

52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through base period or option periods if exercised.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed,…