SOLICITATION_FIRE EXTINGUISHERS_PHASE I-HIePRO_HCF_FY23_Fire Related_Phase I_Fire Extinguishers.doc

HAWAII STATE DEPARTMENT OF PUBLIC SAFETY

CORRECTIONS DIVISION

HALAWA CORRECTIONAL FACILITY

HIEPRO SOLICITATION

FIRE EXTINGUISHERS_PHASE I (10# & 20# ABC, 10# & #20 CO2, 6 LITER K)

BIDS WILL BE RECEIVED UP TO 2:00 P.M. (HST) ON MAY 11, 2023, VIA HIEPRO

The purpose of this Invitation for Bids (IFB) is to establish a contract to:

a) Remove and properly dispose of fire extinguishers with manufacturer’s date of 2011* and older:

10#, ABC

20#, ABC

1998* 1 Each

1999* 1 Each 2004* 2 Each

2010* 1 Each 2010* 273 Each

2 Total 276 Total

10#, CO2

20#, CO2

2008* 6 Each

2003* 1 Each

6 Total

1 Total

b) Replace and install fire extinguishers with 2023 new, like kind, certify and tag:

10#, ABC

276 Total

20#, ABC

2 Total

10#, CO2 3 Total (Contract Manager Deleted 3 Each) 20#, CO2 4 Total (Contract Manager Added 3 Each)

c) Perform annual and 6-year inspection, testing plus maintenance (recharge), certify and tag:

10#, ABC

5 Each

7 Each 12 Total

d) Perform annual inspection, testing plus maintenance, certify and tag:

6 Liter, K

Awarded vendor, known as the Contractor, must comply with the terms of the General Conditions.

In addition, required work shall meet preventive maintenance and inspection service standards of:

1. 29 CFR 1910.157 and NFPA 10 requirements shall be met for Portable Fire Extinguishers.

The Contractor is responsible for all labor, material, tools, equipment, transportation, and mileage costs necessary to ensure completion of requirements to remove, properly dispose, replace, install, inspect, test, certify, tag, and provide thorough inspection and written reports for fire extinguisher tasks as described in this bid document.

The services shall be performed at:

Halawa Correctional Facility 99-902 Moanalua Road

Aiea, Hawai’i 96701 The term of any resulting contract shall begin on May 12, 2023, and end on or before August 4, 2023.

SPECIFICATIONS:

1. All services will comply with NFPA Standards and Contract Manager requirements depending on the type of system. All manufacturer recommendations and any State or local codes will be met.

2. The Contractor will report to the Contract Manager promptly all needed items of maintenance, repairs, and replacement of parts, which in the judgment of the Inspector may be necessary. Requests to repair or replace said parts shall be approved in advance by the Contract Manager prior to any actual work being performed by the Contractor.

3. The Contractor shall maintain or have readily available tools and properly trained personnel to support the fire equipment and system testing and inspections at the Contractor’s cost throughout the duration of the Contract.

4. Payment terms: 100% due within 30 days after satisfactory completion of work invoiced, receipt of the invoice, approval, and acceptance by the Contract Manager.

5. The term of any resulting contract shall begin on May 12, 2023; and end on or before August 4, 2023.

6. The Contract Manager shall have the right to terminate the contract at any time by giving the Contractor a thirty (30) day written notice.

7. The Contractor is required to report to the Contract Manager or designated representative prior to arriving on facility grounds and reporting out when leaving.

8. The Contractor shall provide only replacement parts that are new and have the same quality and brand name as that being replaced. Substitutions will be permitted only with prior authorization of The Contract Manager or designated representative.

9. All repair services, if required, shall be conducted in full compliance with all specified standards in a manner equal to or better than the normal safety and security procedures and standards established by the Contract Manager. At no time shall the facilities or its occupants be placed in jeopardy.

10. All work must be performed in such a manner as not to inconvenience building occupants. The Contractor shall determine the facilities normal working conditions and activities in progress and shall conduct the work in the least disruptive manner.

11. The Contractor shall remove all unused material brought on site and remove and legally dispose of all waste generated by the work.

12. While on property: a. shirts are required to be always worn, b. no smoking, c. no electronic devices such as radios or headsets. Exceptions such as a single cell phone or tablet for technical support requires the prior written approval through the Contract Manager.

13. All workers are subject to background security clearances prior to entry, and parking for company vehicles and equipment must be cleared through the Contract Manager.

A walk-through is not mandatory but will be allowed upon request to the Contract Manager. A walk-through request must be submitted via email no later than April 27, 2023, to the Contract Manager, Bennett J.A.M. Dias, at bennett.j.dias@hawaii.gov. The act of submitting a bid is to be considered as full acknowledgment that the bidder inspected the site and is familiar with the conditions and requirements of these specifications.

The bid will be awarded to the lowest responsive, responsible bidder. To be eligible to be awarded any bid over $2,500, a bidder must be “Compliant” with the requirements listed on Hawaii Compliance Express. To meet this requirement, bidders may either be listed as “Compliant” on Hawaii Compliance Express or produce other documents showing compliance with the requirements listed on Hawaii Compliance Express. These documents must be valid at the time this bid closes. Documents other than the Certificate of Vendor Compliance from Hawaii Compliance Express are subject to verification by the State. Bidders who are NOT compliant at the time this bid closes will not be eligible for the award.

Any questions regarding the contents of this request can be discussed with the Contract Manager, Bennett J.A.M. Dias, Institutions Facilities Superintendent II, by calling (808) 485-1801 or via email at bennett.j.dias@hawaii.gov.

HAWAII STATE DEPARTMENT OF PUBLIC SAFETY

CORRECTIONS DIVISION

HALAWA CORRECTIONAL FACILITY

HIEPRO SOLICITATION – ATTACHMENT [PAGE 1 OF 2]

FIRE EXTINGUISHERS_PHASE I (10# & 20# ABC, 10# & #20 CO2, 6 LITER K)

Company Name:

Address:

Telephone/Facsimile Number:

Email:

The company bid for requested services broken down by service type as follows:

a) Remove and dispose of fire extinguishers with manufacturer’s date of 2011* and older:

10#, ABC

20#, ABC

1998* 1 Each

1999* 1 Each

2004* 2 Each

2010* 1 Each

2010* 273 Each

2 Total

276 Total

10#, CO2

20#, CO2

2008* 6 Each

2003*

6 Total

Submit as an attachment on HIePRO.

HIEPRO SOLICITATION - ATTACHMENT [PAGE 1 OF 2]

HAWAII STATE DEPARTMENT OF PUBLIC SAFETY

CORRECTIONS DIVISION

HALAWA CORRECTIONAL FACILITY

HIEPRO SOLICITATION – ATTACHMENT [PAGE 2 OF 2]

b) Replace and install fire extinguishers with 2023 new, like kind, certify and tag:

10#, ABC

276 Total

20#, ABC

2 Total

10#, CO2 3 Total (Contract Manager Deleted 3 Each) 20#, CO2 4 Total (Contract Manager Added 3 Each)

c) Perform annual and 6-year inspection, testing plus maintenance (recharge), certify and tag:

10#, ABC

5 Each

2017 7 Each 12 Total

d) Perform annual inspection, testing plus maintenance (recharge), certify and tag:

6 Liter, K

Printed Name/Title: _________________________________________________

Signature/Date: ____________________________________________________ This solicitation must be signed by a person authorized to legally bind the bidder.

Submit as an attachment on HIePRO.

HIEPRO SOLICITATION - ATTACHMENT [PAGE 2 OF 2]