Solicitation FA813226Q0050 - Test Cell PC4 Domain Controller Windows (Tinker AFB OK).pdf

SOLICITATION # FA813226Q0050 – TEST CELL PC4 DOMAIN CONTROLLER WINDOWS

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, ROAD A, BLDG 3705, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, anticipates the award of a Firm Fixed Price (FFP) contract for TEST CELL PC4 DOMAIN CONTROLLER WINDOWS at the Oklahoma City Air Force Logistics Complex (OC-ALC). See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial products prepared IAW the format in the Revolutionary Federal Acquisition Regulation Overhaul (RFO) 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This solicitation is being issued as a request for quotation (RFQ) IAW RFO Part 12 and the RFO Defense FAR Supplement (R-DFARS) Part 212. This solicitation document and incorporated provisions and clauses are those in effect through the issuance of the Revolutionary FAR Overhaul (RFO), effective 1 Feb 2026 (https://www.acquisition.gov/far-overhaul).

This acquisition is a 100% Small Business Set-aside Large businesses are not eligible for award

NAICS Code 334118 The Non-Manufacturing Rule does not apply to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

BRAND NAME

This is a Brand Name requirement IAW RFO Subpart 11.204 and the authority found at RFO 12.102. We are requesting quotes for the exact item(s) found in the Quote Sheet and the attachments. Please see Quote Sheet and the attachments for complete details.

Substitute/Equal items are not permitted in quotes for this solicitation. Quotes with Substitute/Equal items will not be eligible for award.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below

By 22 July 2026, 12:00 PM (Noon) Central Daylight Time

Kylie McMichael, Contract Specialist, (Primary POC); kylie.mcmichael@us.af.mil Annita Wooten, Contracting Officer, annita.wooten@us.af.mil

All quotes must be good for no less than 60 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government;

do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Revolutionary FAR Overhaul Federal Acquisition Regulation (RFO) – https://www.google.com/url?q=https://www.acquisition.gov/far-overhaul/far-part-deviation-guide Revolutionary FAR Overhaul Defense Federal Acquisition Regulation Supplement (R-DFARS) – https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

52.212-1 -- Instructions to Offerors – Commercial Products and Commercial Services

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items

As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

General Information: The Government plans to issue a one-time Purchase Order for this requirement. This is a firm-fixed-price type contract. The Contracting Officer (CO) and Contracting Specialist (CS) are the points of contact for this acquisition. Address any questions or concerns you may have to the CS and include the CO in all communications. Written requests for clarification may be sent to the CS at the email address located on page 1 of the solicitation.

Vendors shall complete provisions/clauses as required. Vendors must complete the annual representations and certifications electronically via the System for Award Management (SAM) at https://www.sam.gov.

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

Tailored Instructions (RFO 52.212-1):

(a) Submission of quotations. Submit signed and dated quotations to the office specified in this solicitation on or before July 22, 2026 at 12:00PM (Noon) CDT. As a minimum, all price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely and signed. All quotes should include –

(1) The solicitation number;

(2) The name, address, and telephone number/email of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) Delivery information (delivery timeframe);

(8) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM);

(9) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(c) Late submissions, modifications, revisions, and withdrawals of quotations. We must receive your quotation at the address specified on page 1 by the deadline specified on page 1. We will not consider any quotation that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not unduly delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quotation impossible, we will extend the deadline by one working day.

(d) Issuance of purchase order. The Government intends to evaluate quotations and issue a purchase order without interchanges.

Therefore, the vendor’s initial quotation should contain the vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges with one, some, or all vendors at any time during the evaluation process if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received. The Government reserves the right to reject any or all quotations, if such action is in the public interest.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Failure to follow all the above instructions may render you ineligible for award.

[End of Provision Addendum]

52.212-2 -- Evaluation – Commercial Products and Commercial Services

Addendum to RFO 52.212-2 -- Evaluation – Commercial Products and Commercial Services

As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends all language therein:

1.0 Basis for Contract Award:

The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the lowest-priced quote for the items which meet all the terms and conditions in this solicitation (which includes the item description).

1.1 Solicitation Requirements (Terms and Conditions)

Vendors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and price factors. Failure to comply with the terms and conditions of the solicitation may result in the vendor being ineligible for award.

Vendors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quotation, therefore, ineligible for award.

The Government will also review Terms & Conditions related items such as (but not limited to) delivery info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, Contractor responsibility (IAW RFO 9.104-6(a)), and any other non-price items related to this requirement. The Government may look at any Federal performance database to ensure the potential Offerors have a record of responsibility and fulfilling requirements without issues.

1.2 Number of Contracts to be Awarded:

The Government intends to select one contractor for this acquisition. However, the Government reserves the right not to award a contract at all, depending on the quality of the quotation, prices submitted, and the availability of funds.

1.3 Interchanges

In accordance with RFO 1.102-2(c)(3) the Government shall exercise discretion, use sound business judgement, and comply with applicable laws and regulations during the course of this acquisition. The Government intends to award without interchanges but reserves the right to conduct interchanges if necessary. Therefore, it is imperative that vendors submit their best terms initially.

If during the evaluation of quotations, it is determined to be in the best interest of the Government to conduct interchanges, the Contracting Officer may conduct interchanges with one, some, or all vendors before issuing any purchase order.

Interchanges are information sharing between the Government and vendors after receipt of quotations which can be conducted to address any aspect of the quotation. Interchanges may be oral or written. Written interchanges take the form of Interchange Notices (IN)s. INs are used to accurately capture contemporaneous sharing of information. If interchanges are conducted, the Government may request final quotation revisions at the conclusion of interchanges.

2.0 Evaluation Factors Used to Evaluate Each Quotation:

After closing of this solicitation, the lowest three quotes will be evaluated by Contracting and by the Government’s subject matter experts (SME). The following evaluation factor factors will be used:

Factor 1: Technical evaluation

Factor 2: Lowest Total Price – as found on the Quote Sheet

2.1 Factor 1 – Technical

The Technical evaluation will be based on each vendor’s approach for meeting the technical requirements in the item description.

The technical evaluation does not consider price. To be determined technically acceptable at the factor level, the vendor must meet all the criteria in the item description. Failure to meet any criteria will result in an unacceptable technical rating. The technical evaluation will also consider risk in determining overall acceptability. Risks pertain to the potential for unsuccessful contract performance. Risk will not receive a separate rating, rather, it will be inherent within the overall technical rating. The technical ratings are defined as follows:

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

The minimum technical evaluation requirement is met when the vendor’s quotation thoroughly substantiates all the following essential criteria will be met:

Technical Criteria:

See Item Description for specifications.

2.2. Factor 2 – Price

Price quotations will be evaluated as follows:

2.2.1 Completeness

Quotations will be reviewed for completeness. Incomplete quotes will be considered ineligible for award.

2.2.2 Price Reasonableness

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through price analysis techniques as described in RFO 12.209.

2.2.3 Price Realism

The Government intends to determine price realism based on adequate price competition. In the event the Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in RFO 12.209. The Government may also use other evaluation techniques, as needed. To be realistic, the proposed price must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

2.2.4 Unbalanced Pricing

Vendors’ quotations will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the vendor explaining variances that appear unbalanced. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line-items (including sub line items) is significantly over or understated as demonstrated by application of price analysis techniques, such that:

a) There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quote; or

b) The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

[End of Provision Addendum]

52.212-4 -- Contract Terms and Conditions – Commercial Products and Commercial Services

Clauses/Provisions IAW RFO 12.205:

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7, System for Award Management-Registration. (Deviation 2026-O0038) 52.204-13, System for Award Management-Maintenance. (Deviation 2026-O0038) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations. (Deviation 2026-O0038) 52.219-6, Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) 52.222-3, Convict Labor. (Deviation 2026-O0038) 52.222-19, Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) 52.222-36, Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) 52.222-50, Combating Trafficking in Persons. (Deviation 2026-O0038) 52.222-90, Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) 52.223-23, Sustainable Products. (Deviation 2026-O0038)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest after Award. (Deviation 2026-O0038) 52.233-4, Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) 52.240-90, Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) 52.240-91, Security Prohibitions and Exclusions. (Deviation 2026-O0038) 52.244-6, Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

Other RFO Clauses/Provisions:

52.204-19, Incorporation by Reference of Representations and Certifications 52.243-1, Changes-Fixed-Price. (Deviation 2026-O0038) 52.247-34, F.o.b. Destination 52.252-1, Solicitation Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference 52.252-5, Authorized Deviations in Provisions 52.252-6, Authorized Deviations in Clauses

The following R-DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblowers Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.211-7003, Item Unique Identification and Valuation 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7001, Buy American and Balance of Payments Program 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7055, Representation Regarding Business Operations with the Maduro Regime 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.247-7023, Transportation of Supplies by Sea

Ombudsman

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, (Primary) Ms. Susan Skaggs, 3001 Staff Drive, Tinker AFB OK 73145, Phone: (405) 739-2372, Susan.skaggs@us.af.mil, (Alternate) Ms. Janet Kuruvilla

3001 Staff Drive Tinker AFB OK 73145 Phone: (405)-736-2427 Janet.kuruvilla@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

[End of Ombudsman]

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 Item Description 13 July 2026 2

QUOTE SHEET

Solicitation # FA813226Q0050 - TEST CELL PC4 DOMAIN CONTROLLER WINDOWS

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and SAM UEI The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

DESCRIPTION/PRODUCT

QTY

UNIT OF

ISSUE UNIT PRICE

TOTAL

PRICE

0001 POWEREDGE R660 SERVER, PN 210-BEQQ

Contractor will provide three (3) POWEREDGE R660 SERVER, PN 210-BEQQ (including all components) for the 76 Propulsion Maintenance Group (PMXG), Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) the Item Description.

3 EA $ $

0002 MICROCHIP KIT, PN 990-15202-125

Contractor will provide one (1) MICROCHIP KIT, PN 990-15202-125 (including all components) for the 76 Propulsion Maintenance Group (PMXG), Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) the Item Description.

1 EA $ $

*** Please provide us with warranty information for any and all items in this RFQ ***

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

_________ Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE

0003 SYNCSERVER S600, PART NUMBER (PN) 090-15200-

Contractor will provide one (1) SYNCSERVER S600, PART NUMBER (PN) 090-15200-601 for the 76 Propulsion Maintenance Group (PMXG), Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) the Item Description.

1 EA $ $

TOTAL PRICE $