Solicitation -FA524026Q0010 FINAL.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

10 April 2026

MEMORANDUM FOR: ALL INTERESTED PARTIES

FROM: 36 CONS/PKB

Bldg. 22026 Unit 14040 Andersen AFB, Yigo, GU 96929

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524026Q0010

SOLICITATION TYPE: REQUEST FOR QUOTE (RFQ)

NAICS CODE: 423830 - Industrial Machinery and Equipment Merchant Wholesalers SET-ASIDE: 100% Small Business Set-Aside

SUBJECT: Laser Cleaning Machine

RESPONSE DATE:17 April 2026 at 10 A.M. Chamorro Standard Time (CHsT)

1. DESCRIPTION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in RFO Subpart 12.2 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01, effective date 13 March 2026, R-DFARS Change effective 11 November 2025, R-DFARS PGI Change effective 11 November 2025.

2. Contract Line-Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue

Unit Price

Extended Price

500W Pulse Top Hat Laser Water Cooled Machine (ZBTK cleaning head)

EA

0002 Fume Extractor 220V 1 EA

CLIN Description Qty Unit of Issue

Unit Price

Extended Price

0003 Freight and Import Duties 1 EA

0004 Estimated Shipping 1 EA

TOTAL COST

3. Vendor Information:

Vendor Name:

Quoted By:

Title:

Email:

Phone: Warranty:

CAGE: Business Size:

UEI: Delivery:

Tax ID: Discount Terms:

4. Shipping and Delivery Information:

Desired Delivery Date: 90 Calendar Days After Receipt of Order (ARO) Delivery: Destination Delivery Address:

BLDG 1801 ARC LIGHT BLVD

ANDERSEN AFB

YIGO, GU 96543-4043

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

5. Addendum to RFO 52.212-1 Instructions to Offeror—Commercial Products and

Commercial Services (Sep 2023)

I. It is the Government’s intent to award without discussions, per RFO 52.212- 1(d),Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

II. Any exceptions made to any of the Line Items and conditions of the offer must be stated in a separate letter that is to accompany your offer. The person signing the quote shall initial any erasures, cross outs, or changes made. All information should be typed or neatly printed in ink. Exceptions as offered, if accepted by the Government, will become part of the contract.

III. Late offers will be processed in accordance with RFO 52.212-1(c), “Late submission, modifications, revisions, and withdrawals of offers.”

IV. This request does not commit the Government to pay any costs incurred in the preparation and submission of offeror’s quote or in making any necessary studies for the preparation thereof or for any visit the Contracting Officer may request for the purpose of clarification of the quote or for preparation for negotiations. The Government reserves the right to cancel this Combined Synopsis/Solicitation at any time.

V. All questions regarding the solicitation shall be submitted via e-mail only to micha.hough@us.af.mil and elias.campos.1@us.af.mil. The Government requests that you submit questions as soon as possible, but no later than 17 April 2026 at 10:00 A.M ChST. Questions received after this time will not be addressed. The e-mail title shall be the solicitation number, and the applicable Attachment or solicitation reference shall precede questions. Responses to questions will be posted publicly under the solicitation number in https://sam.gov. Offerors are responsible for monitoring the https://sam.gov web site for amendments, responses to questions, and other supplementary instructions or information that may be posted.

VI. QUOTE PREPARATION:

a. Provide vendor information specified in section 3 of this combined synopsis/solicitation.

b. Provide pricing utilizing CLIN breakout under section 2 of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

VII. QUOTE SUBMISSION:

The quote package must be received by the designated date and time. Quote may only be submitted electronically. QUOTE RECEIVED BY MAIL OR BY FAX WILL NOT BE CONSIDERED FOR AWARD. The Government shall not be held liable for quote not received. Offeror shall confirm receipt of quote delivery either by receiving an acknowledgement email/phone call from the Contracting Officer/Contract Specialist or calling the CO/CS to ensure delivery.

VIII. Quote shall be valid for 90 days.

6. Addendum to RFO 52.212-2 Evaluation--Commercial Products and Commercial

Services (Deviation Date)

I. The Government will award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the Best Value to the Government, price and other factors considered. Best Value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. An offer that does not conform to the requirements of the solicitation may be rejected without further evaluation or discussions. The following factors shall be used to evaluate offer:

a. PRICE

The Government will evaluate price for award by calculating a Total Evaluated Price (TEP) (Base year plus all option years) for each Offeror.

The Government will evaluate the Price for completeness. Any incomplete pricing information may result in quote elimination and the Offeror being determined ineligible for award.

The Government will evaluate the Price Factor for reasonableness, to include option periods. The Government will conduct price analysis, using one or more of the proposal analysis techniques and procedures as defined in RFO 15.404-1 and R-DFARS 215.404-170 to ensure a fair and reasonable price.

The Government will evaluate the Price for balance. The Government will review the quoted prices for the base and option periods for balanced pricing. This review will ensure that the price of one or more items/services is not significantly over or understated as indicated by the application of price analysis techniques, NOT to include price realism analysis.

Unbalanced pricing exists when, despite an acceptable total evaluated price (TEP), the price for one or more items/services is significantly over- or understated as indicated by the application of price analysis technique(s). The Government may determine that a quote is unacceptable if the items/services prices are significantly unbalanced.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government.

However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

b. TECHNICAL

Rating Description

Acceptable The Offer clearly meets requirements of all specifications provided in Attachment 1 – Salient Characteristics

Unacceptable The Offer does not clearly meet requirements of all specifications provided in Attachment 1 – Salient Characteristics

A Quotation must clearly meet all requirements (no partial Quotations shall be considered) to be considered “Technically Acceptable.” In order to be considered technically acceptable, the response must demonstrate a clear understanding of the requirement in all areas described in the Statement of Work and the response must demonstrate a practical/functional technical approach that meets the needs of the solicitation. Failure to meet the criteria will render the response to be technically unacceptable and will not be considered for award.

II. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

7. Basis For Award / Evaluation Procedures:

I. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

II. Award will be made on the initial evaluation of quotes received in response to this

RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further will be reviewed to determine if award is in the best interest of the government (price and non-priced factors consider). If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

8. RFO 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial

Services (Nov 2023) applies to this acquisition. No addenda to this clause.

9. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee.

Quote submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quote must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

10. Submittal Information:

I. Oral quotes will not be accepted. Emailed quote must be received at the stated addressee’s email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quote. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

II. Requests for Information (RFIs): Submit Requests for Information (RFIs) no later than 17 April 2026 at 10:00 AM ChST.

III. Request for Quote (RFQ): Please submit any Quote in response to this RFQ no later than 24 April 2026 at 10:00 AM ChST.

IV. Submission Points of Contact (POC): Submit RFIs and Quote/Offer via email to:

i. Contract Specialist: Micha Hough at micha.hough@us.af.mil; AND

ii. Contracting Officer: Elias Campos at elias.campos.1@us.af.mil

(Quote sent to only one of the two POCs are not guaranteed to be received)

ELIAS A. CAMPOS

Contracting Officer

ATTACHMENTS:

1. Attachment 1 – Salient Characteristics

2. Attachment 2 – Provisions and Clauses

(End of Attachments)