Solicitation - FA520924Q0046.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Created On:

08 Jul 2024, 01:29 AM Central Daylight Time

Solicitation/Contract Form

Leisure Travel Concessionaire Service

Product Service Code: V302 Date: 12 Jun 2024

FA520924Q0046

Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Concessionaire Leisure Travel Service Base Year 1 Sep 24 through 31 Aug 25

Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Concessionaire Leisure Travel Service Option Year 1 1 Sep 25 through 31 Aug 26

Product Service Code: V302 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Concessionaire Leisure Travel Service Option Year 2 1 Sept 26 through 31 Aug 27

Product Service Code: V302 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Concessionaire Leisure Travel Option Year 3 1 Sep 27 through 31 Aug 28

Product Service Code: V302 Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Concessionaire Leisure Travel Option Year 4 1 Sep 28 through 31 Aug 29

Product Service Code: V302 Pricing Arrangement: Firm Fixed Price

12 Months

Description/Specifications/Statement of Work

Requirements Leisure Travel Concessionaire Service

Packaging and Marking

Inspection and Acceptance

Inspection and acceptance will be accomplished by the Requiring Activity.

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Inspection and Acceptance Location

Option Line Item

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: See Statement of Work (SOW) or Performance Work Statement (PWS) for Acceptance/inspection criteria.

DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Deliveries or Performance

PerformanceLocation: See the Performance WorkStatement (PWS). The Contractor shallconfirm the performance location with the Requiring Activity.

From 01 Sep 2024 to 31 Aug 2025

Line Item Delivery Schedule Quantity Address and POC

Delivery Period From 01 Sep 2024 to 31 Aug 2025

12 Months Place of Performance DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Period of Performance From 01 Sep 2024 To 31 Aug 2025

Option Line Item

Delivery Period From 01 Sep 2025 to 31 Aug 2026

12 Months Place of Performance DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Period of Performance From 01 Sep 2025 To 31 Aug 2026

Option Line Item

Delivery Period From 01 Sep 2026 to 31 Aug 2027

12 Months Place of Performance DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Period of Performance From

01 Sep 2026 To 31 Aug 2027

Option Line Item

Delivery Period From 01 Sep 2027 to 31 Aug 2028

12 Months Place of Performance DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Period of Performance From 01 Sep 2027 To 31 Aug 2028

Option Line Item

Delivery Period From 01 Sep 2028 to 31 Aug 2029

12 Months Place of Performance DoDAAC: FF5209 CountryCode: USA

FF5209 374 FSS FSR

UNIT 5119, APO AP 96328-5119

APO, AP 96328-5119

UNITED STATES

Mr. Kengo Kimura Email: kengo.kimura.jp@us.af.mil Telephone: 3152277083

Period of Performance From 01 Sep 2028 To 30 Aug 2029

Contract Administration Data

1. Contact Information

1.1. Requiring Activity:

374th Force Support Squadron/ITT Office Unit 5119, Bldg. 327, Yokota Air Base, Fussa-shi, Tokyo 197-0001, Japan Phone: 042-552-2510 Ext. 7 / DSN 315-227-7083 POC: Mr. Kengo Kimura E-mail: kengo.kimura.jp@us.af.mil

1.2. Contracting Office:

374th Contracting Squadron, Airlift Wing Acquisition Flight Other Orgs & CE Commodities Contracting Team (374 CONS/PKBB) Unit 5228, Bldg. 620, Yokota Air Base, Fussa-shi, Tokyo 197-0001, Japan Phone: 042-552-3011 / Fax: 042-530-3319 Contracting Officer: Mr. Benjamin Warren, E-mail: benjamin.warren.7@us.af.mil Contract Specialist: Ms. Sonomi Yoshihashi, E-mail: sonomi.yoshihashi.jp@us.af.mil/Ms Yumiko Suzuki, E-mail: yumiko.suzuki.jp@us.af.mil

Special Contract Requirements

Contract Clauses

Concessionaire Contract

This Contract is hereby made and entered into on this __ day of ___________, 20__, by and between the ________________ AFB __//XYZ contracting office//__, on behalf of __//XYZ Activity//__, hereinafter called the nonappropriated fund instrumentality (NAFI), and ________________ hereinafter called the Concessionaire. The NAFI is a Nonappropriated Fund Instrumentality of the Department of the Air Force, and as such, no appropriated funds of the United States of America shall become due or be paid to the Concessionaire by reason of this Contract. In consideration of the agreements set forth and the payments to be made as stipulated, it is mutually agreed between the parties hereto:

1. Concessionaire will provide __//Commodity and or Service//__ to authorized patrons at __//Activity//__for the period, beginning _______________ and ending _____________.

2. Concessionaire will pay the NAFI the greater of a or b:

a. A sum equal to______ percent (______ %) of gross sales

b. Predetermined monthly fee in the amount of ($_____).

c. Payment of fees due the NAFI must be made:

(Check One) (__) daily, (__) weekly, (__) monthly, or (__) at the end of the sales period and submission of the Concessionaire Settlement Report.

3. The Concessionaire must:

a. Provide products or services of a quality satisfactory to the NAFI manager or their duly authorized representative.

b. Before beginning performance under this agreement, the Concessionaire will submit a listing of items, with corresponding selling prices, to the Contracting Officer for approval or disapproval action. The final approved listing is considered part of this agreement. Place the price list in a conspicuous spot for patrons to see.

c. At Concessionaire's expense, obtain all permits, give all necessary notices; pay all license fees; and comply with all municipal, prefectural, and national laws, rules, ordinances, and regulations, and any publication published by the military relating to public health or applicable to the business carried on under this agreement and assume complete and sole liability for all national, state, and local taxes applicable to the property, income, and transactions of the concession.

d. Comply with all applicable laws pertaining to wages, worker's compensation, equal opportunity, Service Contract Labor Standards Act, and so forth, as implemented by Air Force directives and required by law.

e. Comply with all memoranda, bulletins, and letters of instruction issued by or in behalf of the NAFI manager or their duly authorized representative.

f. Keep the concession area clean, orderly, attractive, secure, and in a safe and sanitary condition to the satisfaction of the NAFI manager.

g. Employ only persons who meet the health standards prescribed by law or regulations, which pertain to the jobs for which they are hired.

h. Furnish a sufficient number of trained employees for the efficient performance of this Concessionaire contract. Concession personnel must meet the health and security standards prescribed by applicable regulations, and must obtain installation passes and permits and security clearances as applicable. Concession personnel must give prompt and courteous treatment to authorized customers. Concession personnel must be neatly dressed and meticulous in their personal grooming at all times. Concessionaire provides employees clean uniforms or, when uniforms are not required, ensures that all clothing worn by employees is clean and in good condition at all times. A nameplate must be worn.

i. Remove from employment in the concession, on the request of the NAFI manager, any servant, agent, or employee of the Concessionaire if, in the opinion of the NAFI manager or their duly authorized representative, the conduct of such person, while in and about the premises covered by this contract interferes with proper services or discipline.

j. Obtain insurance for all non-Government property and merchandise used by the Concessionaire in the operation of the concession against theft, fire, storm, flood, and damage, or destruction through any other force of nature; or in lieu thereof, to relieve the NAFI from any liability arising from such theft, loss, damage, or destruction. The Concessionaire must have liability insurance commensurate with the risks involved, and furnish proof of such to the Contracting Officer.

k. Not leave cash on the premises during non-operational hours.

l. Be responsible for paying all operating expenses not expressly undertaken by the NAFI.

m. Maintain a Cash Collection Record, showing all income received, in accordance with instructions from the NAFI. Any failure by the Concessionaire, its servants, employees, or agents, to enter all monies received on control sheets will be cause for immediate cancellation of this contract.

4. Concessionaire will not:

a. Represent or permit itself to be represented to the public as an agent or employee of the NAFI by the use of the name of the NAFI on letters, bills, signs, or by any other means. The Concessionaire, its servants, agents, and employees, are in no sense agents of the United States, the NAFI, the commander of the installation within which the concession exists, or of any other entity having to do with the operations of the NAFI.

b. Sell or remove any property that is owned by the NAFI or any other part of the Federal Government and is used in the operation of the concession.

c. Engage in or permit gambling or possession or use of any gambling device on the concession premises or elsewhere on the installation.

d. Sell, deal in, or otherwise possess or transfer, on the concession premises, powdered alcohol or narcotics.

e. Loan money to or borrow money from customers or others, which includes Federal Government (including NAFI) employees and military personnel.

f. Sell merchandise or services for anything other than US currency, unless authorized in writing by the Contracting Officer.

g. Sell merchandise or services on credit.

h. Give or offer to any officer or employee of the NAFI, or any other part of the Federal Government, any gift, privilege, special benefit, discount, or anything else of material or personal nature whereby the individual or employee would receive preferential treatment.

5. General

a. Air Force Auditor General personnel, Public Accountant Contract Audit personnel or any person designated by the installation commander, will have the right to inspect or audit the accounts and methods of internal control established by Concessionaire, and to make such inspection or audits as may be considered necessary to ensure strict compliance by Concessionaire with all provisions of this contract and with applicable Air Force regulations.

b. This contract, unless sooner terminated as herein provided, may be extended for additional periods, each of which may not exceed (__) days (__) months by mutual agreement of the parties in writing, subject to approval in the same manner as this instrument.

c. This contract is automatically terminated in the event the NAFI is dissolved.

d. Any monies due and payable to the NAFI from the Concessionaire on the date of this contract must be paid in full or will remain due and payable until final settlement.

6. Contractual Contents.

a. Contract Terms and Conditions

b. NAF Standard Clauses

c. Special Provisions

SPECIAL PROVISIONS

(Concessionaire Contract)

1. Additional Definitions. The terms Concessionaire and Contractor are used synonymously and mean the individual, partnership, corporation, or other entity which is a party to this contract and who is responsible for all actions and applicable regulations and performance thereunder.

2. Termination: Notwithstanding the clause titled "Termination for Convenience" of the NAF Standard Clauses relative to termination of this Concessionaire contract, it is mutually agreed that this Concessionaire contract may be terminated in whole or in part by either party:

a. Immediately on written notice to the other party in the event of breach of this Concessionaire contract by the other party.

b. On 1-day notice in writing to the other party. No liability ensues to either party for terminations rendered pursuant to this subparagraph b.

3. Actions To Be Taken Upon Termination (Including Expiration). Concessionaire will promptly settle its account with the NAFI, including payment in full of all amounts due, yield up the facilities and all NAFI furnished property, clean and leave premises in as good order and condition as when received (exceptions are damages due to acts of God or the US Government, and ordinary wear and tear); surrender all installation passes, decals, and so forth, and complete satisfactory settlement of all customer complaints and claims. Termination of the Concessionaire contract does not release the Concessionaire from the obligation to satisfactorily settle customer complaints and claims. The Concessionaire will promptly remove all Concessionaire owned fixtures and supplies. On failure to remove the Concessionaire's property, the Contracting Officer may cause Concessionaire's property to be removed and stored in a warehouse at the Concessionaire's expense. If the Concessionaire is indebted to the NAFI, the Concessionaire authorizes and empowers the Contracting Officer to take possession of the Concessionaire's property and dispose of same by public sale without notice, and out of the proceeds of sale, satisfy all costs and indebtedness to NAFI.

4. Indebtedness:

a. The Concessionaire will pay promptly and in accordance with the terms all indebtedness incurred in connection with the performance of this

Concessionaire contract.

b. The NAFI may charge the Concessionaire for a dishonored check received from the Concessionaire, except when the bank acknowledges the return to be the result of bank error or the return is the result of a NAFI error. The amount charged by the NAFI will not exceed the administrative amount normally charged NAFI customers for dishonored checks.

5. Packaging/Price Marking. If required by the Contracting Officer, the Concessionaire will furnish, at its own expense, suitable bags, "sold" labels, and so forth, for securing a customer's purchase. If required, the packaging will be approved by the Contracting Officer. All items will be marked to reflect the selling price.

6. Claims by Concessionaire. No claim by the Concessionaire relating to this Concessionaire contract may be considered by the Contracting Officer unless such claim is submitted in writing to the Contracting Officer not later than 90 days after the effective date of termination or expiration of this Concessionaire contract. This clause does not extend the period for filing claims where specifically limited by another clause.

7. Nonwaiver of Defaults. Any failure by the NAFI to enforce or require strict performance of any terms or conditions of this Concessionaire contract will not constitute a waiver, and will not affect or impair such terms and conditions in any way or effect the right of the NAFI at any time to avail itself of such remedies as it may have for breach or breaches of such terms and conditions.

8. Trade Fixtures and Supplies. The Concessionaire will furnish, at its expense, all trade fixtures and supplies required for performance of this Concessionaire contract.

9. Quality/Warranty. All products authorized for the Concessionaire to sell will be marketable and sufficient for use intended, and not be "seconds" as the term is usually understood in the trade. All items will be acceptable to the customer and the Contracting Officer and will be subject to inspection and test for workmanship and quality at all times by the Contracting Officer or designee. Any item found to have a latent defect(s) may be returned to the Concessionaire for replacement or refund as determined by the Contracting Officer.

10. Customer Complaints, Claims, and Refunds. The Concessionaire agrees to adhere to the NAFI policy of customer satisfaction guaranteed and will be responsible for refunds to customers due to customer dissatisfaction with an item or due to overcharges. All customer complaints, claims, and refunds will be resolved and made at Concessionaire's expense. Any disagreement that cannot be resolved between Concessionaire and the customer will be referred to the Contracting Officer, whose decision will be final and not subject to the Disputes clause. If the Concessionaire fails to process complaints or claims and make refunds in a timely manner, the NAFI may settle customer complaints or claims and make such refunds, and charge the settlement cost to Concessionaire's account.

11. Internal Controls of Charge-Card Sales:

a. Concessionaire will establish internal control procedures consistent with provisions of this Concessionaire contract and with NAFI directives for a complete and accurate accounting of all transactions.

b. Each sale will be recorded at the time sale is made. The form will be prepared in duplicate, reflecting the applicable sales data, and signed by the customer. The original of the completed form is attached to the Concessionaire Settlement Report and submitted to the supporting NAFI accounting office. The duplicate copy is retained by the Concessionaire.

c. Concessionaire may accept national charge cards customarily recognized in their commercial trade for customer payment of purchases.

Concessionaire is responsible for the payment of any fees, charge backs, and other arranged costs levied by the charge-card-issuing companies.

d. The Contracting Officer, or designee, may conduct inspections considered necessary to ensure strict compliance by the Concessionaire with all provisions of this Concessionaire contract.

12. Concessionaire Settlement Report. At the conclusion of the sales period or as specified by the Contracting Officer, Concessionaire will prepare a Concessionaire Settlement Report signed by the Concessionaire showing the gross sales for the period and percent due the NAFI, and give the NAFI the fees due for that period. The original of the form reflecting sales data will be attached. AF Form 2555 is the preferred form to be used.

13. Utilities. The NAFI will furnish sufficient quantities of space, heat, water, and electricity to satisfy the normal needs of Concessionaire for lighting, heating, drinking, sanitation, and the operation of suitable support equipment.

NOTE: If the Concessionaire is required to reimburse the United States Government for utilities furnished, then the rates are set by the installation commander and agreed to by both parties.

14. Premises. The assignment of space is revocable and is not construed as the creation of tenancy. Concessionaire is liable for any damage to or loss of the premises and NAFI furnished property or injury to persons resulting from acts or omissions of Concessionaire, its employees, or agents, whether or not covered by insurance. Sublet of any of the premises assigned or assignment to another concession is not authorized. Use of the premises and NAFI furnished property for any purpose other than those specifically set forth herein is prohibited. Concessionaire will not make any alterations in the facilities provided without prior authorization from the NAFI manager. Concessionaire will comply with installation fire and safety regulations, and applicable health and sanitation regulations. Concessionaire will post or display on the premises any sign furnished by the NAFI.

15. Taxes:

a. Concessionaire assumes complete and sole liability for all Federal, State, host country, and local taxes applicable to the property, income, and transactions of the Concessionaire, and where required by applicable laws and regulations, will collect and remit to the State applicable sales taxes.

Sales taxes, which have been collected, are excluded from the computation of gross receipts in the determination of the fee payable to NAFI. The amount of taxes excluded will not exceed the actual sum payable to the State. Where required by State law or regulation, the Concessionaire will obtain and conspicuously display the State sales tax permit.

b. The Concessionaire warrants that the amount payable to the NAFI has not been reduced by the amount of any tax or duty from which the Concessionaire is exempt. If any such tax or duty has been included the pricing or consideration through error or otherwise, the contract pricing or consideration will be correspondingly reduced or adjusted. If for any reason after the contract date, the Concessionaire is relieved in whole or in part from the payment or the burden of any tax or duty included in the contract pricing or other consideration, the contract pricing and other consideration will be correspondingly reduced or adjusted.

52.217-8 Option to Extend Services. (Nov 1999)

As prescribed in 17.208(f), insert a clause substantially the same as the following:

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days before the contract expires.

(End of clause)

52.217-9 Option to Extend the Term of Contract. (Mar 2000)

As prescribed in 17.208(g), insert a clause substantially the same as following.

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of Clause)

List of Attachments

Number Attachment Name

Attachment Description Reference Identifier

Date Line Item

Atch 1 PWS for Leisure Travel r

Performance Work Statement 08 Jul

Representations, Certification, & Other Statements

Instructions, Conditions, & Notices to Offerors or Quoters

SPECIFIC INSTRUCTIONS:

1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Summary and Miscellaneous Data, Part II - Concession Fee (Percentage of Gross Sales), and Part III - Other Reasonable Basis (Responsibility).

PART I - SUMMARY AND MISCELLANEOUS DATA.

(a) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(b) Complete the necessary fill-ins and certifications in provisions (Nonappropriated Fund Standard Clause, paragraphs 32 thru 34) and in the on-line Representations and Certifications at www.sam.gov. Any provision not completed electronically via SAM must be submitted along with the proposal.

(c) Submit an acknowledgment of all solicitation amendments, if issued.

PART II - CONCESSION FEE (PERCENTAGE OF GROSS SALES).

(a) This part shall contain a completed Schedule of Supplies/Services, continuation sheets of SF 1449, blocks 19 - 24.

(b) Insert proposed concession fee (percentage of gross sales) in the Schedule of Supplies/Services for Contract Line Item Number (CLIN), including all option periods.

(c) Extreme care should be exercised to ensure that no price data of any kind are included in Part III.

PART III - OTHER REASONABLE BASIS (RESPONSIBILITY).

(a) All offerors shall submit copies of certifications/licenses as required at paragraphs 1.3.7. of the PWS. In the event the offeror does not submit the required certifications/licenses, the offeror may not be deemed "Responsible" in accordance with FAR 9.104-1 rendering them ineligible for award.

Valid Registration Certificate for Travel Business issued by either the Japanese prefectural governor with jurisdiction of the travel operator's main place or Japan Tourism Agency Commissioner, the Government of Japan (GOJ). Registration Category for Travel Business must be one of the Classes 1 thru 3.

2. Documents submitted in response to this RFQ must be consistent with the following:

(a) Requirements of the solicitation (CLINs) and Government standards.

(b) EVALUATION

(c) Submission for the proposal shall be as follows:

(i) Offerors shall submit electronic copies of proposal via e-mail or fax. By submitting an electronic copy, offeror assume all risk of proposals not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft EXCEL, and/or Adobe.pdf files will be accepted. No zip files will be accepted. If submitting proposals electronically, email the file(s) by the solicitation closing date and time to the following email addresses: yumiko.suzuki.jp@us.af.mil and benjamin.warren.7@us.af.mil or FAX 042-551-0973. The Government will confirm receipt of your submission via email reply.

(ii) The following table summarizes the proposal submission:

<Part Title / Electronic Copy / Page Limit / Due Date>

I Summary and Misc Data /1 Copy/ Not Applicable(N/A) / See Block 8 of SF 1449

II Concession Fee(Percentage of Gross Sales) / 1 Copy /N/A/ See Block 8 of SF 1449

III Other Reasonable Basis(Responsibility) 1 Copy/ N/A/ See Block 8 of SF 1449

3. The following regulations and similar directive publications do not apply to NAF procurements but are used as guidance; Federal Acquisition Regulations (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), or DoD component supplements to the same, and Department of the Air Force Federal Acquisition Regulation Supplements (DAFFARS).

(End of Addenda)

Evaluation Factors for Award

EVALUATION:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, concession fee and other factors considered. The following factors will be used to evaluate proposals:

(1) Concession Fee (Percentage of Gross Sales)

(2) Other Reasonable Basis (Responsibility)

(b) Options. The Government will evaluate proposals for award purposes by adding the total concession fee for all options to the total concession fee for the basic requirement. The Government may determine that a proposal is unacceptable if the option concession fees are significantly unbalanced.

Evaluation of options will not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a proposal, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the proposal, will result in a binding contract without further action by either party. Before the proposal's specified expiration time, the Government may accept a proposal (or part of a proposal), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) : This is a award conducted in accordance Basis for Contract Award competitive highest proposed concession fee with other acceptable basis with (IAW) DAFMAN 64-119 NAF Contracting Procedure dated 30 Aug 2023. By submission of its proposal IAW the instructions provided in this solicitation, the offeror accedes to all solicitation requirements, including terms and conditions and representations and certification. Failure to meet a requirement may result in a proposal being determined unacceptable. The evaluation process will include the following:

(1) : Proposals shall be ranked according to the highest percentage. The percentage evaluation will be made Concession Fee (Percentage) Evaluation based on the total concession fees of all line items including all options. Offerors must therefore propose on CLIN 0001 and all corresponding CLINs.

Proposals which include unreasonable percentage, may be excluded from consideration for award.

a. The concession fee of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the proposed concession fee (percentage) for each potential contract performance period.

b. Evaluating the Option CLINs does not obligate the Government to exercise the Options.

(2) : The Government will evaluate other reasonable basis quotations on a pass/fail basis and Other Reasonable Basis (Responsibility) Evaluation assign an Acceptable or Unacceptable rating as described in the below.

< RESPONSIBILITY RATINGS >

: Proposal meets the requirements of the solicitation.Acceptable

: Proposal does not meet the requirements of the solicitation.Unacceptable

Acceptability of the responsibility is met when the offeror submits the following certifications/licenses required in the PWS.

1: License By Japan Tourism Agency In Accordance With The Provisions Of The Travel Agency Law ("Ryokougyou Touroku Hyou")

(End of provision)

UNIT 5228, APO AP 96328-5228

APO, AP 96328-5228

UNITED STATES

Yumiko Suzuki, Email: yumiko.suzuki.jp@us.af.mil Telephone: 225-7610