Solicitation FA4626-25-P-0039 Repair Roofing at Youth Baseball Fields.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 341ST MISSILE WING (AFGSC)

24 July 2025

MEMORANDUM FOR INTERESTED SMALL BUSINESSES

FROM: 341 CONS/PKA

341st Contracting Squadron 7015 Goddard Dr., Bldg 145 Malmstrom AFB, MT 59402

SUBJECT: Solicitation FA4626-25-P-0039, Repair Roofing at Youth Baseball Fields

1. Solicitation:

a. See project statement of work (Attachment 1) and drawings (Attachment 2) for full details. This project provides removal of old roofing materials and installation of new roofing materials, to include all drip edge and metal fascia at the youth baseball fields on MAFB. The three baseball fields are located between 70th St & Oak St on Malmstrom AFB, MT. The total roofing square footage of the six dugouts is approximately 2,200 SF. The dugouts are a single-pitch roof with no ridge cap, hip/valleys. Cap flashing will need to be installed on the leading edge of the shingles to prevent wind damage. The total roofing square footage of the concessions building is approximately 2,000 SF. The concessions building is a gable roof with an intersecting hip roof overhang.

2. General Information and Timelines:

a. Title: Repair Roofing at Youth Baseball Fields

b. Issuing Office: 341st Contracting Squadron, 7015 Goddard Dr. Bldg 145, Malmstrom Air Force Base, Montana

c. Contracting Officer: T. Cameron Swathwood, todd.swathwood.3@us.af.mil, (406) 731-4001

d. Alternate Point of Contact (POC): Jeffrey Krieger, jeffrey.krieger@us.af.mil, (406) 731-4014

e. Questions Due: 1400 Mountain Time, 30 July 2025

f. Proposals Due: 1400 Mountain Time, 4 August 2025

3. Project Requirements:

a. Type of Contract: Firm fixed price

b. Project NAICS Code: 238160 – Roofing Contractors

c. Performance Location: Malmstrom Air Force Base, Cascade County, Montana

d. Project Magnitude (IAW FAR 36.204): Less than $25,000

e. Period of Performance (POP): 20 calendar days from issuance of notice to proceed (NTP)

f. Bid Acceptance Period: Prices shall be good through 30 September 2025

g. Warranty (IAW FAR 52.246-21): The manufacturer’s warranty shall be full 5-year labor and materials warranty for manufacturing defects and 30-year limited warranty, and standard construction warranty is required.

h. Applicable Wage Determination: MT20250066 (Attachment 3)

i. Restroom: Not available

4. Selection Methodology:

a. The selection methodology of this Proposal will be made to the Offeror with the lowest responsive price (LRP). Pricing for this order will be established IAW FAR 15.101-2. The Government may determine that an offer is unacceptable if the bid schedule prices are significantly unbalanced or unreasonable. The Government intends to award a single FFP contract for the subject project.

b. All offerors must be registered in SAM.gov.

c. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient and respond directly to the requirements of this PR. A complete proposal consists of executed proposal documents including the following:

(1) Signed offer certification/cover letter that states that the offeror’s proposed price includes all work required by the solicitation documents and any amendments, and that the offeror’s proposed price is good until 30 September 2025. The cover letter shall be submitted on company letter head that includes the company name, address, and a POC.

(2) A completed bid schedule (Attachment 4). If there is a discrepancy between unit price and total price, the unit price will be considered the correct value.

(3) A photocopy of offeror’s licensure in the State of Montana to perform the work required by the project statement of work.

(4) Acknowledgement of all amendments (if applicable). Amendments will be issued via memorandums that will provide an acknowledgement signature block. These memorandums shall be signed and returned with the official proposal. If no amendments to this solicitation are issued, this item is not required.

d. Proposals not meeting these standards may be considered non-responsive and may not be eligible for further evaluation or award.

5. Evaluation process:

a. Step 1 – Ensure all offerors who submit timely proposals are registered in SAM.gov.

b. Step 2 – Evaluate all timely proposals for responsiveness.

c. Step 3 – Sort all timely proposals based upon offeror’s total evaluated price (TEP) from lowest to highest.

d. Step 4 – Evaluate the best value priced proposal for reasonableness and balance. The techniques and procedures described under FAR 15.101-2 will be the primary means of assessing proposal reasonableness. If a fair and reasonable price cannot be determined, the next lowest priced proposal will then be evaluated until a fair and reasonable price is determined.

e. Step 5 – Make a selection.

f. The Government intends to make a selection without interchanges with respective offerors. The Government, however, reserves the right to conduct interchanges if deemed in its best interest of the government.

6. Changes to this Solicitation:

a. The Government reserves the right to revise or amend the specifications, drawings, or this solicitation, to include any and/or all attachments. Such revisions will be communicated to all offerors. If such revision requires significant change, the proposal closing date may be postponed or extended by adequate days to enable offerors to revise their proposals. In such cases, the revision will be identified in an amendment to the solicitation.

7. Cancellation of this Solicitation:

a. The Contracting Officer reserves the right to withdraw or cancel the proposed solicitation at no additional cost to the Government at any time prior to award. A notice of cancellation will be transmitted in the event of withdraw or cancellation. This solicitation is not an authorization to begin performance and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

8. Clauses and Provisions:

a. See Attachment 5.

9. Questions and Answers / Assumptions and Exceptions:

a. Contractors are cautioned that all communications are to be channeled through the Contracting Officer. Any questions whether technical or contractual in nature shall be submitted in writing. Questions and answers may be submitted in writing to the solicitation POCs no later than the date noted in Paragraph 2. Questions will be consolidated, and responses will be forwarded to all contractors. No further questions will be addressed on this project after this date. Contractors shall address any assumptions and proposed exceptions to the Contracting Officer in their proposal.

10. Availability of Funds:

a. Funding is currently available for this project in the amount of the independent government estimate (IGE).

11. Proposal Submissions:

a. All proposals must be received by the 341st Contracting Squadron no later than the proposal due date noted in Paragraph 2. Submit proposals electronically by e-mail to Government POCs associated with this PR. All electronic submissions shall refer to the complete solicitation number in the subject line.

LATE PROPOSALS WILL NOT BE ACCEPTED. For all technical and contractual questions and comments contact the solicitation POCs.

12. Base Entry Information:

a. All personnel requesting access to Malmstrom Air Force Base must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation must include a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at the following site: https://www.dhs.gov/current-status-states-territories

13. Any questions concerning this solicitation should be addressed to the POCs in paragraph 2.

T. CAMERON SWATHWOOD, Civ, DAF Contracting Officer

5 Attachments:

1. Statement of Work

2. Project Drawings

3. Wage Determination MT20250066

4. Bid Schedule

5. Clauses and Provisions