Solicitation- Executive Advisor LV 062024 Readvertisement_signed JLok.pdf

ATTACHMENT 1 72066024R00007

+01'00'

SOLICITATION NUMBER: 72066024R00007

ISSUANCE DATE: June 28, 2024 CLOSING DATE AND TIME: July 26, 2024, 5:00 PM, Kinshasa Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) and Third Country National Personal Service Contractor (TCNPSC) – Executive Advisor, USAID/DRC (Re advertisement)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in the Attachment 1.

Sincerely, Digitally signed by Jamie Lewis

Jamie Lewis Date: 2024.06.26 09:58:32

Jamie Lewis Contracting Officer

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72066024R00007

2. ISSUANCE DATE: June 28, 2024

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: July 26, 2024 before and/or on 5:00 PM (Kinshasa local time)

4. POINT OF CONTACT: USAID/DRC, Executive Office/Human Resources Unit, email at usaidhrkinshasa@usaid.gov

5. POSITION TITLE: Executive Advisor (Re advertisement)

6. MARKET VALUE: $123,041 – $159,950 equivalent to GS-15. Final compensation will be negotiated within the listed market value. USPSCs performing overseas are not entitled to Locality Pay.

7. PLACE OF PERFORMANCE: Kinshasa, Democratic Republic of the Congo (DRC), with possible regional and international travel. Due to the size of the country, location of project sites, and logistical challenges, field visits can take anywhere from three to seven days.

Overseas USPSCs and TCNPSCs not subject to the local compensation plan may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

8. PERIOD OF PERFORMANCE:

The base period will be Two (2) years, estimated to start o/a March 2025 or earlier if required clearances are obtained. Based on Agency need, the Contracting Officer may exercise three (3) additional option periods for one (1) year for the dates estimated as follows:

Base Period: o/a March 2025 - o/a March 2027 Option Period 1 o/a March 2027 - o/a March 2028 Option Period 2 o/a March 2028 - o/a March 2029 Option Period 3 o/a March 2029 - o/a March 2030

9. ELIGIBLE OFFERORS: U.S. Citizens, Resident Aliens (USNs) and Third Country Nationals

(TCN).

mailto:usaidhrkinshasa@usaid.gov

10. SECURITY LEVEL REQUIRED: The final selected candidate must obtain both the appropriate security (HSPD-12/Facility Access authorization) and medical clearances within a reasonable period of time (USAID will provide details regarding these clearances to the selected candidate). If such clearance is not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.

11. STATEMENT OF DUTIES

BACKGROUND

The USAID/Democratic Republic of Congo (DRC) Executive Office (EXO) provides a full range of administrative and logistical support to all program operations. It supports USAID/DRC non-presence country (NPC) offices in Republic of Congo and Central African Republic as well as the Bureau for Humanitarian Assistance (BHA) based in Kinshasa. It is in charge of USAID communications and records, non-ICASS local and offshore procurement (within the warrant limits of the Executive Officer and Mission Director), personnel management functions, information technology systems, property management, implementing partner support, travel and space management. Other functions include developing, executing, and monitoring the operating expense budget in coordination with the Office of Financial Management; reviewing program implementation documentation regarding management support requirements;

assessing efficiency of internal management policies and procedures; and issuing USAID Administrative management regulations and procedures. The office is responsible for maintaining liaison with Embassy Administrative Officers and for monitoring the quality and quantity of services provided as agreed between the agencies under the Inter-Agency Cooperative Administrative Support Services (ICASS) agreement.

1. General Statement of Purpose of Contract

The Executive Advisor reports directly to the Supervisory EXO and serves as Acting Supervisory EXO in his or her absence. The Executive Advisor serves as the principal advisor to the Mission with full responsibility for providing leadership, advice and staff support in the administrative management functional areas. In this capacity, the Executive Advisor is tasked with developing innovative methods for providing improved administrative management and logistical support services. The Executive Advisor is responsible for ensuring that adequate management and logistical support is provided for all mission administrative services. S/ He will be expected to provide leadership, guidance, and professional expertise and knowledge and collaborate closely with staff in all management and logistical EXO functions.

The Executive Advisor:

• Plans, directs, and administers the management functions of the Mission including supervising Executive Office staff; develops, interprets, and ensures implementation of administrative management policies, regulations, and procedures; formulates, interprets, and communicates long-range principles, policies, and objectives for administrative services programs. Serves as the key communicator of new administrative policies and procedures. Ensures successful implementation of large-scale administrative, Human

Resources, and organizational changes as required.

• Prepares workforce planning scenarios based on various budget scenarios; provides policy advice and guidance on the management and support functions and services required for effective program implementation.

• Participates in project planning and review to evaluate administrative support implications, feasibility, projected costs, and drafting or advising on appropriate administrative support budgets; advises and supports the Mission Director and the Deputy Mission Directors on the full range of personnel matters, including development and implementation of appropriate personnel procedures and workforce planning.

• Analyzes Mission management requirements and develops, in cooperation with the Controller, the operating expense and administrative program support budgets for the mission. Directs the administration of the operating expense budget and administrative portion of the program support budget to ensure prompt and legal obligation of funds.

• Serves on Post Boards and Committees as required including the Joint Country Awards Committee Program, ICASS Budget Committee, Housing Board, etc.; may also serve as the USAID Unit Security Officer (USO) and administers the mission security program under the guidance of the RSO and M/SEC; The Information Management Systems: USAID system for USAID/DROC and the State Department unclassified Open Net system in USAID/DROC.

• Provides advice and manages functions associated with the organizational changes and the resulting impact on support operations for the mission support offices.

• Conducts and analyses periodic customer satisfaction surveys and develop opportunities for improving USAID services to customers.

• Maintains adequate internal controls to protect USAID assets and monitor internal procedures.

2. Statement of Duties to be Performed

The specific duties of the Executive Advisor include the following functional areas:

a. Human Resources Management

• Supporting the planning of personnel management operations for the Direct-Hire and

Personal Service Contract employees.

• Collaborating with mission officials on staffing and workforce planning issues and recommending actions to ensure maximum effective use of personnel.

• Overseeing the recruitment and selection of new PSC personnel.

• Exercising classification authority for USAID positions.

• Coordinating training and staffing development opportunities for the mission and overseeing the Mission Awards program; providing guidance and actively participating in the Mission Training Committees.

• Counseling employees and their families on a wide range of subjects, including allowances, education, equal opportunity, career development, onward assignments, and employee relations.

• Ensuring that accurate personnel data is input into HR automated systems and is reflected in Washington Staffing Patterns and reports.

• Overseeing Missions compliance with Foreign Service annual performance management procedures, processes, and deadlines.

b. Administrative Management and General Services

• Carrying out the mission's administrative management operations.

• Overseeing the planning and management of the mission's personal property acquisition, management, and disposal programs.

• Overseeing the USAID Office Building’s Operations

• Managing USAID Office Building’s lease.

• Serving as the mission representative to the Interagency Housing Board as the primary or alternate member.

• Overseeing the planning and management of the mission's communications and records program.

• Developing space utilization plans for future Mission expansion and move to the New

Embassy Compound (NEC)

c. Management Analysis and Planning

• Managing all administrative and logistical support services and resources for the mission.

Directing and coordinating activities of the Executive Office and generally ensuring that EXO activities are carried out in a timely and efficient manner.

• Developing internal management systems and implementing procedures, including the establishment and maintenance of a mission directives system. The directives system may include Mission Orders and Notices which supplement ADS policies and procedures to address unique post-specific requirements.

• In coordination with the Regional Legal Officer (RLO), interpreting USAID management regulations and ensuring mission compliance.

• Developing the appropriate organizational structure and staffing requirements necessary to meet the program and administrative responsibilities of the mission considering budgetary changes.

• Regularly evaluating the mission’s organization, staffing, and services to ensure the efficient use of material and human resources.

• Providing leadership and support to the missions’ self-care initiatives and completion of the Mission People always Strategy-in order to enforce accountability and performance management.

d. Budgetary and Financial Planning

• Overseeing the formulation and management of the Operating Expense (OE) budget for the mission in coordination with the Controller.

• Providing business support to the formulation of the Program Support Budget in coordination with the Controller.

• Directing the administration of the OE budget, ensuring prompt and legal obligation of funds.

• Monitoring OE-funded obligations for responsible liquidation and compliance with the forward funding policy.

• Ensuring in coordination with the Controller, that obligations are consistent with Agency funding policies and oversee the monitoring of obligated funds and requesting administrative closeout of awards and de-obligation of any residual balances (excess or unneeded fund).

e. Program Support

• Actively participating on program strategic objective teams with a focus on the personnel and material resource aspects of achieving the Mission's strategic objectives.

• Participating in the formulation of mission policies on program development, implementation, and evaluation.

• Reviewing mission development assistance activities for their management support requirements and participating in the design of the administrative/logistical components of the activities.

f. Contract Management and Procurement

• Overseeing the personal services contracting (PSC) and simplified acquisition functions.

Executing contracting actions will be delegated to a Contracting Officer.

• Take primary responsibility for the development and implementation of USAID/DROC’s procurement plan in close association with the Office of Financial Management.

• Approve requisitions as required and provide administrative approval of payment for OE-funded goods and services acquired under simplified acquisition processes, as deemed necessary by the Mission.

• Oversee contracting or purchasing functions in accordance with Federal Acquisition Regulations (FAR) and execute contracting actions within delegated warrant authority.

• Clear all procurement documents for appropriate content and consistency with procurement regulations and procedures for the Mission Contracting Officer’s signature in the event the EXO does not have a warrant.

• Collaborate with Program and Technical Offices in the formulation of the annual budget resource requirements

g. Interagency Administrative Support Services

• Representing the mission in the International Cooperative Administrative Support Services

(ICASS) platform, oversee the coordination with the Mission Controller and ICASS services providers.

• Monitoring and ensuring that the type, level, and charges for services to ensure conformance with support agreements and USAID regulations.

h. Information Resources Management

• Overseeing the day-to-day operations of the Information Technology Unit, including all hardware and software applications. May be designated as the Mission ISSO.

i. Travel and Transportation

• Overseeing the preparation, approvals, and issuance of Travel Authorizations in accordance with policy and regulations, ensuring that all legal and regulatory requirements are met. Responsible for providing guidance on travel regulations to mission staff.

Additionally managing the electronic Country Clearance System.

j. Security and Safety

• Serving as Unit Security Officer or alternate USO for the mission and, in collaboration with the with the Regional Security Office and the USAID Office of Security (SEC), ensuring compliance with required security programs. In coordination with RSO and USAID/SEC, overseeing the installation of security upgrades on office and residential facilities. May act as Program Manager for the contracted Partner Liaison Security Office (PLSO).

k. Administrative Support to Contractors

• Advising the Contracting Officer on the administrative support available for a contractor and providing the support during the period of the contract in accordance with the provisions of the contract. Providing guidance on tax and duties exonerations processes for USAID’s contractors and grantees under USAID bilateral agreements in coordination with the RLO.

• Provide support to Implementing partners for advice and processing of visas and work permits.

POSITION ELEMENTS

Responsibility for decision-making: The Executive Advisor performs under general administrative direction with wide latitude to exercise independent judgment. The incumbent typically serves as the highest-level decision maker responsible for approving policies with agency-wide impact, or comparable work of marked difficulty and national significance. The incumbent serves on the Mission’s Senior Leadership Team on developing program and policy issues. Within the established parameters, the incumbent will coordinate with Mission and the US Embassy Senior Officials to implement programs, policies, changes and initiatives.

Supervisory Relationship: The Executive Advisor will work under the general supervision of the Supervisory Executive Officer. The incumbent is expected to work with a high degree of independence, and be considered an expert, consulted by specialists and senior managers. S/he must be able to establish priorities, set, adhere, and engender compliance from other staff on deadlines, and perform responsibilities and duties with minimal guidance. Very general guidance is provided periodically. Once general assignments are set, the incumbent is required to exercise extensive judgment in planning and carrying out tasks, including the specific approach to be taken, the resolution of problems and conflicts, and the meeting of deadlines. The Advisor is expected to establish an annual work-plan with appropriate objectives and performance measures; review own work outputs and deliverables to ensure compliance with Agency policies, and implementation of best practices; and seek input independently from USAID/DROC staff, managers, and external stakeholders.

Supervisory Control: The Advisor may supervise any or all the EXO sections. Position requires office director responsibilities, leading/coordinating work of other professional staff without the benefit of supervisory relationships for USDH. Position will be expected to participate in an advisory role on quarterly counseling requirements in the new performance management system.

Available Guidelines: The Executive Advisor is required to understand Mission and Agency-specific policies and procedures which govern program activity management in addition to the USAID/DROC established administrative operating procedures, policies, and formats. Oral guidance from the immediate Supervisor and specific detailed instructions will be given (when necessary) for carrying out unique assignments. The incumbent will be required to be proactive in keeping abreast of evolving guidelines and policies which affect the activities related to Executive Office activities and policy, including but not limited to the Automated Directives System (ADS), Foreign Affairs Manual (FAM), Mission Orders, Mission Notices, USG Procurement regulations (FAR, AIDAR), and USAID Program Strategy and Policy Documents. In addition, the Mission Director, Deputy Mission Directors, USAID/DROC Program Office team members, support teams such as Financial Management, Executive Office, Procurement Office and Regional Legal Officer and counterparts in USAID/Washington are available as resources to provide advice and guidance.

Authority to Make Commitments: The Executive Advisor does not have authority to commit U.S.

Government (USG) funds on behalf of the U.S. Government or the USAID/DROC unless a contracting warrant can be obtained from the USAID Procurement Executive during this assignment.

Exercise of Judgment: The Executive Advisor must apply a high level of sound independent judgment in all aspects of work, including solution to financial problems and in managing a large staff. In instances not clearly covered by written guidelines or by direction from the supervisor, the incumbent will use her/his own personal, well-informed, judgment and ingenuity to interpret the intent of guides in devising innovative approaches to resolving technical, administrative, managerial and/or policy problems. Excellent (balanced) judgment must be exercised in setting priorities. The use of initiative, discretion, and patience is expected from the incumbent in dealing with USAID personnel as well as representatives from other USG agencies and donor organizations to resolve problems that arise during work for which there is often no clear or immediate solution.

In addition, considerable judgment is required in working effectively with officials of the Ministries and the private sector from DR Congo, coordinating efforts in support of USAID/DROC objectives, and in collecting, analyzing, and reporting on progress of activities and recommending project design actions. The incumbent will also be required to follow and adhere to the Agency's Code of Ethics and Conduct.

Nature, Level and Purpose of Contacts: The Executive Advisor is required to maintain solid working relationships with various USAID and USG Offices, relevant Ministries, and other donors.

Consultations between the incumbent and partners will be held for explaining solicitation related documents and objectives, securing cooperation, resolving problems, obtaining, or furnishing information, defending, or negotiating controversial issues among stakeholders with diverse opinions, and persuading USAID staff and counterparts to take actions and accept recommendations.

Complexity: Once general assignments are set, the Executive Advisor is required to exercise extensive judgment in planning and carrying out tasks, including the specific approach to be taken, the resolution of problems and conflicts, and the meeting of deadlines. Completed work is only reviewed for conformance with policies and meeting overall objectives. Duties are varied and require application of methods to a broad range of problems or situations with substantial depth of analysis. The incumbent will serve as the Mission’s expert in Executive Office operations and serve as a technical mentor for the individuals serving in assigned sections. The incumbent is responsible for a vast array of unrelated technical areas including employment contracting, personnel management, security, information technology and security, travel regulations, and communications and records management.

Scope and Effect: The incumbent serves as the responsible officer in the development, monitoring, and reporting on USAID/DROC Executive Office functions. The Executive Advisor is expected to review own work outputs, and those of other USDH Executive Officers and deliverables to ensure compliance with Agency policies, and implementation of best practices;

and seek input independently from USAID/DROC staff, managers, and external stakeholders.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

The factors below determine basic eligibility qualifications for the position. Applicants who do not meet all the education and work experience factors are considered NOT qualified for the position.

a. Education: A Master’s Degree in an area related to Organizational Development, Management, Business Administration, Information Technology, Government/Political Science, Non-Profit Management, or another related field is required. Professional training and certification in government contracting required.

b. Work Experience: Minimum of ten (10) years of professional experience in administrative services management for a government or non-government large and complex organization required.

c. Language Proficiency: Level 4 English and Level 3 French required.

d. Knowledge: Expert level knowledge and application of employment contracting, , budgeting, financial management, personnel, and administration systems. Incumbent is expected to be an expert, on all administrative management support issues pertaining to personnel management functions, information technology systems, property management, implementing partner support, travel and space management, communications and records, simplified acquisition procedures and procurement, developing, executing and monitoring the operating expense budget, internal management policies and procedures.

e. Abilities and Skills: Must possess superior negotiation, written and oral communication, and interpersonal skills (required). The incumbent is required to be able to: 1) demonstrate strong analytical and writing skills; 2) present technical information in concise written and oral form; 3) coordinate programs and visits independently; 4) organize informal training for USAID staff and partners. The candidate must also have the ability to establish rapport and effective communication with staff, contractors, counterparts, etc. S/He must also have excellent management, interpersonal and teamwork skills. Proven skills in mentoring and coaching staff are a requirement.

f. Communication Skills: Proven ability to work as a member of a team and to fosterteamwork is required, as is the ability to develop and maintain productive working relationships at all levels, including with staff and colleagues, and leaders of the non-governmental organization and corporate community. Demonstrated ability to communicate effectively through oral presentations and briefings, written reporting and analysis, and information technology tools.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

QUALITY RANKING FACTORS (QRFs)

Applicants who meet the minimum requirements will be further evaluated based on the two (2) Quality Ranking Factors listed below. The applicant will address each factor on a separate sheet describing specifically and accurately the experience, training, and/or education they have that is relevant to each factor. Please provide a word count after each response.

https://www.acquisition.gov/browse/index/far

Knowledge/Experience (50 points)

• A minimum of 10 years relevant professional experience in government or non-government administrative services support in developing countries, including experience in institutional capacity assessment, and strengthening.

• Demonstrated knowledge of policy, technical and operational aspects of contracting, travel and human resources management.

• Direct work experience with an international organization and/or donor agency; a thorough working knowledge of USG operations, regulations, policies, procedures, and programs desirable.

Skills/Abilities (50 points)

• Superior writing skills.

• Superior interpersonal and communication skills including ability to collaborate with host-country officials and interact with partners, contractors, and other stakeholders at senior levels.

• Proven ability to work effectively in a team environment and communicate highly technical information to both expert and lay audiences, and achieve consensus on policy, project, research, and administrative matters.

• Ability to readily understand, analyze and discuss issues around institutional capacity strengthening and development practices. Ability to facilitate meetings and make oral presentations logically and persuasively to senior officials and partners in a multi-cultural context.

• Superior ability to work independently, plan work, complete assignments, and lead a team to complete assignments according to established deadlines.

• Proven ability to mentor staff in human resources management, procurement, general services and administrative operations of a governmental organization or international donor organization overseas.

Satisfactory Professional Reference Checks-Pass/Fail (no points assigned)

Total Possible Points: 100

SELECTION PROCESS:

After the closing date for receipt of applications, a committee will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation criteria. Applications from candidates who do not meet the minimum requirements will not be evaluated and scored. Only shortlisted applicants will be contacted.

As part of the selection process, the most qualified candidates may be requested to complete a writing test and be interviewed either in person, by telephone or videoconference at USAID’s discretion. USAID will not pay for any expenses associated with the interviews.

Reference checks will be made only for applicants considered for selection. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. Any offeror not receiving satisfactory reference checks will no longer be considered for the position.

The security clearance and medical clearance are required for the top-ranking candidate, after conducting and receiving the positive reference checks at the conclusion of evaluations.

“USAID policy specifies that U.S. citizens or resident aliens (USNs) are preferred over third country nationals (TCNs). Therefore, USN and TCN offers will not be evaluated together. USAID will evaluate USN offers first and if the CO determines that there are no qualified USNs, only then will USAID evaluate TCN offers”.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

4. Letter of application/cover letter.

5. Current resume/CV.

6. Supplemental document specifically addressing the three QRFs (Knowledge/Experience and Skills/Abilities).

7. List of minimum three (3) professional references with contact information (telephone numbers and e-mail addresses). The applicant’s references must be able to provide substantive information about his/her past performance and abilities.

8. Application must be submitted ONLY via usaidhrkinshasa@usaid.gov and the email subject must say : 72066024R00007 Executive Advisor

9. Late and incomplete applications will not be considered; the application must be submitted before or on the closing date.

http://www.usaid.gov/forms mailto:usaidhrkinshasa@usaid.gov

10. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors – Please be advised that upon award, the contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated. USPSCs/TCNPSCs performing overseas must follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements.

* See Notice Regarding Any Court Order Affecting the Implementation of E.O.

14042 in Section VIII below.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

● Security Eligibility/Facility Access

● Medical Clearances and Certifications

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS (if applicable):

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Leave and Holidays

2. ALLOWANCES (if applicable):

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500) https://aoprals.state.gov/content.asp?content_id=282&menu_id=1

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650).

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/ads/policy/300/aidar.

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts with a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/ads/policy/300/aidar.

2. ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT

2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-FAR-22-01c)

(a) Definition. As used in this clause –

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

https://www.usaid.gov/sites/ads/policy/300/aidar https://www.usaid.gov/sites/ads/policy/300/aidar

Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042

USAID will take no action to enforce the clause (FAR 52.223-99) implementing the requirements of Executive Order 14042, absent further written notice from USAID, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order (hereinafter, “Excluded State or Outlying Area”). In all other circumstances, USAID will enforce the clause, except for contractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at https://www.saferfederalworkforce.gov/contractors/.

3. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

2 LOT $ _TBD $_TBD at Award after negotiations with Contractor_

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD $_TBD at Award after negotiations with Contractor_

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD $_TBD at Award after negotiations with Contractor_

3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: [e.g. R497]

- Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD $_TBD at Award after negotiations with Contractor_

4. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

https://www.saferfederalworkforce.gov/contractors/ http://www.usaid.gov/forms http://www.usaid.gov/work-

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct.

6. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

END OF SOLICITATION

https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct https://www.oge.gov/web/oge.nsf/resources_standards-of-conduct https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman mailto:PSCOmbudsman@usaid.gov