Solicitation.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers ILWW Visitors Center Janitoral / Cleaning

W912EK21T0023

Attn: Anne Fleischman 1500 Rock Island Drive Rock Island, Illinois 61201 Email: anne.m.fleischman@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Complete and submit the SF1449, Bid Schedule.

5. Please fill out the the information below completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Ensure costs associated with the security clause 2(b) and 15 of the PWS are included in your final price.

7. Include the Solicitation Number on the outside of your envelope, cover sheet, or as subject line if submitting by email pdf format. It is the responsibility of the offeror to verify that their offer has been received and is legible when using a method other than electronic format to submit an offer.

8. Technical questions must be submitted directly to the Contract Specialist listed above.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: CAGE Code (SAM):_____________________________________ Point of Contact: _________________________________ Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Anne Fleischman - Phone: 309-794-5519 or Email: anne.m.fleischman@usace.army.mil

SEE ADDENDUM

(No Collect Calls) W912EK21T0023 28-Apr-2021

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

2:00 PM 12 May 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK 9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 96514710992869

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR: SET ASIDE: UNRESTRICTED OR X

SMALL BUSINESS X

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS 1500 ROCK ISLAND D

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A 13b. RATING

CODE 15. DELIVER TO CODE 965157 16. ADMINISTERED BY

12. DISCOUNT TERMS 11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP X

ILLINOIS WATERWAY VISITOR CENTER

CEMVR-OD-IA

US ARMY CORPS OF ENGINEERS

950 N 27TH ROAD

OTTAWA IL 61350-9735

TEL: 815-667-4054 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICES ITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24. 22. 21. 19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

MVR.03

QUESTION AND ANSWER

via email

Technical inquiries and questions relating to this solicitation are to be submitted to Anne Fleischman at anne.m.flieschman@usace.army.mil no later than 10:00 am on 7 April 2021.

SCHEDULE OF PRICES

Schedule of Prices

DESCRIPTION OF SUPPLIES/SERVICES: CLEANING OF VISITOR CENTER

Base Year, 1 Jun 2021 through 31 May 2022.

Line Item Duties Quantity Unit Unit

Price Total

Amount 0001 Daily Cleaning Tasks, Year 1 104 Ea

0002 Weekly Cleaning Tasks, Year 1 52 Ea

0003 Monthly Cleaning Tasks, Year 1 12 Ea

Total Amount for BASE PERIOD (Sum of Items 0001 through 0003) Option Year 1, 1 Jun 2022 through 31 May 2023.

Line Item Duties Quantity Unit Unit Price

Total Amount

0101 Daily Cleaning Tasks, Year 1 104 Ea

0102 Weekly Cleaning Tasks, Year 1 52 Ea

0103 Monthly Cleaning Tasks, Year 1 12 Ea

Total Amount for OPTION YEAR 1(Sum of Items 0101 through 0103) Option Year 2, 1 Jun 2023 through 31 May 2024.

Line Item Duties Quantity Unit Unit Price

Total Amount

0201 Daily Cleaning Tasks, Year 1 104 Ea

0202 Weekly Cleaning Tasks, Year 1 52 Ea

0203 Monthly Cleaning Tasks, Year 1 12 Ea

Total Amount for OPTION YEAR 2(Sum of Items 0201 through 0203)

Option Year 3, 1 Jun 2024 through 31 May 2025.

Line Item Duties Quantity Unit Unit

Price Total

Amount 0301 Daily Cleaning Tasks, Year 1 104 Ea

0302 Weekly Cleaning Tasks, Year 1 52 Ea

0303 Monthly Cleaning Tasks, Year 1 12 Ea

Total Amount for OPTION YEAR 3(Sum of Items 0301 through 0303) Option Year 4, 1 Jun 2025 through 31 May 2026.

Line Item Duties Quantity Unit Unit Price

Total Amount

0401 Daily Cleaning Tasks, Year 1 104 Ea

0402 Weekly Cleaning Tasks, Year 1 52 Ea

0403 Monthly Cleaning Tasks, Year 1 12 Ea

Total Amount for OPTION YEAR 4(Sum of Items 0401 through 0403)

Grand Total for Year 1 Plus Option Years:

PERFORMANCE WORK STATEMENT

1. SCOPE OF WORK

1.1 Work To Be Done

The work to be performed under this contract shall consist of furnishing all labor, equipment (including Personal Protective Equipment) and supervision necessary to provide janitorial/cleaning services for the Illinois Waterway Visitor Center. Contractor will be responsible for maintaining the Visitor Center in a clean and sanitary condition in accordance with CDC COVID-19 specifications and requirements outlined in the contract.

1.2 Dates Of Service

The contractor shall be required to commence work under this contract on June 1, 2021 and end the services on May 31, 2022. Four additional one‐year (12 months) options may be exercised at the Government’s option.

1.3 Schedule of Tasks

All contracted tasks must be completed during the scheduled days and times specified herein. The facilities subject to service, as well as the frequency of service for each, are stated within the attached specifications.

The contractor shall be required to perform cleaning activities on any weekends and legal holidays in accordance with the schedule of work. The Visitor Center is closed on Christmas, Thanksgiving and New Year’s Day. No services will be performed on those

Federal holidays. When a scheduled cleaning day occurs on a holiday when the Center is closed, either the day before or the day after the holiday will be used.

2021 Christmas is Friday 2022 New Year’s Day is Friday 2022 Christmas is Saturday 2023 New Year’s Day is Saturday 2023 Christmas is Sunday 2024 New Year’s Day is Sunday

2. LOCATION OF WORK

2.1 Visitor Center

Work to be performed in conjunction with this contract will be conducted at the U.S.

Army Corps of Engineers Illinois Waterway Visitor Center, which is located on Dee Bennett Road, approximately one‐half mile south and two miles east of the town of Utica, Illinois

3. GENERAL INFORMATION

3.1 Building Information

The building to be serviced contains approximately 585 square feet of linoleum tile flooring and 3335 square feet of quarry tile flooring.

3.2 Facilities To Be Serviced.

Janitorial services are to be provided at the following locations:

1. First floor Main Entrance foyer

2. First floor exhibit areas

3. First floor restrooms (3)

4. Interior stairways (3) and landings (3)

5. Interior second floor balcony

6. Second floor employee’s rest room (1)

7. Second Floor hallway/entrance area

8. Theater Room

9. Elevator

10. Employee Office

3.3 Site Visit

Prior to the submission of bids, any prospective contractor is encouraged to make a visit to the work site location in order to determine the extent of the materials and personnel that may be required.

3.4 Per-Work Conference

Prior to commencement of work, a pre‐work conference will be arranged at a time, date and place specified by the COR to discuss performance requirements and administration of the contract. At this meeting, the contractor shall submit a comprehensive safety plan to implement the general policies and procedures to insure the safe operations and maintenance of all equipment. The safety plan is to be reviewed and approved by the COR and the Rock Island District Safety Office. Also during the pre‐work conference, the contractor will take an on‐site tour of the work areas with the COR. This will provide an opportunity to mutually discuss and define specific work areas and details of quality performance requirements.

3.5 Appearance

Contractor personnel shall be neat in appearance and wear a photo identification showing them as a janitorial service employee. Contract employees must act appropriately while providing service to the facility. Personal discussions will be avoided around members of the public. The contractor shall be responsible for maintaining satisfactory standards of employee conduct.

3.6 Damages To Government Facilities and Property

The contractor shall be responsible for restoring any government facilities or structures damaged because of his/her operations. Reasonable care shall be used to avoid damage to existing displays, dioramas, exhibits and all other government property. Any such damage should be repaired or replaced, as directed by the KO, at no cost to the government and as soon as possible. If the contractor does not make such repair or replacement in a timely manner, the cost of the repair or replacement will be deducted from payments to be made to him/her.

4. DEFINITIONS AND STANDARDS

As used throughout this contract, the following definitions and standards shall be used to determine expected performance.

NOTE: ALL CLEANING AND DISENFECTING WILL BE COMPLETED IN

ACCORDANCE WITH THE US CENTER FOR DISEASE CONTROL (CDC) COVID-19

GUIDELINES.

(1) Sweeping. Floors will be free from dust streaks, marks and dirt in corners, behind doors and under furniture. Furniture and other items moved during sweeping will be placed in their original position. Wall bases, equipment, doors and furniture will not be disfigured by sweeping mop or broom.

(2) Damp Mopping. Damp mopping is accomplished with a mop, clean water and a detergent solution. Damp mopped surfaces present an appearance free from stains, streaks, smears, dirt, residue and water.

(3) Floor Scrubbing. A scrubbed floor is without embedded dirt, cleaning solution, film, stains, marks or water.

(4) Dusting. A dusted surface is free from all dust, dust streaks, lint, cobwebs, dirt, oily streaks or stains. The dust must be removed, not scattered around the room.

(5) Servicing of Restrooms (including walls, partitions, sinks, fixtures, diaper changing stations and toilets). Acceptably cleaned restrooms have been cleaned and disinfected with a detergent/disinfectant/deodorant solution, have no objectionable odors and have an appearance free from film, streaks, deposits, dirt, residue and spots. Walls, partitions, fixtures and mirrors have a non‐streaked, bright appearance. Toilet bowls, urinals and sinks have been cleaned using a disinfectant. Soap and paper dispensers are filled and in working condition. Solid room deodorizers will be replaced as needed.

(6) Glass and Plexiglas Cleaning (includes windows, doors, and displays). Glass and Plexiglas surfaces are to be without streaks, film, deposits, fingerprints or stains and have a uniformly bright appearance.

(7) Disinfecting, Cleaning and Polishing. All surfaces, to include doorknobs, handles, flat surfaces, Plexiglas, counters and railings will be disinfected thoroughly every scheduled work day. Disinfecting will be done in accordance with CDC protocols for

COVID-19.

(8) Spot Cleaning. Spot cleaned surfaces have been cleaned of all recent dirty handprints, stains and any other type of soiling.

(9) Cobweb and Insect Removal. Cobwebs, insects, insect nests, webs and bird nests have been removed.

(10) Quarry Tile: The surface is clean, uniform in appearance and free of streaks and spots.

(11) Damp Wiping. Damp wiping is accomplished using appropriate rags, clean water and a non‐abrasive cleaning solution. Surfaces are then wiped dry to provide a clean appearance, free of dirt, residue, film, streaks and spots.

(12) Vacuuming. Surface is free of dust, dirt, spots or other deposits.

(13) Trash Cans. Trashcans are to be emptied and maintained in a neat and orderly appearance.

(14) Window Screens. Screens have been removed, cleaned, and then replaced properly. Screens are free from cobwebs, dirt, insects and other substances.

(15) Wall Washing. Walls are free from fingerprints, dirt, streaks and deposits.

5. SCHEDULE OF WORK TO BE PERFORMED

Work will be performed in accordance with the following daily, weekly and/or monthly requirements

5.1 These items are required on each day of service

1. Service Restrooms. Fully clean four (4) restrooms in the Visitor Center. Servicing will include sweeping and damp mopping the floors, cleaning and disinfecting all high touch surfaces, including plumbing fixtures, diaper-changing stations, doors, walls and ledges.

Also included is cleaning and polishing all metal surfaces

2. Damp wiping and dusting of furniture, window ledges, dividers, exposed wall tops and equipment. All furniture, equipment and fixtures, including but not limited to, desks, reception tables, chairs, brochure racks, lamps, cabinets, coat racks, picture frames, AV equipment, visitor chairs and telephones shall be dusted, damp wiped and disinfected.

3. Glass spot cleaning. All Visitor Center windows, glass doors and ledges shall be spot cleaned inside and outside.

4. Empty waste receptacles. All waste receptacles within the Visitor Center will be emptied and an empty plastic bag or liner placed in the containers. Refuse bags containing trash shall be tied, closed and deposited in the trash container found beside the entrance gate.

5. Floor Care. All floors shall be swept, scrubbed (as necessary to remove heel and scuff marks) and damp mopped.

5.2 Items to be done each week

1. Cobweb and insect removal. All insects, insect nests, webs, and bird nests shall be removed from all inside and outside portions of the building which includes, but is not limited to, light covers, louvers, screens, doors, windows, recesses, eaves and outside walls.

2. Windows, screens and glass doors. All Visitor Center windows, screens and glass doors, inside and outside, are to be completely cleaned once a week when weather conditions permit. During months when cold weather prohibits outside cleaning, glass doors and windows will be cleaned on the inside only.

5.3 To be done each month

1. Wall and door cleaning. All walls, non‐glass doors, door kick plates and doorway entrances shall be cleaned monthly.

2. Cleaning of waste receptacles. All waste receptacles shall be cleaned on a monthly basis as needed.

3. Dusting. Exhibits (including mounted animal specimens), lights, ceiling fixtures and air vents shall be dusted.

5.4 Cleaning Schedule and Performance of Work

1. All daily, weekly and monthly cleanings are to be done in the mornings starting at 8:30. Each day, a government inspector will inspect completed work. Any deficiencies noted at this time are to be corrected to meet the standards outlined in the QASP. All work will be required to be performed when the visitor center is open to the public.

2. Daily cleanings specified in this contract will be performed on Monday and Friday of each week during the contract term.

3. Required weekly and monthly cleanings are to be done during the first full week of each month.

5.6 WORK FORMS.

The Contractor will be required to complete work forms daily throughout the performance of this contract. The Government will supply a sufficient supply of these forms to the Contractor.

6. EQUIPMENT, MATERIALS AND SUPPLIES.

6.1 Equipment

1. The Contractor shall be required to furnish and maintain sufficient equipment to perform the work specified in this contract safely. Such equipment includes, but is not limited to, protective gloves, breathing masks, mops and buckets, brooms, dusting cloths, etc.

2. All equipment shall meet the requirements set forth by the manufacturer, as well as any State and/or Federal laws and regulations and shall be used in a safe manner in accordance with Section 10, Safety and Accident Prevention.

6.2 Consumable Supplies

1. The Government will supply consumable supplies needed for this work. These supplies include cleaning chemicals, toilet paper, paper towels. The contractor will work with the Government to identify appropriate COVID-19 disinfectants that are appropriate for the work.

7. SUSTAINABILITY

7.1 EPA Designated (CPG)

Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

7.2 Bio-based

The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA Bio Preferred’s minimum bio-based content level. Visit the Bio Preferred web site for the complete list of designated products and the associated minimum bio-based content level requirements.

7. SECURITY

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g.

W912EK-21-C-XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mail:

Security Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, IL 61201

7.1 Security Clause 1

AT Level 1 Training. All Contractor and sub-contractor employees requiring access to non-public or private Government property must complete Anti-Terrorism (AT) Level 1 Training within 30 calendar days after notice to proceed date. AT Level 1 Training is available at the following website:

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam. The required training is under the heading “JS-US007-14: Level 1 Antiterrorism Awareness Training.”

Contractor employees who have a Common Access Card (CAC) may log in with their CAC. Contractor employees without a CAC shall log into the “Non-CAC users” link and need to complete the training all at once, as no record of training shall be maintained aside from the certificate that is printed upon completion. All AT Level 1 Training certificates must be submitted to the Contracting Officer within 5 calendar days of completion.

7.2 Security Clause 2(b)

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District Security and Law Enforcement Office by the third party. The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO).

Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

(1) Criminal conduct, in particular violent crime and sex offenders;

(2) Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

(3) Any illegal activity or other disqualification which makes the individual unfit for service (e.g. drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance.

Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short-term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

4) Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements E-verify paragraph).

3) Approved and identified contractor employee shall escort the foreign national employee at ALL times while on site.

4) Each contractor employee can sponsor only one short term foreign national at a time.

7.3 Personnel Change Request Form

Contract #_______________ Date___________ We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long-term employee) shall be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

7.3 Security Clause 15

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.

Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than 3 business days after the initial Notice to Proceed.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification must be given/coordinated with the designated Government representative. This Form will be provided to the Security Office after Notice to Proceed is given.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the http://www.uscis.gov/e-verify contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract. Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor. The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance-Based Matrix, Attachment A

Performance Element

Performance Requirement

Surveillance Method Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

Incentives/Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

OCT 2020

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.217-5 Evaluation Of Options JUL 1990 52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-1 Contractor Inspection Requirements APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: PRICE

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (FEB 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

https://www.sam.gov/

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Reasonable inquiry” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting…