Solicitation.docx

COMBINED SYNOPSIS/SOLICITATION 1333ND23QNB640611

Medium Test Dust in Hydraulic Fluid

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13, Simplified Acquisition Procedures.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 effective 6/2/2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 324191 – Petroleum Lubricating Oil & Grease Manufacturing, with a small business size of 900. This acquisition will use full and open competition procedures.

The National Institute of Standards & Technology (NIST) Material Measurement Science Division requires Medium Test Dust in Hydraulic Fluid SRM 2806e in accordance with the attached Statement of Requirements (SOR).

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a single purchase order resulting from this solicitation to the responsible Contractor whose quotation, conforming to the solicitation, will provide the best value to the Government, price and other factors considered.

In addition to price, the following factors shall be used to evaluate quotations:

1. Technical Approach

2. Prior Experience

3. Past Performance

EVALUATION CRITERIA

Factor I – Technical Approach

Detailed product specifications of the Standard Reference Material (SRM) 2806e Medium Test Dust in Hydraulic Fluid, which clearly demonstrates that all requirements of the attached SOR have been met; The Government will evaluate the extend in which the Contractor has necessary experience and expertise to make SRM 2806e to the requirements in the SOR; The Government will evaluate the Contractors ISO 11171;2022 qualifications; The Government will evaluate the extend in which the Contractor has necessary instrumental capabilities related to performing comprehensive laboratory particle suspension mixing, chemical measurements for trace elements, moisture, and particle size determination.

Factor II – Prior Experience

NIST will evaluate the extent to which the Prime Contractor utilizes personnel with at least three (3) years recent prior standard reference material production experience.

Factor III – Past Performance

Evaluation of this factor will be based on the Contractor’s past three (3) years of performance relating to management and successful performance of requirements of comparable size and complexity. Past performance will be evaluated using information obtained from references provided in the quotes and may also include any other relevant information that is available to the Government, including information on contracts with Federal, State, and Local Governments and Commercial sources.

Price

The proposed price will be evaluated based on the total price. The proposed price must be entirely compatible with the technical proposal.

NIST intends to evaluate quotes and issue a contract based on the initial quotes received. Therefore, the Contractors initial quote should contain the Contractors best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from, or negotiate final contract terms with, one or more, but not all, Contractors if later determined by the Contracting Officer to be necessary.

REQUIRED SUBMISSIONS

Contractors shall submit the following:

1. Technical Approach

· The Contractor shall provide at minimum, a one-page narrative plan on how the project will be executed and outline the equipment, procedures, and facilities that will be used to produce the Medium Test Dust in Hydraulic Fluid, provide measurements, and data per SOR requirements;

· A one-page written narrative that confirms the Contractors ISO 11171:2022 accreditation status. The narrative plan shall also explain the necessary technical steps that shall be taken to complete the requirement of the project and supply the deliverable;

· The Contractor shall provide a list of instrumental capabilities related to performing comprehensive laboratory particle suspension mixing, chemical measurements for trace elements, moisture, and particle size determination.

2. Prior Experience

· The Contractor shall submit documentation that confirms utilization of personnel with at least three (3) years of recent experience in producing the quantity of standard reference material.

3. Past Performance

· Documentation that confirms past performance on relevant public or private sector contracts for the past three years. Documentation should describe contracts of similar type and scope. Documentation to include relationships (partnerships, teaming, and subcontracting) with other firms for such contracts. Include relevant contact information.

· If the Contractor has no relevant past performance, a statement to that effect should be included in the quote.

Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government.

Price – Contractors shall provide a Firm-Fixed price quotation for Line Item 0001

Line Item (CLIN) 0001, Firm-Fixed price: 1600 bottles (ca. 200 mL per 250 mL bottle) of SRM 2806e Medium Test in Hydraulic Fluid, meeting the requirements in accordance with the specifications document, inclusive of F.O.B Destination $_________________total firm-fixed price.

1. Contractors shall provide a Firm-Fixed price quotation to complete the requirements of the statement of requirements.

2. A complete version of all required solicitation provisions (see attached provisions/clauses document – required submissions highlighted in blue).

3. If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)].

It is the sole responsibility of the contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order.

4. Quoters shall provide an active Unique Entity Identifier (UEI) for the System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.gov to be considered for award.

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation;

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Tish Walker, Contract Specialist at latish.walker@nist.gov Submission must be received not later than 1:00 p.m. Eastern Time on September 5, 2023. A quotation shall be considered received when it is received in the electronic inbox of Tish Walker, not later than the date and time identified herein.

All questions regarding this notice must be submitted via e-mail to latish.walker@nist.gov by 5:00 p.m. Eastern Time on August 25, 2023. Questions submitted after this date may not be addressed by the Government prior to the quotation submission deadline.

PROVISIONS AND CLAUSES:

The clauses and provisions applicable to this solicitation can be found under Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at http://www.osec.doc.gov/oam/acquistion_management/policy/

ATTACHMENTS:

The following attachments apply to this solicitation:

1. Statement of Requirements

2. Applicable Clauses & Provisions