Solicitation Document

REQUEST FOR PROPOSAL 22RFP100821C-MH

2022 Community Services Program For

Fulton County Department of Community Development

RFP RELEASE DATE: OCTOBER 8, 2021

PRE-PROPOSAL CONFERENCE AND

TECHNICAL ASSISTANCE WORKSHOPS: OCTOBER 19 AND 27, 2021

RFP DUE DATE (ONLINE SUBMISSION DEADLINE): NOVEMBER 5, 2021 AT 3:00PM

PURCHASING CONTACT: MARK HAWKS

Questions submitted via the Purchasing Department Bid page - BidNet Direct:

https://www.bidnetdirect.com/georgia/fultoncounty

(Note: You will be required to set up a FREE registration with BidNet Direct to access the Q&A feature)

For technical difficulties/ questions specific to navigating WebGrants online application system, email HSD.Applications@fultoncountyga.gov and cc: Mark.Hawks@Fultoncountyga.gov

The official process for completing the Community Services Program RFP is through the use of the Fulton County WebGrants online system. To access the on-line RFP please visit: http://fulton.dullestech.net

To download a copy of this 2022 CSP RFP Instruction Manual visit the Fulton County Purchasing Department's Bid Page at https://www.bidnetdirect.com/georgia/fultoncounty This manual is to be used only as a reference guide when completing the on-line RFP.

“If you need reasonable modifications due to a disability, including communications in an alternate format, please contact the Purchasing Department’s Disability Compliance Liaison Mario Avery, Contract Compliance Administrator at 404-612-6307 or email: mario.avery@fultoncountyga.gov For Georgia Relay Service Access, dial 711.”

mailto:HSD.Applications@fultoncountyga.gov mailto:Mark.Hawks@Fultoncountyga.gov http://fulton.dullestech.net/ mailto:mario.avery@fultoncountyga.gov

Table of Contents:

Fulton County Board of Commissioners Page 2

Fulton County Government and Strategic Priority Areas Pages 3-4

Timeline for 2022 Community Services Program (CSP) Page 5

Pre-Proposal Conference and Technical Assistance Workshop Schedule Page 6

Contact Guidelines during Procurement Process Pages 7-8

Community Services Program RFP Eligibility Requirements Page 9

CSP Operational Specifications Page 10

Ineligible CSP Proposals Page 11

CSP Review Process Page 12

CSP Implementation Process Page 13

CSP Service Categories Page 14-16

CSP Funding Priorities Page 17-18

CSP County Defined Performance Measures Pages 19-20

COMMUNITY SERVICES PROGRAM REQUEST FOR PROPOSAL (RFP) Pages 21-28

CSP Evaluation Criteria Page 23-28

Community Services Program Survey Page 29

Acknowledgement and Assurances Pages 30-31

CSP RFP Definitions Pages 32-33

RFP Submission Reminders Page 34

Fulton County District Locator Page 35

Form F&G: Georgia Security & Immigration Contractor Affidavits Pages 36-39

Sample Documents Pages 40

Fulton County Government and Strategic Priority Areas

Fulton County Government Vision: Fulton County is a positive, diverse community with a thriving economy, safe neighborhoods, healthy residents, and a rich quality of life that all people can enjoy. It is served by a County government that is recognized for being innovative, effective, efficient, and trustworthy.

Fulton County Government Mission: To deliver efficient, high-impact service to every resident and visitor of Fulton County.

Fulton County Government Strategic Priority Areas: In order to accomplish our mission and work toward our vision, the Board of Commissioners organized the County’s efforts into six Strategic Priority Areas that reflect the major goals of Fulton County government.

1. Justice & Safety

2. Health & Human Services

3. Arts & Libraries

4. Infrastructure & Economic Development

5. Open and Responsible Government

6. Regional Leadership

For more information regarding Fulton County’s strategic priorities, to include viewing the Fulton County

Performance Dashboard, visit https://performance.fultoncountyga.gov .

Strategic Priority Area: “Health & Human Services”: Creating a healthy community depends on three factors: the adoption of healthy behaviors, the availability and quality of the healthcare services, and the physical environment in which individuals and families live, work, and play. Fulton County is committed to providing a safe space where our most vulnerable population can receive the care and community support they need. Health & Human services are critical to the vitality of its community.

The County is also striving to decrease health disparity and increase health equity throughout by incorporating the "Health in All Policies" to mitigate health issues.

“Health & Human Services” Strategic Objectives:

1. Prevent illness by engaging in healthier behavior

2. Prevent health disparities by educating residents and connecting them to available resources

3. Help residents realize their educational potential through our community services and library programs

4. Support the vulnerable residents in our social services

“Health & Human Services” Key Performance Indicators:

1. Prevent illness by engaging in healthier behavior

Number of newly diagnosed STD cases per 100,000 residents Number of new HIV diagnoses per 100,000 residents Percentage of live births with low birth-weight (< 2,500 grams) Number of residents reporting annual cancer screenings Percentage of residents engaged in substance abuse treatment--opioid, drinking, vaping https://performance.fultoncountyga.gov/

2. Prevent health disparities by educating residents and connecting them to available resources

Number of uninsured adults and children Number of children without health insurance Number of Fulton County residents who receive a flu vaccine Percentage of residents who experience food insecurity Number of residents with comorbidity Number of people who receive behavioral health services Improve the County's standing in the County Health Rankings and Roadmaps report

3. Help residents realize their educational potential through our community services and library programs

Percentage of high school students who meet literacy requirements Percentage of high school students who graduate on time Percentage of sixth through eighth graders who meet target reading levels Percentage of third through fifth graders who meet target reading levels Percentage of students over achieving each year

4. Support the vulnerable residents in our social services

Number of residents who have access to home based and community based services for seniors and people with disabilities

Number of people who receive permanent supportive housing and support services Number of seniors/ disabled persons aging/ staying in place as a result of home repair for seniors Percentage change in the homeless population year to year

Fulton County Government assures the provision of quality community services to all citizens of

Fulton County. This includes citizens who are residents of municipalities within the county.

This remarkable task is accomplished in large part by contractual arrangements with nonprofit agencies.

The nonprofit community is a vast network of agencies that deliver a continuum of services to general and special populations. Nonprofit organizations play a pivotal role in service delivery, because they are generally community based and community focused entities. Fulton County relies heavily on the nonprofit community to bridge the gaps in the Fulton County Community services delivery system.

In that regard, Fulton County seeks to create new partnerships as well as nurture the partnerships we have historically maintained with the nonprofit community through our grant programs.

The Community Services Program (CSP) is the County’s principal avenue for funding social services programs pursuant to the County’s Strategic Plan. As part of Fulton County’s commitment to ensuring the self-sufficiency of the people of Fulton County, a number of specific objectives and related key performance indicators have been established as a way to measure our success over time.

The Fulton County Board of Commission executes legal contracts between Fulton County and nonprofit agencies selected through a competitive RFP process. The County will issue a Request for Proposal (RFP) for the Community Services program (CSP) on an annual basis pending funding availability.

Under the RFP, the County will allocate funds to eligible, non-profit 501(c)3 service providers submitting successful proposals. To be considered, Proposers must submit a complete response as outlined in the actual RFP that is released. Proposer’s responses must include the appropriate and requested information in sufficient detail to demonstrate the Proposer’s knowledge, skills and abilities to provide the requested services.

Timeline for 2022 Community Services Program

Date Action

October 8, 2021 REQUEST FOR PROPOSAL (RFP) RELEASED - 2022 Community Services Program (CSP) RFP released with a public notice of available funds, RFP guidelines, and process.

October 19 & 27, 2021 VIRTUAL PRE-PROPOSAL CONFERENCE AND TECHNICAL ASSISTANCE WORKSHOP

October 29, 2021 RFP QUESTIONS- the last day for questions to be submitted to Fulton County Purchasing, 2:00 p.m.

November 5, 2021 RFP DEADLINE, 3:00 pm - submission of the RFP and attachments via the Fulton County WebGrants online application system. Hard Copy applications will not be accepted.

November 8- November 24, 2021

INITIAL ELIGIBILITY REVIEW- Fulton County staff review RFPs for initial eligibility.

November 29- December 17, 2021

RFP EVALUATIONS- CSP Evaluation Committee review and recommendation process.

February 2, 2022 2022 CSP RECOMMENDATIONS- presented to the Fulton County Board of Commissioners (BOC) for approval.

February 4, 2022 NOTIFICATION TO PROCEED (NTP) - pending final action by BOC a NTP will be sent to vendors based on the funding award.

February 7-28, 2022 SCOPE NEGOTIATIONS- vendors review and make modifications to applicable sections of the original proposal via Fulton County WebGrants.

February 9, 2022 Q&A SESSION- virtual 2022 Community Services Program Partners Q & A Session 10:00 am-12:00 pm

March 1-25, 2022 CONTRACTS- contract development and signature process by Vendor, Community Development, County Attorney, County Clerk and County Commission Chair

April 11-15, 2022 FIRST (1st) INVOICE SUBMISSION- vendors submit invoice for services rendered January 1, 2022–March 31, 2022, and projected deliverables April 1, 2022-June 30, 2022.

(Authorization of payment is dependent upon a fully executed contract via DocuSign, and your agency’s participation and/or receipt of the PowerPoint presented during the February 23rd Virtual 2022 CSP Partners Q&A session.)

May, 2022 FIRST PAYMENT- disbursed to vendors for services rendered January 1, 2022–March 31, 2022, and projected deliverables April 1, 2022-June 30, 2022.

June 1, 2022–September 30, 2022

SITE VISITS- administrative, operational and programmatic observations are conducted for each funded agency.

July 8, 2022 FIRST (1st) PERFORMANCE REPORT- due via Fulton County WebGrants for services rendered January 1, 2022–June 30, 2022.

October 3-7, 2022 SECOND (2ND) INVOICE SUBMISSION- vendors submit invoice for services rendered July 1, 2022-September 30, 2022, with projected deliverables October 1, 2022-December 31, 2022. (Authorization of payment is dependent upon an acceptable performance report and site visit.)

October 31, 2022 CONTRACT AMENDMENTS- deadline to submit amendment to 2022 CSP contract via HSD.Grants@fultoncountyga.gov

November, 2022 SECOND PAYMENTS- disbursed to vendors for services rendered July 1, 2022– September 30, 2022, with projected deliverables October 1, 2022-December 31, 2022.

December 31, 2022 2022 CSP CONTRACT CONCLUDES

January 13, 2023 SECOND (2ND) PERFORMANCE REPORT due via Fulton County WebGrants for services rendered July 1, 2022-December 31, 2022.

mailto:HSD.Grants@fultoncountyga.gov

Virtual Pre-Proposal Conferences and Technical Assistance Workshops for the Community Services Program

Please RSVP for a T.A. workshop by e-mailing:

hsd.applications@fultoncountyga.gov

Please include your name, agency name, and e-mail address in the RSVP

Virtual Pre- Proposal Conference and Technical Assistance Workshop

Option 1

Tuesday, October 19, 2021 10:00 a.m. - 12:00 p.m.

*Zoom Meeting ID and Password will be provided to those who RSVP for this date.

Virtual Pre-Proposal Conference and Technical Assistance Workshop

Option 2

Wednesday, October 27, 2021 1:00 p.m. - 3:00 p.m.

*Zoom Meeting ID and Password will be provided to those who RSVP for this date.

mailto:hsd.applications@fultoncountyga.gov

NO CONTACT DURING PROCUREMENT PROCESS:

It is the policy of Fulton County that the evaluation and award process for County contracts shall be free from both actual and perceived impropriety, and that contacts between potential vendors and County officials, elected officials and staff regarding pending awards of County contracts shall be prohibited.

A. No person, firm, or business entity, however situated or composed, obtaining a copy of or responding to this solicitation, shall initiate or continue any verbal or written communication regarding this solicitation with any County officer, elected official, employee, or designated County representative, between the date of the issuance of this solicitation and the date of the County Manager’s recommendation to the Board of Commissioners for award of the subject contract, except as may otherwise be specifically authorized and permitted by the terms and conditions of this solicitation.

B. All verbal and written communications initiated by such person, firm, or entity regarding this solicitation, if same are authorized and permitted by the terms and conditions of this solicitation, shall be directed to the Purchasing Agent.

C. Any violation of this prohibition of the initiation or continuation of verbal or written communications with County officers, elected officials, employees, or designated County representatives shall result in a written finding by the Purchasing Agent that the submitted bid or proposal of the person, firm, or entity in violation is “non-responsive”, and same shall not be considered for award.

The ordinance is in effect as of the submittal deadline. The provisions of this Ordinance shall not apply to oral communications at any public proceeding, including Pre-Proposal Conferences, oral presentations/interviews before an Evaluation committee, and contract negotiations during any public meeting. Provisions of the ordinance shall terminate at the time that the BOC awards or approves a contract, rejects all proposals or otherwise takes action which ends the solicitation process.

CLARIFICATION AND ADDENDA:

Proposers may submit requests for clarifications or interpretations regarding this RFP. Proposers must prepare such requests in writing for the County’s consideration as set forth in this section of this RFP.

While the County has not placed an initial limitation on the number of requests which can be submitted, Proposers are cautioned that if Proposers do not request meaningful clarifications or interpretations in an organized manner (e.g., limited frequency of requests), the County will set restrictions on the frequency and number of requests permitted. The County will not respond to requests, oral or written, received after October 29, 2021 at 2:00pm, local prevailing time. Proposers are advised that this section places no obligation on the part of the County to respond to any or all requests for clarification or interpretation, and that the County’s failure to respond to any such request will not relieve the Proposer of any obligations or conditions required by this RFP.

CONTACT AND INQUIRIES:

Any questions or suggestions regarding this RFP shall be submitted in writing via the Purchasing

Department Bid page - BidNet Direct: https://www.bidnetdirect.com/georgia/fultoncounty (Note: You will be required to set up a FREE registration with BidNet Direct to access the Q&A feature)

Any response made by the County shall be provided in writing to all Proposers by addendum. No verbal responses shall be authoritative. The County will not respond to requests, oral or written, received after October 29, 2021 at 2:00pm.

Technical difficulties/ questions that are specific to navigating the Fulton County WebGrants online application system should be sent to HSD.Applications@fultoncountyga.gov with a copy to

Mark.Hawks@Fultoncountyga.gov.

Questions that are specific to the CSP RFP must be submitted via the Purchasing Department Bid page -

BidNet Direct https://www.bidnetdirect.com/georgia/fultoncounty

Fulton County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Fulton County Government should be directed to Mario Avery, Contract Compliance Administrator at 404-612-6307 or email: mario.avery@fultoncountyga.gov

In accordance with the provisions of the ADA, this document can be requested in an alternate format.

“If you need reasonable modifications due to a disability, including communications in an alternate format, please contact the Purchasing Department’s Disability Compliance Liaison Mario Avery, Contract Compliance Administrator at 404-612-6307 or email: mario.avery@fultoncountyga.gov, seven days in advance to facilitate your request. Georgia Relay Service Access, Dial 711.

https://www.bidnetdirect.com/georgia/fultoncounty mailto:HSD.Applications@fultoncountyga.gov mailto:Mark.Hawks@Fultoncountyga.gov https://www.bidnetdirect.com/georgia/fultoncounty

2022 Community Services Program RFP Eligibility Requirements

These items are applicable for the 2022 Funding Cycle (January 1, 2022 - December 31, 2022).

Please verify that the RFP is complete by reviewing the following RFP eligibility requirements and ensuring that all attachments are uploaded to Fulton County WebGrants.

□ Completed and Submitted RFP via Fulton County WebGrants online application system on or before the Application deadline

1. □ Letter from the Internal Revenue Service Letter from the Internal Revenue Service recognizing the agency/applicant as tax exempt and non-profit, under Section 501 (c) 3 of the Internal Revenue Code. Agency and 501 (c) 3 status must be in existence for at least one (1) year.

2. □ Annual Registration with Georgia Secretary of State Office Submit a copy of the agency’s current annual registration downloaded from the Georgia Secretary of

State’s Office https://ecorp.sos.ga.gov/CertificateOfExistence .

Once you select your agency, select “Filing History” and download the latest Annual Registration file.

The document includes the Business Name, Business Type, Annual Registration Period, etc. (i.e. ABC Inc.;

Domestic Nonprofit Corporation; 2021 or 2022) (See sample at end of RFP).

“Each business entity registered or filed with the Office of Secretary of State is required to file an annual registration. Entity annual registrations are due by April 1st of each year, but may be filed as early as January 1st.”

3. □ List of Agency Board Members A list of all active agency board members.

4. □ Agency/Program organizational chart Agency/Program organizational chart indicating all major components of agency/program.

5. □ Agency/program audit Submit a copy of the agency/program audit conducted by a Certified Public Accountant. Eligible audits must be for fiscal year review periods between January 1, 2018 and December 31, 2020 and must contain at least one full year (12 months) of financial records within the review periods. This must be a full, signed audit that includes an Independent Auditor’s Report expressing an opinion regarding all pertinent material aspects of the agency's finances. (Independent is defined as a third party auditor submitting a report on the auditing agency’s letterhead.) Note: Financial Statements or Reports ARE NOT considered full audits and will not be accepted.

Or

□ Recent agency/program Financial statements

Submit a recent copy of the agency/program financial statements containing at least one full year (12 months) of financial records between January 1, 2019 and August 31, 2021.

6. □ FORM F and FORM G

Applicants are required to upload in two (2) places FORM F: Georgia Security and Immigration

Contractor Affidavit and Agreement, and as applicable FORM G: Georgia Security and Immigration

Subcontractor Affidavit. (See sample at end of RFP).

Upload 1-Via Purchasing Bid page - BidNet Direct: https://www.bidnetdirect.com/georgia/fultoncounty

(Note: You will be required to set up a FREE registration with BidNet Direct to use the upload feature) Upload 2 -Via WebGrants under 2021 CSP Eligibility Requirements: http://fulton.dullestech.net https://ecorp.sos.ga.gov/CertificateOfExistence http://fulton.dullestech.net/

Operational Specifications:

All contracts will operate from January 1 - December 31 of the funding year indicated in the RFP.

The maximum Community Services funding award for each agency and proposal is $100,000.

The minimum Community Services funding award for each agency and proposal is $25,000.

The maximum amount of funds allowed for administrative purposes is 5%.

An agency may only submit one CSP RFP per funding cycle.

Community Services funds must be used to support Fulton County residents only.

All programs must be accessible to all Fulton County residents regardless of ability to pay.

Agency must be able to report the Fulton County Commission District in which all program participants reside.

The proposed project must take place in a facility that is accessible under Americans with Disabilities

Act (ADA) guidelines. For more information or technical assistance, call the Fulton County Office of

Diversity and Civil Rights Compliance (DCRC), 404-612-7390.

Agencies within each service category that receives CSP funding to support homeless services will be required to utilize the Fulton County or Atlanta Continuum of Care’s Homeless Management

Information System (HMIS). HMIS is a U.S. Department of Housing and Urban Development (HUD) database which collects data on housing and services for the County’s homeless prevention and work with the homeless. For more information on HMIS, e-mail the Fulton County Homeless

Division at HomelessInfo@fultoncountyga.gov

Agencies within each service category that receives CSP funding to support homeless services must utilize the Coordinated Entry process for Fulton County or the City of Atlanta. The primary purpose of a coordinated assessment system is to provide rapid, effective, and the consistent client to housing and service matches regardless of the client’s location within the CoC’s geographic area. The goal is to minimize time and frustration for people who need help; to maximize the use of the system (Atlanta and Fulton County CoC) resources and to identify service gaps. For more information e-mail the Fulton

County Homeless Division at HomelessInfo@fultoncountyga.gov

Vendors that are awarded CSP funding will be required to submit a current Certificate of Insurance

(COI) complying with the Fulton County Insurance and Risk Management Provisions outlined for the

Community Services Program. Any and all Insurance Coverage(s) and Bonds required under the terms and conditions of the contract shall be maintained during the entire length of the contract, including any extensions or renewals thereto, and until all work has been completed to the satisfaction of Fulton

County Government. Evidence of said insurance coverage shall be provided on or before the inception date of the Contract. (See Insurance and Risk Management Provisions and sample (COI) at end of RFP).

mailto:HomelessInfo@fultoncountyga.gov

Characteristics of Programs to be Funded:

Results-Driven: program focuses on improving the conditions of well-being of participants with a tracking system in place to measure the program’s impact.

Evidence-based Practice: program has a significant level of quantitative and qualitative data showing positive outcomes.

Innovative: program addresses gaps in current systems, tests new approaches, or uses creative strategies to address unmet needs.

Collaborative: agency partners with one or more organizations to achieve mutual intended outcomes. Two or more local communities/non-profits working in support of a single or collaborative project.

Systemic Approach: program engages in policy analysis and action that enables us to identify and influence the key root causes of issues negatively impacting Fulton County’s residents.

Ineligible Proposals: Proposals will be DEEMED INELIGIBLE for the following reasons:

Proposals that do not meet the initial eligibility requirements outlined in the RFP.

Proposal’s funding request exceeds $100,000 CSP max, and/or exceeds 5% Administrative max.

Includes direct and indirect charges for administration of the grant.

Construction projects, renovations, repairs, remodeling of existing buildings, or land acquisitions will not be funded (This does not apply for the Home Modification projects, or renovations/repairs for

Seniors or Persons with Disabilities).

Agencies whose activities are restricted to its membership.

College / University projects which are not open to the public and do not serve a significant (50%) non-student population.

Government agencies; Agencies that serve as funding sources to 501(c)3 organizations.

Projects of a religious nature.

Scholarships to public / private educational institutions.

Deficit Reduction.

Capital expenditures (resources not completely consumed during the contract year i.e. computers, laptops, tablets, iPads, construction, vehicles, cell phones, etc.). Program materials that may be pertinent to the scope of services of a funded program and that aid in grantee meeting contracted program outcomes are excluded from capital expenditure definition (i.e. children's story books, educational materials, games, puzzles, and flash cards).

Review Process and Evaluation Criteria:

The review and scoring of CSP proposals consists of four (4) components:

1. Eligibility Review

2. Internal and External Evaluation Committee Review

3. Funding Allocation Protocol

4. Final Review and action by the Fulton County Board of Commissioners

Eligibility Review is the initial screening phase of the submitted Community Services Proposals. The eligibility review is initiated by the Purchasing Department who ensures the proper and timely submission of the proposals by the deadline. The eligibility review continues with the Department of Community Development who ensures that the proposals include the required information as outlined in the RFP.

The contents of each proposal submitted via WebGrants are reviewed to assure that the required documentation was uploaded and meets the initial eligibility requirement. If a submitted proposal is missing any of the required documentation, then the proposal is not forwarded for further review.

Proposals that comply with submittal criteria and content requirements will be forwarded to the CSP Evaluation Committee for review and scoring. The criteria for meeting eligibility requirements are posted in the Community Services Program RFP Instruction Manual.

The Community Services Evaluation Committee is comprised of twenty (20) committee members, of which ten (10) are internal County staff and ten (10) are external “subject matter experts”. Additional reviewers are activated should the number of proposals submitted exceeds the capacity of the CSP Evaluation Committee. Fulton County Department Directors/Division Managers, whose program(s) align with the five CSP Service Categories (Children and Youth Services, Disabilities, Economic Stability/Poverty, Homelessness, and Senior Services) assigns staff to serve as internal committee members and recommends “subject matter experts” to serve as external reviewers. External reviewers complete a questionnaire outlining their areas of skills and expertise, and are required to complete a confidentiality agreement, and a conflict of interest agreement prior to review of proposals. Proposals will be categorized based on the primary Service Category indicated by the vendor. Each proposal will receive two (2) reviews and two (2) scores to minimize any potential bias from a single reviewer.

Proposals will be evaluated on the following criteria:

Executive Summary (12 pts) Citizen Needs (15 pts) Approach and Design (15 pts) Program Performance Measures (15pts) Budget (15 pts) Organization Information (3 pts) Available Resources and Sustainability (12pts) General Attributes (6pts) Conclusion (6pts) Bonus (2pts) – Agencies whose programs and services target “high risk” area(s) within Fulton County

(communities or areas within Fulton County that yield low educational, economic, and social outcomes).

Funding Allocation Protocol The Funding Allocation Protocol is an administrative task performed at the third stage of review.

Each proposal will receive a total score, which are the summed internal and external reviewer scores. If there is a 20 point differential in the internal and external reviewer scores, and that difference significantly impacts the outcome of the rating, the internal and external reviewer will be asked to confer regarding the disparity in scores. The recommended funding amount is determined using the percentage of total points the RFP received and applying that same percentage to the vendor’s funding request. An agency’s actual funding award may be less than the recommended amount based on the availability of CSP funding. Requested funding amounts must be supported in the submitted proposal and fall within the defined funding parameters (i.e. minimum request $25,000; maximum request $100,000; 5% Admin maximum, etc.). Proposals that do not fall within the established funding parameters will be deemed ineligible. Requested amounts that are not supported by the submitted proposal will be subject to reductions. The funding allocation protocol will be used to help guide funding recommendations based on the grant budget, individual proposal requests and proposal scores. Based on the availability of CSP funding allocated in the respective budget year, proposals that score high in their primary service category, will have a greater likelihood of being recommended for funding. The score driven funding package is reviewed to certify that it collectively addresses the objectives and desired outcomes outlined in the five CSP service categories.

The Fulton County Board of Commissioners (BOC) receives the proposed funding package for review and final action.

Implementation Process:

Contract for Services The Contract Year shall be January 1– December 31 of the funding year indicated in the RFP. Contracts for services to be rendered under the Community Services Program shall be between the responsible vendor (primary agency) and Fulton County Government. Vendors will be informed of the contract signing period. Contracts must be signed by the agency’s authorized representative. Failure to submit requested information and signed contracts in accordance with the established procedures will void funding awards. All unspent funding must be returned to Fulton County Government.

Funding Disbursements CSP funding is reimbursable, and will be dispersed through the County’s vendor payment process.

Disbursement of funds will be contingent upon providers being in compliance with the terms of their contract.

Record Retention Each vendor receiving funding from Fulton County is required to keep detailed records on how Fulton County funds were spent, a copy of the executed contract, and any additional information pertaining to the program for a minimum of three years.

Fulton County Internal Audit Fulton County may call for an audit of the Community Services Program. Agencies that receive audits are selected by the Fulton County Internal Audit Division.

Reporting Requirements Each agency is required to submit performance reports and required supportive documentation. The performance report is a performance measurement tool administered to assist with monitoring program performance and contract compliance. Report due dates will be specified in the CSP contract. Funded agencies will receive guidelines for reporting. Failure to adhere to the program report requirements will delay additional payments on a contract and gives cause to reject a request for continuation of funds.

Program Monitoring Staff from the Department of Community Development will conduct agency/ program site visits to monitor the contract compliance of operations, programming and services.

Failure to adhere to prescribed procedures, to perform contractual services or to submit reporting or audit requirements may result in the termination of the contract, and reimbursement of funds.

Community Services Program (CSP):

The CSP program is the County’s principal avenue for funding social services programs pursuant to the County’s Strategic Plan. As part of Fulton County’s commitment to ensuring the self-sufficiency of the people of Fulton County, a number of specific objectives and related key performance indicators have been established as a way to measure our success over time.

CSP Service Categories:

CSP addresses six (6) Service Categories: Children & Youth Services, Disabilities, Economic Stability/Poverty, Homelessness, Senior Services, and Health and Wellness.

1. Children & Youth Services (ages 0-21) - Programs and services in this category should address effective and efficient youth prevention, intervention and/ or rehabilitation programs. Program outcomes and performance measures should result in: (1) Children being prepared to succeed in kindergarten. This includes but is not limited to early intervention services, early childhood development programs such as Head Start and Child welfare programs and child abuse and sexual abuse prevention; (2) Children receiving support in and out of school. This includes but is not limited to Academic, social and emotional benefits to youth, including higher grades and test scores, guidance for post-secondary education and career alternatives after high school, development of social skills, reduced drop-out rates, and increased attendance; and Safe, accessible and engaging place to go after school and during the summer to prevent unhealthy behaviors and promote health and wellness. (3) Youth and young adults becoming self-sufficient and positive contributors to society. Programs and services in this category should address outcomes and performance measures that result in Safe environments through prevention of youth violence and/or delinquent behaviors by targeting youth who are at enhanced risk for violence/delinquent behaviors;

Changing the life-trajectory for those youth who have already demonstrated violent or serious delinquent behaviors by providing comprehensive, multi-component, tertiary interventions addressing a constellation of risk factors;

Development of youth leadership groups focused on promoting equity, inclusion, violence prevention, anti-bullying and social justice efforts;

Positive family support to foster a sense of belonging and trust;

Decrease percentage of teens engaging in drug use through countywide initiatives and in school trainings that promote prevention/intervention, decision making peer pressure;

Minimize teen violence and in-school occurrences of bullying/gangs, through the facilitation of prevention campaigns, education of Georgia law, peer to peer trainings and mentorship programs;

Increase mental health awareness including stress, anxiety and anger management through trainings that promote mental care and coping mechanisms for teens; and Addressing mental health, depression, stress, trauma and anxiety among teens which may be due to adverse events associated with COVID, community violence, racism.

2. Disabilities - Programs and services in this category support the development and independence of persons with intellectually and developmentally disabilities (IDD). The program and services should address outcomes and performance measures that help children and adults with disabilities, inclusive of developmental disabilities, achieve their personal goals for independent living, which may include:

Participating in their choice of facility-based education and vocational training activities; participating in job coaching and related services that will lead to supported employment, as well as preparing for independent living in a community (rather than an institutional) setting. Programs and services in this category should address outcomes and performance measures that result in Early intervention (0-5) services and training for children with cognitive and physical disabilities.

Developing a foundation for youth (0-24) with disabilities in:

Training/Education (Audience: parents or caregivers including, youth w/disabilities – how to manage or cope w/ disabilities to improve quality of life as they age)

Job readiness/Vocational; internships (Programs that promote vocational and career readiness skills including internships/programming to improve employment outcomes for children & youth with disabilities)

Inclusion/Sense of belonging; support groups respite care, program support and inclusion (Social and cultural programs for parents of youth w/disabilities; support groups, respite care, and any associated program support)

3. Economic Stability/Poverty - Programs and services in this category should improve employability or lead to increased success in becoming employed; address outcomes and performance measures that demonstrate positive change toward self-sufficiency, improved living conditions, increased disposable income and/or quality of life for individuals or families experiencing ‘hardships’ due to the economy and are at or below 200% of the poverty level as indicated by the Federal Poverty Guidelines.

https://aspe.hhs.gov/2021-poverty-guidelines-computations Programs and services should address outcomes and performance measures that result in:

Improved access to economic opportunities, programs and resources focused on foundational education, career exploration, and coaching to re-engage youth and provide job-readiness skills for employment;

Access to and support for educational resources (GED testing, college / vocational school scholarships and partnerships);

Vocational training and placements for youth and families;

Stronger family support to facilitate post-secondary education and career development; and Gainful employment

4. Homelessness - Programs and services in this category should address outcomes and performance measures that align with system performance measures outlined in the HEARTH Act (Homeless Emergency Assistance and Rapid Transition to Housing Act), and which support the County’s commitment to making homelessness rare, brief and nonrecurring by providing funding opportunities to nonprofit organizations to quickly rehouse homeless individuals and families. Individuals and families are serviced through emergency, transitional, and permanent housing programs.

Agencies receiving CSP funding to support homeless services must utilize the Coordinated Entry process for

Fulton County or the City of Atlanta. The primary purpose of a coordinated assessment system is to provide rapid, effective, and the consistent client to housing and service matches regardless of the client’s location within the CoC’s geographic area. The goal is to minimize time and frustration for people who need help;

to maximize the use of the system (Atlanta and Fulton County CoC) resources and to identify service gaps.

Agencies receiving CSP funding to support homeless services will be required to utilize the Fulton County or Atlanta Continuum of Care’s Homeless Management Information System (HMIS). HMIS is a U.S.

Department of Housing and Urban Development (HUD) database which collects data on housing and services for the County’s homeless prevention and work with the homeless. For more information on HMIS, e-mail the Fulton County Homeless Division at HomelessInfo@fultoncountyga.gov https://aspe.hhs.gov/2021-poverty-guidelines-computations

5. Senior Services (ages 55 and older) - Program and services in this category should extend beyond or support waitlisted seniors* eligible for the home and community based programs (Minor Home Repair, Home Delivered Meals, In-Home Services or Case Management) provided through the Fulton County Department of Senior Services. Also termed gap services, seniors will gain access to important programs that support and improve the quality of life. Examples of gap services and programs include but are not limited to the following:

Dental Services Access to Services (benefit enrollment, etc.)

Emergency Financial Assistance

Legal Services Kinship Care Services Vision Services Audiological Services

Transportation Services Major Home Repair In Home Services*

Home Repair*

Programs and services in this category should address outcomes and performance measures that result in (1) increased mobility to medical appointments or services that support health and wellness;

(2) increased access to legal and/or kinship services and (3) increase in viability to maintain independence.

6. Health & Wellness - Programs and services in this category should relate to chronic disease prevention and treatment, behavioral health and other medical conditions, and related wellness services, including those stemming from inadequate financial capacity. According to the Centers for Disease Control and Prevention, chronic diseases such as: diabetes, heart disease, hypertension, stroke, HIV/AIDS, and cancer are the leading causes of death and disability of Americans, with six in ten Americans living with at least one chronic disease. Mental and behavioral health services include the treatment and support of individuals with severe and persistent mental illness and substance abuse. Other medical and preventative care services include yearly check-ups, screenings, and immunizations, all of which are important to getting and staying healthy and which can help avoid health problems and prevent minor issues from becoming major health concerns. Financial wellness involves the process of learning how to successfully manage financial expenses to limit financial stress, which is found to be a common source of stress, anxiety, fear, and other adverse health related issues

CSP Funding Priorities:

Respondents to the RFP will be required to propose programming and services that address a minimum of one CSP funding priority that align with the primary service category for which funding is being requested.

Children & Youth Services Funding Priorities:

1. Programs focusing on kindergarten readiness (and early childhood development ages 3-5 years);

Achievement of elementary and middle school reading level targets

2. Afterschool/ Out of School Programs to help bring up academic and social/behavioral levels of school-aged youth (afterschool programming, enrichment programs, tutoring, mentoring, summer camps, camps during school breaks)

3. Programs addressing mental health, depression, stress, trauma and anxiety among youth and teens.

4. Ensure Safety and Justice by providing alternatives to activities and contributing factors that lead to unhealthy behaviors in children and youth: (Truancy; Student mobility and homelessness; Sexual activity; Vaping; Drug and alcohol abuse; Eating disorders; Cyberbullying and bullying; Juvenile Crimes;

Violence in media and culture; Internet and social media addiction).

5. Programs and services focusing on one or more of the six National Milestones of My Brother’s Keeper

(MBK) Alliance (MBK addresses persistent opportunity gaps faced by boys and young men of color and ensure that all young people can reach their full potential.)

Disabilities Funding Priorities:

1. Early intervention (0-5) services and training for children with cognitive and physical disabilities;

Developing a foundation for youth (0-24) with disabilities in: (a.) Training/Education, (b.) Job readiness/Vocational; internships, and (c.)Sense of belonging; support groups respite care, program support and inclusion.

2. After school, weekend, summer programs, and family caregiver supports and services for persons with

Intellectual and Developmental Disabilities. Social and cultural programs for persons with Developmental

Disabilities to decrease isolation and promote social interaction and development of interpersonal and emotional skills. Programs which promote wellness for the special needs of Persons with Disabilities exclusive of their specific disability.

3. Programs that promote educational (youth with disabilities) and/or vocational and Career Readiness skills (adults with disabilities); programs that support teaching work skills, interpersonal communication, customer relations skills, and opportunities which could lead to greater self-sufficiency. Job readiness/training and job opportunities for persons with disabilities, particularly youth finishing high school. Educating/training persons without disabilities how to interact/work with persons with disabilities, in the workplace and in the community. Education and access to health information for

Persons with Disabilities (with specific emphasis on health topics like: COVID-19 safety, testing, and vaccines)

4. Support groups, respite care, program support and inclusion (Social and cultural programs for parents of youth with disabilities; support groups, respite care, and any associated program support)

5. Minor home modification projects, renovations, and/or repairs to increase availability and accessibility for Persons with Disabilities.

Economic Stability/Poverty Funding Priorities:

1. Emergency Financial Assistance inclusive of Rental and Mortgage assistance, as well as Utility assistance.

2. Training/Job Development/Employment which leads to self-sufficiency. Ex-offender support services

(employment, housing options and transitional skills training).

3. Career Exploration and re-engagement with educational systems by opportunity youth. Access to and support for educational resources (GED testing, college / vocational school scholarships and partnerships).

4. Access to digital literacy / training for middle skill jobs including “earn and learn” models which allow job seekers to meet basic needs while training to enter living wage jobs

5. Improved access to economic opportunities, programs and resources focused on foundational education, career exploration; coaching to re-engage youth up to age 21 and provide job-readiness skills for employment. Wraparound Support to address basic needs during training (rental assistance, transportation, childcare)

Homelessness Funding Priorities:

1. Street Outreach. The activities are designed to meet the immediate needs of unsheltered homeless people by connecting them with emergency shelter, housing, and/or critical health services.

2. Rapid Re-Housing. These activities are designed to move homeless people quickly to permanent housing through housing relocation and stabilization services and short-and/or medium-term rental assistance.

3. Homeless Prevention. These activities are designed to prevent an individual or family from moving into an emergency shelter or living public or private place not meant for human through housing relocation and stabilization services and short-and/or medium-term rental assistance.

4. Permanent supportive housing options for individuals/households who are chronically homeless

(based on HUD’s definition of chronic homelessness).

5. Transitional housing options for homeless youth, and/or persons with substance use disorders, and/or households fleeing domestic violence.

Senior Services Funding Priorities:

1. To provide gap services to older adults that aligns with the Strategic Priorities of Fulton County

Government.

2. To increase access to services that enable older adults to remain in the community and age-in-place.

3. To improve health outcomes for older adults.

Health and Wellness Priorities:

1. Prevent illness and health disparities by educating and connecting individuals to available resources.

2. Programs addressing mental health, depression, stress, trauma and anxiety among individuals.

3. Programs focusing on HIV Prevention and Education.

4. Programs focusing on affordable housing, job training, and access to medications for persons with HIV.

5. Programs focusing on financial literacy and wellness.

CSP County Defined Performance Measures:

Respondents to the RFP will be required to select and report on a minimum of one County defined performance measure throughout the contract period, in addition to reporting on a minimum of one agency defined performance measure. The CSP performance measure(s) selected must align with the primary service category for which funding is being requested.

Children & Youth Services County defined performance measures:

Number of students assessed as ready for kindergarten

Number of Elementary and middle schools students meeting target reading level

Number of school-aged youth benefiting from Afterschool/ Out of School Programs to help bring up academic and social/behavioral levels.

Number of youth/teens receiving referrals to behavioral health and other supportive services

Number of youth involved with or at risk for involvement with the Juvenile Justice System who demonstrate decreased or no delinquent behaviors (i.e. truancy, in school suspension, out of school suspension, etc.)

Number of boys and young men of color benefiting from My Brother’s Keeper programs and services that addresses persistent opportunity gaps (defined by six National Milestones of My Brother’s Keeper

(MBK) Alliance).

Disabilities County defined performance measures:

Number of Persons with Disabilities (PWD) included in programs due to increased accessibility;

physical environment, transportation, housing, alternative communications

Number of Persons with Disabilities who are self-sufficient or able to live independently because they can achieve the necessary training or education to be employed or, be able to achieve comparable salaries as those without disabilities

Number of Persons with Disabilities who can focus on overall wellness, including better management of their disability

Number of community partnerships established that train and hire…