Solicitation Cover Letter - Site G.pdf

U.S. General Services Administration

Date: March 9, 2026

Subject: Managed Services Support for Government- Owned Pharmaceutical, Medical

Supplies, and Medical Equipment (Site G)

Enclosure 1: In-depth Feedback through Open Reporting Methods (INFORM) Process

NOTICE TO OFFERORS

This letter transmits Request for Proposal (RFP) 47QFCA26R0010, Managed Services Support for Government- Owned Pharmaceutical, Medical Supplies, and Medical Equipment (Site G).

The scope of this requirement is to provide managed services for storing, managing, and maintaining medical products as well as monitoring, reporting, and directing logistics of

Government-provided pharmaceuticals, medical and non-medical supplies, and equipment in the

Site Region. This RFP is issued by the United States (U.S.) General Services Administration

(GSA), Assisted Acquisition Services (AAS). The North American Industry Classification

System (NAICS) code for this procurement is 493120 - Refrigerated Warehousing and Storage.

The Product Service Code (PSC) is R429 – Support- Professional: Emergency Response, Disaster Planning, and Preparedness Support.

The Agency name, geographic location for Site G, and the RFP will be provided to all interested offerors that agree, in writing, to keep confidential location, Agency’s identity, and other sensitive information. Prospective offerors desiring that information should complete and return

Attachment S: Corporate Non-Disclosure Agreement (NDA) to Government Point of Contacts

(POCs) listed below.

If your company had previously submitted an NDA for Site G between December 2025 and now, you are not required to submit a new copy. However, you must still contact the AAS Contracting

Officer (CO) and the AAS Contracting Specialist (CS) for transmission of the RFP and its attachments.

This procurement is a part of GSA’s INFORM process. Enclosure 1 provides details regarding this process and initiative.

Offer Submission Deadlines and Instructions:

Each offer shall contain three Parts in accordance with the instructions specified in RFP Section

L.4.

a. Part I: Pass/Fail Elements

1. Due No Later Than (NLT) 11:00 a.m. Eastern Time (ET) on April 2, 2026.

b. Part II: Written Price Proposal

1. Due NLT 11:00 a.m. ET on April 14, 2026.

c. Part III: Written Technical Proposal and Site Visit

1. Due NLT 11:00 a.m. ET on April 14, 2026.

2. In-Person Site Visit and Oral Question and Answer (Q&A) session date to be determined following proposal receipt; anticipated dates for planning purposes are between April 20, 2026 through May 1, 2026.

In accordance with RFP Section L.10 instructions, offerors shall electronically deliver Parts I through III to the AAS CS, Natalia Belinsky, and the AAS CO, Elizabeth Steiner. Subcontractors may also submit proprietary data using the method identified below to deliver proposals.

The offeror shall also mail four hardcopies of proposed facility working blueprints to the address indicated below:

Natalia Belinsky

47QFCA26R0010

GSA FAS AAS

1785 Greensboro Station Place, Suite 700

McLean, VA 22102

The blueprints shall be delivered by mail to the address listed above NLT the due date for Part III listed above.

The offeror shall email the AAS CO and CS to verify that the files were received and confirm proposal acceptance by AAS. In the event that the Government cannot view the offeror’s submission, in whole or in part, the Government may consider the applicable proposal submission element as not being provided by the offeror. In addition, an email or a Google

Drive/Secure Link file with a time stamp after the due date/time will be considered late, which may render the proposal nonresponsive.

The offeror and any subcontractors may use one of three methods to deliver its proposal:

a. Google Drive

b. Secure Industry Link

c. Encrypted Email

Option 1: Google Drive

The Government will utilize Google Drive to receive proposal information. The only individuals with access to the proposal information uploaded to Google Drive will be the offeror’s POC and the Government’s evaluation team members. The offeror’s POC shall create a GSA Affiliated

Customer Account (GACA) profile using the following instructions.

a. Go to http://mail.google.com/mail/signup.

b. Enter first and last name of POC.

c. Enter the username as follows: GSA.[Initials of POC][Offeror company name]

d. Complete all Required Fields

Once the GACA account is established, the offeror shall contact the AAS CO and CS and provide the GACA username so that the offeror can be given access to the Google Drive folder to upload all proposal documents in Parts I through III. The offeror shall submit requests for a

GACA profile at least one week prior to the due date of Proposal Part I - Pass/Fail Elements. The offeror’s access to the Google drive will terminate upon the due date and time established herein for the respective proposal parts.

GACA accounts are limited to 15 GB of storage. To ensure proposal information uploaded to

Google Drive retains its original format, the offeror shall uncheck the box beside “Convert uploads to Google Docs editor format” in the Google Drive Settings menu.

Option 2: Secure Industry Link

The offeror shall provide the AAS CO and CS with a secure link to download the electronic copy of all proposal documents in Parts I through III. A secure link has the following characteristics:

a. It is password protected.

b. It includes a timestamp feature for all proposal Parts.

c. It expires 24 hours after the proposal due date.

The offeror shall include the appropriate URL and passcode to download all documents. Offerors are encouraged to test the secure link. The offeror may email a trial link to the AAS CO and CS at least one week prior to the due date of Proposal Part I - Pass/Fail Elements, and AAS will test the secure link.

Option 3: Encrypted Email

The offeror shall send its proposal through encrypted email to the AAS CO and CS. The offeror shall provide, if applicable, the passcode to download all documents under separate correspondence. The email shall submit Parts I through III separately. GSA’s email system has a

25MB size limitation for individual emails.

The offeror is encouraged to test its password-protected document(s). The offeror may email a test email to the AAS CO and CS at least one week prior to the due date Proposal Part I -

Pass/Fail Elements, and AAS will test the password-protected document. AAS utilizes Gmail as its email system. By default, Gmail can receive encrypted email and attachments. AAS does not have the capability to send certificates to offerors, so the trial email can be beneficial to the success of proposal delivery.

Submission of Questions

In accordance with RFP Section L.9, Submission of Questions, prospective offerors shall submit any questions about the RFP package via email to the following individuals NLT 11:00 a.m. ET on March 19, 2026:

Government POCs

Natalia Belinsky, AAS CS, natalia.belinsky@gsa.gov

Elizabeth Steiner, AAS CO, elizabeth.steiner@gsa.gov

Prospective offerors are requested to submit questions grouped by RFP Section and make reference to the particular Section/Subsection number. Questions shall be received before the date specified for receipt of questions using the format provided in RFP Section J, Attachment

CC – Question and Answer Template. When submitting questions, please reference “RFP

47QFCA26R0010 Questions” in the subject line.

Questions or requests for extension submitted after the cut-off date may not be considered. Any information given to a prospective offeror concerning this solicitation will be furnished promptly to other prospective offerors as an amendment to the solicitation.

Sincerely, Elizabeth Steiner, GSA AAS Contracting Officer

ENCLOSURE 1

U.S. General Services Administration

In-depth Feedback through Open Reporting Methods (INFORM)

FAR Part 15 (GSA Class Deviation Revolutionary FAR Overhaul (RFO)-2025-15) and Part 16 (GSA Class Deviation RFO-2025-16)

A. Overview of the INFORM Process

This solicitation is part of GSAs post-award communication process called INFORM. This process is designed to enhance the quality and usefulness of post-award communications by providing greater transparency and openness into the procurement process. INFORM seeks to increase GSA-industry communication by providing clearer and more complete information to explain the award decision.

Through the INFORM process, GSA will seek to share additional information with offerors in writing and/or through an oral feedback meeting (in-person or virtual) that is not required by statute or regulation. For Part 15 (GSA Class Deviation RFO-2025-15) including mandatory debriefs and Part 16 (GSA Class Deviation RFO-2025-16), and in addition to any information required by FAR 15.207 (GSA Class Deviation RFO-2025-15) and 15.301 (GSA

Class Deviation RFO-2025-15), GSA is providing each offeror with the opportunity to participate in the INFORM process as further discussed below.

B. Detailed Description of the INFORM Process

B.1 Component 1 - Notification of Award

After award and in accordance with any post-award notification timeframes required by regulation (i.e., FAR Parts 15.207-2(b) (GSA Class Deviation RFO-2025-15) and 16.507(c)

(GSA Class Deviation RFO-2025-16), the Contracting Officer (CO) will issue written notices to the successful and unsuccessful offerors (the Notification Letter and Evaluation Statement

(NLES)). The notices will contain:

a. All information required by statute or regulation.

b. An unredacted copy of the complete technical evaluation for that particular offeror that includes a full description of that particular offeror’s strengths, weaknesses, risks, and deficiencies.

c. An overall technical evaluation summary for that particular offeror and the successful offeror that includes evaluated price and overall technical rating.

B.2 Component 2 - Request for Oral Feedback Meeting or Written Questions

Within three business days after receipt of the NLES, an offeror may, but is not required to:

a. Submit a written request to the CO for an oral feedback meeting.

b. Submit a list of written questions to the CO.

c. Take no further action.

If the offeror timely elects to request an oral feedback meeting or submit a list of written questions, GSA will consider any such request to constitute a required debriefing pursuant to

FAR 15.301 (GSA Class Deviation RFO-2025-15). If an offeror does not request an oral feedback meeting or submit a list of written questions within the three-day time period, the receipt of the NLES concludes the INFORM process and satisfies the FAR requirement for debriefs pursuant to FAR 15.301 (GSA Class Deviation RFO-2025-15).

If the offeror submits a list of written questions in lieu of the oral feedback meeting, the CO will attempt to respond within five business days of receipt of the written questions. Unless otherwise stated, the CO’s response to the written questions will conclude the INFORM process and any corresponding post-award debriefing as further set forth at FAR 15.301

(GSA Class Deviation RFO-2025-15).

If the offeror requests an oral feedback meeting, the offeror should provide the following information:

a. Primary point of contact.

b. List of participants with titles (e.g., Senior Vice President).

c. List of topics to assist GSA better prepare for the oral feedback meeting.

d. Preference for in-person, telephone, or web-based conferencing (if available).

B.3 Component 3 - Oral Feedback Meeting

During the oral feedback meeting, GSA’s objectives are to provide:

a. Reasonable responses to written questions submitted by the offeror.

b. Explanations for the evaluation conclusions and contract award decisions.

c. Any additional information about the fairness and impartiality of the evaluation and why the award decision was rational.

d. Reasonable responses to additional questions raised during the meeting.

e. Additional transparency into the underlying competition process.

f. A greater understanding of the evaluation and award process.

GSA will not provide any information that is prohibited by law or regulation.

B.4 Component 4 – Post-Oral-Feedback Meeting Questions

Within two business days after the conclusion of the oral feedback meeting, the offeror may submit a list of written questions to the CO. The CO will provide a written response within five business days and, unless otherwise noted by the CO, the INFORM process and any corresponding post-award debriefing as further set forth at FAR 15.301 (GSA Class

Deviation RFO-2025-15) will have concluded.

If the offeror elects not to submit a list of written questions within two business days after the oral feedback meeting, the INFORM process and any corresponding post-award debriefing as further set forth at FAR 15.301 (GSA Class Deviation RFO-2025-15) is concluded.