Solicitation (Combo Synopsis).docx

Combination Synopsis-Solicitation for Commercial Purchases under the Simplified Acquisition Threshold (SAT)

1. Solicitation Number: W911QX-25-Q-0057

2. Title: Shop Machine Preventative Maintenance and Repair

3. Classification Code: J0

4. NAICS Code: 811310

5. Response Date: Five (5) business days after posting at 7:00 PM EST due via email to the Primary Point of Contact listed in the SAM webpage for this combined synopsis-solicitation.

6. Description: Shop Machine Preventative Maintenance and Repair Services to include one (1) base year and two (2) option years for the Army Research Laboratory (ARL) machine shops in Aberdeen Proving Ground, MD 21005.

Disclaimer: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

NOTICE: THIS PROCUREMENT WILL BE CONDUCTED USING A TIERED EVALUATION OF OFFERS. THE FOLLOWING PROCEDURES WILL BE UTILIZED:

Evaluation Criteria – Comparative Evaluation

The specific evaluation is to be used as follows:

In accordance with FAR 13.106-2(b)(3), comparative evaluation procedures will be utilized. Comparative evaluation is the comparison of all offers received in response to this solicitation against each other. An item-by-item comparison of each offer to one another will be performed to determine which offer provides the most benefit to the government. Award will be made to the offer that is most advantageous to the Government. The Government may award to the lowest priced offeror that meets the Government’s minimum requirements; however, the Government reserves the right to award to a higher priced offeror exceeding the minimum requirements if it is most advantageous to the Government. In order to be considered for award, an offer must meet the Government’s minimum technical requirement contained in this solicitation.

This acquisition is issued as a Request for Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07, effective date 29 August 2024.

For purposes of this acquisition, the associated NAICS code is 811310. The small business size standard is $12,500,000.00 Dollars. This acquisition is 100% Small Business Set-Aside.

Contract Line Item (CLIN) Structure: The following is a list of contracts line-item number(s) and items, quantities, and units of measure, (including option(s), if applicable):

Please provide a quote based on the following CLIN structure. For the Time & Materials CLIN(s) a Not to Exceed (NTE) ceiling has been provided as estimated by the Government.

BASE YEAR

OPTION YEAR 1

OPTION YEAR 2

Specifications/Requirement:

The Contractor will furnish all labor, tools, supplies, repair parts, oil, grease, filters, etc., to perform effective preventive maintenance (PM), and service calls for repair service when required, for the equipment described in lists A and B below. The equipment is located in various Army Research Laboratory (ARL) Experimental Facilities located throughout the Aberdeen Proving Ground (APG), MD 21005. The Contractor shall perform work in accordance with the Performance Work Statement (PWS) and DD1423. The PWS and DD1423 will be provided as a separate attachment.

Delivery: Period of Performance is:

· Base Year: 05/01/25 – 04/30/2026

· Option Year 1: 05/01/2026 – 04/30/2027

· Option Year 2: 05/01/2027 – 04/30/2028

Service must be performed DEVCOM Army Research Laboratory, Aberdeen Proving Ground, MD 21005. Acceptance of service shall be performed at DEVCOM Army Research Laboratory, Aberdeen Proving Ground, MD 21005. The FOB Point Is Destination.

Clauses:

I. The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The following addenda have been attached to this provision:

In addition to the requirements set forth in FAR 52.212-1, all offers responding to this solicitation must provide their business size in relation to the NAICS code contained in this solicitation and shall identify any socioeconomic categories to which they belong.

II. Evaluation Criteria - The specific evaluation criteria to be used are as follows: The criteria is in no order of relevance –

1. Price:

Price will be evaluated based on the proposed total price, including options, (if any). The Government reserves the right and discretion to perform price realism analysis on any offer that appears to be so low as to pose a risk to the Government in understanding the requirements of the solicitation.

2. Technical Acceptability:

The Technical element of the evaluation shall be based solely on information furnished by the vendor. The Government is not responsible for locating or securing any information which is not identified in the proposal. To ensure sufficient information is available, vendors must furnish as part of their proposal all descriptive material (such as cuts, illustrations, drawings, processes or other information) necessary for the Government to determine whether the proposed effort meets or exceeds the performance characteristics and/or objectives of the requirement. In particular, the Government is willing to trade-off on price for offerors that exceed the following performance work characteristics/objectives and/or period of performance:

*Thorough understanding of the operations on a U.S. Military Installation to include applicable Federal, State, and Local Safety Regulations

* Ability for all contractor employees to complete a National Agency Check (NAC) on the first day of performance (C.13.2)

3. Past Performance:

Past performance will be evaluated on an acceptable/unacceptable rating basis. An “Acceptable” rating is defined as the Government having reasonable confidence that the offeror can complete all requirements under the contract and meet stated delivery dates. An “Unacceptable” rating is defined as the Government having minimal confidence that the offeror can complete all requirements under the contract and meet stated delivery dates. The ratings will be based upon past performance information submitted and past performance information the Government obtains. Only offerors rated “Acceptable” will be eligible for award. Award will be made to the lowest price technically acceptable offer out of all offers rated “Acceptable”.

Offerors shall include three (3) records of past performance, each record shall contain the following information:

Corporate Name or Government Customer Point of Contact Name, telephone number and email address Period(s) of Performance Brief Summary of services provided

NOTE: Technical and past performance are of equal importance and when combined are significantly more important than price.

III. Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer: N/A

IV. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause. N/A

V. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition. The following additional FAR/DFARS clauses cited in this clause are applicable:

FARS:

52.203-3 Gratuities (APR 1984) 52.203-6 Restrictions on Subcontractor Sales to

and Services Developed or Provided by

and Video Surveillance Services or Equipment (NOV 2021)

52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed

Tax Liability or a Felony Conviction under any Federal

to Contracts for Maintenance, Calibration, or Repair of Certain

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

DFARS:

252.203-7000 Requirements Relating to Compensation of Former DOD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.203-7005 Representation Relating to Compensation of Former DOD Officials (NOV 2011) 252.204-7004 Antiterrorism Awareness Training for Contractors (JAN 2023) 252.204-7008 Compliance with Safeguarding Covered Defense

252.204-7018 Prohibition on the Acquisition of Covered Defense

Requirements (NOV 2023)

252.225-7007 Prohibition on Acquisition of Certain Items from Communist

252.225-7055 Representation Regarding Business Operations with

252.225-7060 Prohibition on Certain Procurements from the Xinjiang

Economic Enterprises, and Native Hawaiian Small

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

(a) The following additional contract requirement(s) or terms and conditions apply:

FARS:

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-19 Incorporation by Reference of Representations and

Video Surveillance Services or Equipment (NOV 2021) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

DFARS:

252.201-7000 Contracting Officer’s Representative (DEC 1991) 252.204-7003 Control of Government Personnel

252.204-7012 DEV 2024-O0013 Safeguarding Covered Defense

252.204-7024 Notice on the Use of the Supplier Performance Risk System (MAR 2023) 252.225-7002 Qualifying Country Sources as Subcontractors (MAR 2022) 252.232-7003 Electronic Submission of Payment Requests and

252.243-7001 Pricing of Contract Modifications (DEC 1991) 252.245-7003 Contractor Property Management System Administration (APR 2012) 252.245-7005 Management and Reporting of Government Property (JAN 2024)

VI. The following additional contract requirement(s) or terms and conditions apply (full text of all FAR/DFARS clauses that contain fill-in information, as well as all local clauses, can be found in the attached Provisions and Clauses Full-Text document):

ADELPHI LOCAL CLAUSE LIST OF SPECIAL INSTRUCTIONS:

ACC - APG POINT OF CONTACT

CONTRACTING OFFICER REP

TYPE OF CONTRACT

NON-PERSONAL SERVICES

AT-OPSEC REQUIREMENTS

DISTRIBUTION STATEMENT C

GOVERNMENT INSPECTION AND ACCEPTANCE

EXERCISE OF OPTION

TAX EXEMPTION CERTIFICATE (ARL)

PAYMENT INSTRUCTIONS

T&M OR LH COST DETAILS

SUPERVISION OF EMPLOYEES

WORK HOURS

ID OF CONTRACTOR EMPLOYEES

GOV’T-CONTRACTOR RELATIONSHIPS

KEY PERSONNEL

REQUIRED INSURANCE COVERAGE

EXCEPTIONS IN PROPOSAL

ADELPHI CONTRACTING DIVISION WEBSITE

FOREIGN NATIONALS PERFORMING UNDER CONTRACT

PAYMENT TERMS

DD FORM 1423

EVAL OF 52.217-8 OPTIONS

ARMY CONTRACT WRITING SYSTEM (ACWS) TRANSITION INFORMATION FOR OFFERORS

52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024) 52.212-3 ALT I Offeror Representations and Certifications – Commercial

252.232-7006 Wide Area Workflow Payment Instructions (DEC 2018)

VII. This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as N/A.

VIII. The following notes apply to this announcement:

In accordance with FAR 32.003, the Government cannot provide contract financing for this acquisition.

IX. Offers are due on five (5) business days after posting, by 7:00 PM EST, to Contract Specialist: Deneise Jackson, deneise.c.jackson.civ@army.mil.

X. For more information regarding this solicitation, please contact the Contract Specialist, Deneise Jackson, deneise.c.jackson.civ@army.mil,(520) 672-9583.

Place of Performance: DEVCOM Army Research Laboratory, Aberdeen Proving Ground MD 21005.

Set Aside: 100% Small Business Set-Aside image1.emf