Solicitation_Checklist_Summary.xlsx

This is a solicitation checklist summary document outlining the procurement procedures for the City of Fort Myers for an Invitation to Bid (ITB) and Request for Proposal/Request for Qualifications (RFP/RSQ) processes. The checklist applies to the Legacy Island Phase II project, a construction initiative involving the development of recreational facilities on an island in the Caloosahatchee River upstream of the Business 41 bridge. The project scope includes construction of a fixed timber mooring dock with five slips, an overwater observation pier, two 16' x 16' gazebos, and thirteen interpretive and directional signs. A non-mandatory pre-submittal meeting is scheduled for March 2, 2026, at 10:00 a.m., with contractor questions due by March 12, 2026, at 2:00 p.m. Bid submissions are due by March 24, 2026, at 2:00 p.m. through the OpenGov electronic bidding portal. City Council approval for award is anticipated on April 6, 2026. Substantial completion is required within 180 calendar days after Notice to Proceed, with final completion within 210 calendar days.

The project is subject to multiple federal and state funding sources, including Florida Department of Transportation (FDOT) Local Agency Program requirements, Federal Emergency Management Agency (FEMA) Public Assistance, Florida Fish and Wildlife Conservation Commission (FWC) Florida Boating Improvement Program funding, HUD Community Development Block Grant-Disaster Recovery (CDBG-DR), and Hazard Mitigation Grant Program (HMGP) provisions. The FWC will provide cost reimbursement not to exceed $330,241.00, representing 83.24 percent of the estimated total project cost of $396,756.00, with the City providing a minimum cost share of $66,515.00 or 16.76 percent. The City maintains a 15 percent Minority Business Enterprise (MBE) participation goal. A bid bond equal to five percent of the total bid price is required at submission, and the successful contractor must provide Performance and Payment Bonds each equal to 100 percent of the contract price within ten calendar days of award. Liquidated damages range from $904 per day for contracts under $300,000 to $1,685 per day for contracts valued between $300,000 and $2,000,000. Contractors must maintain comprehensive insurance coverage with minimum limits of $1,000,000 and must perform at least 40 percent of total contract work with their own organization. FDOT prequalification is required for projects exceeding $250,000 or LAP Class A, B, or C work classifications.