Solicitation_Checklist_Summary.xlsx

This is a Solicitation Checklist Summary document for the City of Fort Myers detailing the procurement process requirements for the Legacy Island Phase II construction project in Fort Myers, Florida. The document outlines two distinct procurement pathways: Invitation to Bid (ITB) procedures for grants-funded projects and Request for Proposal/Request for Qualifications (RFP/RSQ) procedures, also for grant-funded initiatives. The checklist specifies that the project involves construction of Phase II of Legacy Island Park, including a five-slip docking facility, an overwater observation pier, two 16' x 16' gazebos, and signage. The procurement process requires pre-submittal meetings, public solicitation openings, and selection committee evaluations, with all proceedings recorded and posted to OpenGov for public access. The timeline mandates newspaper publication of solicitation notices, establishment of Teams links for virtual meeting components, and coordination between procurement staff, project managers, and funding sources throughout the bid evaluation process.

The checklist establishes internal approval requirements through procurement, department management, legal, and grants management channels, with specific emphasis on grant source concurrence and approval at multiple stages. All responsive proposals must be verified against SAM.gov and Florida's Suspended Vendor list prior to recommendation. The process culminates in contract creation, grant source approval, execution by the contractor, and posting under Contract Management in OpenGov. For FDOT-funded projects, documentation must be uploaded to the GAP system by designated procurement staff. The document specifies that newspaper advertisements are required for solicitations over $200,000 or those that are grant-funded, with GL account marking and payment processing through P-Card. Communication protocols are established with specific city staff members for announcement of public meetings and with the Florida Department of Transportation for Q&A approvals and documentation uploads.