Solicitation Canine.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25626Q0170 01-14-2026

Oney Kelly 01-28-2026

3:00pm CST

00586

Department of Veterans Affairs

2002 Holcombe BLVD

Houston TX 77030

X 100

X

812910

$9 Million

N/A

00586

Department of Veterans Affairs

10N16

G.V. (Sonny) Montgomery VAMC

A&MM Service (90C)

715 South Pear Orchard Road

Ridgeland MS 39157

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

Request is for two (2) German Shorthair Pointer and a

Trainer who will provide training as shown in SOW.

See SOW for complete details.

This requirement is set-aside for all small business

All questions are due by 01/20/2026 @ 1300 cst.

See CONTINUATION Page x 1

Oney E. Kelly

Contracting Officer

36C25626Q0170

Table of Contents

SECTION A .................................................................................... Error! Bookmark not defined.

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES ..................................... Error! Bookmark not defined.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 IT CONTRACT SECURITY

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

STATEMENT OF WORK

B. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.3 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.216-1 TYPE OF CONTRACT (DEVIATION) (NOV 2025)

E.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256/Oney.kelly@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Upon delivery and acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as

VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

N/A

3. VA INFORMATION CUSTODIAL LANGUAGE

N/A

4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT

N/A

5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE

N/A

6. SECURITY INCIDENT INVESTIGATION

N/A

7. LIQUIDATED DAMAGES FOR DATA BREACH

N/A

8. SECURITY CONTROLS COMPLIANCE TESTING

N/A

9. TRAINING

N/A

(End of Clause)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

2.00 EA _______________

K9 Single Purpose Narcotic Detection and Tracking

LOCAL STOCK NUMBER:

2.00 EA _______________

K9 Basic Handler Course-Single Purpose + Tracking

LOCAL STOCK NUMBER:

GRAND TOTAL _______________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

2.00

2.00

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Canine Dog and Training

2. Scope of Work: The contractor shall provide all the resources necessary to accomplish the deliverables described in this Statement of Work (SOW), except as may otherwise be specified to include:

a. Two (2) (German shorthair pointer) between the ages of eight (12) months and

(24) months.

b. Provide training for the canines (pre-trained) and Two VA Police handlers to include supplies.

c. If the canine fails to meet certification standards within six (6) months of the awarded contract, the canine will be replaced at no additional charge.

d. Provide training for the canine and handler.

B. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below in Section A.3 of this SOW.

1. The vendor must have been or employ someone who was/is recognized as an expert witness in (obedience, narcotics and tracking/trailing). Vendor must have handled or currently employ someone who has previously handled a (obedience, tracking/trailing and/or narcotics) dog in a real-world environment such as Law Enforcement Search and

Rescue with at least 10 years of experience. If the Vendor is qualifying this experience based on an employee, this employee must have been employed by this Vendor for a minimum of 2 full years prior to the award date of this contract. Vendor must provide 5 references for which they have provided (obedience, tracking/trailing and/or narcotics) dogs.

2. CANINE:

• The canine will be trained in (obedience, narcotics and/or tracking/trailing).

The canine will be trained to provide a passive final response to the odor of narcotics (i.e. sitting). An aggressive final response (i.e. scratching, barking, biting) is not authorized. The canine must be able to work on/off leash.

• The canine’s weight will be proportional to the canine’s frame/skeletal size in accordance with the (Development and Validation of body condition score system for canines: D. P. Laflamme, “Development and Validation of a Body

Condition Score System for Dogs,” Canine Practice, Vol. 22, No. 1, 1997, pages.

10-15.

• The company must guarantee in writing the canine has not had any type of aggression training (Bite Work) to include handler protection. If it is determined the canine has had any type of bite work training the contract will be voided.

• The vendor shall offer a 2-year health guarantee.

• The canine will be certified free of hip dysplasia (by a qualified veterinarian) with a current Health Certificate.

• The dog must be well socialized with people and other animals and show no signs of aggression toward people or animals. Additional requirements for the canine are as follows:

• The canine must have been vaccinated for: Rabies, canine distemper (CDV), canine adenovirus (type 2) (CAV-2) (canine hepatitis), parvovirus (CPV-2), and leptospirosis. There may be regional/national requirements which must be considered. The 2006 AAHA (American Animal Hospital Association) guidelines should be consulted.

• A vaccination/titer certificate issued by a veterinarian with individual canine identification (name, tattoo, brand or microchip #) must be provided on all canines.

• An approved veterinarian in accordance with Federal Acquisitions Regulations

(FAR) and at government expense, will complete a physical examination and provide written certification the canine is fit for government service. This examination will include the following:

(1) Physical examination:

(a) Gait: The gait should be assessed at the walk, trot and run.

(b) Skin and coat: Must be healthy in appearance.

(c) Oral cavity: Dentition.

(2) Heart and lungs:

(a) Heart sounds

(b) Heart rate

(c) Heart rhythm

(d) Lung sounds

(e) Cardiovascular system at rest.

(f) Cardiovascular system upon exercise.

(g) Respiratory system at rest.

(h) Respiratory system on exercise.

(3) Musculoskeletal system

(4) Nervous system and senses, and sensory organs

(a) Nervous system

(b) Eyes and adnexa

(c) Functional vision

(d) Anatomy of ears

(e) Functional hearing

(f) Nose and nasopharynx

(g) Demonstrated olfactory ability

(5) Reproductive and urinary system.

(a) Intact or neutered reproductive system. Document monorchidism or cryptorchidism.

(b) Urinary tract anatomy

(c) Urinary tract function

(6) Laboratory minimum database

(7) Hematology and blood chemistry

(a) Collection of blood sample for routine testing blood chemistry. Complete blood count.

(b) Serology

(c) Canine heartworm testing

(8) Urinalysis

(a) Collection of urine sample for routine testing.

(b) Urine specific gravity

(9) Fecal examination. Collection of fecal samples for routine testing.

(10) Skeletal radiology.

(a) Early signs of degenerative joint disease are unacceptable.

(b) It is considered a best practice to acquire diagnostic elbow and hip radiographs for evaluation of elbow and hip conformation and that these be reviewed by an independent board-certified veterinary radiologist.

(c) It is a best practice to ensure that the minimum patient data are projected or imprinted (“flashed”) permanently on the radiograph at the time of exposure.

(d) If further evaluation is warranted, evaluations may be completed at the discretion of the veterinarian, or the canine may be deemed unacceptable.

3. INITIAL HANDLER TRAINING REQUIREMENTS

a. Handler Training Overview:

(1) Canine Handler training shall combine theory (rules, ideas, principles and techniques) and practical skill objectives that the student handler must learn and demonstrate.

(2) The student will have at a minimum 200 hours of practical application under instructor supervision.

(3) The student will have at a minimum 40 hours of classroom instruction from a qualified instructor.

(4) The following topics are covered in detail in the canine handler curriculum:

(a) Safety Instruction:

1 Handler (and other humans) safety:

a The student shall receive instruction on how to properly muzzle the canine using a muzzle or leash.

b The student shall receive instruction on how to safely break-up a dog fight to prevent injury to the dogs and handler(s).

c The student shall receive instruction on how to protect himself, herself, and others should their canine partner become aggressive.

d The student shall be instructed on how to safely manage the canine during a veterinary examination or procedure.

2 Kennel safety:

a The student shall receive instruction on canine and handler safety wh i l e in a kennel environment.

b The student shall receive instruction on the proper way to approach and enter a strange dog’s kennel.

c The student shall receive instruction on how to move with or without the dog within a kennel to ensure personal safety and prevent dog fights.

d The student shall receive instruction on the importance of weekly kennel inspections to prevent the canine from encountering hazards such as sharp objects.

3 Transportation Safety:

a The student shall receive instruction on how to safely transport canines in vehicles specifically designed for that purpose as well as vehicles not equipped to carry canines.

b The student shall receive instruction on how to safely transport personnel in the same vehicle as the canine.

c The student shall receive instruction on how to prepare an air crate for the safe transportation of the canine.

(b) Daily Canine Care:

1 Nutrition and Hydration:

a The student shall receive instruction on how to fulfill the canine’s requirements for food and water.

b The student shall receive instruction on how to properly feed, follow feeding schedule, monitor food intake and adjust diet when needed.

c The student shall receive instruction on how to provide a continuous supply of clean, cool water.

2 Exercise and Stimulation:

a The student shall receive instruction on the role of exercise in the daily activities, the importance of a daily exercise regimen and how to ensure the canine’s exercise needs are met.

b The student shall receive instruction on how to provide appropriate exercise to ensure the canine’s physical well- being, including weight management, muscle tone and cardiovascular fitness.

c The student shall receive instruction on how to provide mental stimulation such as physical conditioning and appropriate environmental enrichment to ensure the canine’s mental well-being.

d The student shall receive instruction on how to provide exercise that will complement the canine’s trained discipline(s).

3 Scheduled Rest:

a The student shall receive instruction on how to ensure the canine is provided with adequate and appropriate rest periods.

b The student shall receive instruction on the value of adequate rest for the canine while in its kennel.

c The student shall receive instruction on the value of adequate rest for the canine between operational periods.

4 Health Related:

a The student shall receive instruction on how to conduct a daily inspection of the dog to ensure it is being maintained in good health.

(1) The student shall receive instruction on how to care for the canine’s bathing and grooming needs as well as instruction on the proper use of grooming equipment and techniques.

(2) The student shall receive instruction on eye and ear care and learn how to care for the canine’s nose, mouth, genitalia and extremities.

(3) The student shall receive instruction on how to recognize and treat internal and external parasites.

b The student shall receive instruction on how to provide the canine time out of its kennel daily, to allow for elimination of biologic waste, a health inspection including biological waste inspection, and an inspection and cleaning of the kennel.

c The student shall receive instruction on how to administer medications as needed.

(c) Kenneling:

1 Kenneling at home - Where applicable the student shall receive instruction on how to properly kennel the canine in a home environment.

a The student shall receive instruction on how to inspect the home kennel each day to ensure it is safe, clean and secure.

b The student shall receive instruction on how to maintain the kennel through daily cleaning, disinfecting and other required maintenance.

(d) Obedience:

1 Purpose of Obedience Training- The student shall receive instruction on how to attain various levels of control over the canine using obedience training.

2 Voice Tones - The student shall receive instruction on how to effectively communicate with the canine using various voice tones.

3 Body Language - The student shall receive instruction on how to identify and use body language to properly communicate with the canine.

4 Training Equipment - The student shall receive instruction on the proper use of equipment including but not limited to leashes, choke (slip) collars, fur saver collars, harnesses and clickers. Note: prong collars and remote trainers are not authorized.

5 Obedience Commands - The student shall receive instruction on basic obedience commands and be able to demonstrate their mechanics correctly.

6 Praise and Corrections - The student shall receive instruction on proper praise and correction techniques. Additionally, the student will recognize and demonstrate the correct usage and timing of motivational tools.

(e) Canine Health and Emergency Veterinary Care:

1 The student shall receive instruction on how to assess their canine partner’s vital signs, including body temperature, respiration, heart rate, reflexes and mobility.

2 Canine Anatomy - The student shall receive instruction on the terminology associated with canine anatomy.

3 First Aid - The student shall receive instruction on the contents of a canine first aid kit and how to utilize the components in emergency situations.

4 Trauma - The student shall receive instruction on how to address trauma related events such as gunshot wounds, broken bones, excessive bleeding, snake bites, insect bites, car accidents and dog fights.

5 CPR - The student shall receive instruction on the importance of cardiopulmonary resuscitation to the canine. Instruction should be conducted by a recognized professional.

6 Transport - The student shall receive instruction on how to provide proper transportation of the injured canine from the field to a veterinary care facility.

7 Common Emergency Situations - At minimum, a student will recognize the symptoms of, and the need for emergency care for the following conditions:

a Shock b Seizures c Perceived or possible ingestion of poisons/ narcotic or explosive/accelerant d Heat exhaustion e Dehydration f Gastric torsion/bloat g Collapse h Fractures i Profound staggering

(f) Canine Legal Issues and Case Law:

1 Canine Search and Seizure - The student shall receive instruction on applicable local, state, and federal statutes regarding canine search and seizure as they relate to the student’s jurisdiction and duties.

2 Canine Team Resume - The student shall receive instruction on how to successfully develop and document the canine team’s reliability, training and certification in a team resume that will satisfy all legal issues regarding such documentation.

3 Canine Searches (sniff) - The student shall receive instruction on and become familiar with the legal issues and applicable case law surrounding the use of canines for duties including but not limited to:

a Residential searches b Vehicle searches c Vessel searches d School searches e Person searches f Package and luggage searches g Open field searches h Public and private property searches

4 Handling and Documentation of Evidence - Where appropriate, the student shall receive instruction on the necessity for proper handling of evidence including documentation and the chain of custody.

(g) Search Techniques:

1 Techniques - The student shall receive instruction on search techniques that complement the training and conditioning of the canine.

2 Planning - The student shall receive instruction on how to develop a plan prior to deploying his or her canine for a search. A well-designed search plan should include but not be limited to:

a Gathering intelligence b Canine and handler safety c Tactical and operational considerations d Minimize evidence disturbance e Necessary resources f Environmental conditions

3 Priorities - The student shall receive instruction on how to prioritize areas of the search. Factors that can affect the priorities include training of the search team and the information and intelligence that was gathered during the planning stage of the canine team’s deployment.

4 Patterns - The student shall receive instruction on how to deploy the canine in a pattern that is consistent with the canine team’s discipline and canine’s training. The pattern selected should be systematic to ensure the most effective search.

(h) Maintenance Training:

1 The student shall receive instruction on the importance of varying all aspects of the canine team training experience as dictated by the needs of the canine and/or handler or program requirements.

2 The student shall receive instruction on the importance of maintaining the proficiency of the canine in the work environment using objective-based training.

3 The student shall receive instruction on the value of conducting detection maintenance training away from the normal work environment which will allow the canine’s abilities to be strengthened and/or correct problem areas that may arise.

4 The student shall receive instruction on the importance of blind searches.

5 The student shall receive instruction on the importance of blank searches.

(i) Training Aids:

1 Safe Handling and Storage - The student shall receive instruction on the correct procedures for the safe handling and storage of training aids to ensure security and prevent contamination.

2 The student shall receive instruction on the importance of placement of the training aids in the training environment to avoid contamination from contact with strong odors.

3 Maintenance - The student shall receive instruction on the importance of maintaining their respective training aids serviceability.

4 The student will learn the importance of having damaged or contaminated training aids removed from service or repackaged.

(j) Recognizing Concealment Techniques:

1 Where appropriate the student shall receive instruction on how to recognize and become familiar with commonly encountered concealment techniques.

2 Common areas and conveyances used for concealment may include, but are not limited to:

a Vehicles b Aircraft c Marine Vessels d Residences e Persons f Open field / buried areas g Venues h Check points i Transit areas j Distinguished visitor areas k General seating areas l Schools m Commercial buildings n Correctional facilities o Discipline specific

3 Concealment Methods - The student shall receive instruction on how to recognize and become familiar with those methods which may be used for concealment.

a Geographic Concealment Trends -The student shall receive instruction on how to recognize and become familiar with those geographic concealment trends that are particular to the culture and environment in which their canines are applied.

b Masking Odors and Agents - The student shall receive instruction on how to recognize and identify agents used to mask or conceal target odors from the canine.

(k) Handler and Canine safety:

1 The student shall receive instruction on how to recognize and become familiar with situations that may be inherently dangerous or present a substantial risk of injury or death to the canine and handler. Those areas may include but are not limited to:

a Armed and/or dangerous suspects b Booby traps and ambush c Poisons d Biochemical hazards e Environmental Factors

(l) Record Keeping:

1 Case law - The student shall receive instruction on and become familiar with state and federal case law on canine record keeping as it relates to the student’s specific discipline and jurisdiction.

2 Canine Handler Training- The student shall receive instruction on and become familiar with documenting and maintaining all records associated with canine handler’s training as it relates to and is applicable to the canine handler’s duties.

4. NARCOTICS DETECTION TRAINING REQUIREMENTS FOR THE CANINE:

(Only mandatory if utilization of narcotics canine is warranted)

a. Initial Training:

(1) Training shall be conducted by a competent, qualified narcotic detector canine trainer from an entity which utilizes a structured curriculum with specific training and learning objectives.

(2) The narcotic detection training course shall include training the canine to detect marijuana, cocaine, heroin, and methamphetamine.

(3) Training shall include varying quantities of the odors listed above.

(4) Training shall include exposing the canine to a variety of different types of searches and locations.

(5) The initial training should continue until the narcotic detection canine team is certified to the minimum standard in this Statement of Work. See paragraph 3 sub-paragraph b Canine/Handler Team Certification or the canine is deemed not certifiable.

(6) Initial training shall represent all conditions that could be encountered during a certification process.

b. Canine/Handler Team Certification:

(1) Certification for the named canine team shall be valid for one year.

(2) Parameters of test

(a) The narcotic detector canine shall be tested on the substance odors for which it is trained.

(b) All odors for which the dog will be certified must be tested.

(c) The test shall be designed to resemble normal operational searches by using vehicles, buildings, parcels, luggage, etc. to conceal substances.

(d) Certification testing shall be conducted with no less than 5 grams of the actual substance to be detected.

(e) The test shall include a variety of searches designed to evaluate the canine’s ability to recognize the odor, respond to the odor and the handler’s ability to recognize this response.

(f) The test shall include scenarios resembling searches within the normal operational environment and include at least 3 different searches (see categories below) designed to evaluate the canine’s ability to recognize the odor, respond to the odor and the handler’s ability to recognize this response.

Not all odors will necessarily be in each type of search and some search areas shall contain no odors (blanks). Types of searches and maximum search times are listed below:

1 Parcels searches with 4 articles per odor used will take no more than 1 minute to search 4 parcels.

2 Baggage searches with 4 articles per odor used will take no more than 1 minute to search 4 bags.

3 Building/room searches (the room may contain zero to three aids depending upon the size and environmental conditions. Rooms that are

200-1200 sq. ft. with furniture should take 1.5- m i n u t e per100 sq. ft.

Training aids will not be placed above 6 feet from the ground and shall not be placed more than 1 foot deep.

4 Motor vehicle searches including interiors and exteriors (4 vehicles per search using passenger cars and trucks, 3 minutes per vehicle).

(g) The dog/handler team must demonstrate the ability to detect all trained odors.

(h) For successful certification, the canine/handler team shall achieve at least a

90% confirmed alert and no more than two false alerts. For successful certification a positive alert is defined as the trained detection alert in the presence of the target odor. The alert rate is calculated as the number of positive alerts divided by the number of available targets. For example, if the certification has ten target odors and the canine team identifies nine odors, it will have achieved a 90% positive alert rate. A false alert is defined as an alert in the absence of the target odor in the immediate vicinity.

(i) A canine team which fails the certification process shall complete a corrective action plan before making another attempt to certify.

(3) Use of distracters

(a) Natural distracters are normally present in the testing area.

(b) Placement of distracters in the certification area is required when no natural distracters are present.

(c) Care must be taken not to place artificial distractions in a manner that causes contamination of the test substance odor.

(4) Certification will not be conducted in areas in which narcotics detection canine teams have recently trained or certified.

(5) Certification for narcotic detection dogs will be comprised of a comprehensive assessment.

(a) The handler shall be advised of the parameters of the search but not know the desired outcome.

(b) The handler shall not know the number or placement of the target objects.

(c) The evaluating official shall know the desired outcome of the search.

(d) The assessments shall include a blank search.

5. HUMAN SCENT DOGS TRAINING REQUIREMENTS TRAILING (Only mandatory if utilization of a missing patient trailing/tracking canine is warranted.)

a. Initial Training:

(1) To achieve search functionality, the handler shall be trained by a competent individual who utilizes a structured curriculum with specific training and learning objectives.

(2) Handler training shall include human scent theory, relevant canine case law and legal preparation, including court testimony.

(3) Training of the handler shall include recognition and articulation of the canine’s

(change of) behavior during the search and the specific final response.

(4) Handler training may include techniques for collecting, handling, storing and disposing of articles and human scent evidence as required by the handler’s department or organization.

(5) To maximize search efficiency, handler training shall include learning search techniques and tactics, as well as the principals of odor dispersion and how dispersion is affected by environmental conditions.

(6) Training shall include exposing the canine to a variety of different types of locations, noises, odors, people and environments.

(7) Initial training shall include sufficient obedience training to ensure the canine will operate effectively based on mission requirements.

(8) The canine shall be trained to perform a pre-determined specific final response

(passive alert) upon locating the human target.

(9) To achieve search functionality, the canine team shall be trained by a competent trainer utilizing a structured curriculum with specific training and learning objectives.

(10) The training shall be structured to meet the typical mission requirements of the canine team’s department or organization.

b. Canine Team Certification:

(1) Certification for the named canine team shall be valid for one year.

(2) The canine team shall be assessed in the following ways:

(a) Comprehensive assessments shall test the following:

1 The ability of the canine team to follow a trail on different surfaces and identify a specific person.

2 The handler’s ability to interpret the canine’s behavior, including the final response.

3 The canine’s responses.

4 Each canine team shall work on a separate trail.

5 A mission-oriented assessment environment shall be used. Meaning that if the canine typically works in an urban area, then the assessment will be conducted in the urban setting.

(b) Parameters:

1 Rural environment parameters include a trail that is a minimum of 600 yards in length, a minimum of 2 turns and a minimum set time of 30 minutes. With the wind not in the canine’s favor, i.e. the subject laying the trail will be upwind.

2 Urban environment parameters include a trail that is a minimum of 300 yards in length, a minimum of 2 turns, and a minimum set time of 30 minutes. With the wind not in the canine’s favor, i.e. the subject laying the trail will be upwind.

3 The target may leave personally scented articles along the trail.

4 If the assessment location does not contain normally occurring distracters, such as human and animal activity, distracters should be placed along the trail.

5 The assessment area shall contain other human trails (fresher than the target trail) occurring both intermittently across and along a section of the target trail.

6 The assessment location shall not be an area regularly used for the training of the team.

7 The handler shall be informed of the start location.

8 The assessment shall be completed within 15 minutes.

9 The assessor shall know the correct layout of the trail.

10 The handler shall not know the correct layout of the trail.

11 The assessor shall take into consideration environmental influences on odor dispersion in determining whether a canine team is still on the trail.

12 Identifying a human distracter or following a distracter odor trail will be considered a failure.

13 A canine team which fails the certification process shall complete a corrective action plan before making another attempt to certify.

6. TRAINING: If you feel the need to have a school longer than 6 weeks please annotate in the bid. The training will occur at the selected company's training facility located at:

Houston K9 Academy

6321 Bissonnet St.

Houston, TX. 77074

Phone: 281-841-3579

Upon completion of the training the canine will return to the Michael E. DeBakey VA

Medical Center (MEDVAMC) with the handler. The company selected will provide unlimited phone consultation for any training questions or difficulties encountered during training. If you have other training plans, please submit with your bid.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the

Federal Acquisition Security Council (FASC) develops and maintains and publishes in the

System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g.,…