Solicitation CAAA 2015001279 Laundry Ozone System - LVCF.pdf

Department of Corrections Documented Quote

SOLICITATION: CAAA 2015001279

PROCUREMENT TYPE: Commodity

TITLE: Laundry Ozone System – Request for Quote

DESCRIPTION: Provide Laundry Ozone System as per the “items and specifications” section below.

REQUISITION NUMBER: CAAA 201500006416

BID SUBMISSION DETAILS

Submission Deadline: 4/29/15 1:00 PM MST

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response via fax to # 719-269-4064 or e-mail to maryann.shaw@state.co.us.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

CORE Vendor # ________________________________________

Projected delivery date: ______________ calendar days after receipt of order.

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY:

Location:

La Vista Correctional Facility 1401 West 16th Street Pueblo, CO 81003

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

Evaluation and Award:

Award of this solicitation will be made to the bidder(s) whose response(s) to this solicitation are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost considerations, and may also include:

1. the projected delivery date, as stated in the bidders' respective quote responses;

2. the respective quality, safety and security considerations of the goods or services to be provided;

3. the respective qualifications, experience and/or past performance of the bidders, in the judgment of the CDOC; and

4. the relative efficacy of the bidder’s respective proposed ozone systems, including design and operability, installation and anticipated maintenance, and particularly any independent/third party certification(s) of demonstrated performance, effectiveness and long term reliability.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

Items and Specifications:

One (1) Each, Aquawing Complete Laundry Ozone System – AFW-5 Complete Laundry Ozone System for the following wash configuration: two (2) 125 lb., two (2) 100 lb. and one

(1) 60 lb. capacity washer/extractor line. 22v/1ph/30 amp disconnect box (or equal)

Ozone System Performance Criteria

a. Minimized wall- mounted system

b. System will have double check system in place to monitor ozone level in the ambient air. One sensor is to be placed at each washer and one located elsewhere in the room.

c. Double check must be able to automatically shut down the system if ozone levels exceed OSHA standards; washers will remain operational.

d. System will measure ozone level in the washing machine (not on the way to the washing machine) and have the capability to automatically adjust the full range of ozone from 0.5 to 1.5 ppm. No ORP meters will be permitted.

e. System must have one generator per washing machine.

f. To be made in the USA

g. System must provide a light to be illuminated when microbiologist confirmed levels of ozone have been achieved and maintained to properly achieve disinfection.

h. Microbiologist tests must have been conducted on the technology proposed, not disinfection information pertaining to ozone gas in general.

i. Ozone will be injected into wash water throughout all fills, including rinses.

j. Diffusion system only. No charge/tank style or hybrid systems permitted. No storage tanks of any kind (this includes wall mounted PVC tubing or otherwise).

k. Operation of the ozone system will have no adverse effect on the washers function or washer parts or on washer manufacturers' warranties.

I. Warranty shall be no less than two {2) years limited parts and three (3) years major mailto:maryann.shaw@state.co.us http://www.colorado.gov/vss components: display boards, drive boards and high voltage transformers.

m. Ozone system must use an oxygen concentrator that produces 90% +/-5% pure oxygen to maximize ozone creation. Ambient air will not provide sufficient levels of ozone to properly disinfect in a healthcare environment.

n. Proposal is to include installation, start-up and safety training for center employees.

o. System must be clinically validated to kill 99.99% of each of the following:

a. Microorganisms :Staphylococcus oureus Pseudomonas oeruginoso, Candido olbicons, E. coli, Streptococcus foecolis,Aspergillus niger, C.diff, C. perfringens, Compylobocter jejuni, Aeromonas (mixed species}, Actinobocter species and Lactobacilli species

b. Virus particle: Lomda phage, FCoV, Saccharomyces virus ScV-L-BC, Vibrio phage fsl.

p. The system is to be validated to meet CMS & CDC Guidelines.

q. The system is to have at least ten years of repair parts availability.

r. The system is to be comparable to an Aquawing AF Series Ozone System.

This is a new physical laundry space. If you are not familiar with the facility laundry area at this location, a site visit is recommended! Please contact Captain Booker to arrange. 719-369-0549. Proposal to include Installation, startup and safety training and must be completed by June 30, 2015.

Bid Price $ ____________________________________

Manufacturer & Model # __________________________________________________

For all specification related questions, please contact: Captain Michael Booker, CDOC La Vista Correctional Facility, 719-369-0549 or Michael.booker@state.co.us.

Competitive Equals: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2015001279)