Solicitation - B4834 AND B5101 TOWER AND CHILLER PREVENTATIVE MAINTENANCE.pdf

ƛΦ ƛƛΦ

This is a solicitation for commercial items prepared in accordance with FAR Part 13, as supplemented with addiƟonal informaƟon included in this noƟce.

This announcement consƟtutes the only solicitaƟon; proposals are being requested and additional wriƩen solicitaƟon will not be issued.

SolicitaƟon #FA4877-25-PE-001 is issued as a Request for QuotaƟon (RFP) ƛƛƛΦ This solicitaƟon document incorporates provisions and clauses of those in effect through Federal

AcquisiƟon Circular 2025-03 effecƟve 17 January 2025, the DFARS provisions and clauses are those effecƟve 17 January 2025, the DAFFARS provisions and clauses are those effecƟve 16 October 2024.

ƛǾΦ This RFQ is being issued utilizing a Total Small Business set-aside.

The North American Industry ClassificaƟon System Code is 238220 with a size standard of $м9 Million.

ǾΦ The right to make mulƟple or no award is reserved in the event it is advantageous to the Government to do so.

ǾƛΦ Davis‐Monthan Air Force Base intends to award a firm‐fixed price contract for the following CLIN Structure:

ŀΦ CLIN 0001 - B5101 AND B4834 TOWER AND CHILLER PREVENTATIVE MAINTENANCE QTY: 1 Lot

ǾƛƛΦ The government will place an order with the offeror whose proposal meets lowest price and technically acceptable.

Technical acceptability is defined and referred to within this solicitaƟon document as the offeror's capability of meeting or exceeding the defined specifications of the requested product(s).

ǾƛƛƛΦ Important Dates/Times (All Times are Pacific Daylight Time) ŀΦ All quesƟons must be submiƩed by email no later than 12pm on 11 August 2025.

ōΦ All proposals must be submiƩed by email no later than 2pm on 12 August 2025.

ƛȄΦ It is the responsibility of the offerer to review the posƟng for any changes or amendments that may occur concerning this RFP. It is the responsibility of the offeror to ensure all proposals and/or quesƟons are submiƩed by specified due dates.

ȄΦ Point of Contacts:

ŀΦ Primary: Eric Armah, email: eric.armah.1@us.af.mil, 520‐228-5439 ōΦ Alternate: Cody Daraban, email: cody.daraban.162@us.af.mil, 520‐228‐3704

ȄƛΦ AƩachments ŀΦ Performance Work Statement for B4834/B5301 ōΦ Provisions and Clauses a.

Solicitation Document:

RFP #FA487725PE001

Chiller Plant Maintenance B5101 & B4834 Davis-Monthan AFB, Arizona

52.212-2 EvaluaƟon-Commercial Products and Commercial Services (Nov 2021)

The Government will award a contract resulƟng from this solicitaƟon to the responsible offeror whose proposal conforming to the solicitaƟon will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate proposals:

(i) technical capability/specifications of the product(s) offered to meet the Government requirement;

(ii) price;

The lowest priced proposal will be evaluated for technical acceptability and best value to the Government. If found technically acceptable and found to be the best value award will be made without further consideraƟon. If found technically unacceptable the government will evaluate the next lowest proposal for technical acceptability unƟl award can be made to the lowest priced technically acceptable offeror. Past Performance will not be evaluated.

Therefore, the offeror's iniƟal proposal should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the ContracƟng Officer to be necessary. Proposals that fail to furnish required representaƟons or informaƟon, or reject the terms and condiƟons of the solicitaƟon may be excluded from consideraƟon.

OpƟons. Not applicable to this requirement.

A wriƩen noƟce of award or acceptance of a proposal, mailed or otherwise furnished to the successful offeror within the Ɵme for acceptance specified in the proposal, shall result in a binding contract without further acƟon by either party. Before the proposal's specified expiraƟon Ɵme, the Government may accept a proposal (or part of a proposal), whether or not there are negoƟaƟons aŌer its receipt, unless a wriƩen noƟce of withdrawal is received before award.

(End of provision)

(a) An ombudsman has been appointed to hear and facilitate the resoluƟon of concerns from offerors, potenƟal offerors, and others for this acquisiƟon. When requested, the ombudsman will maintain strict confidenƟality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracƟng officer, or source selecƟon official. Further, the ombudsman does not parƟcipate in the evaluaƟon of proposals, the source selecƟon process, or the adjudicaƟon of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulƟng with an ombudsman, interested parƟes must first address their concerns, issues, disagreements, and/or recommendaƟons to the contracƟng officer for resoluƟon. ConsulƟng an ombudsman does not alter or postpone the Ɵmelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee‐employer acƟons, contests of OMB Circular A‐76 compeƟƟon performance decisions).

(c) If resoluƟon cannot be made by the contracƟng officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e‐mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendaƟons that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideraƟon to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (ContracƟng), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330‐1060, phone number (571) 256‐2395, facsimile number (571) 256‐2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitaƟon, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracƟng officer.

(End of clause)

5352.201-9101 OMBUDSMAN (JUL 2023)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUN 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

(End of clause)

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