Solicitation Attach C. SOW-FYHC Pest Control.pdf

Pest Control Services Ft. Yuma Healthcare Center

Winterhaven, CA

STATEMENT OF WORK

1. SCOPE:

This Statement of Work (SOW) is for the provision of pest control services at the Indian Health Service, Fort Yuma Healthcare Center (FYHC). The FYHC is located in Winterhaven, CA. The FYHC facility is approximately 76,000 gross square feet, which is located across from Paradise Casino, the Quechan Senior Center, and Pipa Market. Pest Control is to be provided every month at the following location:

1.1 Around the exterior and interior of building

1.1.1 Fort Yuma Health Center

401 Picacho Road Winterhaven, CA 92283

1.2 Additionally, pest control shall be provided around storage buildings, ground mounted equipment (such as emergency generators, cooling towers, and storage containers) and miscellaneous structures.

2. GENERAL

The Contractor shall provide all supervision, labor, materials, tools, traps, equipment and transportation necessary to perform the work as required by the SOW and supporting documents.

2.1 A site map and overall floor plan are included with the Integrated Pest Management Plan, which is attached to the FYHC Pest Control Policy (see Attachment A).

2.2 The Contractor shall be responsible for the extermination and removal of vermin, pests, and rodents such as mice and rats, insects such as spiders, roaches, cockroaches, bedbugs, ticks, ants, silverfish, flies, fleas, moths, wasps, bees, hornets, centipedes, scorpions and other insects common to the Winterhaven Area.

Ticks, and bees typically regarded as specialty pests, are to be included in the general monthly pricing.

2.2.1 The facility construction included a 5-year warranty on termite control that began in February of 2017; annual termite inspections shall be included along with termite re-treatment to provide 5 years of protection commencing February 2022.

2.2.2 Flies are a frequent pest due to the close proximity of agricultural fields. The contractor shall include sufficient UV fly traps indoors and traps with non-toxic attractants outdoors.

2.2.3 The close proximity of agricultural fields to the Southwest of the property raises the concerns of mice on the grounds and in the facility.

Trapping of large vertebrae such as dogs and cats is excluded from the scope (to be performed by Quechan Fish and Game), but sufficient traps for rodents shall be provided to ensure safe and sanitary conditions at the clinic.

Contractor is responsible to survey the building for appropriate locations and provide proper trap quantities.

2.2.4 General pest control inside the building is required; the facility does not include a food service area although a demonstration kitchen with a residential stove is included for diabetes education and nutrition demonstration. Cockroaches are a particular concern: the property and supply warehouse are especially susceptible to cockroaches due to the nature of receiving outside shipping containers and having a roll-up door; the contractor shall take special precautions to ensure that cockroaches are baited and eliminated around the warehouse section of the building.

2.2.5 Bird control shall be included in the scope of services.

2.2.5.1 The contractor shall inspect premises and remove nests, dead birds, droppings, feathers, etc. on the grounds on a monthly basis. The rooftop, penthouse walls, solar photovoltaic collectors and associated components, solar water heater collectors, air handling units, and shade structures are a particular concern for ensuring that birds do not nest.

2.2.5.2 The contractor shall install and maintain bird netting to the underside of the facility’s five carports. Spikes and optical gels have been found to be ineffective at keeping birds away from these areas.

2.2.5.3 The contractor shall disinfect with an EPA-approved

disinfectant after removal of all bird matter on a monthly basis.

2.2.5.4 Use of pressurized water and firearms are prohibited.

Carport Area (sq.ft.)

A 2780

B 2780

C 3740

D 3740

E 5680

2.2.6 Elimination of burrowing animals from the grounds is included in the scope of services.

2.2.7 Elimination of pests that may live in and/or enter through floor drains (i.e. drain flies and drain moths) is included in the scope.

2.3 The services shall be performed every month, during the first week of the month, between the hours of 8 a.m. to 5 p.m., AZ Time. Emergency-based services do not have to adhere to the normal service schedule. Approved emergency calls are outlined in section 4 as additional services. A schedule shall be agreed upon between the Facilities Engineer and the Contractor prior to commencement of services. Rescheduling must be submitted by the Contractor electronically and approved by the Facilities Engineer at least one week prior to work being performed. Strict adherence to a schedule is necessary to allow the Facilities Engineer time to notify department heads and staff of the upcoming service.

2.4 Services shall be in accordance with Federal, State, and Tribal Government regulations, Environmental Protection Agency (EPA), Occupational Safety and Health Association (OSHA), US Department of Agriculture and other applicable regulations. This intent is to ensure patients, staff and visitors at the FYHC are not harmed by pest control activities, as well as protection of the Contractor’s employees.

2.4.1 The patient population at the health center is generally a higher-risk population than the American public at-large; the use of the least toxicity and least amount of chemicals is preferred to ensure the overall health of the patients. Non-chemical pest prevention such as air curtains (not provided during construction) and traps are preferred to the use of chemical sprays.

2.5 The Contractor is required to follow the regulations of the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA). Information on FIFRA can be found at 7 U.S.C. 136 et seq. and implementing regulations at 40 CFR 165 et seq. The Contractor shall be responsible for meeting the requirements of FIFRA including the training of their employees, use of equipment, types of containers, proper storage; labeling and ensuring disposal complies with Federal, State and Tribal laws.

2.5.1. The Contractor is not allowed to store materials and equipment on government property. Government-owned on-site solid waste dumpsters are not for the Contractor’s use.

2.6 The Contractor shall be responsible for acquiring necessary Tribal work permits, Tribal business license (annual renewal and fee required) and meeting Tribal Employment Rights Office (TERO) requirements. Any costs associated with Tribal work permits, business licenses, and/TERO shall be borne by the Contractor.

The Contractor must have a Tribal business license and any required permits prior to beginning work. A copy of permits and/or business license shall be submitted to the Facilities Engineer prior to work commencement.

2.6.1 Fort Yuma Quechan Indian Tribe Economic Development

Information: Point of Contact (POC), Brian Golding Sr., Director at 760- 572-5270. Office location at 604 Picacho Road, Winterhaven, CA. Also, refer to their website for up to date information and business requirements, https://www.quechantribe.com/departments-economic-development.html

2.7 The Contractor shall not use pesticides and/or rodent control chemicals in such a way that may constitute a hazard to the health of humans or warm-blooded animals. Pesticide and/or rodent control chemicals shall be used in dilutions and applied in accordance with the directions on the label registered by the U.S. Department of Agriculture, and in compliance with FIFRA. The use of rodenticides shall be restricted to locations specifically approved by the Facilities Engineer.

2.8 The Contractor is responsible to ensure pest control chemicals used shall not stain surfaces.

3. BUILDING SPECIFICS

3.1 Generally, the Contractor shall concentrate efforts along the exteriors of the buildings. Insecticide and rodenticide shall be applied to the exterior every month, during the first week of the month. This also includes applications along storage containers, mobile storage units, and emergency generators.

3.2 The Contractor shall take precautions when applying chemicals to the interior of healthcare center. Avoid application of chemicals in areas where patients or staff may be adversely affected by the chemicals. Interior space applications shall be as follows:

3.2.1 Interiors: Spraying shall be applied at the request of Environmental Services or Facilities Maintenance Department. The Contractor shall apply treatment in electrical/mechanical rooms, janitor closets, designated storage rooms, corridors, offices, courtyards and vestibules.

3.2.2 If the Contractor desires to utilize rodent traps in the hospital, written approval from the Facilities Engineer must be requested and received prior to installing the traps.

4. ADDITIONAL SERVICES

4.1 The Facilities Engineer, or their representative, shall be responsible for notifying the Contractor of the need for additional services.

4.2 When a request for emergency pest control services is received, the Contractor shall perform the service within 48 hours.

4.3 Contractor shall also include additional services for increased rodent and pest issues during unforeseen increases.

5. CONTRACTOR QUALIFICATIONS

5.1 Contractor shall have and maintain a Certified Applicator license issued by either the state of AZ or CA. License shall be submitted with offer.

5.2 The Contractor shall provide services under the terms and conditions of this contract with staff certified to perform and provide proper and adequate services and workmanship.

5.3 Tribal TERO permits and/or business license as detailed in SOW section 2.6 are required.

5.4 Provide a minimum of one reference where this type of work has been performed no later than in the past five years. Shall submit with offer.

5.5 Provide a listing of on-site personnel. The contractor shall ensure a supervisor or foreman is designated and remains on-site any time work is being performed.

5.6 The on-site supervisor or foreman shall be responsible for quality control.

6. SUBMITTALS – Submittals are due not later than 10 (ten) working days after the notification of award unless otherwise noted below.

6.1 Provide proof of liability insurance.

6.2 Copy of license or certification as detailed is SOW Section 5 (shall submit with offer).

6.3 Termite control program for re-treatment and annual inspections.

6.4 Bird Control Program for a monthly service as detailed in SOW Section 2.2.5 (shall submit with offer).

6.5 Safety Data Sheets (SDS) for insecticides, rodenticides, or other chemicals intended for use.

6.6 Paper work showing EPA approvals of the insecticides, rodenticides, or chemicals to be used.

6.7 Documentation on employees to be used in the completion of this contract showing their individual compliance with FIFRA. This includes documentation on training in the handling, storage and application of insecticides, rodenticides, or other chemicals intended for use.

6.8 A detailed schedule for activities.

6.9 Copies of all TERO Tribal requirements as defined in SOW Section 2.6.

6.10 Past performance references as defined in SOW Section 5.4 (shall submit with offer).

7. ATTACHMENT

7.1 Attachment A, FYHC Pest Control Policy, modified 4/23/2018.

Winterhaven, CA

QUESTION AND ANSWER

No. Question Government Response

1 Is service for gophers included in the Scope of Work

(SOW)?

Yes, elimination of burrowing animals is included in the scope.

2 Is service for ground squirrels included in the SOW? Yes, elimination of burrowing animals is included in the scope.

3 Is service for moles included in the SOW? Yes, elimination of burrowing animals is included in the scope.

4 Is drain service for fungus gnats included in the SOW? Yes, elimination of pests that may enter/live in floor drains is included.

5 Is drain service for drain flies included in the SOW? Yes, elimination of pests that may enter/live in floor drains is included.

6 Is drain service for drain moths included in the SOW? Yes, elimination of pests that may enter/live in floor drains is included.

7 Is exclusion service for pigeons included in the SOW? No. Bird control is included in the SOW as detailed in SOW Section 2.2.5.

8 Is exclusion service for mud swallows included in the

SOW?

No. Bird control is included in the SOW as detailed in SOW Section 2.2.5.

9 Is exclusion service for grackles included in the SOW? No. Bird control is included in the SOW as detailed in SOW Section 2.2.5.