Solicitation 9594CS21Q0019 - Vocational and Life Skills Training.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

RSC210001 43

9594CS21Q0019

William E. Hall, william.hall@csosa.gov 202-220-5717

Net 30

See Section F Same as Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 N. Capitol St., NW, Seventh Floor Washington, DC 20002-4260

See Continuation Pages

N/A

611669

$12.0 M

03/24/2021

04/20/2021

12:00 PM EST

Court Services and Offender Supervision Agency Office of Procurement 800 N. Capitol St., NW, Suite 7066 Washington, DC 20002-4260

Vocational & Life Skills Training (Music Industry Course)

9594CS21Q0019

Continuation of SF1449

Block 25 Accounting and Appropriation Data Continued:

To Be Entered at Award

Blocks 19 through 24 Continued:

Line

Item Description Quantity Unit Unit Price Total Price

Vocational & Life Skills Training

Group Sessions 51 Session TBD TBD

Guest Presenter: Specialist

Presentation on Music Industry Skills 51 Session TBD TBD

TBD

Line

Item Description Quantity Unit Unit Price Total Price

Vocational & Life Skills Training

Group Sessions 51 Session TBD TBD

Guest Presenter: Specialist

Presentation on Music Industry Skills 51 Session TBD TBD

TBD

Line

Item Description Quantity Unit Unit Price Total Price

Vocational & Life Skills Training

Group Sessions 51 Session TBD TBD

Guest Presenter: Specialist

Presentation on Music Industry Skills 51 Session TBD TBD

TBDOption Period 2 Not-to-Exceed Total

Base Period: 12 months from effective date of award

Base Period Not-to-Exceed Total

Option Period 1: 12 months from effective date of Option Period 1

Option Period 1 Not-to-Exceed Total

Option Period 2: 12 months from effective date of Option Period 2

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 Services. Contractor shall provide services in accordance with the Statement of Work

(Section C).

B.2 Contract Type. This is a Firm Fixed Price purchase order with unit rates; quantities are based on anticipated estimates and are Not-to-Exceed the allotted quantities and cost associated with each Contract Line Item Number (CLIN).

Line

Item Description Quantity Unit Unit Price Total Price

Vocational & Life Skills Training

Group Sessions 51 Session TBD TBD

Guest Presenter: Specialist

Presentation on Music Industry Skills 51 Session TBD TBD

TBD

Line

Item Description Quantity Unit Unit Price Total Price

Vocational & Life Skills Training

Group Sessions 51 Session TBD TBD

Guest Presenter: Specialist

Presentation on Music Industry Skills 51 Session TBD TBD

TBD

Line

Item Description Quantity Unit Unit Price Total Price

5001* Vocational & Life Skills Training

Group Sessions 17 Session TBD TBD

5002* Guest Presenter: Specialist

Presentation on Music Industry Skills 17 Session TBD TBD

TBD

*(Note: This extension will only occur if FAR 52.217-8, Option to Extend Services, is exercised. The extension unit prices will be the same as the Option Period 4 unit prices.)

Option Period 3: 12 months from effective date of Option Period 3

Option Period 3 Not-to-Exceed Total

Option Period 4: 12 months from effective date of Option Period 4

Option Period 4 Not-to-Exceed Total

*FAR 52.217-8 Option Period: 6 months from effective date of the Option Period

FAR 52.217-8 Option Period Not-to-Exceed Total

B.3 Contract Funding. This purchase order is incrementally funded in the amount of $TBD.

Additional funding will be added by a purchase order modification. (To be removed upon award if fully funded.) The Contractor is not authorized to exceed the obligated value on this purchase order. Per Section F.1, this purchase order has a base period of twelve months with four twelve month Option Periods.

B.4 North American Industry Classification System (NAICS) and Small Business Size

Standard. The NAICS Code for this acquisition is 611699, All Other Miscellaneous Schools and Instruction, and the small business size standard is $12.0M.

SECTION C- STATEMENT OF WORK (SOW)

C.1 Agency Background. The mission of the Court Services and Offender Supervision Agency

(CSOSA) is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community. CSOSA is responsible for the supervision of all probationers and parolees held under the authority of any United States or

District of Columbia statute, or any other lawful authority and entrusted to the District. CSOSA has been mandated to provide comprehensive treatment services to offenders (hereinafter referred to as offenders) who have been ordered to undergo such treatment by the courts, either as part of a sentence or pre-sentence, or as a condition of probation or parole.

C.2 Objective.

C.2.1 To introduce offenders (hereinafter referred to as “students”) engaged in CSOSA’’s

Community Engagement and Achievement Centers (CEAC) to skills relevant to music creation, recording, performing, and production that students can use to seek, find, maintain employment, and to assist students in gaining employment during the course of each class.

C.2.2 The Music Industry Course shall introduce students to skills relevant to music creation, recording, performing, and production that students can use to seek, find, and maintain employment. The Music Industry Course shall consist of 3 classes of up to 20 students in each class. Each class shall consist of 17 sessions, with each session consisting of no less than 2 hours. The sessions will take place once per week for 17 consecutive weeks. As such, the three classes will take no less than 51 weeks to deliver during each 12 month period of performance.

C.2.3 The Contractor shall provide all personnel, equipment, supplies, tools, materials, and other items and non-personal services necessary to provide the Music Industry program as defined in this Statement of Work (SOW), except for those items specified as government furnished property and equipment (GFP/GFE). The Contractor shall perform to the standards established in this SOW.

C.3 Tasks.

C.3.1 Task 1 - Recruitment. The Contactor shall conduct a recruitment session of no less than 2 hours prior to each Music Industry Course class. For each recruitment session, the

Contractor shall:

Provide flyers advertising the course and its benefits. The Contractor shall provide the flyer to be posted a minimum of one week prior to the recruitment session for each new class. CSOSA personnel will post the materials in offender waiting and programming areas.

Conduct 5 to 10 minute interviews with prospective students.

Ensure prospective students are aware of the course’s emphasis on music creation, recording, performance, and production.

Describe student responsibilities and attendance/participation requirements.

Select no more than twenty students to enroll and complete each course.

C.3.2 Task 2 – Class Delivery. The Contractor shall complete sixteen sessions of no less than 2 hours per session for each Music Industry Course class. In each session, the

Contractor shall execute lesson plans written and designed to achieve the objectives summarized in the table below. Lesson plans shall specify each session’s objectives, required materials, method of instruction, instructor to deliver the lesson, guest instructor, if any for the session, student activities, homework assignments (if any), and session location.

C.3.2.1 For any guest instructor, the Contractor shall provide a brief biography, credentials, and background experience that qualifies the guest instructor as an appropriate person to achieve the session’s objectives.

C.3.2.2 The location of a session will normally be a CSOSA location or a field location, if designated by the Contractor in the Contactor’s lesson plan and approved by the COR, provided the location is within the immediate Washington, DC area and accessible by public transportation. The Contactor will be responsible for the cost of student transportation.

C.3.2.3 The Contractor shall provide each student the opportunity to produce or perform an entertainment event, such as a musical concert, so as to gain performance, production, or other relevant experience. Sessions shall follow the progression and student objectives outlined below:

Session Student objective(s):

#1: History of Black

Music and Overview Understand connections between African music roots to today’s music

Understand the dynamics of vernacular tradition, beats, melody and lyrics

Develop concept of self and individual capacity for achievement using music

#2: Social Media

Training/Job Training

Program

(Employment Goals)

Learn key techniques of how to use social media in marketing artists’ material and music industry professional skills

Learn how to get material into the market using various social media platforms

Draft individual student social media plans

Identify individual employment goals

Build inspiration to overcome legal history that may impede employment

#3: Breath

Control/Job Training

Program (Resume

Development)

Learn different forms of breath control

Practice different breathing techniques

Apply breath control for singing, rapping, and performance skills

Understand how breath control impacts emotions, stress management, and decision making

Learn techniques for writing “song hooks” to engage emotion with music and lyrics

Begin resume development, using a current resume (if a student possesses one) or begin drafting a resume

#4: Job Skill

Development Identify and document background, skills and interests

Build awareness of job listings and strategies to match individual skills and experience to employment opportunities

Continue drafting and editing student resumes

Craft and practice “elevator speeches,” 30 second personal statements of skills, experience and value student could bring to employer(s)

#5: Hit Maker Day Gain appreciation of the process and travails of becoming an artist

Understand the level of commitment necessary to become a recording artist

#6: Live Performance

Day View and understand the elements of a performance venue

Observe the preparations required for live productions

#7: Understanding

Streaming, Media

Base and Charts

Understand music streaming

Understand media base and charts, the metrics and reports used for tracking the play frequency of songs

#8: Radio Station

Field Trip Observe and understand radio station operations

#9: Music Industry

Entrepreneurship Understand the challenges and rewards of starting a business

Continue resume editing

Practice online job search skills

#10: Rules and

Regulations of

Sampling Records

Understand sampling, using segments of recorded sound in new music production

Learn rules and regulations governing the use of intellectual property and recordings

#11: Marketing and

Yoga/Job Training

Program (Personal

Presentation Skills)

Build awareness of marketing in the music industry

Learn top five marketing tips for industry artists

Learn and practice yoga-influenced breathing techniques

Learn to manage breathing techniques to regulate emotions and to enhance stage performance

Learn principles of “Dress for Success”

Learn job interview etiquette skills – body language, handshakes, eye contact, etc.

#12: Music Video

Brainstorming Select an a original piece of music to record, produce, perform and market as a group

Generate ideas for a music video to accompany the selected song

Identify the message to convey in the video

Generate locations for video recording

Establish initial ideas for photo shoots to support the video

#13: Recording and

Music Video CD

Cover Concept

Learn basic principles of sound engineering

Learn functionality of the sound board

Define student responsibilities for recording singles and the collaboration track(s)

Learn methods to mix and master tracks to create songs

#14: Group Video

Shoot Day Learn basic concepts of videography

Learn basic functionality of video equipment

Define and understand role of the videographer

Develop plan to shoot music videos

#15: Radio/Media

Interview Day and

Job Training Program

(Mock Interviews)

Learn to prepare for radio/media interviews

Build awareness of how to combine dress, conduct and message to meet marketing/image objectives

Learn and practice presentation skills to achieve desired objectives in brief mock radio/media interviews

Practice and receive mock job interviews

#16: Final

Performance, Graduation and

Award Ceremony

Prepare to stage a final class performance featuring the group video or individual performances

Participate in graduation ceremony, acknowledge individual awards, and celebrate class achievements

C.3.3 Task 3 - Facilitate Group Sessions. No later than 30 days after purchase order award (or as soon as the Contractor’s staff receives clearance from the CSOSA background review), the

Contractor shall provide qualified personnel to start facilitating sessions. The sessions shall commence on time, facilitated by qualified personnel, and conform to the structure laid out in the session plan. The Contractor is responsible for providing coverage for all scheduled sessions.

The Contractor must notify the COR of any substitutions of personnel, due to illness or scheduling conflicts, prior to the scheduled session.

C.3.3.1 Attendance. The Contractor’s session instructor shall track all group attendance using the CSOSA furnished attendance sheet. Within 24 hours of the session, the Contractor shall submit the attendance sheet to the COR. In each attendance report, the contractor will also document each student’s employment status (“looking for work” or “employed”, to include employment start date and employer name and address).

C.3.3.2 Session Documentation. The Contractor session instructor(s) are responsible for documenting the student’s session attendance in SMART, the Government’s automated case and record management system, or other government provided record tracking system (if applicable). The instructor shall document the session activity, the student’s engagement and responses in the session, and any notable behavior displayed by any student participant during the session. Session notes shall contain the heading specifying the program, session title, and individualized session notes. Individualized session notes shall be completed on all session participants within 24 hours of the session completion.

C.3.3.3 The Contractor shall provide all materials required for session facilitation to include, but not be limited to, Participant Workbook, PowerPoint Presentations, resource materials, and additional handouts, as appropriate.

C.4 Personnel. The Contractor shall provide all personnel necessary to provide the required services in accordance with the terms, conditions and specifications contained in this purchase order. The Contractor’s Key Personnel instructor(s) shall have at least one year of associated and relevant experience performing, instructing performers, managing/marketing musical performers, technical production, or producing music or radio shows for radio, television, Internet, or other means of electronic dissemination. Guest speakers are not considered Key

Personnel.

C.5 Contractor and Contractor Personnel Standards of Conduct. In 5 C.F.R. PART

2635.101, there is guidance on developing a standard of conduct for the Contractor and

Contractor employees. Also, a minimum code of conduct is set forth below to provide guidance in achieving a greater individual standard. Contractors and Contractor employees assigned to the purchase order shall:

a. Be courteous and demonstrate good manners toward all offenders, CSOSA employees, and the public.

b. If a Contractor employee should be detained or become aware of being under investigation, by any federal, state or local agency, for any legal or ethical violation, the

Contractor employee must report this to the Contractor, no later than the next working day. The Contractor shall immediately report the incident to the COR.

c. Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana either on or off duty. Abstain from the consumption and possession of alcoholic beverages while on duty. Not report for duty or work under the influence of intoxicants or drugs. Not report for duty or work under any condition that impairs the ability to perform as expected.

d. Avoid personal and business associations with persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e. relatives), spouses/cohabitants, parental relationships, etc.) with a known offender immediately to the CO and COR.

e. Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct;

habitual use of intoxicants or non-prescription drugs to excess.

f. Report violations of prescribed rules, regulations and any violations of statute or law to the Contractor and/or the COR.

g. Not violate security procedures or regulations.

h. Always perform assignments in accordance with prescribed regulations to the best of personal ability and in accordance with safe and secure working procedures and practices.

i. Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient operations.

C.6 Contractor Quality Assurance Protocol (QAP). The Contractor shall develop, and provide to the CO within 10 days of purchase order award, a QAP that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor’s performance complies with all of the requirements of this purchase order. The CO shall have ten business days to review the QAP and provide requested or required changes to the Contractor. The Contractor will then have five business days to incorporate the

CO’s required/requested changes and return a final QAP to the CO. The Contractor’s QAP shall be reviewed and updated as required, but no less than annually.

C.7 Special Language Requirements. In the event the Contractor is required to provide treatment services to an Offender needing a translator, the Contractor will notify the COR and

CSOSA will obtain the services of a translator. CSOSA will confirm the availability of the translator with the Contractor. The Contractor shall provide, at a minimum, 24 hour notice of any Contractor initiated schedule changes for the translator services. Failure to provide this notification can result in increased cost to CSOSA for the translator services and that increased cost will be deducted from the Contractor’s next monthly invoice.

C.8 Post-Award Meeting. The Contractor shall participate in a post-award meeting scheduled by the COR to review the purchase order goals and objectives. This post-award meeting will take place no later than 10 days following the purchase order award.

SECTION D - PACKAGING AND MARKING

D.1. Deliverables. Deliverables provided electronically shall be in PDF format. Font type of

Times New Roman with a font size of 12 shall be used throughout the document. The

Contractor shall minimize additional formatting as much as possible (e.g. avoid use of columns). Avoid using any design/layout elements.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with Section C.8, FAR 52.212-4(a), and the terms and conditions in this Section E.

E.2 Inspection and Acceptance. The CSOSA COR shall be responsible for performing the inspection and acceptance of all services rendered under this purchase order.

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance. The period of performance of this purchase order is as follows:

(Specific dates to be added at award)

Base Period – 12 months from date of award

Option Period 1 – 12 months from the effective date of Option Period 1

Option Period 2 – 12 months from the effective date of Option Period 2

Option Period 3 – 12 months from the effective date of Option Period 3

Option Period 4 – 12 months from the effective date of Option Period 4

F.2 Place of Performance. The Contractor shall perform the work under this purchase order at the following locations or methods as designated by the COR. All requirements listed herein apply consistently to all places of performance.

F.2.1 CSOSA may direct the Contractor to perform services at any of the following locations, or future CSOSA locations in the event CSOSA sites change:

3850 South Capitol Street SE, Washington, DC

2101 Martin Luther King Avenue, SE, Washington, DC

633 Indiana Avenue NW, Washington, DC

601 Indiana Avenue NW, Washington, DC

300 Indiana Avenue NW, Washington, DC

800 North Capitol Street NW, Washington, DC

910 Rhode Island Ave NE, Washington, DC

1230 Taylor Street NW, Washington, DC

Reentry and Sanctions Center, 1900 Massachusetts Avenue SE, Washington, DC

F.2.2 Contractor identified, and COR approved, facilities in Washington, DC, that are appropriate for the session lesson plan.

F.2.3 Remotely, via web-conferencing, through the use of electronic information and telecommunications technologies to support and promote long-distance professional-related education.

F.3 CSOSA Hours of Operation. CSOSA normal hours of operation are 7:00 a.m. to 6:00 p.m., Monday through Friday, except federal holidays. However, the Contractor may be required to also perform on Saturdays and Sundays, except federal holidays.

F.4 Observance of Legal Holidays. CSOSA personnel observe the following days as holidays:

(1) New Year's Day (6) Labor Day

(2) Martin Luther King's Birthday (7) Columbus Day

(3) President’s Day (8) Veterans' Day

(4) Memorial Day (9) Thanksgiving Day

(5) Independence Day (10) Christmas Day

F.4.1 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.2 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.3 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

F.4.4 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the purchase order.

F.5 Deviations. Any deviation from the delivery or performance requirements by the

Contractor may be allowed only upon advance written agreement from the CO.

F.6 Notice of Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the purchase order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this purchase order, the Contractor shall immediately, within one business day, notify the CO and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this purchase order.

F.7 Emergencies. In the event of unforeseen emergency circumstances, such as natural disasters, acts of God, or any other major business interruptions, the Contractor shall immediately notify the COR. The Contractor shall provide. documentation and posting of written emergency procedures for medical emergency, threats, abuse/neglect of offenders/staff, injury or death of offenders/staff, arrest or detention of staff, or other emergency(s) that would endanger health, safety, and welfare of offenders.

F.8 Travel. No travel reimbursement is allowed under this purchase order.

F.9 Deliverables/Reports/Notifications.

DELIVERABLES SOW

REFERENCE

DUE DATE REQUIRED

FORMAT

Facilitate student Sessions C.3.3 No later than 30 days after the purchase order award

(See C.3.3.1 and

C.3.3.2)

Submit student session attendance sheet and student employment status

C.3.3.1 Within 24 hours of each session

Hard or

Electronic Copy

SMART (or other CSOSA tracking system) documentation

C.3.3.2 Within 24 hours of each session

Entries in

SMART (or other CSOSA tracking system)

Post-award Meeting C.8 No later than 21 days of purchase order award.

Teleconference and/or in person

Completed Security Background

Forms

H.1 No later than 10 days of purchase order award.

Hardcopy

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative

G.1.1 A COR for this purchase order will be appointed by the Contracting Officer upon award and a copy of the COR Appointment Letter will be provided to the

Contractor.

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the Contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the

Government or authorize any changes which affect the purchase order price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer

G.2.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the

CO.

G.2.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of Government personnel, other than the CO, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR

52.212-4 of this purchase order.

G.2.3 The procuring and administering CO for this purchase order is:

Elijah Anderson

Office of Procurement

Court Services and Offender Supervision Agency (CSOSA) 800

North Capitol St., NW

Washington, D.C. 20002-4260

Email Address: Elijah.Anderson@csosa.gov mailto:Elijah.Anderson@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of

Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior

Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 “Contract” as used throughout this clause means the type of contract identified in

Section B.2.

G.3.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract or the clause

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and no more than once a month, unless otherwise authorized under this contract.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line

Item Number (CLIN) for which the contractor is seeking payment under the contract.

G.3.5.3 In addition to providing the information required by IPP, the contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following information for each CLIN:

a. For supplies, provide the description, unit of measure, quantity, unit price, extended total price of the supplies invoiced and date of shipment or delivery.

b. For services:

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

(1) Provide a description of services performed, e.g., labor category, hours worked by date, hourly rate, and amount billed by labor category, and total invoice amount.

(2) For labor hour CLINS, as authorized by FAR 52.212-4, section (i) Payments, the contractor shall substantiate each payment request/invoice submitted by including individual daily job timecards for each person (on-site and off-site) performing any work under this contract.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.3.6.1 Invoices submitted in IPP to incorrect CLINs or without required or valid attachment information are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the CO or COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the

CSOSA invoice official receipt date (the received date stamped on the invoice by OFM).

CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the Government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA

Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The contractor may make payment inquires to by calling OFM, Ms.

Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov .

G.3.8 Invoices shall not contain any personally identifiable information of offenders (name, SSN, etc.). The Contractor shall only use offender PIIDs to identify the offenders associated with an invoice.

mailto:rolanda.white@csosa.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Personnel Security

H.1.1 The Contractor agrees to adhere to all regulations prescribed by the Government in regards to the safety and security of staff and offenders. All Contractor Key Personnel

(employees and approved subcontractors) utilized under this purchase order shall submit to a CSOSA background check, and if necessary, a background investigation prior to performing. The intent and purpose of the background check/ investigation is to preclude the assignment of any individual who poses a threat to the Government, or successful work completion, due to past unlawful or inappropriate behavior. Contractor personnel must be

U.S. citizens, or be lawfully permitted to reside in the United States and possess a valid work permit. The Contractor shall ensure that an individual does not begin work under this purchase order until the background checks are conducted and approved by the CSOSA

Office of Security.

H.1.2 CSOSA Background Checks. Once the purchase order has been awarded, the

Contractor will provide the COR with completed and signed security forms for Contractor and subcontractor personnel. The forms to be completed are:

a. CSOSA Security Form for Temporary Contractors (Form # CSOSA-SEC-0010)

(Attachment J-1)

b. CSOSA Credit Release (Attachment J-2)

c. PIV Form (to be completed by COR if an access card is needed. If an access card is not needed, this form is not required) (Attachment J-3)

H.1.3 The COR will provide the completed security forms to the CO who will provide the completed forms to the CSOSA Office of Security to conduct background checks. Once background checks are conducted and approved, the Office of Security will issue security approval to/through the CO/COR, who in turn will notify the Contractor. Only at that time may the Contractor notify an individual to begin work under this purchase order.

H.1.4 Once an individual has been granted security approval, they can begin work. The

Contractor must allow up to 30 calendar days for the Office of Security to process the

CSOSA background checks.

H.1.5 Derogatory information, falsification of any forms, or refusal to supply information or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the background check. If Contractor personnel fail to provide any of the above information, or cooperate with the CSOSA Office of Security, the individual will be disapproved and removed immediately.

H.1.6 Defense Counterintelligence and Security Agency (DCSA) Background

Investigation. Contracts of 180 days or more may require Contractor staff to undergo a background investigation by DCSA in addition to the CSOSA background check. The

CSOSA Office of Security will provide the additional security forms required for initiation of the DCSA background investigation. The Contractor will ensure that each individual assigned to this purchase order provides the following forms to the CSOSA Office of

Security:

a. SF-85P, Questionnaire for Public Trust Positions (web-accessible form) - The Office of Security will provide the link for individuals to complete this form electronically

b. OF 306, Declaration for Federal Employment

c. FD 258, Fingerprint Cards

H.1.7 If an individual is terminated, resigns, or for any other reason is no longer working on the purchase order, the Contractor shall ensure that all previously issued CSOSA equipment and material (including CSOSA identification card, if one has been issued) is retrieved from that individual and returned to the CO within 24 hours of the termination. The Contractor must notify the CO immediately when an individual is no longer working on the purchase order. The CO must immediately notify the CSOSA Office of Security and Information

Technology in writing so all electronic access can be promptly terminated. In addition, the

Contractor shall coordinate with the CO or COR to identify a replacement if necessary.

Replacements cannot start work until the CSOSA Office of Security provides approval.

H.1.8 Any individual who has been removed from performance under the purchase order may be required to undergo another CSOSA background check before resuming work.

H.1.9 Both the CO and the COR shall ensure that all Contractor and approved subcontractor employees who provide direct services under this purchase order have been approved by the

CSOSA Office of Security.

H.1.10 By responding to the CSOSA solicitation, Contractor and approved subcontractor personnel, agree to provide the requested information and cooperate with the above listed procedures. Any Contractor or approved subcontractor employee who does not obtain a favorable adjudication for the CSOSA background check, or DCSA background investigation, will be unable to perform services under this purchase order. The final adjudicative determination will be made at the sole discretion of CSOSA.

H.2 Material Purchases. No materials are included in this purchase order. The Contractor shall not purchase materials in the performance of this purchase order.

H.3 Review of Announcements or Publishing. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this purchase order, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the

Contracting Officer. The provisions of this clause shall survive the expiration of this purchase order.

H.4 Period of Claim. Notwithstanding the claim period stated in FAR 52.212-4(d), Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

H.5 Key Personnel

H.5.1 All Contractor personnel assigned as regular instructors are considered essential to the work being performed under this purchase order and therefore, are considered Key

Personnel.

H.5.2 The Contractor shall ensure that its Key Personnel staff maintain any required professional certifications, accreditations, and proficiency relative to their areas of expertise.

The Government is not responsible to pay expenses incurred by the Contractor or by individual Contractor staff to meet professional certifications requirement.

H.5.3 Key Personnel may, with the consent of the contracting parties, be changed from time to time during the course of the purchase order by adding or deleting personnel, as appropriate, in order to provide sufficient personnel possessing the education, training and experience necessary to perform the services required by this purchase order.

H.5.4 If one or more of the Key Personnel, for any reason, becomes, or is expected to become, unavailable for work under this purchase order for a continuous period exceeding thirty work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the Contractor will promptly notify the Contracting

Officer and will, subject to the concurrence of the Contracting Officer or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications. All Contractor Key Personnel will be required to receive approval from the COR through resume submission. The Government reserves the right to accept or reject any or all of the candidates.

H.5.5 Before removing or replacing any of the specified individuals or facilities, the

Contractor shall notify the Contracting Officer, in writing, before the change becomes effective. The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this purchase order. The Contractor shall not remove or replace personnel until the

Contractor provides the CO with advance notice of the proposed change and the CO determines there is no negative impact by the proposed change.

H.6 Records Management

H.6.1 The Contractor must manage Federal records in accordance with applicable records management laws and regulations, including, but not limited to, the Federal Records Act 44

U.S.C. Chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act

(5 U.S.C. 552a); and 36 CFR Part 1222 and Part 1228.

H.6.1.1 The Contractor shall treat all deliverables under the purchase order as the property of the U.S. Government for which CSOSA shall have unlimited rights to inspect, use, dispose of, or disclose such data contained therein as it determines to be in

CSOSA’s or the public interest.

H.6.1.2 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974, or that which is generally protected by the Freedom of Information Act.

H.6.1.3 The Contractor shall not create or maintain any records containing any CSOSA or offender data/records that are not specifically tied to, or authorized by, the purchase order.

H.6.1.4 CSOSA owns the rights to all data/records and electronic information

(electronic data, electronic information systems, electronic databases, etc.), and all supporting documentation created as part of this purchase order. The Contractor must deliver sufficient technical documentation with all data deliverables to permit CSOSA to use the data.

H.6.1.5 The Contractor agrees to comply with Federal and CSOSA records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

H.6.1.6 The Contractor is responsible for preventing unauthorized destruction of data or records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. CSOSA Offender records may not be removed from the legal custody of the

Contractor or destroyed.

H.6.1.7 The Contractor is required to obtain the CO's approval prior to engaging in any

3rd party contractual relationship (subcontractor) in support of this purchase order requiring the disclosure of information, documentary material, or records generated under, or relating to, this purchase order. The Contractor and any subcontractor are required to abide by CSOSA guidance for protecting sensitive or proprietary information.

H.7 Disclosure of Information

H.7.1 Any information made available to the Contractor by CSOSA shall be used only for the purpose of carrying out the provisions of this purchase order and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of this purchase order.

H.7.2 In the performance of this purchase order, the Contractor assumes responsibility for protection of the confidentiality of CSOSA and offender data/records and shall ensure that all work performed by its approved subcontractors shall be under the supervision of the

Contractor.

H.7.3 Each officer or employee of the Contractor, or any of its approved subcontractors, to whom any CSOSA or offender data/record may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose, and to the extent, authorized herein. Further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the Contractor and the offender to criminal sanctions imposed by 19 U.S.C. 641.

That section provides, in pertinent part, that whoever knowingly converts to their use, or the use of another, or without authority, sells, conveys, or disposes of any record of the United

States, or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

H.8 Conflicts of Interest

H.8.1 Disclosure of Conflicts of Interest

H.8.1.1 It is CSOSA policy not to allow contractors to continue purchase order performance whose objectivity may be impaired because of any related past, present or currently planned interest, financial or otherwise, in organizations regulated by CSOSA, or in organizations whose interests may be substantially affected by CSOSA activities.

H.8.1.2 Based on this policy:

a. The Contractor shall disclose as soon as reasonably possible any conflict of interest with respect to this purchase order; making an immediate and full disclosure in writing to the CO. The disclosure shall include a description of the action which the Contractor has taken or proposes to take, to avoid or mitigate such conflict.

b. The CO will review the disclosure and may require additional relevant information from the Contractor. If a conflict of interest is found to exist, the CO may (a) terminate the award, or (b) determine that it is otherwise in the best interest of the United States to continue the purchase order performance and include appropriate provisions in the purchase order to mitigate or avoid such conflict.

H.8.2 Conflicts of interest that require disclosure include all past, present or currently planned organizational, financial, contractual or other interest(s) with an organization regulated by CSOSA, or with an organization whose interests may be substantially affected by CSOSA activities, and which is related to the purchase order. The interest(s) that require disclosure include those of the Contractor, affiliate, proposed consultant, proposed subcontractor and key personnel of any of the above. Past interest shall be limited to within one year of the date of purchase order award. Key personnel shall include any person owning more than a 20 percent interest in the Contractor, and the Contractor's corporate officers, its senior managers, and any employee who is responsible for making a decision, or taking an action on this purchase order, where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

H.9 Access to Sensitive Information

H.9.1 Work under this purchase order may involve access to sensitive information* which shall not be disclosed by the Contractor unless authorized by the CO. To protect sensitive information, the Contractor shall provide training to any Contractor employee authorized access to sensitive information and, upon request of CSOSA, provide information as to an individual’s suitability to have such authorization. Contractor employees found by CSOSA to be unsuitable, or whose employment is deemed contrary to the public interest or inconsistent with the best interest of national security, may be prevented from performing work under this purchase order when requested by the CO.

H.9.2 The Contractor shall ensure that Contractor employees are citizens of the United

States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status). The Contractor shall include the above requirements in any approved subcontract awarded involving access to CSOSA facilities, sensitive information, or resources.

*Sensitive Information is Personally Identifiable Information (PII), proprietary data or other information that, if subject to unauthorized access, modification, loss or misuse could adversely affect national interest, conduct of Federal programs, or the privacy of individuals specified in the Privacy Act, but has not been specifically authorized to be kept secret in the interest of national defense or foreign policy under an Executive Order or Act of Congress.

H.10 CSOSA Contractor Information Security…