Solicitation 9594CS20Q0032 - 6-4-20.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

OCS200051 54

9594CS20Q0032

William E. Hall, william.hall@csosa.gov 202-220-5717

Net 30

See Section F Same as Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 N. Capitol St., NW, Seventh Floor Washington, DC 20002-4260

See Continuation Pages

N/A

Elijah Anderson

621330

$8.0 M

06/04/2020

07/08/2020

12:00 PM EST

Court Services and Offender Supervision Agency Office of Procurement 800 N. Capitol St., NW, Suite 7066 Washington, DC 20002-4260

Sex Offender Assessment and Treatment Services for Justice Involved Offenders Solicitation 9594CS20Q0032

Continuation of SF1449

Block 25 Accounting and Appropriation Data Continued:

To Be Entered at Award

Blocks 19 through 24 Continued:

Item No. Schedule of Supplies/Services Quantity Unit Unit Price Amount

0001 Sex Offender Assessment and Treatment Services 1 Lot TBD TBD

1001 Sex Offender Assessment and Treatment Services 1 Lot TBD TBD

2001 Sex Offender Assessment and Treatment Services 1 Lot TBD TBD

3001 Sex Offender Assessment and Treatment Services 1 Lot TBD TBD

4001 Sex Offender Assessment and Treatment Services 1 Lot TBD TBD

5001* Sex Offender Assessment and Treatment Services 1 Lot TBD TBD

*FAR 52.217-8 6 month extension from end date of Option Period 4 (Note: This extension will only occur if FAR 52.217-8, Option to Extend Services, is exercised. The extension unit prices will be the same as the Option Period 4 unit prices.)

Total Base and All Option Periods Amount

TBD

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Services

Contractor shall provide services in accordance with the Statement of Work (Section C).

B.2 Contract Type

This is a Fixed Price purchase order with unit rates; quantities are based on anticipated estimates and are Not-to-Exceed the allotted quantities and cost associated with each Contract Line Item

(CLIN).

B.3 Contract Funding

This purchase order is incrementally funded in the amount of $ TBD. Additional funding will be added by a purchase order modification. (To be removed upon award if fully funded.). The Contractor cannot exceed the obligated amount on this purchase order without authorization from the Contracting Officer (CO). This purchase order has a base period of twelve (12) months with four (4) twelve (12) month Option Periods and the potential for a FAR 52.217-8, Option to Extend Services, 6 month period.

B.4 North American Industry Classification System (NAICS) and Small Business

Size Standard

The NAICS Code for this acquisition is 621330 Offices of Mental Health Practitioners (except Physicians), and the small business size standard is $8.0M.

B.5 Contract Line Item Breakdown

Attachment J-1 is a price breakdown of all services that comprise the Total Not to Exceed Amount of CLINs 0001, 1001, 2001, 3001, 4001, and 5001.

(End of Section B)

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Sexual Offender Assessment and Treatment Services for Justice Involved Offenders

C.1 Agency Background. The mission of the Court Services and Offender Supervision Agency (CSOSA) is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community. CSOSA is responsible for the supervision of all probationers and parolees held under the authority of any United States or District of Columbia statute, or any other lawful authority and entrusted to the District. CSOSA has been mandated to provide comprehensive sex offender treatment services to offenders (hereinafter referred to as Offenders) who have been ordered to undergo such treatment by the courts, either as part of a sentence or pre-sentence, or as a condition of probation or parole.

C.2 Objective. The objective of this purchase order is to obtain sexual offender assessment and treatment services for Offenders with an order from a releasing authority for sex offense-related assessment and treatment which includes comprehensive, outpatient sex offender screening, assessment, and treatment services.

C.3 Scope of Work. Treatment services may include assessment, individual counseling, group counseling, relapse prevention, maintenance and monitoring polygraph testing, discharge/aftercare planning, and other essential services as required. Sex offender treatment is intended to assist the Offender in managing his/her sexually offensive behavior, and to decrease the risk of re-offending.

Specifically, the Contractor shall:

a. Develop therapeutic interventions specific to the Offender, such as approaches to increase prospect of Offender successfully completing treatment, addressing criminal involvement, and cooperation with criminal justice requirements. This requires establishment of a close working relationship with the Community Service Officer (CSO) responsible for supervising each Offender.

b. Coordinate, cooperate and work with CSOs, utilizing a team approach for case planning, treatment intervention, and case monitoring.

c. Hold monthly case meetings with CSO as well as other meetings and interventions as deemed necessary by the Contracting Officer’s Representative (COR), to include a minimum of one (1) team meeting with all of the Contractor's direct service staff and the CSO, Supervisory Community Supervision Officer (SCSO), and Sex Offender Treatment Specialist (SOTS).

d. Provide treatment services in accordance with recommended practices of the

Association for the Treatment of Sexual Abuser (ATSA) and the Center for Sexual Offender Management (CSOM). Assessment and treatment services should be evidence-based and specific to meet the unique needs of the Offender.

e. Develop and implement written guidelines and procedures for assessment and treatment services, available for review by CSOSA, including:

1. Referral criteria (including any exclusionary factors such as medical or mental health conditions).

2. The objectives of the program.

3. The criteria used to measure Offender’s progress towards attainment of objectives.

4. A description of the diagnostic and treatment modalities utilized by the program.

5. A description of all therapeutic activities provided, including individual and group counseling sessions.

6. Safety precautions and procedures.

7. Crisis intervention procedures.

8. Medical emergency procedures.

9. Patient's rights and rules of conduct.

10. Personnel policies.

11. Methods for addressing Offender non-compliance.

12. Methods for investigating and handling Offender grievances.

13. Methods for investigating unusual incidents.

14. Polygraph methods and testing procedures.

C.4 Referral Authorization

C.4.1 The COR shall provide a referral authorization to the Contractor for each Offender to be assessed and/or treated. The referral authorization shall contain a billing authorization document; referral date; Notice of Action (NOA) or Judgment and Commitment (J&C) order;

Special Conditions; Offender identification information, and supervision contact information.

Existing documents used in the assessment and treatment process, such as pre-sentence investigation reports, will be provided to the Contractor electronically via secure encrypted email.

C.4.2 The referral authorization is the only document that makes CSOSA financially responsible for Offender services provided by the Contractor. No verbal or other authorization are recognized or allowed. CSOSA is not responsible for Offender services provided without a referral authorization, or for any Offender services provided that exceed the treatment duration, or the maximum dollar amount authorized for the treatment duration.

C.5 Specific Tasks

C.5.1 Psychosexual risk/treatment needs assessment sessions for treatment and aftercare.

C.5.1.1 Treatment assessment sessions are up to 50 minutes in length and defined as all appointments and meetings directly with the Offender necessary to complete a psychosexual risk/treatment needs assessment, individual treatment, or aftercare session.

C.5.1.2 The Contractor shall be allotted up to four (4) individual treatment sessions with each Offender in order to complete the psychosexual risk/treatment needs assessment.

The Contractor shall schedule the individual treatment sessions to occur at least weekly.

Psychosexual risk/treatment needs assessment sessions shall take place in an individual session modality only. The Contractor shall utilize the individual treatment assessment sessions to engage the Offender in a dialogue so as to formulate supervision strategies and treatment options that will address the Offender’s risk and needs.

C.5.1.3 The Contractor shall hold an initial meeting with each Offender. The purpose of the meeting is to acquire the Offender’s signature on all appropriate paperwork, review the Offender’s rights and responsibilities, and begin conducting the assessment. The Offender will be held accountable for meeting with the Contractor within ten (10) business days of the authorization being received; however, the Contractor must ensure contact is made.

C.5.1.4 During the initial meeting with the Offender, the Contractor shall:

a. Notify the referring Sex Offender Treatment Assistant (SOTA) and the CSO via email, within two (2) business days of the initial meeting, to verify that contact was made.

b. In accordance with the Privacy Act, and other applicable laws, the express written consent of the Offender must be obtained in order to release his/her treatment information. If the Offender refuses to sign any forms, either CSOSA or Contractor provided, the initial meeting must be stopped and the Contractor must notify the CSO, SCSO, and SOTA immediately.

c. A notification of all no shows will include the date and time for a rescheduled appointment. The Contractor shall schedule only one (1) rescheduled initial meeting appointment. If the Offender misses the rescheduled appointment, the Contractor shall effectively close the case and send written confirmation of such to the SOTA and the CSO. The written confirmation shall contain the Offender’s name and the dates of the two missed appointments (the initial and rescheduled appointments).

d. Obtain the COR’s authorization if the Contractor believes that additional individual sessions are required in order to complete the Offender’s treatment needs assessment.

C.5.1.5 Any Offender who arrives more than 10 minutes late for a scheduled session shall not be permitted to participate, and the Contractor shall notify the CSO in writing within 24 hours of such incidents.

C.5.1.6 The Contractor shall notify the CSO in writing within 24 hours of any missed appointments.

C.5.2 Individual treatment/aftercare/booster sessions. An individual counseling session, an aftercare counseling session, and a booster counseling session must last a minimum of 50 minutes and will be deemed a single session, inclusive of all reporting requirements. Longer sessions will be deemed a single session regardless of length. The Contractor shall provide flexible hours, evenings and weekends as necessary, to accommodate employed Offenders.

C.5.3 Sexual History Polygraph, Offense Specific Polygraph, or Alternative Physiological testing (plethysmograph) measures. The COR will determine at time of authorization which polygraph, or alternative physiological testing, will be authorized for use. The polygraph, or alternative physiological testing, examination shall be completed within 30 calendar days of the authorization. Results of each of the examinations used shall be documented in the Psychosexual Risk/Treatment Needs Assessment Report. The use of additional physiological testing tools may be necessary to further distinguish arousal patterns and sexual deviancy.

Authorization for such additional testing must be obtained from the COR.

C.5.4 Psychosexual Risk/Treatment Needs Assessment Report. The Contractor shall provide the completed Psychosexual Risk/Treatment Needs Assessment Report to the COR within 14 calendar days of completion of the last assessment session. The COR shall review the Treatment Needs Assessment Report within five (5) business days, and if necessary, confer with the Contractor regarding the number and type of therapeutic interventions appropriate for the Offender. The Psychosexual Risk/Treatment Needs Assessment Report must be in narrative form. Each assessment report shall include:

a. A sexual evaluation, including sexual developmental history and evaluation for sexual arousal, interest, deviance and paraphilia’s.

b. Diagnostic clinical interview, including significant background issues pertaining to family, relationships, health, social issues and employment.

c. Character pathology.

d. Level of deception and/or denial.

e. Mental and/or organic disorders.

f. Drug/alcohol use.

g. Stability of functioning.

h. Self-esteem and ego-strength.

i. Medical/neurological/pharmacological needs.

j. Level of violence and coercion.

k. Motivation and amenability for treatment.

l. Escalation of high-risk behaviors.

m. Standardized dynamic and static and dynamic risk assessment for violence and sexual offenses and protective factors.

n. Identification of any impulsive and/or compulsive (financial, sexual, acting out sexually, cybersex) behavior.

C.5.5 Treatment and supervision needs. The Contractor shall develop treatment and supervision recommendations in the assessment specific to the Offender, such as type of supervision unit recommended, counseling and intervention recommendations (i.e. sexual offender treatment, no contact with minors, maintenance polygraph examinations etc.) or additional evaluations (i.e. psychological, substance abuse, etc.), conditions of release, and diagnosis and recommendations for treatment and supervision.

C.5.6 Individualized Treatment Plan. The Contractor shall develop an individualized treatment plan for each Offender based on the results of the treatment assessment sessions, the level of risk (criminogenic risk/needs and protective factors), the polygraphs used, and referral information provided by COR. A treatment plan must:

a. Be individualized and meet the unique needs of the Offender.

b. Be formalized as a written performance contract to be signed by the Offender, the

CSO, the SCSO, and the Contractor.

c. Define the specific responsibilities of the Contractor, the Offender, and the CSO.

d. Provide for the protection of victims and potential victims and not cause the victim(s) to have unsafe and/or unwanted contact with the Offender.

e. Identify the problems to be addressed targeting criminogenic risk and needs.

f. Contain measurable time bound goals and objectives.

g. Have action/activity steps to achieve those goals and objectives.

h. Define expectations of the Offender, his/her family (if possible), and support systems.

i. Be reviewed and updated monthly.

j. Define the number of individual sessions and group sessions recommended to complete the Offender's individualized treatment plan. (Follow the format of the referral authorization form).

C.6 Sex Offender Treatment Counseling.

C.6.1 Treatment Counseling Authorization. The COR will provide a treatment counseling authorization package to the Contractor prior to each Offender referral for treatment counseling. The treatment counseling authorization package shall contain a billing authorization document; the Offender's identification information and CSO; referral date; the treatment duration; and the dollar amount authorized for treatment. The treatment counseling authorization will also provide guidelines for the number of counseling sessions and types of services the Offender should receive from the Contractor. Counseling sessions should begin after the initial assessment is completed and the Contractor receives proper authorization.

The Contractor may recommend changes in the authorized services and/or frequency of treatment. The COR must authorize any changes to the treatment plan in advance, including stopping treatment. CSOSA will not reimburse the Contractor for services that were not authorized in advance of the services being provided.

C.6.2 Offender Treatment File. An Offender Treatment File shall contain all documentation pertaining to the Offender’s assessment and treatment regimen, to include, but not be limited to, correspondence, deliverables, status reports, progress notes, incident reports, progress reports, polygraph reports, psychosexual reports, and homework. (See Section C.9 for further details).

C.6.3 Treatment Plans. Treatment plans must be updated and modified when major clinical changes occur, or when major life, family, or social circumstances may complicate treatment.

Evidence of monthly reviews must be documented and maintained in the Offender Treatment File. This evidence shall be in the form of a signed and dated entry in the progress notes indicating a treatment plan review, or in the form of a signed and dated revised treatment plan. Any changes in programming must be reflected via an amended performance contract bearing the dated signatures of the required parties referenced in C.5.6.b above.

C.6.4 Group/Aftercare/Booster Sessions. A group counseling session, a group aftercare counseling session, and a group booster counseling session must last a minimum of 90 minutes and will be deemed a single session; inclusive of all reporting requirements. Longer sessions will be deemed a single session regardless of length. The maximum size for all group sessions shall be no more than twelve (12) Offenders. Groups should be co-facilitated.

The Contractor will invoice by each Offender who attended the session.

C.6.5 The Contractor shall provide flexible hours, evenings and weekends as necessary, to accommodate employed Offenders. A diverse range of group types (e.g. pedophilia, antisocial, psychoeducational, limited cognitive/intellectual functioning, psychopathy, etc.)

shall be facilitated in order to meet the unique and individual needs of the Offenders as recommended in the sex offender assessment. Frequency, course, and duration of treatment shall be provided based on the level of risk of the Offender, and subsequent recommendations in the assessment and treatment plan.

C.6.6 Group Session Orientation. Each Offender referred for treatment counseling shall participate in an orientation within seven (7) business days of authorization for group sessions. Once the orientation is complete, the Offender shall be assigned to a clinician and begin treatment within seven (7) calendar days. Denial, in and of itself, shall not be an exclusion factor for treatment so long as other relevant risk factors identified during the treatment assessment are capable of being meaningfully addressed and mitigated.

C.6.7 Maintenance Polygraph or Alternative Physiological testing (plethysmograph) measures. The use of maintenance polygraph, or alternative physiological testing tools, may be necessary to monitor Offender compliance, adjustment to treatment, and further distinguish arousal patterns and sexual deviancy. Authorization of such must be made by the COR. The Contractor shall submit a request to the CSO within 24 hours (or on the next business day) for a staffing to occur as a result of a deceptive polygraph examination, new sexual offense disclosure, or other high-risk related behaviors, so that behavioral monitoring activities may be increased and a modified risk mitigation plan can be developed. Results of each of the polygraphs used shall be documented in an accompanying report.

C.6.8 Treatment Team Staffing. Monthly treatment team staffings between the treatment staff and CSO’s shall occur to ensure that frequent and regular communication is occurring in accordance with the containment model approach to sex offender supervision. Contractor shall facilitate a one (1) hour monthly treatment team staffing for each of the sex offender unit teams. These staffings shall address each Offender currently enrolled in treatment, their treatment progress, and any barriers to treatment/supervision compliance, or any other relevant risk-related activities. Additionally, the treatment team staffing will provide guidance recommendations to the CSOs in the effective use of engagement strategies, such as Cognitive Behavioral Intervention (CBI) and/or Motivational Interviewing (MI), to engage and encourage an Offender towards substantial supervision and treatment compliance.

C.6.9 Individual Treatment Staffing. In accordance with direction or authorization from the COR, an additional Individual Treatment Staffing may be requested to support an Offender unsuccessfully adhering to the special conditions of her/his community supervision. Staffing issues may arise due to emergent disclosures, non-compliant behaviors, or other treatment-related issues (substance use, frequent absences, lack of participation etc.). The Individual Treatment Staffing will be invoiced as an Individual Treatment Session.

C.6.10 Weekly Progress Notes. The Contractor shall maintain weekly progress notes for each Offender. The notes shall be maintained in the SOAP (Subjective, Objective, Assessment, and Plan/Prognosis) or DAP (Data, Assessment, and Plan) format and must contain an entry for each of the areas. Each weekly progress note must be signed and dated by the Contractor and must be maintained in the Offender Treatment File with the most recent note on top.

C.6.11 Representation at Court or United State Parole Commission Hearing. The Contractor shall attend all hearings that may arise concerning the results of the comprehensive psychosexual risk assessment. These hearings can be initiated from the D.C. Superior Court, the U.S. District Court, or the United States Parole Commission. CSOSA will provide as much advance notice as possible. CSOSA anticipates up to 20 requests to appear before the court or appropriate releasing authority during each period of performance. Any invoices for hearing appearances must include substantiation of the appearance, either by a copy of a subpoena or by written consultation from the COR.

C.7 Discharge.

C.7.1 Discharge Staffing. No later than thirty (30) business days prior to the completion of the treatment program, the Contractor shall conduct a discharge staffing. The Contractor shall coordinate this staffing with the CSO and the Offender. The discharge staffing shall include a review of the Offender's progress on the treatment plan and recommendations for the next phase of treatment. Discharge staffings with the SCSO and SOTS shall also occur prior to an Offender’s unsuccessful discharge, or any other type of discharge other than consecutive no-show noncompliance, in an attempt to motivate and encourage the Offender into full compliance, and to ensure that all reasonable treatment considerations have been exhausted.

Discharge staffing documentation shall be filed in the Offender Treatment File.

C.7.2 Aftercare/Relapse Prevention Plan. No later than thirty (30) business days prior to completion of the program, the Contractor must develop a written comprehensive aftercare plan for each Offender that summarizes the results of the discharge planning staffing and outlines the strategies the Offender must utilize to minimize the risk of re-offending, and any further treatment services recommended. A copy of the plan shall be provided to the CSO, SOTS, and filed in the Offender Treatment File.

C.7.3 Discharge Report. No later than five (5) calendar days from the date of discharge, the Contractor must develop a written discharge report. The discharge report must contain the following information, and a copy will be filed in the Offender Treatment File:

a. Offender's name.

b. The referral date.

c. The date of the discharge staffing.

d. The persons in attendance for the discharge staffing.

e. The discharge date.

f. The length of stay in the program.

g. Reason for discharge.

h. A summary of the overall treatment experience.

i. An aftercare/relapse prevention plan (including any required booster sessions).

j. The name and telephone number of a person that can be contacted should the CSO require additional information.

C.7.4 This discharge report shall be submitted to the CSO no later than ten (10) calendar days after discharge. The method for which this Report will be transmitted shall be coordinated with the COR.

C.8 REPORTING REQUIREMENTS

C.8.1 The Contractor shall submit information on the progress of all Offenders receiving treatment. All reports must be documented and maintained in the Offender Treatment File.

C.8.2 The Contractor shall submit required reporting documents, through a secure and encrypted e-mail. The preferred submission method shall be coordinated with the COR.

C.8.2.1 Assessment Report and Treatment Plan. Within fourteen (14) business days following the final treatment assessment session the Contractor shall submit an assessment report and treatment plan for each offender to the CSO for review.

C.8.2.2 Special Reports. Each polygraph and/or plethysmograph performed by the Contractor shall be followed by a report submitted to the SCSO within fourteen (14) business days. The report shall include a clinical interpretation of the results with recommendations for adjustments to the supervision strategy.

C.8.2.3 Appointment Verification. The Contractor shall maintain an attendance log signed by the Offenders. The attendance log shall be submitted weekly to the SOTA.

C.8.3 Monthly Progress Reports. No later than the fifth (5th) business day of each month, the Contractor shall submit written monthly reports on the progress of each Offender receiving treatment. Monthly progress reports shall be grouped according to the CSO, SCSO, and SOTA, identified on the authorization form. At a minimum, the Monthly Progress Report should contain:

a. Discussion of the Offender's adjustment and response to treatment.

b. Progress toward meeting goals/objectives identified in the treatment plan.

c. Other pertinent issues affecting treatment.

d. Problems encountered during the month.

e. An attendance log, to include any missed appointments.

f. Date of service.

g. Number of sessions provided, (i.e., individual, group, etc.).

h. Current level of risk (including description of relevant dynamic risk factors).

i. Targeted criminogenic risk factors and progress towards behavioral change.

C.8.4 Monthly Status Reports. No later than the fifth (5th) business day of each month, the Contractor shall submit to the COR and SOTA, written monthly status reports to summarize program activity and inform CSOSA of significant events, problems, and changes associated with the progress of work. At a minimum, the Monthly Status Report should contain:

a. Program identification information (contract name, contract number, date of submission, period covered by the report).

b. A brief statement of any job injuries or medical emergencies.

c. A brief narrative summarizing any major accomplishments, problems encountered, or future plans.

d. Notification of all staff changes.

C.8.5 Compliance Problem Report. Within 24 hours of each occurrence (or the next business day), the Contractor shall notify the CSO of any non-compliant behavior demonstrated by the Offender. The notification shall be in writing and must include the date, time, a description of the behavior observed, and the action taken by the Contractor in response. The report must be signed and dated by the reporting individual. The method for which this information will be transmitted shall be coordinated with the COR. Examples of non-compliant behavior include, but are not limited to, intoxication, suspicion of drug use, anti-social behavior, and lack of adequate participation in required treatment. Compliance Problem Reports shall be filed in the Offender Treatment File.

C.8.6 Re-offense Report. The Contractor shall report to the CSO within 24 hours (or the next business day) evidence of re-offending, or the likelihood of an Offender's increased risk of re-offending. In addition, a staffing shall be scheduled with the CSO, SCSO, and SOTS (if relevant) so that behavioral monitoring activities may be increased and a modified risk mitigation plan can be developed.

C.8.7 Non-Compliance Discharge Report.

C.8.7.1 The Contractor shall discharge any Offender who misses three (3) consecutive treatment sessions without excuse. A written discharge report must be prepared and forwarded to the CSO within five (5) business days via email. The method for which this information will be transmitted shall be coordinated with the COR. The discharge report should be in narrative form and address the following:

a. The Offender's name.

b. The referral date.

c. The discharge date.

d. The length of time in the program.

e. A description of the circumstances under which the Offender was discharged, including the dates of the missed sessions.

f. The name of the CSOSA staff person to whom the incident was reported.

g. The name and telephone number of a person that can be contacted should the CSO require additional information.

C.8.7.2 A copy of the discharge report must be maintained in the Offender Treatment File.

C.8.8 Unusual Incident Report. The Contractor shall report unusual incidents to the COR via telephone within 24 hours (or the next business day), and in writing within five (5) calendar days of each occurrence. Incidents involving a particular Offender must be reported to the CSO and the COR. All other incidents must be reported to the COR only. The method for which this information will be transmitted shall be coordinated with the COR. An unusual incident is an event that affects staff (Government or Contractor), or Offenders, which significantly differs from the regular routine or established procedures. Examples include but are not limited to:

a. Injury.

b. Physical, sexual or verbal abuse of an Offender by staff.

c. Staff negligence.

d. Theft.

e. Destruction or loss of property, or sudden, serious problems in the facility.

f. Complaints from the Offender or his/her family.

g. Requests for information from the media/press, attorneys, or Government officials outside of CSOSA.

h. Offender behavior requiring attention of staff not usually involved in their care (hospitalization, etc.).

C.8.9 Quarterly Tracking Reports. The Quarterly Tracking Report, submitted to the COR and SOTA, is to provide data on the number of referrals, timely scheduling, assessment results, and report completion. The Quarterly Tracking Report should contain separate sections for psychosexual risk assessments activity and polygraph evaluation activity. The quarterly reports for each type of activity should contain the following information:

C.8.9.1 Number of referral authorizations (C.4).

C.8.9.2 Number/rate of assessments scheduled within ten (10) business days of referral authorization (C.5.1.3).

C.8.9.3 Number/rate of polygraph examination reports completed within 30 calendar days of referral authorization (C.5.3).

C.8.9.4 Number/rate of psychosexual assessment reports completed within 45 calendar days of referral authorization (C.5.4).

C.8.9.5 Break out of assessment results to include categorical distribution of risk levels currently engaged in treatment and/or discharged.

C.8.9.6 Number/rate of treatment appointments scheduled within ten (10) business days of referral authorization (C.5.1.3).

C.8.9.7 Number/rate of discharge reports broken down by discharge type completed, within 5 calendar days (C.7.3).

C.8.9.8 Demographics: Age, race, gender, educational level, employment status of the Offenders.

C.9 Offender Treatment File Maintenance.

C.9.1 File Entries. The Contractor is required to document all Offender encounters in the Offender’s treatment file in accordance with the requirements identified in this purchase order. The Contractor shall make the determination as to whether the Offender Treatment File will be maintained in an electronic or hard copy format.

Notwithstanding the Offender Treatment File format chosen by the Contractor, all Offender Treatment File documentation provided to CSOSA shall be provided in an electronic format. File material shall be organized in accordance with standard case management practices. The Contractor shall ensure that Contractor staff maintains complete confidentiality of all Offender Treatment File contents. The Offender Treatment File shall, at a minimum, include:

a. Offender Referral Authorization Package.

b. All referral information provided by CSOSA.

c. CSOSA Consent for the Release of Sensitive Information Form, signed and dated.

d. Assessment Reports.

e. Treatment Plan signed by the Offender, the CSO, the SCSO, and the Contractor.

f. Weekly Progress Notes.

g. Monthly Progress Reports.

h. Clinical Material (if provided).

i. Discharge Report.

j. Sign in Sheets.

C.9.2 File Storage and Removal. The Contractor shall ensure that all Offender records are stored in a secured manner and location within the Contractor’s facility. To ensure proper tracking of Offender treatment files, the Contractor shall establish a file tracking protocol to ensure that all Offender treatment files are organized in a manner to ensure accountability of the records and proper disposition upon the Offender’s discharge.

C.9.3 Active Treatment File Transition. CSOSA may direct that a copy of an Offender’s treatment file be securely transported to the physical custody of another CSOSA contractor who will be providing a continuum of care treatment services to the Offender. The format in which the Offender’s treatment file will be provided will be determined by the COR at the time of transfer.

C.9.4 Closed Offender Treatment Files. When an Offender is no longer receiving services from the Contractor, the Offender treatment file is considered closed. The Contractor shall close the Offender’s treatment file and return an electronic version to the COR within three

(3) business days of the Offender’s completion of, or departure from, the treatment program. In returning closed treatment files to CSOSA, each file shall be clearly marked with the Offender’s last name, first name, PDID# and the date of close-out.

C.10 Personnel, Material and Equipment.

C.10.1 The Contractor shall provide all personnel, material, and equipment not otherwise provided by CSOSA, necessary to provide comprehensive assessment and treatment services as identified in this purchase order. CSOSA will provide access to office space, phone, desk, and chair at a designated CSOSA facility, or facilities, for the Contractor to conduct individual assessments, polygraphs, and individual and group treatment sessions. (See Section H.16)

C.10.2 Key Personnel Qualifications

C.10.2.1 Primary (Supervisory) Therapist. The Primary (Supervisory) Therapist shall have:

a. At least five (5) years of documented experience working with the adult, criminally-justice involved behavioral health and sex offender population.

b. Licensure and certification as a Licensed Clinical Social Worker (LCSW), Licensed Professional Counselor (LPC), Psychologist (Ph.D. or Psy.D.), or its equivalent.

c. Certification as a Sex Offender Treatment Provider.

d. Certification to use the instruments, tools, and assessments used in the Contractor’s program.

C.10.2.2 Therapist. The Therapist shall have a Master’s degree in counseling, social work, psychology, or a related field from an accredited college or university and be (license eligible). The Therapist shall have the training and required supervision to use the instruments, tools, and assessments used in the Contractor’s program.

C.10.2.3 Polygraph Examiner. The Polygraph Examiner shall:

a. Be a graduate of a basic polygraph school accredited by the American Polygraph

Association (APA).

b. Have, in addition to the basic polygraph examiner training required of those who practice sex offender polygraph testing, a minimum of 40 hours of Post- Conviction Sex Offender Testing (PCSOT) specialized instruction.

c. Adhere to the established ethics, standards and practices of the American Polygraph Association (APA).

C.10.3 Clinical Supervision. The Contractor's employees shall receive regular clinical supervision by the Primary (Supervisory) Therapist. This supervision should be evidenced by signatures of the Primary (Supervisory) Therapist on 20% of all cases managed by each employee.

C.10.4 Contractor and Contractor Personnel Standards of Conduct. In 5 C.F.R. PART 2635.101, there is guidance on developing a standard of conduct for the Contractor and Contractor employees. Also, a minimum code of conduct is set forth below to provide guidance in achieving a greater individual standard. Contractors and Contractor employees assigned to the purchase order shall:

a. Be courteous and demonstrate good manners toward all Offenders, CSOSA employees, and the public.

b. If a Contractor employee should be detained or become aware of being under investigation, by any federal, state or local agency, for any legal or ethical violation, the Contractor employee must report this to the Contractor, no later than the next working day. The Contractor shall immediately report the incident to the COR.

c. Except in an officially authorized capacity, not possess narcotics, dangerous drugs controlled substances, or marijuana either on or off duty. Abstain from the consumption and possession of alcoholic beverages while on duty. Not report for duty or work under the influence of intoxicants or drugs. Not report for duty or work under any condition that impairs the ability to perform as expected.

d. Avoid personal and business associations with persons known to be connected with criminal activities. This does not apply to immediate family members so long as notification is made to the COR. It is the responsibility of the Contractor to report any relationship (including friendships, family relationships (i.e. relatives), spouses/cohabitants, parental relationships, etc.) with a known Offender immediately to the CO and COR.

e. Avoid any criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct; habitual use of intoxicants or non-prescription drugs to excess.

f. Report violations of prescribed rules, regulations and any violations of statute or law to the Contractor and/or the COR.

g. Not violate security procedures or regulations.

h. Always perform assignments in accordance with prescribed regulations to the best of personal ability and in accordance with safe and secure working procedures and practices.

i. Refrain from use of abusive or offensive language, quarreling, intimidation by words, actions, fighting and participation in disruptive activities that interfere with normal and efficient operations.

C.11 Government Quality Assurance Program (QAP).

C.11.1 The Contractor shall provide Psychosexual Risk Assessment and treatment services, exactly as specified in this Section C and other applicable Sections of this purchase order.

The CSOSA CO and/or COR, with the support of other CSOSA components, shall conduct scheduled and unscheduled QAP inspections and audits of the Contractor’s performance against the requirements of this Section C and other applicable Sections of this purchase order. The CSOSA CO or COR will provide two (2) business days advance notification for unscheduled QAP inspections and audits.

C.11.2 The Contractor’s performance assessment will be based upon the expectation that the Contractor’s performance will be 100% in compliance with all purchase order requirements.

When an inspection or audit determines that the Contractor is deficient and not fulfilling one or more of the purchase order’s performance requirements, the CSOSA Contracting Officer (CO) will issue a corrective action report (CAR), which identifies the deficiency and the Contractor shall develop a plan of action with milestones (POAM) to correct the deficiency in the CAR within the period of time designated by the CO and submit the POAM to the CO for approval. When the deficiency has been corrected, the Contractor shall be inspected or audited to ensure the Contractor’s corrective action is sufficient to prevent reoccurrence of the deficiency.

C.12 Contractor Quality Assurance (QA) Protocol. The Contractor shall develop, and provide to the CO within 30 calendar days of purchase order award, a QA Protocol that identifies what actions, processes, procedures, inspections, reviews, and responsibility assignments the Contractor will utilize to ensure that the Contractor’s performance complies with all of the requirements of this purchase order. The CO shall have ten (10) business days to review the QA Protocol and provide requested or required changes to the Contractor. The Contractor will then have five (5) business days to incorporate the CO’s required/requested changes and return a final QA Protocol to the CO. The Contractor’s QA Protocol shall be reviewed and updated as required, but no less than annually.

C.13 Post-Award Meeting. The COR will schedule a post-award meeting between the Contractor and CSOSA within ten (10) business days following purchase order award. The purpose of this meeting will be to review the performance requirements of the purchase order, the roles and responsibilities of CSOSA and the Contractor under the purchase order, and any other issues either party may want to discuss. The Contractor shall prepare a meeting report that details who was in attendance at the meeting, what discussions took place, and what agreements were reached. A copy of the report shall be provided to the COR by email within ten (10) business days following the meeting.

C.14 Government-Furnished Translator. In the event the Contractor is required to provide treatment services to an Offender needing a translator, the Contractor will notify the COR and CSOSA will obtain the services of a translator. CSOSA will confirm the availability of the translator with the Contractor. The Contractor shall provide, at a minimum, 24 hour notice of any Contractor initiated schedule changes for the translator services. Failure to provide this notification can result in increased cost to CSOSA for the translator services and that increased cost will be deducted from the Contractor’s next monthly invoice.

C.15 Contractor Certification/Licensing Requirements. The Contractor shall, throughout the purchase order period of performance, follow all applicable state, county, and local requirements for licensing and certification, and all other applicable regulations regarding mental health and polygraph services.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1. Deliverables. Deliverables provided electronically shall be in PDF format. Font type of

Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g. avoid use of columns). Avoid using any design/layout elements.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with FAR 52.212-4(a) and the terms and conditions in this Section

E.

E.2 Inspection and Acceptance. The CSOSA COR shall be responsible for performing the inspection and acceptance of all services rendered under this purchase order.

(End of Section E)

SECTION F - DELIVERIES AND PERFORMANCE

F.1 Period of Performance. The period of performance of this purchase order is as follows:

(Specific dates to be added at award)

Base Period – 9 months from date of award Option Period 1 – 12 months from the effective date of Option Period 1

Option Period 2 – 12 months from the effective date of Option Period 2 Option Period 3 – 12 months from the effective date of Option Period 3 Option Period 4 – 12 months from the effective date of Option Period 4

F.2 Place of Performance. The Contractor will primarily perform the work under this purchase order at the CSOSA facility located at 633 Indiana Avenue N.W., Washington, DC. However, if required, the Contractor may be required to perform work at other CSOSA facilities located within Washington, DC.

F.3 CSOSA Hours of Operation. CSOSA normal hours of operation are 7:00 a.m. to 6:00 p.m., Monday through Friday, except federal holidays. However, the Contractor may be required to also perform on Saturdays and Sundays, except federal holidays.

F.4 Observance of Legal Holidays. CSOSA personnel observe the following days as holidays:

(1) New Year's Day (6) Labor Day

(2) Martin Luther King's Birthday (7) Columbus Day

(3) President’s Day (8) Veterans' Day

(4) Memorial Day (9) Thanksgiving Day

(5) Independence Day (10) Christmas Day

F.4.1 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.2 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.3 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

F.4.4 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the purchase order.

F.5 Deviations. Any deviation from the delivery or performance requirements by the Contractor may be allowed only upon advance written agreement from the CO.

F.6 Notice of Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the purchase order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this purchase order, the Contractor shall immediately, within one (1) business day, notify the CO and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this purchase order.

F.7 Emergencies. In the event of unforeseen emergency circumstances, such as natural disasters, acts of God, or any other major business interruptions, the Contractor shall immediately notify the COR. The Contractor shall provide. documentation and posting of written emergency procedures for medical emergency, threats, abuse/neglect of Patient/staff, injury or death of Patients/staff, arrest or detention of staff, or other emergency(s) that would endanger health, safety, and welfare of offenders.

F.8 Travel. No travel reimbursement is allowed under this purchase order.

F.9 Deliverables/Reports/Notifications.

Item SOW Reference Deliverable/Event Distribution

1 C.5.1.4.a Initial Offender meeting notification CSO, SOTA

2 C.5.1.4.b Offender refusal to sign notification CSO, SCSO, SOTA

3 C.5.1.4.c No show notification CSO, SOTA

4 C.5.1.5 Late arrival notification CSO

5 C.5.1.6 Missed appointment notification CSO

6 C.5.4 Psychosexual Risk/Treatment Needs Assessment Report

COR

7 C.5.6 Individualized Treatment Plan signed by Offender, CSO SCSO, & Contractor

CSO, SCSO

8 C.6.7 Maintenance polygraph/alternative physiological testing request

CSO

9 C.6.8 Monthly Treatment Staffing

CSO,

Treatment Staff

10 C.6.9 Weekly Progress Notes

11 C.6.10 Representation at Court or Parole Commission Hearing (As required)

12 C.7.1 Discharge Staffing

CSO, SCSO,

SOTA

Item SOW Reference Deliverable/Event Distribution

13 C.7.2 Aftercare/Relapse Prevention Plan

14 C.7.3 Discharge Report CSO

15 C.8.2.1 Assessment Report and Treatment Plan CSO

16 C.8.2.2 Special Reports (Polygraph and Plethysmograph) SCSO

17 C.8.2.3 Attendance Log SOTA

18 C.8.3 Monthly Progress Reports CSO, SCSO, SOTA

19 C.8.4 Monthly Status Report COR, SOTA

20 C.8.5 Compliance Problem Report CSO

21 C.8.6 Re-Offense Report CSO

22 C.8.7 Non-Compliance Discharge Report CSO 23 C.8.8 Unusual Incident Report COR

24 C.8.9…