Solicitation_9.21.26.docx

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

SOLICITATION

Description of Requirement The Federal Bureau of Investigation (FBI) is requesting a Firm Fixed Price quotation in response to this Request for Quote (RFQ), in accordance with the instructions contained herein. This solicitation is prepared in accordance with the Federal Acquisition Regulations (FAR) Part 12, as supplemented with additional information included in this notice. This procurement is a brand‑name effort for ESChat.

The Government will evaluate quotiations using a Lowest Price Technically Acceptable (LPTA) evaluation methodology.

RFQ Number: SHOP‑PR‑26‑002546

Requirement Title: ESChat

Type of Order: Firm Fixed Price (FFP)

NAICS Code: 513120

Contracting Office: Federal Bureau of Investigation (FBI) | Finance Division | Procurement

Contracting Officer (CO): Marie Agrinzoni, megarinzoni@fbi.gov

INTRODUCTION

The Federal Bureau of Investigation (FBI) hereby requests a quotation for the acquisition of the following:

(Android, iOS, IoT, and Windows PC)

(Android, iOS, IoT, and Windows PC)

(Android, iOS, IoT, and Windows PC)

(Android, iOS, IoT, and Windows PC)

(Android, iOS, IoT, and Windows PC)

Note: The FBI does not require an ATO.

PERIOD OF PERFORMANCE

PLACE OF PERFORMANCE / DELIVERY

FBI enterprise network environment. Software and documentation shall be delivered electronically.

INSTRUCTIONS TO QUOTERS

The following instructions cover the preparation and submittal of the contractor’s quote for this solicitation. Quoters must follow the instructions contained herein. Quoters are cautioned that any noncompliance with the solicitation requirements, terms and conditions, representations and certifications, or technical requirements of the solicitation may cause their quote to be determined unacceptable and therefore not considered eligible for award. Information should be complete and accurate to enable the Government to fully assess Quoter’s ability to provide the required services and whether it represents the best value to the Government. Quoter shall submit only one quote for this effort as the Government will only review one quote per contractor.

This solicitation does not commit the Government to pay any cost for preparation and/or submission of proposals. In addition, a Government Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition. The Government reserves the right to cancel or suspend this requirement at any time (before or after the solicitation close date) at no cost to the Government.

The quote shall be clear, concise, and include sufficient detail for evaluation and validity of stated claims.

The Quoter shall assume the Government has no prior knowledge of the contractor’s experience and will base its evaluation only on the information presented in the contractor’s quote.

Errors/Omissions If a Quoter believes that the requirements in these instructions contain an error, omission, ambiguity, or are otherwise unsound, the Quoter shall immediately notify the CO in writing with supporting rationale no later than one (1) business day after release of this solicitation.

Request for Quote Revisions/Amendments The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be available on Sam.gov. Potential Quoters are encouraged to subscribe for real-time e-mail notifications when information has been posted to Sam.gov. If such amendments require material changes, the quote due date may be extended at the discretion of the CO and by enough days to enable an offeror to revise its quote. In such cases, the amendment will include an announcement of the new quote due date and time.

Submission Address All quotes must be submitted to the CO and CS specified on the first page under “Contracting Officer (CO)”

Quote Content - System for Award Management Requirement (SAM) The Quoters and Awarded Contractor shall ensure its company is registered in the System for Award Management (SAM). All Quoters must be active at two-points to be eligible for award: (1) the moment a quote is submitted and (2) at the time of award. It is the Quoter’s responsibility to ensure that company information in SAM is current, accurate, and complete in SAM. This information includes TIN, EFT, DUNS, addresses, and contact information. The EFT banking information on file in SAM will be the information the FBI uses to processes payment with vendors doing business with the FBI.

Note, If the Quoter does not maintain an active registration in SAM payments will be held until registration is reactivated. The FBI is not responsible for prompt payment penalties or delays in payment processing due to inaccurate or outdated information in SAM.

Quoters shall provide the following:

1. Firm Fixed Price quote for all required software, licenses, and support. Pricing must be provided for all five (5) years, including the Base Year and all Option Years. Quoters shall provide:

· A unit price per ESChat license per year

· An extended total price per year

· A total evaluated price summing all five years

2. Evidence of authorized reseller status for ESChat

3. Confirmation of ability to meet all technical and deployment requirements

· Push to talk over cellular solution that is:

· Carrier agnostic – AT&T First Net at minimum

· Device agnostic – Android, iPhone, Windows at minimum

· Cloud based with a FedRAMP certification

· Licenses will be accessed via DEAs custom management portal.

4. Delivery timeline and activation schedule

5. Point of contact for contract administration and technical support

6. UEID and Cage Code

7. ARQ/KMPL – Attachment A

8. Confirmation Quoter agrees to all terms and conditions (Attachment B).

Quotes shall be submitted electronically to the Contracting Officer by 11:00 am, CT, September 25, 2026.

Evaluation (LPTA) Technical acceptability will be assessed on a pass/fail basis according to the following criteria:

1. Complete Pricing The quoter provides fair and reasonable Firm Fixed Price (FFP) pricing for all five (5) years (Base Year plus all Option Years), including:

· A unit price per ESChat license per year

· An extended total price per year

· A total evaluated price summing all five years

Fair and reasonable pricing will be evaluated using the techniques in FAR 15.404-1.

2. Authorized Reseller Status The Quoter must either be the manufacturer or an authorized reseller of ESChat. If the Quoter is an authorized reseller, they must provide evidence demonstrating authorized reseller status for ESChat.

3. Technical and Deployment Capability The quoter confirms the ability to meet all technical, security, functionality, and deployment requirements as stated in the RFQ and associated attachments. A Push to talk over cellular solution that is:

· Carrier agnostic – AT&T First Net at minimum

· Device agnostic – Android, iPhone, Windows at minimum

· Cloud based with a FedRAMP certification

· Licenses will be accessed via DEAs custom management portal.

4. Delivery Timeline and Activation Schedule The quoter provides a delivery and activation schedule that meets the FBI’s required timeframe and electronic delivery expectations.

5. Contract Administration and Support Information The quoter provides a valid point of contact for contract administration and technical support.

6. UEID and CAGE Code The quoter provides a current Unique Entity Identifier (UEID) and CAGE Code.

7. ARQ/KMPL Submission The quoter provides a completed ARQ/KMPL (Attachment A).

8. Acceptance of Terms and Conditions The quoter provides written confirmation that it agrees to all terms and conditions contained in Attachment B.

Only quotations determined to be technically acceptable under all criteria above will be evaluated for price. The Government will compare total evaluated prices across all technically acceptable quoters and make award to the Quoter offering the lowest priced solution.

Quotes shall be submitted electronically to the Contracting Officer no later than September 25, 2026 at 11:00 am, CT. Late quotes may not be accepted.

Terms and Conditions Quoters shall reference all terms and conditions on draft contract 15F06726P0000898 (Attachment B).

Marie Agrinzoni September 24, 2026 Contracting Officer image1.jpeg image2.png