Solicitation 72052120R00016 - Health Deputy Office Director - final (1).pdf

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

U.S. Embassy Tel: (509) 2229-8000 Boulevard de 15 Octobre Fax: (509) 2229-8066 HT-6123 Tabarre 41, HAITI https://www.usaid.gov/haiti P.O. Box 1634, Port-au-Prince, HAITI

SOLICITATION NUMBER: 72052120R00016

ISSUANCE DATE: July 24, 2020

CLOSING DATE AND TIME: August 24, 2020

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC):

Deputy Office Director (Health Office)

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation.

Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Natalie J. Thunberg Contracting Officer

USAID/Guatemala

ATTACHMENT 1 72052120R00016

I. GENERAL INFORMATION

1. SOLICITATION NO.:

2. ISSUANCE DATE: July 24, 2020

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: August 24, 2020 at 17:00 hrs. Haiti time

4. POINTS OF CONTACT: 1. Natalie J. Thunberg, Contracting Officer, e-mail at nthunberg@usaid.gov and 2. Rossana Garcia, A&A Specialist, e-mail at rgarcia@usaid.gov

5. POSITION TITLE: Deputy Office Director (Health Office)

6. MARKET VALUE: $109,366 - $142,180 equivalent to GS-15 Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: The duration of the US Personal Services Contract

(USPSC) will be for a base of one (1) year, estimated to start on October 15, 2020.

Based on Agency need, availability of funds and requisite approvals, the Contracting Officer may exercise (an) additional option period for one (1) year for the date(s) estimated as follows:

Base Period: 10/15/2020 - 10/14/2021 Option Period 1: 10/15/2021 - 10/14/2022

8. PLACE OF PERFORMANCE:

USAID/HAITI, Port au Prince with possible travel as stated in the Statement of Duties

9. ELIGIBLE OFFERORS: U.S. Citizens and Resident Aliens.

For USPSC:

• Be a U.S. citizen or U.S. Permanent Resident (“green card holder”)

• U.S. resident alien means a non-U.S. citizen lawfully admitted for permanent residence in the United States;

• Submit a complete application as outlined in the solicitation, section IV;

• Be able to obtain facility access authorization;

• Be able to obtain a Department of State medical clearance;

• Be willing to travel to work sites and other offices as/when requested;

• Employment is subject to funds availability and all the required approvals obtained.

mailto:nthunberg@usaid.gov

10. SECURITY LEVEL REQUIRED: Secret Clearance. The final selected candidates must obtain both the appropriate security and medical clearances within a reasonable period. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The USPSC will serve as the Deputy Office Director and will assist the Health Office Director in the overall management and leadership in office operations.

The incumbent will have significant decision-making ability and to the extent possible he/she will be given wide latitude in planning and executing agreed work assignments by the Office Director. In the absence of the Office Director, he/she will have significant ability to make time sensitive decisions in consultation with the Front Office, as needed.

2. Statement of Duties to be Performed

a. SPECIFIC TASKS AND DUTIES

1. Office and Project Management and Administration (50%) Support Office Director in overall management and administration of critical office functions that include: human resources management; fiscal and budget management; and administration and operations.

Human Resources Management

• Work with Office Director to review and realign organization chart based on approved positions and/or offer recommendations to address staff shortages

• Lead task shifting efforts to empower staff and increase efficiency in the function of sub teams in the Health Office

• Update PDs to ensure they are aligned with current position and emerging roles as office needs, program or funding shifts

• Coordinate with EXO in reclassification of new or existing positions to ensure staff roles and responsibilities are current

• Foster FSN staff empowerment and effectiveness to ensure that training is targeted to specific skills to meet employee annual performance objectives

• Identify short and medium term TA to fill critical gaps and work with teams to finalize SOW for Office Director approval

• Ensure that all documentation is submitted EXO to advertise/recruit for vacant or new positions.

• Ensure supervisory staff conduct annual performance reviews and that they submitted on time as per EXO guidance.

• Mentor FSN staff in supportive supervision to enhance staff morale and effectiveness in undertaking their work

• Support Office Director in other HR matters including improvement strategies to enhance staff performance and build cohesive teams and sub-teams.

Fiscal and Budget Management

• Mentor Budget Specialist in managing and tracking budget, monitoring office pipeline and accruals and de/re-obligating funds prior to expiring

• Serve as PM approver in GLAAS and ensure relevant staff are trained and certified as GLAAS requestor to expedite assistance and acquisition actions in a timely manner

• Work with OFM to lead Health team in preparation for Quarterly Financial Reviews to analyze spending, pipelines and determine/reduce expiring funds

• Work with Program Office and OAA Office to close out health projects and deobligate/re-obligate funding before expiring

• Ensure Coordination with Program Office and OFM in budgeting and planning for overall health program and tracking health earmarks

• Coordinate with Contracting Officer to support AORs/CORs in designing and planning new procurements and ensuring availability of funds

• Ensure overall budgets are in compliance with USAID’s fiscal policies and forward funding guidelines

• Assist in completing other required agency financial reviews, drafting audit responses, OIG inquiries and/or other financial queries for the Health Office.

Administration & Operations

• Work with Office Director to streamline office systems, procedures, and approvals, such as travel, training, workshops and procuring routine services

• Assist in encouraging use of shared online agency tools and applications

(eg. Huddle) to accelerate approvals and clearances

• Plan and execute (bi)annual staff retreats

• Ensure logistics to support periodic Implementing Partners meetings

• Support VIP visits including generating/finalizing background documents and briefers with relevant staff

• Work with Program Office and DOCS to generate briefing books and other key materials for VIP visits

• Ensure USAID sites have Control Officers identified and prepared on roles and responsibilities for site visits by USAID Mission Director, Ambassador/DCM or Staffdel or CODEL visit(s).

• Provide any other support and leadership, as required to enhance the smooth office operations.

• Provide input into drafting of cables of follow up products following key events/visits

• Establish regular communications through DOC to increase visibility with Front Office, Embassy and USAID/W on Health Office successes and results.

2. Technical Leadership in Monitoring & Evaluation (30%)

• Mentor and supervise Monitoring and Evaluation team to provide analytical inputs into strategy development, project design elements and evaluations as per Agency guidance

• Guide implementation of all M&E activities across health programs based on USAID guidelines and best practices

• Support the M&E Team Lead in providing technical tools and supportive supervision of M&E staff to introduce, design, implement, and document program activities, lessons learned and successes.

• Lead Health Office to ensure activities are on track and producing expected results or activities are redirected based on use of data for decision making.

• Provide supervision and mentoring to AOR/CORs and Field Monitors in accelerating implementation of robust M&E activities and data analysis across health programs

• Identify promising developments and emerging technology to advance M&E data capture, e.g use of mobile technology, data analysis and presentations

• Maintain and transfer knowledge of USAID’s M&E priorities, tools and resources to staff.

• Analyze reports, performance statistics and other available data, and make strategic recommendations to the Health Office leadership, the mission and to USAID/Washington on health trends and programming in Haiti.

3. Program Monitoring and Reporting (20%)

• Lead development/compilation of Health team’s inputs into annual reports to Congress and periodic calls for data for taskers from USAID/Washington

• Conduct period visits with M&E team to assess Implementing Partners data quality and performance based on expected results.

• Coordinate and analyze data for preparation of portfolio reviews, quarterly reporting, the PPR and other reporting to USAID/W, as required.

• Coordinate Implementing Partner meetings with AORs/CORs to ensure that program results and lessons learned are widely disseminated in Haiti and back to USAID/Washington.

• Monitor program implementation progress, ensure that activities are progressing as scheduled or adjusted to meet changing conditions or priorities.

• Lead Health Office inputs for preparation of key reporting documents, cables or other materials as requested by the mission, Embassy and USAID/Washington.

b. CHARACTERISTICS OF DUTIES AND RESPONSIBILITIES

• Degree of responsibility for decision-making assigned to the position:

The incumbent will have significant decision-making ability and to the extent possible s/he is given wide latitude in planning and executing agreed work assignments by the Office Director. In the absence of the Office Director, s/he will have significant ability to make time sensitive decisions in consultation with the Front Office, as needed.

• Level of complexity of work assignment: Haiti is a priority country with tremendous scrutiny from Congress, the media and other stakeholders. The political climate in Haiti remains unpredictable and unstable. Extended periods of political unrest, roadblocks and other disturbances around the capital have been a major source of stress to local staff. The incumbent will work closely with the Office Director and form a Health Office Management team in managing the sub-teams and the complex earmarks in the office. S/he will be responsible for supervising the (M&E) team and the budget and operations/support staff. S/he will proactively interact with other offices to ensure timely responses to ensure smooth and efficient operations and ensure adhere to USAID business processes and agency requirements.

• Knowledge Level: The incumbent will have basic knowledge overall in administrative and management, and internationally accepted monitoring and evaluation systems and knowledge on business processes, policies and regulations, how an overseas mission works, Health Office operations and staffing. S/he will demonstrate knowledge of working with other offices, the Embassy, interagency, host government counterparts, donors and implementing partners. The incumbent will be up-to-date on M&E systems, able to provide oversight to M&E staff in undertaking their duties and processes and demonstrate overall USAID business practices, once recruited.

• Supervisory Controls: The incumbent will be supervised by the

USAID/Haiti Supervisory Health Office Director. The supervisor will provide broad direction and outline objectives. The incumbent is expected to work both independently and as a part of a team with little or no direction. The incumbent has the authority to prioritize his/her own workload.

• Complexity of the work environment or its potential effect on positions responsibilities: The incumbent will have experience in working in a complex programming environment, exercise the ability for maximum flexibility in responding to changes in Agency funding levels, political upheaval or other internal or external crises. S/he will be able to identify alternative options for completing tasks or presenting reasonable solutions to mitigate impact on program results.

• Scope and effect of the work performed: The incumbent serves as the “alter ego” of the Office Director and a critical member of the management team. S/he will ensure the smooth functioning of the Health Office and execution of the various health programs. In addition, s/he will contribute to the office’s success in monitoring, tracking and highlighting expected results and demonstrating USAID’s contribution to assisting the Government of Haiti to improve health outcomes.

• Level of and purpose of contacts: Contacts include high-ranking officials outside USAID, including host-country officials within technical Ministries, donor counterparts and Implementing Partners. Given the incumbent’s responsibility for M&E oversite, s/he will routinely join briefings with the U.S. Ambassador and USAID Mission Director, and other senior USG government officials. S/he will also present results on USAID trends and provide inputs to the Office Director on recommendations on policies, strategies and programs. The purpose of contacts whether inside or outside of USAID is to influence, motivate, or persuade persons or groups who are typically skeptical, resistant, or uncooperative in implementing USAID programs.

• Supervision/Oversight over others: The incumbent will directly supervise 2 locally employed staff and provide oversight to them in supervising eight (8) subordinates. In order to empower FSN staff, s/he will be required to mentor and provide on-the-job training to the M&E Team Lead, budget, admin, and other operations staff. The incumbent will also conduct annual performance reviews of direct reports and will coach FSN supervisors in the completion of performance reviews of their direct reports.

• Guidelines: The incumbent must become and remain familiar with the USAID Automated Directives System - ADS, AIDAR, FAR, Mission Orders, and established USAID mission procedures and regulations; as well as key host country, USAID Health Office, mission and USG documents such as the Strategic Framework for U.S. Foreign Assistance; Agency policy statements; Operational Plans, Strategies and Guidance, including the Country Development Cooperation Strategy 2016-2020; Health Office project approval documents, results framework and work plans.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

• Education: Master’s degree in public health, epidemiology, statistics, research and evaluation, international development or related field is required.

• Language Proficiency: French Level III and English Level IV. Given the nature of the position, effective written and oral communications are critical to perform successfully in this position. The candidate should have a demonstrated ability to produce professional quality analytical pieces and make oral presentations. The incumbent must be able to communicate effectively and persuasively with Mission employees; within the USG interagency, counterpart government officials at the Senior Minister level; international and local organizations, donors and other embassies; and various Washington based U.S. Government agencies.

• Relevant Work Experience & Knowledge: A minimum of ten (10) years of progressively responsible professional knowledge of a broad range of public health issues, monitoring and evaluation and knowledge of major health challenges in the region, preferably in Francophone cultural/work environments.

In-depth knowledge of the concepts, principles, techniques and practices of development operations and management including human resources, planning, budgeting, monitoring and evaluation is required. At least five years of experience managing teams and three years of experience managing high-level coordination interagency and relationships across sectors with public and private sector or, host country nationals, bilateral and multilateral donors and/or NGOs are required.

• Abilities & Skills: Strong cross cultural, interpersonal skills and a proven ability to engage productively and collaboratively with colleagues at all levels are paramount. The incumbent must possess the ability to work under pressure, manage crisis, and make sound judgments. Strong leadership, management, and supervisory skills are required and the incumbent must have excellent training and mentoring skills to empower staff and effectively transfer knowledge and skills. S/he must be able to communicate effectively with all levels of Mission staff. The incumbent must have the ability to prioritize activities and to implement numerous assignments concurrently; respond quickly, effectively, meet deadlines, and flexible responding to a wide range of requests. S/he must be innovative and have the ability to exercise independent and sound judgment in administrative and management matters. The incumbent must also demonstrate strong technical, analytical, and quantitative skills, especially in monitoring and evaluation, office management and operations. S/he must also have the ability to serve in Acting Office Director capacity, as required.

• The ability to obtain the security level and medical clearances required for the position.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The following factors will be the basis for the evaluation of the applications meeting the required minimum qualifications. All applications will be evaluated based on the documentation submitted with the application. USAID reserves the right to contact your previous employers for relevant information concerning your performance and may consider such information in its evaluation. The highest-ranking applicants may be selected for an interview, but an interview is not always necessary.

• EDUCATION (10 points): Master’s degree in public health, epidemiology, statistics, research and evaluation, international development or related field is required.

• LANGUAGE PROFICIENCY (10 points): French Level III and English Level

IV. Given the nature of the position, effective written and oral communications are critical to perform successfully in this position. The candidate should have a demonstrated ability to produce professional quality analytical pieces and make oral presentations. The incumbent must be able to communicate effectively and persuasively with Mission employees; within the USG interagency, counterpart government officials at the Senior Minister level; international and local organizations, donors and other embassies; and various Washington based U.S.

Government agencies.

• RELEVANT WORK EXPERIENCE & KNOWLEDGE (40 points): A minimum of ten (10) years of progressively responsible professional knowledge of a broad range of public health issues, monitoring and evaluation and knowledge of major health challenges in the region, preferably in Francophone cultural/work environments. In-depth knowledge of the concepts, principles, techniques and practices of development operations and management including human resources, planning, budgeting, monitoring and evaluation is required. At least five years of experience managing teams and three years of experience managing high-level coordination interagency and relationships across sectors with public and private sector or, host country nationals, bilateral and multilateral donors and/or NGOs are required.

ABILITIES AND SKILLS (40 points): Strong cross cultural, interpersonal skills and a proven ability to engage productively and collaboratively with colleagues at all levels are paramount. The incumbent must possess the ability to work under pressure, manage crisis, and make sound judgments. Strong leadership, management, and supervisory skills are required and the incumbent must have excellent training and mentoring skills to empower staff and effectively transfer knowledge and skills. S/he must be able to communicate effectively with all levels of Mission staff. The incumbent must have the ability to prioritize activities and to implement numerous assignments concurrently; respond quickly, effectively, meet deadlines, and flexible responding to a wide range of requests.

S/he must be innovative and have the ability to exercise independent and sound judgment in administrative and management matters. The incumbent must also demonstrate strong technical, analytical, and quantitative skills, especially in monitoring and evaluation, office management and operations. S/he must also have the ability to serve in Acting Office Director capacity, as required.

IV. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. Offeror submissions must clearly reference the number of this

Solicitation to ensure the offer is for the position in this Solicitation.

4. Letter of Application and current resume. The resume must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria. Complete dates (month/year) are also required on resume.

5. Application must be submitted ONLY via email according to the information provided in Section I, item 4 – Points of Contact.

Email subject must say: Solicitation No. 72052120R00016 – Deputy Director Position. Any attachment provided must be in a format compatible with Microsoft Word or PDF and not zipped.

6. Offeror also must address the above Section III: Evaluation and

Selection Factors, in a Summary Statement to be included in the application. This Summary Statement, limited to two (2) pages must describe specifically and accurately what experience, training, education and/or awards the Offeror has received that are relevant to each selection factor above. The Summary Statement must include the name of the Offeror and the announcement number at the top of each page.

7. Offeror must provide a minimum of three (3) and a maximum of five (5) references within the last five years from the Offeror’s professional life, namely individuals who are not family members or relatives. Three references must be from direct supervisors who can provide information regarding the Offeror’s work knowledge and professional experience. Offerors must provide e-mail addresses and/or working telephone numbers for all references.

http://www.usaid.gov/forms

8. Late and incomplete applications will not be considered; the application must be submitted before or on the closing date, August 24, 2020 at 17:00 hrs. Haiti time.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide instructions about how to complete and submit the following forms:

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Sensitive Positions for National Security (SF-86), or

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258) All forms can be found at: http/www/usaid.gov/forms/ Forms shall be completed only upon the advice of the Contracting Officer than an Offeror is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Separate Maintenance Allowance (Section 260)

(e) Education Allowance (Section 270)

(f) Education Travel (Section 280)

(g) Post differential (Chapter 500)

(h) Payment during evacuation/Authorized Departure (Section 600), and http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 http://aoprals.state.gov/content.asp?content_id=231&menu_id=92 https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(i) Danger Pay Allowance (Section 650)

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES

PERTAINING TO PSCS

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct

USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRIC

E (E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ TBD $TBD at Award after negotiations

Option Period 1 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

Accounting Info: TBD

1 LOT $ TBD $TBD at Award after negotiations https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

[End of Solicitation] http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations