Solicitation 70Z03026QCLEV0005 - Statement of Work.pdf

Solicitation 70Z03026QCLEV0005 USCG Station Lorain Heating System Repair

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STATEMENT OF WORK (SOW)

for

Emergency Heating System Repairs at USCG Station Lorain

1.0 GENERAL

1.1 BACKGROUND

Station Lorain hosts the Coast Guard’s National Ice Rescue School and the Coast Guard’s Training and Logistics Center (TLC) for small, short-range UAS operations. As such, the facility must be able to conduct its training and logistics mission during harsh winter months.

Unfortunately, The heating system for Station Lorain is not properly warming the second floor classroom spaces, as well as several office spaces on the ground floor. Ice Rescue classes are conducted at Lorain throughout the winter (Nov-Feb) and the primary classroom temperature has been in the upper 50F’s, which is not conducive to a proper learning environment. Two separate companies examined the heating system and recommended that several pieces of equipment are in need of replacement to bring the heating system back to full operating capacity. The facility houses miscellaneous equipment for District staff elements.

1.2 SCOPE

o Replace two (2) fan coil units (FCU) that supply air to the second floor classroom o Diagnose issues with 2 main air handlers and provide a detailed repair plan.

1.3 OBJECTIVE

The Coast Guard’s goal is to ensure that the heating system for the operations building is properly serviced and fully capable of supporting continuity of operations at Station Lorain during the winter heating season.

1.4 APPLICABLE DOCUMENTS

N/A.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE. Remove two inoperable fan coil units (FCU) servicing the classroom and replace with new units. Contractor must verify proper size/capacity of the new FCU’s based on the nature of the space (i.e. 10-15 person classroom, multiple windows, etc). Ensure compatibility with the existing thermostat, or replace thermostat if needed. New FCU’s must be plug and play, meaning compatible with the current cooling/heating configuration.

2.2 TASK TWO. Conduct diagnostic analysis of air handlers in machine space and provide a detailed repair plan. If, after diagnosis, additional repairs are identified and more funding becomes available, the government may issue a change order to authorize and fund these repairs.

3.0 CONTRACTOR PERSONNEL

All persons conducting business at the USCG Station Lorain facility are required to meet all applicable safety requirements set forth by the U.S. Coast Guard. Access to the facility is https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

22 December 2025 Page 2 of 3 controlled by National Ice Rescue School staff and all persons entering the facility will be subject to search and will be required to provide proper identification.

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer’s Representative), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract will begin within seven (7) calendar days of contract award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at US Coast Guard Station Lorain, 110 Alabama Avenue, Lorain, Ohio 44052. On site point of contact is BM1 Kris Cochran at (216) 327-4335.

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4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0800 and 1500 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 TRAVEL

Contractor travel should not be required for this requirement beyond the Station Lorain facility.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in this SOW. The contractor is required to provide the O/M manuals for all equipment replaced for government records.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 07 business days to review deliverables and make comments. The Contractor must have 07 business days to make corrections and redeliver.