Solicitation 70Z03026QCLEV0002 - SOW (12 December 2025).pdf

Department of Homeland Security

United States Coast Guard

Statemen of Work

For

Solicitation 70Z03026QCLEV0002

Station Manistee Parking Lot Light Pole removal and Replacement, and Extinguished

Light Pole Repair

AT THE

U.S. Coast Guard Station Manistee

523 5th Ave, Manistee, MI, 49660

12 December 2025

1) General: United States Coast Guard (USCG) is seeking a contractor for removal and replacement of two 30’ above ground direct-burial parking light poles and lighting fixtures, as well as the replacement of four parking lot light pole mogul base LED bulbs that are currently not working on site at Station Manistee. Prior to submitting a quote, it is advised to examine this SOW. Additionally, it is highly recommended that the contractor visit the facility to take field evaluations to become familiar with the existing conditions under which the work will be performed. After the award of the contract, a pre-conference will be held prior to starting the work at the Unit.

2) Background: Station Manistee currently requires the removal of two existing damaged light poles and installation of new 30’ above ground direct-burial light poles rated for high winds with all associated wiring, foundations and lighting fixtures. Station Manistee also currently requires the replacement of four mogul base LED parking lot light pole bulbs that are currently not working.

3) SCOPE: The Contractor shall provide all supervision, labor, equipment, and materials to install new lighting poles and fixtures and bulbs. The contractor is responsible for the disposal of all waste generated from this project. All local codes shall be followed to complete this installation.

Demolition and Removal

i. Disconnect electrical power at the source according to lockout/tagout procedures.

ii. Remove all existing damaged poles, fixtures, anchor bases and retain existing non damaged wiring for installation.

iii. Excavate and remove existing enclosures or foundations associated with the failed poles (if present). Dispose of all debris off-site at licensed waste facilities.

iv. Use man lift to remove faulty bulbs and replace.

Installation Requirements

i. Contractor shall supply and install two 30’ above ground direct- burial light poles meeting or exceeding the following specifications.

ii. Minimum 70 mph sustained wind rating.

iii. Direct burial, corrosion-resistant carbon fiber or approved alternative material that matches the existing undamaged light poles.

iv. All stainless-steel fasteners and mounting Hardware.

v. Install to depth Per manufacturer’s requirements and local frost depth (minimum

4 ft).

vi. LED output: 4000k-5000K color temperature.

vii. Wattage: sized to meet illumination requirements of Station Manistee’s parking area.

viii. Lumens- 7,000-15,000 depending on photometric layout.

ix. Supply replacement LED mogul base bulbs for four 30’ parking lot light poles that are currently not working.

Installation Procedures

i. Install in pole wiring using existing wire, connectors and weatherproof junctions.

ii. Wire new light poles with existing wiring to existing timer. Replace any damaged conduit (if required).

iii. Excavated to required burial depth and tamp backfill (backfill with sand, gravel, or engineered fill as specified by the manufacturer). Verify plumb alignment of pole before final fill and compaction.

iv. Install fixtures, wiring, surge protection.

v. Remove and install new LED bulbs on four 30’ foot parking lot light poles.

Testing and commissioning

i. Contractor will perform the following tests once work is completed in the presence of the COR or Station Engineering Petty Officer (continuity tests, insulation and resistance, voltage and amperage check, grounding verification, fixture functionality test).

ii. Contractor shall provide nighttime illumination testing to verify even coverage, absence of dark spots and proper orientation of fixtures.

4) COMMUNICATION:

A site visit should be arranged with the Contracting Officer’s Representative (COR) –

Arthur.r.adams@uscg.mil or 414-747-7143.

5) GOVERNMENT FACILITIES AND UTILITIES:

i. Utilities are available on site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded.

ii. Gate access will be granted to contractors; however stowage of equipment shall not impede traffic in and out of station.

iii. Building restroom facilities are available for use.

6) MATERIALS AND LOCATIONS:

Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturers’ recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area. Sufficient area for staging is available on site; storage areas will be pre-approved by the Contracting Officers’ Representative (COR).

The Contractor is required to comply with local VOC laws and regulations. All applicable Material Safety Data Sheets shall be available upon request.

7) SCHEDULE OF WORK: Completion of work shall be accomplished within 30 calendar days from acceptance of submittals. The Contractor shall perform all work during normal base work hours. The base normal working hours are 8:00 am to 4:00 pm, Monday through

Friday, but the contractor is not limited to these hours. If the contractor is going to work outside normal working hours, prior permission must be obtained from the COR.

8) EXISTING CONDITIONS: The contractor is expected to satisfy himself as to the existing conditions and the work to be performed. The contractor shall verify all dimensions and equipment data prior to ordering materials and commencement of work.

9) LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the COR.

10) INSPECTION AND ACCEPTANCE: The COR will accomplish inspection and acceptance of work.

11) SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and Local safety laws, rules and regulations.

12) ENVIRONMENTAL COMPLIANCE: Any waste generated as a result of the project shall either be recycled IAW CIM 16455.10 or be disposed of IAW the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Station listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW RCRA and all applicable federal, state (i.e. DOT) and local laws and ordinances. All solid waste/trash shall be removed from site and not disposed of in onsite dumpsters. All installation related solid waste shall be removed from the site after each working day. All extra chemicals and products shall be removed from the site upon work completion. Laydown areas will be approved on a case-by-case basis by the Contracting

Officers Representative. Any damage to vegetated areas shall be repaired and reseeded by the

Contractor. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence. Draining of chemicals/fluids/petroleum shall not be allowed onsite.

13) SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of each workday. The Contractor shall take special care to contain dust while working.

Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of all removed equipment, trash, extra materials, dirt, debris, or other litter that remain. There will be no final acceptance of the contract until the Contracting Officer’s

Representative (COR) approves the appearance of the job site.

14) GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building. All smoking must be done in the designated smoking area.

15) CONTRACT TIMELINE: The Contractor shall provide all required information and complete this contract within this time schedule, unless approved by the Contracting Officer.

i. Provide all required submittals to the Contracting Officer within 7 calendar days after the contract award.

ii. The U.S. Coast Guard will have 7 calendar days to review the submittals and respond to Contractor.

iii. The Contractor shall provide projected delivery schedule during proposal and provide a firm delivery date within 21 calendar days after the contract has been awarded.

iv. The Contractor, upon receiving notification that the U.S. Coast Guard has approved the submittals and having received the Contractors firm delivery date schedule, will have 14 Calendar days to begin work on the project and have the project completed within 21 calendar days. The Contractor shall notify the

Contracting Officer of any long lead time delivery of equipment, so that the

Contracting Officer can modify the delivery date of the contract.

15) SUBMITTALS:

Once awarded, the following list of submittals required for approval defines the specific minimum requirements for this contract. The submittal contain sufficient information that can be used to determine compliance with the material with these specifications and referenced specifications.

i. All required License, Certificates, Accreditation Card, etc. will be submitted with the quote or bid.

ii. Pole and fixture cut sheets

iii. Wind load certification

iv. Photometric layout

v. Wiring diagrams

vi. Pole installation instructions

vii. Material safety data sheets

viii. Warranty documentation (fixtures and poles)

Reference Photos