Solicitation 70Z03025QCLEV0047- Statement of Work.pdf

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STATEMENT OF WORK (SOW)

FOR

USCG Station Bayfield, WI Mini Split AC / Heating Installation.

1.0 GENERAL

United States Coast Guard (USCG) Station Bayfield is planning to enter negotiations with a contractor. The USCG Station Bayfield requires new ductless mini split AC/ Heating units with multiple High head indoor units to be furnished and installed in Station building to augment existing climate control systems. Prior to submitting a quote, it is mandatory to examine the SOW, and it is highly recommended to visit the facility to take field evaluations and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station Bayfield.

1.1 BACKGROUND

Station Bayfield currently utilizes window mounted portable air conditioners in berthing rooms. Installation hinders security and are not effective. Existing boiler unable to meet heat demands of building, ductless mini split with heat pump would augment installed boiler system.

1.2 SCOPE

1. Contractor shall furnish all labor, materials, equipment, and appliances as necessary to install (02) mini–Split Multi head heat compressor units on roof of station building with appropriate mounts, a total of (05) High Head indoor units to be installed in, (3) berthing rooms, (1) office, and (1) galley.

2. Units will need interconnecting refrigerant line sets and communication cables between individual indoor units and exterior units. Condensation removal pumps and piping from indoor units to exterior. Electrical connections from panel with appropriate breakers, conduit and wiring. Seal all roof penetrations that may be required to make for installation to prevent water intrusion into the building.

Complete system operation check after install is complete and make any needed adjustments.

3. The contractor shall closely coordinate all work with the Contracting Officer’s Technical Representative (COTR) to keep disturbances to personnel and operation to a minimum.

4. The contractor is required to always have a qualified supervisor on the job any time work is being performed. The qualified supervisor must service as a point of contact for the COTR in maintaining the work specification requirements, file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

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scheduling, inspections, and maintaining safety standards. The supervisor must be able to speak and understand English.

5. The Contractor must ensure Government employees have access to all egress routes in the building in the event of emergency egress. If at any point a egress route will be blocked due to the nature of the work, the contractor will coordinate with station OOD for timeline on egress route availability.

6. Government personnel are not expected to interfere with Contractor’s work or halt work unless a specifically unsafe condition is found or observed by a member at the unit. If an unsafe condition is found, COTR shall notify Contracting personnel’s supervisor, and the unsafe condition must be corrected before work resumes. Unsafe conditions include but are not limited to- not using proper PPE as defined by OSHA Regulations, utilizing tools not in good working condition with all guards and safeties in place as designed by manufacture, or not abiding by safe work practices set forth in OSHA regulations.

7. The Contractor shall give the COTR a 72 hour advance prior notice to the completion of the above SOW so that the COTR may conduct the final inspection.

8. The contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris. The Contractor is expected to remove all debris and waste in a timely fashion as to not impact either Government operations or unit’s public image.

9. Contractor is responsible for all electrical work required to establish connection to electrical services. In the event utilities are required to be secured to install breakers or new wiring the contractor will notify the COTR with 48-hour advance notice. The contractor will ensure no electrical faults are present after any electrical work is completed.

1.3 OBJECTIVE

Unit requires the procurement and installation of 02 mini-split ac/ heat units on station roof, with 05 high head units in 3 berthing rooms, 1 office, and 1 galley with all required refrigerant lines, electrical, communication, and condensation lines and pumps required to operate systems. New mini split systems required to maintain living conditions during extremely cold winters and hot summers.

1.4 WARRANTY

Unit requires a warranty on all work for a minimum period of one (1) year.

1.5 SUBMITTALS

Contractor is required to submit all safety data sheets (SDS) to the COTR for any chemicals brought onto the facility.

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Contractor is required to provide documentation of intended plan to install, connect, and energize new mini-split A/C and heating units and all equipment to Unit’s POC upon arrival.

2.0 CONTRACTOR PERSONNEL

Contractor shall provide a list of names to the Coast Guard POC for access to the base. Contractor may alter list of names as needed but must provide updated list to Unit’s POC before beginning of work as required.

All Contractor personnel shall present ID to the OOD/JOOD at the entrance to the base. All contractor personnel must always keep their form of ID with them while on base.

2.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

2.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

2.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

2.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will

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provide the Contractor with a written explanation to support any request to remove an employee.

3.0 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 45 calendar days from the date of award, unless otherwise approved by the contracting officer.

3.1 PLACE OF PERFORMANCE

The primary place of performance will be:

U. S. Coast Guard STATION BAYFIELD

209 S. 1ST ST

BAYFIELD, WI 54814

3.2 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 6:00 pm CST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW. In the event Contractor personnel must work outside of the above specified work hours, the contractor will coordinate with onsite Coast Guard Rep.

4.0 GOVERNMENT FURNISHED RESOURCES

The Government will supply 120v AC power and onsite cold water via a residential style water spigot.

5.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.

6.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

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The Contractor shall have 10 business days to make corrections and redeliver.