Solicitation 70Z03024QCLEV0132 - Statement of Work.pdf

PAGE 1/5

STATEMENT OF WORK (SOW)

FOR

Replacement of Infrared heaters at USCG Station Duluth MN

1.0 GENERAL

United States Coast Guard (USCG) Station Duluth is planning to enter negotiations with a contractor. The USCG is seeking a contractor to replace the heaters located in the unit boathouse. Prior to submitting a quote, it is mandatory to examine the SOW and it is highly recommended to visit the facility to take field evaluations and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station Duluth MN.

1.1 BACKGROUND

The existing four natural gas-powered Detroit radiant heaters rated at 50,000 BTU’s are over 30 years old. Recently, repairs have been frequent, and parts are becoming obsolete. Two of the heaters are currently not operating or operating poorly. This statement of work includes a base bid for the replacement of two failed heaters with modern equipment but includes option of replacing the remaining two units with the same heaters supplies in the base bid to replace the failed heaters.

1.2 SCOPE

Base Bid:

• Remove and replace two failed natural gas-powered Detroit radiant heaters rated at

50,000 BTU.

• Install/Furnish two power exhaust infrared heaters with a minimum BTU rating of 50,000.

• Install/Furnish two wired in thermostats.

• Install/Furnish appropriately sized flue chimney’s with vent caps.

• Remove and update existing chains to rigid heater mounts.

• Install/Furnish appropriate fixed hardware to support heaters.

• Install/Furnish all new exhaust and intake venting.

• Perform a startup on the equipment.

• Connect to the unit and monitor all temperatures, pressures, and voltages.

• Verify proper operation.

• Provide all equipment needed to access the heater locations.

file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

PAGE 2/5

• Provide a one year warranty on labor and three year warranty on materials.

Option Bid:

• Remove and replace two natural gas-powered Detroit radiant heaters rated at 50,000

BTU.

• Install/Furnish two heaters identical to those furnished in the base bid.

• Install/Furnish two wired in thermostats identical to those furnished in the base bid.

• Install/Furnish appropriately sized flue chimney’s with vent caps.

• Remove and update existing chains to rigid heater mounts.

• Install/Furnish appropriate fixed hardware to support heaters.

• Install/Furnish all new exhaust and intake venting.

• Perform a startup on the equipment.

• Connect to the unit and monitor all temperatures, pressures, and voltages.

• Verify proper operation.

• Provide all equipment needed to access the heater locations.

• Provide a one year warranty on labor and three year warranty on materials.

1.3 OBJECTIVE

The goal is to restore the boathouse heating system and modernize for sustainability.

1.4 APPLICABLE DOCUMENTS

Enclosures of existing heaters attached to show current configuration and conditions contractors may expect.

2.0 SPECIFIC REQUIREMENTS/TASKS

Please see the Scope of the SOW

3.0 CONTRACTOR PERSONNEL

Contractor personnel will have the appropriate certifications for working on a natural gas infrared heating system.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s

PAGE 3/5

Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.43 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 60 calendar days from the date of award.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at 1201 Minnesota Ave, Duluth, MN 55802.

4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0700 and 1600 CST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

PAGE 4/5

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.3 The Contractor shall have 30 business days to make corrections and redeliver.

7.4 Enclosures

PAGE 5/5