Solicitation 70Z03024QCLEV0121 - Statement of Work.pdf

Solicitation 70Z03024QCLEV0121 Replacement Sewage Lift Pump(s) at USCG Station Portage

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STATEMENT OF WORK (SOW)

FOR

Replacement of Sewage Lift Pump(s) at USCG Station Portage MI

1.0 GENERAL

United States Coast Guard (USCG) Station Portage in Dollar Bay MI is planning to enter negotiations with a contractor. The USCG is seeking a contractor to replace the sewage lift pump(s) on the property. Prior to submitting a quote, it is mandatory to examine the SOW and it is highly recommended to visit the facility to take field evaluations and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station Portage MI.

1.1 BACKGROUND

During a recent inspection, one of the two existing sewage lift pumps failed and caused an overload which tripped the breaker. The pump needs replacement. The source of failure was noted as sludge build up as well as a malfunction of the alternating relay. In addition to pump replacement, the control panel needs replacement of the interior heater, alternating relay. The panel also needs the alarm upgraded to a combination visual/audible alarm from existing visual only. This statement of work includes a base bid the replacement of one lift pump and control panel repairs but includes the option of replacing the second pump with the same pump supplied in the base bid.

1.2 SCOPE

Base Bid:

• Remove one failed 5hp, 200v, 21.6-amp, 1750 rpm 3 phase lift pump.

• Furnish and install new pump that meets existing capabilities (data plate shown in enclosed pictures). Contractor to submit pump specifications to COR for review and approval.

• Furnish and install all hardware and chains for mounting.

• Make all connections to include piping and electrical.

• Furnish and install replacement control panel heater.

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• Furnish and install replacement alternating relay in control panel.

• Furnish and install combination visible/audible alarm to replace existing visual only alarm.

• Make all electrical connections and test operation.

• Perform a startup on the equipment.

• Verify proper operation.

• Provide all equipment needed to access the heater locations.

• Provide training to on-site representative on controls.

• Provide a one-year warranty on labor and materials.

Option Bid:

• Remove second 5hp lift pump and furnish/install replacement that matches pump in base bid.

• Furnish and install all hardware and chains for mounting.

• Make all connections to include piping and electrical.

• Furnish and install two 6” risers for lift station access.

• Furnish soil and grass seed needed to level soil surrounding new covers to existing area.

• Make all electrical connections and test operation.

• Perform a startup on the equipment.

• Verify proper operation.

• Provide all equipment needed to access the heater locations.

• Provide training to on-site representative on controls.

• Provide a one-year warranty on labor and materials.

1.3 OBJECTIVE

The goal is to restore full functionality of the sewage lift stations and improve the monitoring and access of the site.

1.4 APPLICABLE DOCUMENTS

Enclosures of existing lift stations attached to show current configuration and conditions contractors may expect.

2.0 SPECIFIC REQUIREMENTS/TASKS

Please see the Scope of the SOW

3.0 CONTRACTOR PERSONNEL

Contractor personnel will have the appropriate certifications for working on wastewater and sewage systems.

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3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.43 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.1 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 60 calendar days from the date of award.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the United States Coast Guard Station Portage at 22911 Chippewa Trail, Dollar Bay MI 49922.

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4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1700 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW. For such occasions, approval shall be granted by the on-site representative.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will provide typical electricity via a standard 110/120v outlet for operating power tools and water via garden hose connection as needed in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW

2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.3 The Contractor shall have 30 business days to make corrections and redeliver.

7.4 Enclosures

Photos of site and equipment, additional available from unit POC: MK1 Daniel Langley Daniel.J.Langley@uscg.mil, (906)482-1520 mailto:Daniel.J.Langley@uscg.mil

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