Solicitation 70Z03024QCLEV0098 - CGC SEQUOIA Fence Repair Performance Work Statement.pdf

U.S. Coast Guard CGC SEQUOIA Fence Repair Solicitation 70Z03024QCLEV0098

Revised: 07/01/2024 PAGE 1/6

CONTRACTOR SUPPORT SERVIES FOR THE

USCGC SEQUOIA FENCE REPAIR

PERFORMANCE WORK STATEMENT (PWS)

July 01, 2024

1.0 GENERAL

The intent of this project is to obtain services to replace and repair perimeter fence at the USCGC SEQUOIA mooring location. The work consists of providing all labor, materials and equipment required to repair and replace fence.

1.1 BACKGROUND

The USCGC SEQUOIA mooing facility is in Port Huron, MI. During a storm the fence that surrounds the facility was damaged by falling limbs and debris. This PWS is to request the repair of the damaged fencing.

1.2 SCOPE

The contractor shall furnish trained, qualified personnel, equipment, tools and materials necessary to complete this task order. Work tasks will be conducted at the following location:

USCGC SEQUOIA

1112 Michigan St. (Foot of Lincoln Ave) Port Huron, MI 48060

Coordinates: 42.98636° N, 82.42458° W

Contracting Specialist (KS) Belén Guzmán, F&S2

(313) 568-9513

CGC SEQUOIA Point of Contact:

Tyler J. Bowne, MKC

(757) 633-8950

Local Point of Contact:

Wesley Downey, BMC

(810) 984-2603

The contractor must remove all waste to include but not limited to fence panels, hardware, post, etc., after the completion of all work and restore the workspace back to the original state.

1.3 OBJECTIVE

The contractor shall replace and repair the damaged areas of the perimeter fence. The area should be left free of any damage materials and shall be sealed properly to ensure no future damage aside from normal wear and tear. The contractor shall provide the qualified staff, with the knowledge and work experience to perform the functions on this Performance of Work.

https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

Revised: 07/01/2024 PAGE 2/6

1.4 APPLICABLE DOCUMENTS

1.4.1 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

Damaged Fence Images

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 USCGC SEQUOIA – Repair and/or Replace Damaged Fencing (Replacement fence panels, post and hardware should be same style and quality as the current)

2.1.1 Four (4) areas with irreparable damage across the fence and three (3) leaning sections will need repair (potential replacement). Bidder responsible for determining which of the leaning sections can be repaired. The end result shall be a secure and presentable fence line.

2.1.2 Fence panel measurements – 83” from base to tip of picket; with panel rails at 91” in length from mounting pin to pin, 93” tip to tip.

2.1.3 Mounting post measurements are 3” X 3”

2.1.4 All bidders shall conduct a site visit to verify all measurements to any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with MKC Tyler J. Bowne at tyler.j.bowne@uscg.mil or (757) 633-8950 or BMC Wesley Downey (810) 984-2603.

2.1.5 Contractor is responsible for the clean-up of the site and is responsible for repairing any damage caused during construction at no-cost to the Government.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

POW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of support for this requirement is always maintained. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Unit Point of Contact (POC) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed mailto:tyler.j.bowne@uscg.mil

Revised: 07/01/2024 PAGE 3/6 substitute(s). All proposed substitutes must possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor must not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note:

The Government may designate additional Contractor personnel as Key at the time of award.

3.4 PROJECT MANAGER

The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this POW. The Project Manager must be a single point of contact for the Contracting Officer and the Unit POC. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager must be available to the Unit POC via telephone between the hours of 0730 and 1530 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees must comply with all Government escort rules and requirements. All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

Revised: 07/01/2024 PAGE 4/6

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this POW. However, the Government at a later date may require all Contractor personnel to have Secret clearances.

Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is 28 days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at:

USCGC SEQUOIA

Pinegrove Ave.

Port Huron, MI 48060

4.4 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0730 and 1530 EST, Monday through Friday (except Federal holidays). However, ALL work hours shall be to minimize disruption to crew rest.

4.5 TRAVEL

Contractor travel must not be required for this requirement.

4.6 PROTECTION OF INFORMATION

Contractor access to information protected under the Privacy Act is required under this task order. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law of Government policy and regulation.

5.0 GOVERNMENT FURNISHED RESOURCES

5.1 The Government does not have restroom facilities for the Contractor to utilize for the performance of work under this contract.

5.2 The Government will provide the reasonable required amounts of water and electricity required by the Contractor for work under this contract.

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6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment, tools and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in POW 5.0. All materials shall be lead and asbestos free and designed for external use and shall be coated as appropriate for us in a marine environment.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Unit POC will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Unit POC will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Unit POC will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Unit POC of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Unit POC MKC Tyler J. Bowne will have 04 business days to review deliverables and make comments. The Contractor must have 20 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review.

The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

7.4 The Contractor will provide a full warranty for all products and services covering a one year period after project completion.

8.0 INVOICING PROCEDURES

Invoices shall be submitted to Invoice Processing Platform

8.1 Invoice Processing Platform (IPP)

For most U.S. Coast Guard awards established on or after October 1, 2021, contractors must submit proper invoices through the Invoice Processing Platform (IPP), a secure web-based, payment information system provided by the U.S. Department of the Treasury's Financial Management Service. The service is available free of charge to all Federal agencies and their suppliers.

8.2 Enrollment actions to take after you have an applicable award:

If you are already enrolled in IPP through another award or agency: If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder: 1. The first email will have the IPP Logon ID and a link to the IPP application. 2. A second email, which will be sent within 24 hours of the first email, contains a temporary password. Once your contact receives these emails, please ensure they log into IPP and complete the registration process. If you are not

Revised: 07/01/2024 PAGE 6/6 enrolled in IPP, you must contact the FINCEN Vendor Support Team at FIN-SMB- FSMSVendorSupport@uscg.mil. You will not be able to "sign up" for IPP. You must have a current award and be enrolled by working through your FINCEN points of contact.

8.3 IPP Training and Support

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application. IPP Customer Support is available to assist system users: · Toll-free number: 866-973-3131 · Email address:

IPPCustomerSupport@fiscal.treasury.gov · Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm EST