Solicitation 693JJ923R000225 SF33 Pages 1-99 Standards Enforcement Program for FMVSS No. 218, Motorcycle Helmets.pdf

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REQUEST FOR PROPOSAL (RFP)

Standards Enforcement Program for FMVSS No. 218, "Motorcycle Helmets

SOLICITATION #693JJ923R000225

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES/REQUIREMENTS

B.1.1 Supplies/Services

The Contractor shall provide the qualified personnel, facilities, materials, equipment, and services (except as identified in Section H.7, Government Furnished Test Items/Property (GFTI/GFP)) necessary to perform the procurement, receipt, inventory, inspection, testing, reporting, storage, and disposal of motorcycle helmets. The Office of Vehicle Safety Compliance (OVSC) of the National Highway Traffic Safety Administration (NHTSA) requires engineering services to collect data in support of its enforcement program for “Standards Enforcement Program for FMVSS No. 218, "Motorcycle Helmets".

B.1.2 Contract Type

This is an Indefinite Delivery, Indefinite Quantity (IDIQ), Firm-Fixed-Price (FFP) Contract, with Cost Reimbursement elements for Contractor Purchased Test Items (CPTI). Under this Contract, the Government shall issue Delivery Orders in accordance with Federal Acquisition Regulation (FAR) 16.5.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum Obligation

Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements shown in Price Schedule B.3.1 in the amount of $TBD at award.

This amount represents the “minimum obligation of the Government.”

NOTE: The number of tests identified in Section B.3.1 represents the total number of known tests to be conducted during the Base Period (Contract Year 1) and not the guaranteed minimum obligation of each contract awarded as a result of this RFP. The guaranteed minimum number of tests to be ordered for each awarded contract will depend upon the number of contracts awarded and the proposed lowest price for the known test by the offeror. Each awarded contract will include a guaranteed minimum obligation amount for the Kick-Off Meeting and at least one test.

B.2.2 Maximum Obligation

B.3 CONTRACT PRICE/COST SCHEDULE

This contract includes three “Periods”: The “Base Period” which is the first 24 months of the contract term (composed of Contract Year 1 and Contract Year 2), Option Period which, if exercised, begins at the end of the Base Period and continues for an additional 36 months (composed of Contract Year 3, 4 and 5) and an Option to Extend Services, if exercised, begins at the end of the Option Period and continues up to six (6) months.

The following prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage and disposal. Prices for the Base Period (Contract Year 1) shall apply to orders placed from twelve (12) months following the effective date of the contract, regardless of when work is performed. Prices for Base Period (Contract Year 2) shall apply to orders placed from the end of Contract Year 1 through twelve (12) months thereafter, regardless of when work is performed.

Optional Requirements/Quantities (Contract Year One (1) through Contract Year Five (5 )), if required by the Government, will be exercised in the form of delivery orders.

Optional quantity prices shall be effective for those years shown in each of the contract Price Schedules (B.3.2 through B.3.5). Delivery order prices shall be those in effect in the contract at the time a delivery order is issued, regardless of when performance occurs.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the fixed prices set forth in Sections B.3.1 through B.3.5 Price Schedules. The Contractor will also be reimbursed for the actual cost of test items purchased (i.e., Contractor Purchased Test Items (CPTI)) as specified in the contract and individual Delivery Orders.

Except for the known requirements (i.e., guaranteed minimum order quantity) identified in Sections B.2.1 and B.3.1, the Government is not under any obligation to order any additional services under this contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this contract up to the “Total Not-To-Exceed” amount specified for each contract period.

B.3.1 BASE PERIOD (Contract Year 1) – Known Requirements

(Prices shall cover the Period of Performance from TBD through TBD)

Total Not-To-Exceed Amount: $TBD at Award.

CLIN Description Quantity Fixed Unit Price 0001 Kick-Off Meeting 1 $500

0002 FMVSS No. 218 Compliance Test 10 $TBD

0003 FMVSS No. 218 Rapid-Response Compliance Test 1 $TBD

0004 Single Sample FMVSS No. 218 Compliance Test 1 $TBD

0005 Motorcycle Helmet Inspection 4 $TBD

0016 Contractor Purchased Test Items (CPTI) Service Charge

12 $TBD

0017 Reimbursement of CPTI

1 Lot TBD:

Actual cost of test item Total

Contractor Procured Test Items (CPTI)

Contract Line Item Number (CLIN) (00017) is a cost reimbursement CLIN for this contract (Base Award). Attachment J.1 identifies the brand, model, and size of helmets to be obtained, quantities ordered, and estimated cost. CPTI will be grouped by “Lots” (One (1) Unit of CPTI per Lot). The CPTI Service Charge is the Contractor’s fixed price for acquiring each Lot of CPTI. Reimbursement for CPTI will be based on the actual cost paid by the Contractor (CLIN 00017) to the manufacturer for the test items (plus any associated tax, shipping, and handling costs, as applicable) along with the firm fixed price service charge (CLINs 00016).

The Contractor’s invoice for the cost reimbursement CLIN shall include copies of the actual vendor invoices with any associated tax, shipping, and handling costs, as applicable.

The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN. If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Contracting Officer and the COR prior to incurring said costs. The Government will reimburse the Contractor at actual costs for the cost reimbursement CLIN in accordance with FAR Part 31.

B.3.2 BASE PERIOD (CONTRACT YEAR 1) – OPTIONAL QUANTITIES

(Prices shall cover the Period of Performance from TBD through TBD)

Total Not-To-Exceed Amount: $TBD at award

CLIN Description Quantity Per Order

Fixed Unit Price

Extended Price

1001 FMVSS No. 218 Compliance Test 1-50 $TBD $TBD 1002 FMVSS No. 218 Rapid-Response Compliance

Test

1-20 $TBD $TBD

1003 Single Sample FMVSS No. 218 Compliance Test

1-30 $TBD $TBD

1004 Motorcycle Helmet Inspection 1-40 $TBD $TBD

1005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

1-35 $TBD $TBD

1006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

1-35 $TBD $TBD

1007 FMVSS No. 218 Retention System Test Using ISO Headforms

1-35 $TBD $TBD

1008 Positional Roll-off Stability Test per ATSM F1446-06

1-35 $TBD $TBD

1009 Dynamic Test of the Retention System per ECE Regulation No. 22

1-35 $TBD $TBD

1010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

1-35 $TBD $TBD

1011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8

1-35 $TBD $TBD

1012 Rigid Projections Test per ECE Regulation No.

1-35 $TBD $TBD

1013 Quick-Release Mechanism Retention Test per

BSI 6658

1-35 $TBD $TBD

1014 Helmet Rigidity Test per ECE Regulation No.

1-35 $TBD $TBD

1015 High Speed Video of All Samples for Any Single Test

1-30 $TBD $TBD

1016 Contractor Purchased Test Items (CPTI) Service Charge

1-140 $TBD $TBD

1017 *Reimbursement of CPTI TBD:

Actual cost of test items

TBD:

Actual cost of test items

Total TBD

B.3.3 PRICE SCHEDULE - Base Period (CONTRACT YEAR 2) – OPTIONAL

QUANTITIES

(Prices shall cover the Period of performance from TBD through TBD)

Fixed Unit Price

Extended Price

2001 FMVSS No. 218 Compliance Test 1-50 $TBD $TBD

2002 FMVSS No. 218 Rapid-Response Compliance Test

1-20 $TBD $TBD

2003 Single Sample FMVSS No. 218 Compliance Test

1-30 $TBD $TBD

2004 Motorcycle Helmet Inspection 1-40 $TBD $TBD

2005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

1-35 $TBD $TBD

2006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

1-35

$TBD

$TBD

2007 FMVSS No. 218 Retention System Test Using ISO Headforms

1-35 $TBD $TBD

2008 Positional Roll-off Stability Test per ATSM F1446-06

1-35 $TBD $TBD

2009 Dynamic Test of the Retention System per ECE Regulation No. 22

1-35 $TBD $TBD

2010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

1-35 $TBD $TBD

2011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8

1-35

$TBD

$TBD

2012 Rigid Projections Test per ECE Regulation No. 22

1-35 $TBD $TBD

2013 Quick-Release Mechanism Retention Test per BSI 6658

1-35 $TBD $TBD

2014 Helmet Rigidity Test per ECE Regulation No. 22

1-35 $TBD $TBD

2015 High Speed Video of All Samples for Any Single Test

1-30 $TBD $TBD

2016 Contractor Purchased Test Items (CPTI) Service Charge

1-140 $TBD $TBD

2017 *Reimbursement of CPTI TBD:

Actual cost of test items

TBD:

Actual cost of test items

B.3.4 PRICE SCHEDULE - Option Period (CONTRACT YEAR 3) – OPTIONAL

QUANTITIES

Fixed Unit Price

Extended Price

3001 FMVSS No. 218 Compliance Test 1-50 $TBD $TBD 3002 FMVSS No. 218 Rapid-Response Compliance

Test

1-20 $TBD $TBD

3003 Single Sample FMVSS No. 218 Compliance Test

1-30 $TBD $TBD

3004 Motorcycle Helmet Inspection 1-40 $TBD $TBD

3005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

1-35 $TBD $TBD

3006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

1-35 $TBD $TBD

3007 FMVSS No. 218 Retention System Test Using ISO Headforms

1-35 $TBD $TBD

3008 Positional Roll-off Stability Test per ATSM F1446-06

1-35 $TBD $TBD

3009 Dynamic Test of the Retention System per ECE Regulation No. 22

1-35 $TBD $TBD

3010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

1-35 $TBD $TBD

3011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8

1-35 $TBD $TBD

3012 Rigid Projections Test per ECE Regulation No.

1-35 $TBD $TBD

3013 Quick-Release Mechanism Retention Test per

BSI 6658

1-35 $TBD $TBD

3014 Helmet Rigidity Test per ECE Regulation No.

1-35 $TBD $TBD

3015 High Speed Video of All Samples for Any Single Test

1-30 $TBD $TBD

3016 Contractor Purchased Test Items (CPTI) Service Charge

1-140 $TBD $TBD

3017 *Reimbursement of CPTI TBD:

Actual cost of test items

TBD:

Actual cost of test

B.3.5 PRICE SCHEDULE - Option Period (CONTRACT YEAR 4) – OPTIONAL

Fixed Unit Price

Extended Price

4001 FMVSS No. 218 Compliance Test 1-50 $TBD $TBD 4002 FMVSS No. 218 Rapid-Response Compliance

Test

1-20 $TBD $TBD

4003 Single Sample FMVSS No. 218 Compliance Test

1-30 $TBD $TBD

4004 Motorcycle Helmet Inspection 1-40 $TBD $TBD

4005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

1-35 $TBD $TBD

4006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

1-35 $TBD $TBD

4007 FMVSS No. 218 Retention System Test Using ISO Headforms

1-35 $TBD $TBD

4008 Positional Roll-off Stability Test per ATSM F1446-06

1-35 $TBD $TBD

4009 Dynamic Test of the Retention System per ECE Regulation No. 22

1-35 $TBD $TBD

4010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

1-35 $TBD $TBD

4011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8

1-35 $TBD $TBD

4012 Rigid Projections Test per ECE Regulation No.

1-35 $TBD $TBD

4013 Quick-Release Mechanism Retention Test per

BSI 6658

1-35 $TBD $TBD

4014 Helmet Rigidity Test per ECE Regulation No.

1-35 $TBD $TBD

4015 High Speed Video of All Samples for Any Single Test

1-30 $TBD $TBD

4016 Contractor Purchased Test Items (CPTI) Service Charge

1-140 $TBD $TBD

4017 *Reimbursement of CPTI TBD:

Actual cost of test items

TBD:

Actual cost of test

B.3.6 PRICE SCHEDULE – Option Period (CONTRACT YEAR 5) – OPTIONAL

Fixed Unit Price

Extended Price

5001 FMVSS No. 218 Compliance Test 1-50 $TBD $TBD 5002 FMVSS No. 218 Rapid-Response Compliance

Test

1-20 $TBD $TBD

5003 Single Sample FMVSS No. 218 Compliance Test

1-30 $TBD $TBD

5004 Motorcycle Helmet Inspection 1-40 $TBD $TBD

5005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

1-35 $TBD $TBD

5006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

1-35 $TBD $TBD

5007 FMVSS No. 218 Retention System Test Using ISO Headforms

1-35 $TBD $TBD

5008 Positional Roll-off Stability Test per ATSM F1446-06

1-35 $TBD $TBD

5009 Dynamic Test of the Retention System per ECE Regulation No. 22

1-35 $TBD $TBD

5010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

1-35 $TBD $TBD

5011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8

1-35 $TBD $TBD

5012 Rigid Projections Test per ECE Regulation No.

1-35 $TBD $TBD

5013 Quick-Release Mechanism Retention Test per

BSI 6658

1-35 $TBD $TBD

5014 Helmet Rigidity Test per ECE Regulation No.

1-35 $TBD $TBD

5015 High Speed Video of All Samples for Any Single Test

1-30 $TBD $TBD

5016 Contractor Purchased Test Items (CPTI) Service Charge

1-140 $TBD $TBD

5017 *Reimbursement of CPTI TBD:

Actual cost of test items

TBD:

Actual cost of test

B.3.7 PRICE SCHEDULE – OPTION TO EXTEND SERVICES (CONTRACT YEAR

5.5) – OPTIONAL QUANTITIES

Fixed Unit Price

Extended Price

6001 FMVSS No. 218 Compliance Test 1-50 $TBD $TBD 6002 FMVSS No. 218 Rapid-Response Compliance

Test

1-20 $TBD $TBD

6003 Single Sample FMVSS No. 218 Compliance Test

1-30 $TBD $TBD

6004 Motorcycle Helmet Inspection 1-40 $TBD $TBD

6005 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

1-35 $TBD $TBD

6006 FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

1-35 $TBD $TBD

6007 FMVSS No. 218 Retention System Test Using ISO Headforms

1-35 $TBD $TBD

6008 Positional Roll-off Stability Test per ATSM F1446-06

1-35 $TBD $TBD

6009 Dynamic Test of the Retention System per ECE Regulation No. 22

1-35 $TBD $TBD

6010 Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

1-35 $TBD $TBD

6011 Face Shield Penetration Test per Vehicle Equipment Safety Commission (VESC) Regulation VESC-8

1-35 $TBD $TBD

6012 Rigid Projections Test per ECE Regulation No.

1-35 $TBD $TBD

6013 Quick-Release Mechanism Retention Test per

BSI 6658

1-35 $TBD $TBD

6014 Helmet Rigidity Test per ECE Regulation No.

1-35 $TBD $TBD

6015 High Speed Video of All Samples for Any Single Test

1-30 $TBD $TBD

6016 Contractor Purchased Test Items (CPTI) Service Charge

1-140 $TBD $TBD

6017 *Reimbursement of CPTI TBD:

Actual cost of test items

TBD:

Actual cost of test

(End of Section B)

SECTION C - DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 ACRONYMS

ACOR Alternate Contracting Officer’s Representative COR Contracting Officer’s Representative CPTI Contractor Purchased Test Items DOT Department of Transportation FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standards GFP Government Furnished Property GFTI Government Furnished Test Items NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control TP Test Procedure

C.2 DEFINITIONS

Government Furnished Test Items (GFTI) – Refers to test items (motorcycle helmets) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. The motorcycle helmets are consumed in the performance of the contract, so they are considered Government Furnished Material. The government is the owner of all GFTI and determines when the laboratory is authorized to dispose of it in accordance with the terms of the contract.

Contractor Purchased Test items (CPTI) – Refers to test items (motorcycle helmets) purchased by the Contractor for use in the performance of the contract. Title to CPTI vests with the government.

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) and/or contract requirements. Refer to Section H.2 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted correctly, and the item (motorcycle helmets) being tested met the FMVSS standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the item (motorcycle helmets) being tested failed to meet the FMVSS standards. Refer to Section F.7 for instructions on how test failures are handled.

C.3 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an operating administration of the United States Department of Transportation (DOT), and its mission is to save lives, prevent injuries, and reduce economic costs associated with motor vehicle crashes. As part of its mission to reduce fatalities and injuries caused by motor vehicle crashes, NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable safety standards. NHTSA’s Office of Vehicle Safety Compliance (OVSC) is charged with determining whether manufacturers meet the applicable safety standards. This contract effort will enable the agency to meet its mission by assuring that motor vehicles meet the requirements of FMVSS No. 218, Motorcycle Helmets.

FMVSS No. 218 establishes minimum performance requirements for helmets designed for use by motorcyclists and other motor vehicle users. The purpose of FMVSS No. 218 is to reduce deaths and injuries to motorcyclists and other motor vehicle users resulting from head impacts.

The requirements for compliance testing of motorcycle helmets include testing such components to the load test requirements of FMVSS No. 218 as specified in TP-218-07.

The purpose of this contract is to acquire services associated with the acquisition, inspection, compliance testing, and compliance test reporting of motorcycle helmets to assist the Government in its enforcement efforts for FMVSS No. 218.

C.4 GENERAL REQUIREMENTS

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to perform work associated with the acquisition, receipt, inventory, inspection, compliance testing, test reporting, storage, and disposal of motorcycle helmets, in accordance with Federal Motor Vehicle Safety Standard No. 218, Motorcycle Helmets.

The Contractor shall also furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to perform the acquisition, receipt, inventory, inspection, testing, reporting, storage, and disposal of motorcycle helmets to evaluate requirements and test protocols as specified in the contract. The Contractor may be asked to provide additional information specific to the tests conducted for NHTSA, including, but not limited to: details about the test set up, test observations, or details about the test item configuration.

The Contractor shall be required to procure all required fixtures to facilitate all testing, including impact attenuation, penetration, and retention testing, as specified in the test procedures per Section C.6.5, Test Procedures. As specified in the applicable test procedure, all testing shall be conducted in a controlled temperature and humidity environment.

The Contractor shall conduct the tests in accordance with the procedures specified in Section C.6.5 and the Test Schedule in Section C.6.9. The Contractor shall prepare and submit Preliminary

Documents in accordance with Section C.6.2 and Monthly Status Reports, Notification of Test Failure and Interim Failure Reports, and Final Test Reports as specified in Sections F.6 through F.8.

When test failures are identified, NHTSA Contracting Officer’s Representative (COR) will contact the Contractor and request information to support its investigation of the test results and may request an onsite visit to review testing and results with or without the manufacturer present.

Subcontracting is not permitted under this contract with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (Section H.9).

C.5 KICK-OFF MEETING

Immediately upon receiving award, the Contractor shall contact the NHTSA Contracting Officer’s Representative (COR) to plan for the kick-off meeting.

No later than four (4) weeks after the effective date of the contract, the Contractor shall participate in a kick-off meeting with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other NHTSA staff. The kick-off meeting may take place via teleconference or on-site at Contractor’s testing facility. If the kick-off meeting is held via teleconference, then the meeting will be approximately two hours in length. If the kick-off meeting is held at the Contractor’s site, then the meeting will be approximately one business day. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.6 SPECIFIC REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, and equipment necessary to perform the acquisition, receipt, inventory, inspection, compliance testing, test reporting, storage, and disposal of motorcycle helmets in accordance with FMVSS No. 218, Motorcycle Helmets, and the terms and conditions of this contract for the full potential performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.4, Deliverables/Milestones.

C.6.2 Preliminary Documents

No later than four (4) weeks after the effective date of the contract and prior to conducting any compliance tests, the Contractor shall provide one copy of the following documents to the COR:

• Contractor Test Procedure;

• Checklist for conducting compliance tests;

• Calibration procedure for instrumentation per the requirements stated in the OVSC Test Procedure (TP-218-07). The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall comply with ISO 10012-1, Quality Assurance Requirements for Measuring Equipment, and American National Standard ANSI/NCSL Z540-1-199, Calibration Systems Requirements, and provide a written indication of compliance. All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals as specified in TP-218-07.

• A list of measurement and test equipment used for inspection and testing; the list shall provide the following information for each item of measurement and test equipment:

1. Manufacturer name;

2. Model number;

3. Function of the item; and

4. Calibration interval.

Copies of the above documents shall be submitted electronically via email, unless otherwise specified by the COR. Preliminary documents will be reviewed and answered (approved or follow-up questions provided) no later than two (2) weeks after receipt by the COR.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any issues associated with the above documents must be resolved with the COR prior to the start of testing.

C.6.3 Compliance Testing

The Contractor shall conduct testing on GFTI and CPTI in accordance with the applicable parts of the OVSC Test Procedure TP-218-07 as specified below:

• FMVSS No. 218 Compliance Testing: Standard Compliance Testing will be performed on a set of 4 helmets; however, the COR is authorized to direct the lab to perform Compliance Testing on sets of 1, 2, 3, or 4 helmets.

• Labeling, Marking and Peripheral Vision Inspection: Inspection shall be conducted on each helmet sample to determine if the required labels are present permanent, legible, and contain the required information in the correct format and have the required appearance per TP-218-07 Sections 12.5.4, 12.5.5 and 12.5.6.

• Impact Attenuation Tests: Testing shall be conducted on each helmet sample to determine its resistance to impact per TP-218-07 Sections 12.6.1, 12.6.2, 12.6.3, 12.6.4 and 12.6.5.

• Penetration Tests: Testing shall be conducted on each helmet sample to determine its resistance to penetration per TP-218-07 Sections 12.7.1, 12.7.2, 12.7.3 and 12.7.4.

• Retention Tests: Testing shall be conducted on each helmet sample to determine its’ retention system elongation per TP-218-07 Sections 12.8.1, 12.8.2 and 12.8.3.

• FMVSS No. 218 Rapid Response Compliance Test: Rapid Response Compliance Testing shall be performed identically to standard compliance testing (in accordance with FMVSS No. 218 and TP-218-07), with the exception that Rapid Response Compliance Testing milestones and deliverables are accelerated. Rapid Response Compliance Testing will be performed on 1, 2, 3 or 4 helmets as determined by the COR.

• Single Sample FMVSS No. 218 Compliance Test: A FMVSS No. 218 Compliance Test on a single helmet sample (as opposed to the standard Compliance Test consisting of 4 helmets) shall be conducted in accordance with the procedures specified in Section C.6.12. The single helmet sample will be conditioned in accordance with any one of the procedures specified in Section (S)6.4 of FMVSS No. 218 as designated by the COR.

• Motorcycle Helmet Inspection: The Contractor shall furnish the necessary equipment and perform an inspection of the helmet’s liner, shell, and labeling in accordance with FMVSS No.

218. A test report, in the general format of a compliance report replacing impact attenuation, penetration, and retention system data with information about the liner and shell (such as thickness, compression characteristics) shall be generated for each helmet inspection.

C.6.4 Monthly Status Reports

Monthly Status Reports shall be submitted to the COR and Contract Specialist indicating the status of all testing ordered, test reports, and test item inventory status (GFTI and CPTI), and shall be submitted no later than the 15th day of following month. If applicable, the report shall also include any problems or delays the Contractor experienced during the reporting period that are related to the supplies and services under this contract, and the specific action which the Contractor proposes to correct the problems or delays identified. The Contractor shall continue to submit Monthly Status Reports until all of the Final Test Reports are accepted by the Government. The reports shall be prepared in accordance with the OVSC Laboratory Test Procedure (TP-218-07). The Monthly Status Report shall be in Adobe Acrobat Format (PDF), Microsoft Word, or Microsoft Excel format and submitted as specified in F.4, Deliverables/Milestones.

C.6.5 Project Management Reports

Project Management Reports shall be submitted to the COR documenting information necessary to the successful completion of the testing program such as status of test item receipt, discrete size, manufacturer identification, test results, and report numbers in a fillable Microsoft Excel format established by the COR. The COR will return the spreadsheet with information essential for the testing of the test items such as the helmet positioning index (HPI). The Contractor shall e-mail the Project Management Reports weekly while test items are being received and tested. The Project Management Report may serve as the Monthly Status Report provided that it meets the requirements of section C.6.4.

C.6.6 Test Failure Reports

The Contractor shall notify the COR by telephone or e-mail no later than 24 hours after a test failure.

The Contractor shall submit a written interim test failure report by e-mail no later than 2 business days after test failure. The failure reports shall be prepared in accordance with the OVSC Test Procedure (TP-218-07). The Contractor shall submit the failure report as specified in F.4. The failure report shall be in Microsoft Word or PDF format.

In the event of a test failure, Contractor shall respond to follow up requests no later than five (5) days of the original request. The Contractor may be requested to:

• provide test data, pictures, videos and any information as requested by the COR;

• answer questions to fully assist OVSC in conducting failure investigation;

• answer manufacturer’s questions and requests relating the failed test; and

• allow meetings for the purpose of inspecting test samples and equipment at no additional cost to the Government.

C.6.7 Draft and Final Test Reports

Draft test reports for inspection, standard compliance, and evaluation tests (other than rapid response tests) shall be submitted to the COR for review and acceptance within two (2) weeks of completion of all testing and inspection of each motorcycle helmet model. Draft test reports for rapid response tests shall be submitted within two (2) days after completion of each test. Within two (2) weeks of receiving the COR’s comments on the draft test reports, the Contractor shall submit the Final Test Report.

Final reports for compliance testing and inspection shall be prepared in accordance with this section and instructions contained in the OVSC Laboratory Test Procedures (TP-218-07). Final reports for other testing activities will be similar in format to the compliance test reports.

Final reports will be reviewed for technical and format errors. In the event a report is returned to the Contractor for correction/modification, the COR will not certify payment of a Contractor’s invoice until the final test report has been resubmitted and determined to meet contract requirements. In no event shall the return of a report for corrections be deemed to waive the Government’s right to specific performance under the contract.

Final test reports shall be submitted to the COR for approval within 2 weeks after the COR provides a response to a draft test report. The Contractor shall submit each Final Report in Adobe Acrobat format (PDF) as specified in F.4. The Contractor shall coordinate with the COR for incorporating approval signatures into the Final Reports.

C.6.8 Evaluation Testing

The Contractor shall furnish the necessary equipment and perform testing in accordance with the following:

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the impact attenuation test procedures specified in FMVSS No. 218 and TP- 218-07 using ISO test headforms in lieu of FMVSS No. 218 specified test headforms.

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds.

The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the impact attenuation test procedures specified in FMVSS No. 218 and TP-218-07 using ISO test headforms in lieu of FMVSS No. 218 specified test headforms and at various impact speeds up to and including 7.75 m/s.

• FMVSS No. 218 Retention System Test Using ISO Headforms. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the retention system test procedures specified in FMVSS No. 218 and TP-218-07 using ISO test headforms in lieu of FMVSS No. 218 specified test headforms.

• Positional Roll-off Stability Test per ATSM F1446-06. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the positional roll-off stability procedures for motorcycle helmets specified in ATSM F1446- 06, “Standard Test Methods for Equipment and Procedures Used in Evaluating the Performance Characteristics of Protective Headgear”.

• Dynamic Test of the Retention System per ECE Regulation No. 22. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the retention system test specified in the ECE 22-05, S7.6 “Dynamic Test of the Retention System”.

• Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the chin bar impact attenuation test specified in the British Standard (BS) 6668:1985, “Specification for Protective Helmets for Vehicle Users.

• Face Shield Penetration Test per ECE Regulation No. 22. The Contractor shall furnish the necessary test equipment and perform this test on a set of four helmets in accordance with the face shield penetration test specified in the ECE 22-05, S7.8.2 “Visor Test-Mechanical Characteristics”.

• Rigid Projections Test per ECE Regulation No. 22. The Contractor shall furnish the necessary expertise and facilities to receive, assemble, operate, and store the test apparatus and perform this test on a set of four helmets in accordance with the rigid projections test specified in the test procedures of the ECE Reg No. 22, “Uniform Provisions Concerning the Approval of Protective Helmets and their Visors for Drivers and Passengers of Motorcycles and Mopeds” (Figure 1c of ECE R.22). The test equipment needed to perform the tests will be provided as Government Furnished Property (GFP).

• Quick-Release Mechanism Retention Test per BSI 6658. The Contractor shall furnish the necessary test apparatus and perform this test in accordance with the rigid projections test on a set of four helmets specified in the test procedures of the Economic Commission of Europe (ECE) Regulation No. 22, “Uniform Provisions Concerning the Approval of Protective Helmets and their Visors for Drivers and Passengers of Motorcycles and Mopeds” (Figure 1c of ECE R.22).

• Helmet Rigidity Test per ECE Regulation No. 22. The Contractor shall furnish the necessary test apparatus and perform this test on a set of four helmets in accordance with the helmet rigidity test specified in the test procedures of the ECE Reg No. 22, “Uniform Provisions Concerning the Approval of Protective Helmets and their Visors for Drivers and Passengers of Motorcycles and Mopeds”.

• High Speed Video of all Samples for any Single Test. The Contractor shall collect high speed video (minimum 500 frames per second) to capture testing in a format (.avi) compatible for viewing by NHTSA. Videos of every test sample within a set for any single test by CLIN shall be recorded.

C.6.9 Testing Schedule

The Contractor shall commence testing or inspection no later than ten (10) business days after receipt of CPTI or GFTI and the helmet positioning index (HPI) for the sample, for the following test(s):

• FMVSS No. 218 Compliance Test

• Single Sample FMVSS No. 218 Compliance Test

• Motorcycle Helmet Inspection

The Contractor shall commence testing no later than two (2) business days after receipt of CPTI or GFTI and test setup information for the following test(s):

• FMVSS No. 218 Rapid Response Compliance Test

The Contractor shall commence testing no later than twenty (20) business days after receipt of CPTI or GFTI, GFE, and as needed, any test setup information for the test item, for the following test(s):

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds

• FMVSS No. 218 Retention System Test Using ISO Headforms

• Positional Roll-off Stability Test per ATSM F1446-06

• Dynamic Test of the Retention System per ECE Regulation No. 22

• Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985

• Face Shield Penetration Test per ECE Regulation No. 22

• Rigid Projections Test per ECE Regulation No. 22

• Quick-Release Mechanism Retention Test per BSI 6658

• Helmet Rigidity Test per ECE Regulation No. 22

• High Speed Video of all Samples for any Single Test

The Contractor shall not deviate from this schedule unless authorized to do so by the

COR.

At the request of the COR, the Contractor shall determine the helmet positioning index (HPI) for the sample, at no additional cost to the Government.

When required, the COR will provide test setup information to the Contractor.

C.6.10 Test Procedures

C.6.10.1 Compliance Testing

TP-218-07 is attached (see Section J) and is made part of this contract. The testing procedures specified in FMVSS No. 218 and TP-218-07, which are made part of this contract, are referred to herein as the “OVSC Test Procedure”.

The Contractor shall, in accordance with the testing requirements of FMVSS No. 218, Motorcycle Helmets, and the Office of Vehicle Safety Compliance document TP-218-07, Laboratory Procedure for FMVSS No. 218 Motorcycle Helmets, dated May 13, 2011, perform all work associated with:

• FMVSS No. 218 Compliance Test,

• FMVSS No. 218 Rapid-Response Compliance Test,

• Single Sample FMVSS No. 218 Compliance Test, and

• Motorcycle Helmet Inspection

C.6.10.2 Evaluation Testing

The Contractor shall, in accordance with the specification and testing procedures specified in the applicable part described in Section C.6.10, Other Testing Activities, perform all work associated with:

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms,

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact Speeds,

• FMVSS No. 218 Retention System Test Using ISO Headforms,

• Positional Roll-off Stability Test per ATSM F1446-06,

• Dynamic Test of the Retention System per ECE Regulation No. 22,

• Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985,

• Face Shield Penetration Test per ECE Regulation No. 22,

• Rigid Projections Test per ECE Regulation No. 22,

• Quick-Release Mechanism Retention Test per BSI 6658, and

Helmet Rigidity Test per ECE Regulation No. 22 Minor deviations are permitted as specified by the NHTSA COR.

C.6.11 Test Items/Models

For Reimbursement for CPTI, the Contractor shall acquire CPTI when directed by the Government.

The Contractor shall only procure CPTI specified by the COR and identified by brand, model, size, quantity, and price. The COR may also provide contact information for a suggested source. The Contractor is not required to use the suggested source if a less expensive source for the same items can be identified. If the Contractor is only able to identify sources for the CPTI that charge more than the price identified by the COR, prior to placing the order for CPTI, the Contractor shall provide the COR with the updated cost for the CPTI. The COR will review the Contractor’s updated price information and either accept or reject the submission.

No later than fifteen (15) days after receiving the delivery order, or fifteen (15) days after the COR’s acceptance of the revised CPTI price (if required), the Contractor shall order CPTI. The COR will provide purchase identification information incrementally throughout the period of performance for the delivery order.

The CPTI identified by the Government may be subject to change provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order. Under these circumstances, the Contracting Officer may direct the Contractor to stop any acquisition of CPTI until the changed specifications are provided.

The Contractor shall complete all transactions required to purchase the CPTI, including but not limited to, contacting suppliers to determine availability of test items, placing the purchase order for the CPTI, verifying that the correct type and quantity of test items are received for each purchase order placed, verifying the helmets are in new condition, resolving discrepancies with suppliers as necessary, and completing full payment with the appropriate source for the test items purchased.

The Contractor shall notify the COR of all CPTI orders no later than one (1) business day after placing the order. The Contractor shall notify the COR no later than five (5) business days after receipt of the purchased test items (CPTI).

The fixed price service charge will be paid to the Contractor for each CPTI lot identified in the order.

The Contractor’s invoice for reimbursement of test items purchased shall reflect the actual cost of the test items and shall include copies of the actual supplier invoices.

Each delivery order will specify the number of motorcycle helmet models to be tested. At the beginning of the test program, the COR will submit the specific brands, models, and sizes of test items to be tested; however, the Government will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types or models of motorcycle helmets planned for testing prior to initiation of the testing of each test item. The Contractor shall not substitute test items without approval from the COR. The Contractor shall, in accordance with the OVSC Test Procedure, test each model of motorcycle helmet provided as GFTI or procured as CPTI.

Prior to testing a specific model, the COR may substitute an alternate test item even after delivery of GFTI to the Contractor or purchase of CPTI by the Contractor. The Government may order additional test items.

C.6.12 Measurement and Test Equipment

All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

• date and place of last calibration;

• date of next scheduled calibration;

• name of technician or commercial business performing the calibration;

• full scale measurement range; and

• accuracy and tolerance over the entire measurement range or within range used for testing.

Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other electronic and hard copy output of test measurements and results.

The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology (NIST).

C.6.13 Deviations from Test Procedures

The Contractor shall, in accordance with the OVSC Test Procedure, only conduct testing for:

• FMVSS No. 218 Compliance Test,

• FMVSS No. 218 Rapid-Response Compliance Test,

• Single Sample FMVSS No. 218 Compliance Test, and

• Motorcycle Helmet Inspection, The Contractor shall notify the COR if any deviations from the OVSC Test Procedure are anticipated. No testing shall be conducted until any requested deviations are approved by the

COR.

The Contractor shall, in accordance with the Test Procedures specified for each of the listed tests, only conduct testing for:

• FMVSS No. 218 Impact Attenuation Test using ISO Headforms,

• FMVSS No. 218 Impact Attenuation Test Using ISO Headforms at Variable Impact

Speeds,

• FMVSS No. 218 Retention System Test Using ISO Headforms,

• Positional Roll-off Stability Test per ATSM F1446-06,

• Dynamic Test of the Retention System per ECE Regulation No. 22,

• Chin Bar Impact Attenuation Test per British Standard (BS) 6658:1985,

• Face Shield Penetration Test per ECE Regulation No. 22,

• Rigid Projections Test per ECE Regulation No. 22,

• Quick-Release Mechanism Retention Test per BSI 6658, and

• Helmet Rigidity Test per ECE Regulation No. 22

The Contractor shall notify the COR if any deviations from the Test Procedures are anticipated.

No testing shall be conducted until any requested deviations are approved by the COR.

The COR may require that minor deviations from the Test Procedures for any of the tests listed in C.6.13 be made as deemed necessary.

Any problems or questions regarding the technical portion of this contract should be referred to the

COR.

C.6.14 Storage/Disposition of Government Furnished Test Items (GFTI) and Contractor Purchased Test Items (CPTI)

Tests items (motorcycle helmets) which have “passed” or “failed” compliance requirements shall be stored by the Contractor, at no additional cost to the Government, until receipt of disposition instructions by the COR. In all cases, the Contractor shall either destroy or dispose of, at no additional cost to the Government, all test items. In some cases, the COR may require the Contractor to ship test items to another location. If shipping from the Contractor site to another location is requested, shipping costs will be paid for by NHTSA by providing third party billing information. In no case, shall test items be sold or otherwise made available to the public or Contractor staff for use.

Test items which have “passed” compliance requirements and any unused test items identical to the test items which have “passed” compliance requirements, shall typically be destroyed after all testing, inspection and reporting is completed and accepted unless the Contracting Officer or COR directs the Contractor to retain the used or unused samples.

Test items which have “failed” compliance requirements and any unused test items identical to the test items which have “failed” compliance requirements, shall be stored by the Contractor for 2 years after the test failure, or until the COR directs otherwise, whichever is less, at no additional cost to the Government. In no case shall test items be destroyed or disposed of until authorized by the COR.

The final determination of “passed” or “failed” shall be made by the NHTSA’s COR upon acceptance of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the COR.

(End of Section C)

D.1 GENERAL INSTRUCTIONS

Preservation, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with…