Solicitation 36C25622R0156 Phase I.docx

SOLICITATION, OFFER, AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

36C25622R0156

2. TYPE OF SOLICITATION

SEALED BID (IFB)

3. DATE ISSUED

02-13-2023

PAGE OF PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

586-23-1-1578-0001

6. PROJECT NUMBER

586-23-100

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

Robert Arabie

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) 337-244-7254

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

NOTE: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror" This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the Small Business Administration’s (SBA) website at https://www.veterans.certify.sba.gov. Offers received from contractors who are not SDVOSB verified through the SBA website will not be considered for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals for Whole Health Walking Trail and Exercise Stations, Project No. 586-23-100.

The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to design and build (Design/Build) a Whole Health Walking Trail and Exercise Stations at G. V. (Sonny) Montgomery VA Medical Center Jackson, MS 39216. See enclosed (and attached) documents for further instructions.

SITE VISIT: A site visit will be held for this project during Phase II. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204, Disclosure of the Magnitude of Construction Projects, this project falls between the following price range: Between $1,000,000 and $2,000,000.

NAICS CODE: 237990 SMALL BUSINESS SIZE STANDARD: $39.5M GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Jackson, Mississippi.

JOINT VENTURES: Joint Ventures must be verified SDVOSBs as an entity and also registered in the System For Award Management (SAM). If submitting a proposal as a Joint Venture, please provide a copy of the Joint Venture Agreement with your proposal.

x x )Award is subject to availability of funds.

11. The Contractor shall begin performance within 10 calendar days and complete it within _365 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See 52.211-10 ).

12a.

THE

CONTRACTOR

MUST

FURNISH

ANY

REQUIRED

PERFORMANCE

AND

PAYMENT

BONDS?

(If

"YES,"

indicate within how many calendar days after award in

Item

12B.)

12b.

CALENDAR

DAYS

X

YES

NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. ( X )An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

OFFER (Must be fully completed by offeror)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

AMOUNTS

*Price list is on page of this document and shall be filled out for phase

II

only

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

AWARD (To be completed by Government)

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

PHONE: 1-877-489-6135 FAX:

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

31b.

UNITED

STATES

OF

AMERICA

BY

30c.

DATE

)x 28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return 1 _ copies to issuing office.) Contractoragrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

30b. SIGNATURE

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further cont- ractual document is necessary.

31a. NAME OF CONTRACTING OFFICER (Type or print) Andres Apolinar Contracting Officer 31c. AWARD DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

Table of Contents

36C25622R0156

Page of

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

. 38

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019) 70

VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019) 72

VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

SCHEDULE OF OFFER ITEMS

The Base Offer for CLIN 0001 includes all materials, labor, equipment and supervision to Design and Construct an Employee/Veteran Whole Fitness Walking Trail and Exercise Station on the G.V. (Sonny) Montgomery VA Medical Center campus located at 1500 E. Woodrow Wilson Avenue, Jackson, MS. Work includes Professional design and construction services for a complete turnkey Outdoor Whole Health Fitness project with Exercise Stations which include all site preparation, ADA accessibility/compliance, safety considerations, concrete walking path route by modifying existing sidewalks combined with any new routes as may be proposed with a broad target of approximately ½ mile, the supply/installation of new outdoor fitness equipment (approximately 11 stations) with proper surfacing (synthetic or natural either over concrete or on natural ground) to provide a suitable surface for the equipment use, stations, benches (approximately 2 to 4), emergency call boxes (as deemed appropriate), traffic and trail signage and striping, lighting, any existing utility relocations, storm water drainage and associated turf and landscaping, improvements. The project will include the filling and reuse of the space known as the “hole” on the west side of the hospital building along with the removal of the existing canopy area and any foundations down to the footing level of the existing hospital building located outside the basement on the west side of main hospital which is in the “hole” area. This space shall be reclaimed and used as the exercise station area. The use of and filling of this space will require a properly designed waterproofing system for the exterior of the existing building, enclosure of existing windows, and drainage considerations or the construction of a properly designed retaining wall.

The government intends to make a single award on the Base Bid, CLIN 0001 without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost/price, capability, past performance, and schedule standpoint. The Government reserves the right to cancel this action is in its entirety or to reject any or all offers if such action is in the Government’s best interest.

PERIOD OF PERFORMANCE – 365 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001: BASE OFFER ITEM – GENERAL CONSTRUCTION: The Contractor shall provide all necessary tools, labor, materials, equipment, permits, license, and supervision for “Whole Health Walking Trail”, Project Number 586-23-100, located at the G.V. (Sonny) Montgomery VA Medical Center in Jackson, MS, in accordance with the Scope of Work.

CLIN 0001, Base Bid – Design and Construction: $

CONTINUATION OF SF 1442 BLOCK #17 CONTINUED

*TO BE COMPLETED FOR PHASE II ONLY*

SUBTOTAL COST

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

REQUEST FOR PROPOSAL TO DESIGN BUILD WHOLE HEALTH WALKING TRAIL AND EXERCISE STATIONS

(PROJECT NO.586-23-100)

G.V. SONNY MONTGOMERY VA MEDICAL CENTER JACKSON, MS

A. PART I – General A1. Scope of Contract

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of five (5) offerors will proceed to Phase II unless the contracting officer determines that a number greater than five (5) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools, equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 586-23-100 B. Project Title: Whole Health Walking Trail and Exercise Stations C. Project Location: G.V. Sonny Montgomery VAMC D. Scope of Work: Attached to Solicitation E. General Drawing Submission Requirements: Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. (note: these drawings are not completely accurate. A-E shall verify existing conditions.) All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be provided in the 2017 version of AutoCAD and in PDF format. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/ specifications files shall be exactly as submitted in the final submission.

F. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals; Standard Details; Design Alerts; and Quality Alerts.

A2. Definitions A. Design-Build (D-B) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

1. Contracting Officer (C0): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

2. Contracting Officer’s Representative (COR): The Contracting Officer’s written designation of a representative responsible for administering contracts under the immediate direction of the Contracting Officer. For the purposes of this contract the term “COR” will be used herein.

3. Project Manager: The Contracting Officer’s representative (COR) responsible for administering contracts under the immediate direction of the Contracting Officer. This person is the Contracting Officer’s authorized representative at the construction site. The Project Manager / COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

4. Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team. The contractor or D-B team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

6. Architect-Engineer (A-E): This term, as used herein, refers to the A-E firm(s) that is a part of the D-B team, also referred to as D-B A-E.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.302, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA) unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully.

The currency and relevance (within the past five years/NAICS 237990) of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: Solicitation will be evaluated as a tradeoff (FAR 15.101-1), enabling the evaluation board to consider other than the lowest priced offeror, or other than the highest technically rated offeror.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this Procurement:

a. Phase I of this procurement will result in a narrowing of offerors to a maximum of five (5) firms (unless the contracting officer determines that a number greater than five (5) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project.) Each Evaluation Factor in Phase I and II below is to be specifically addressed not only through the submission of the SF330s but also in Narrative Format to clearly show how each Evaluation Factor is formally addressed. In Phase I, the following factors are listed in descending order of importance:

Phase I:

(1) Technical Approach

(2) Technical Qualifications (Subfactors 2a, 2b, and 2c are of equal importance) (2a.) Key Design Personnel & Experience (2b.) Key Construction Personnel & Experience (2c.) Capability to Perform

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal (RFP). The Phase II RFP will be issued via amendment to the solicitation and issued to the five (5) most highly qualified offerors unless the contracting officer determines that a number greater than five (5) is in the Government’s best interest and is consistent with the purposes and objectives of this Two-Phase Design Build Project. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is equal in importance to Factor 4 Design Concepts. Phase II Factors 4 – 6 are listed below in descending order of importance. Factor 7 (Price) will be evaluated separately by the Contracting Officer.

Phase II:

prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

A3. Pre-Proposal Site Visit A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify the Phase II offerors in writing. See Federal Acquisition Regulation (FAR) Clause 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I, of this solicitation.

Location: G.V. Sonny Montgomery VA Medical Center 1500 E Woodard Wilson Dr, Jackson, MS 39216 All Offerors, consultants, subcontractors, manufacturers, and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting & Introductions.

2. Review of project and Design-Build method for construction contracting.

3. Specifications; Network analysis system and project phasing.

4. General requirements, Solicitation Documents and Offer Submission Procedure.

5. Review of “Buy American Act”.

6. Questions and answers.

7. Close; and

8. Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed in section C3. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D4. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

B. PART II – RESPONSIBILITIES

B1. VA Team

A. The VA team consists of the following members: Contracting Officer, Project Manager/COR, Maintenance and Operations Staff, Infection Control Staff, Safety staff and any other VA staff impacted by this project.

B2. Use of Advisors A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking, or recommending the selection of a vendor.

B3. Design-Build Team:

A. The D-B team includes all J/V partners, consultants, and sub-contractors to the one firm. The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. D-B Team prime contractor or controlling partner shall be a Service-Disabled Veteran-Owned Small business.

B. If the D-B Team and A-E contractor are a J/V (not one and the same firm), engineering and other technical consultants shall be subcontractors of the J/V Architect – not the Design-Build construction contractor or sub-contractors. If the D-B Team A-E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of the D-B firm, not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor’s responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

C. PART III – PROPOSAL REQUIREMENTS (This section will be removed after award.)

C1. General

PHASE I

A. Phase I proposals shall be based on the solicitation documents issued for RFP Solicitation. Phase I proposals will be in the format stipulated elsewhere in Section C2. Phase I Proposal Format.

B. Phase I proposals shall be received on or before the date listed in Block 13a of the SF 1442. There will be no public opening of the proposals.

C. Submit Phase I proposals via email only (hard copies are required for Bonds) to: Robert.Arabie@va.gov

C2. PHASE I Proposal Format

A. The Offeror shall submit the Phase I proposal in three (3) PDF documents. The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal via email only to: Robert.Arabie@va.gov. Include page numbers and the company name in the header or footer of each page. Hard copy proposals will not be accepted.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in

Microsoft Arial, or similar, size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye.

C3. PHASE I Proposal Evaluation Factors

Offerors will be required to submit their Phase I proposal in response to the solicitation in accordance with the evaluation criteria set forth in the solicitation for Phase I. The SSEB will evaluate the Phase I proposals utilizing the criteria provided in the solicitation. After completion of the Phase I evaluations, the Contracting Officer shall select no more than five (5) of the most highly qualified offerors providing the best value. The Contracting Officer reserves the right to select more than five (5) offerors to proceed to Phase II evaluations if they deem it necessary.

1. Factor 1, Technical Approach:

Provide a brief narrative on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. The following shall be included in the narrative:

· Design Approach: Describe the techniques, processes, and methods to be used specific to the subject project.

· Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work.

· Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time within budget.

2. Factor 2, Technical Qualifications:

a. Key Design Personnel & Experience: The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A-E personnel:

a. Lead Architect

b. Lead Structural Engineer

c. Lead Mechanical Engineer

d. Lead Electrical Engineer NOTE: These are intended to be the Architect and Engineers that will affix their seal to the appropriate construction drawings.

b. Key Construction Personnel & Experience: The Offeror shall also provide a resume (page limitation, two (2) pages per requested resume) for each of the following key construction or contract personnel:

a. Project Manager

b. Project Engineer

c. Site Superintendent

d. Lead personnel for any known

e. Alternate Site Superintendent NOTE: For each resume, include company name; name of individual; listing relevant experience; qualifications such as specialized training, education experience, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the work subcontracted for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience, and technical competence.

c. Capability to Perform: The Offeror shall provide a letter from their Surety demonstrating: (1) the Offeror’s total bonding capacity, and (2) the Offeror’s current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

3. Factor 3, Past Performance: Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five (5) years similar in size, complexity, and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A-E firms if applicable.

If the contractor does not possess Design-Build (D-B) experience, provide a minimum of one (1) and a maximum of five (5) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to five (5) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design and/or construction completed in a clinical, hospital or other medical related use space similar in size and scope to this project.” Project(s) shall have a minimum value of $500,000 and be 100% completed for Design-Bid-Build (D-B-B) or D-B. Projects shall have a minimum value of $500,000 and be 100% completed for designs completed by the A-E firm in support of D-B or D-B-B. For multiple award and indefinite delivery/indefinite quantity type contracts, the whole contract shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower. The Offeror’s submission should include at a minimum:

· Project Title

· Project Location (Physical Address)

· Contract Type (Example: Design-Build, Design-Bid-Build, Design)

· Project Owner’s Name & Current Contact Information

· Brief Description of the Scope of Work (highlight relevant factors)

· Identify Project Prime Contractor, Design Firm and Major Subcontractors

· Project Start & Completion Date

· Project Original Contract Award Amount & Final Award Amount

· Separately provide any completed Past Performance Evaluations, if available, for any of the projects on subsequent sheets.

C4. PHASE I Evaluation of Offers

The Phase I evaluations will be conducted in accordance with the Two-Phase Design- Build Evaluation process and the methodologies provided below:

A. Factor 1, Technical Approach: Will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.

B. Factor 2, Technical Qualifications: Will be evaluated on the Offeror’s key personnel experience and capability to perform. Key personnel experience will be evaluated by the resumes provided by the Offeror. Capability to perform will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

C. Factor 3, Past Performance: Will be evaluated on recent and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction, or design respectively. Past performance will be evaluated on the quality of the Offeror’s past performance with respect to the projects provided. When evaluating quality aspects that may be considered are timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables, the contractor’s ability to comply with the terms and conditions of the contract, the overall quality of the work performed on the contract, the Offeror’s managerial performance, and if the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. Past Performance evaluations may also be conducted using information obtained from CPS or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II

D1. General

A. Phase II proposals shall be based on solicitation documents issued for RFP Solicitation and the instructions provided by the Contracting Officer in the Phase II Notice to Offerors. Phase II proposals will be issued to the most highly qualified offerors from Phase I evaluations. Proposals shall be in the format stipulated in Section D2. Phase II Proposal Format.

B. Proposals shall be received on or before the date specified in the Phase II Notice to Offerors.

C. The Offerors shall submit Phase II volumes I, II, III, and IV via email only.

D. Submit the original Bid Bond by mail only to:

1. US Postal Service Deliveries:

Contracting – Andres Apolinar VA Fayetteville Medical Center 1100 North College Avenue Mailroom Building #8 Fayetteville, AR 72703

2. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1 Bid Guarantee of this solicitation.

D2. PHASE II Proposal Format

A. Design Concept, Management Approach/Draft Schedule Narrative, Proposed Technical Solutions and Price sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in four (4) Volumes (Volume I: Design Concept, Volume II: Management Approach/Draft Schedule Narrative, Volume III: Proposed Technical Solutions, and Volume IV: Price). In order to evaluate Volume, I: Technical Solution, Volume II: Design Concept, and Volume III: Proposed Technical Solutions strictly on the merit of the material submitted, the contractor shall include NO Price information in Volume I, II, or III. The offeror shall separately bind Volumes I, II, III, and IV. All four (4) volumes must be labeled with the Offeror’s organization, business address, and VA Solicitation Number.

B. The Offeror shall submit Volumes I, II, III, and IV via email only. (Robert.Arabie@va.gov). No hard copies will be accepted (with the exception of the Bid Bond). Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, and preface, for Volume I – Design Concept shall not exceed a total of two (2) pages. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal Volume II – Management Approach/Draft Project Schedule shall not exceed a total of three (3) pages (2 for schedule and 1 for narrative) and shall be formatted in a time scaled bar graph format. Volume III – Proposed Technical Solutions shall not exceed five (5) pages for detailed narrative, not including cover pages or table of contents. Submission format shall be in Microsoft Arial size 10 font or larger. Volume IV – Price, the SF 1442, Representations and Certifications and acknowledged amendments shall all be part of Volume IV and will not count against the page limitations. The J/V documentation, if applicable, will not be counted in the page limit.

D. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

E. Offeror shall include all required Representations and Certifications; and acknowledge receiving amendments by filling out section 19 of the SF 1442 and returning a signed copy of the amendment(s) with the proposal.

F. Offeror shall include their Safety or Environmental Violations and Experience Modification Rating Information as part of Volume IV. It will not be evaluated as part of Volume IV Price but will be used as part of the Responsibility Determination. It will also not count against the page limitations for Volume IV.

1. All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2. All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

5. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. *The above information is not required for subcontractors.

D3. PHASE II – Proposal Evaluation Factors

A. Factors 1 – 3 (Volumes I – III)

1. Factor 1, Volume I, Design Concept: The Offeror shall submit a preliminary

(concept) design schematic to demonstrate their understanding of the project scope and their plan to accomplish the project (page limitation: two (2) pages for schematic layout suggestions). The design schematic shall be based on the information provided in the solicitation. The intent of the design concept is to show a clear understanding of the contract requirements, as well as to allow a creative latitude of the Offerors design team. Acceptable methods of demonstrating design concept include digital design software, architectural sketches/drawings, and/or artistic renderings.

2. Factor 2, Volume II, Management Approach/ Draft Schedule Narrative: The Offeror shall demonstrate their understanding of the requirements and associated timeline by submitting a draft project schedule for design and construction that adheres to the project Period of Performance, Project Schedule Specification and Statement of Work. Each Offerors schedule must address the following:

· Design Phase, indicating each required design submission & important design milestones

· Construction Phase, identifying the task for each discipline and definable feature of work require to complete the project.

· Indicate when construction and design services can be concurrent

· NOTE 1: Draft project Schedule is limited to 2 pages. The project will start at the issuance of the Notice to Proceed (NTP). For the purposes of the “Proposed Technical Solutions”, use an NTP date of April 24, 2023. (Note that there is no guarantee the Notice to Proceed will be issued on this date and is only for facilitating the Draft Project Schedule Submission.)

· NOTE 2: Project Schedule Narrative: Include a Project Schedule Narrative along with the Draft Project Schedule indicating how impacts will be managed/mitigated. Some examples include working in and around a functioning hospital, scheduling of disruptive type work (noise, dust generating, asbestos abatement, demolishing, etc.) Narrative is limited to 1 page.

3. Factor 3, Volume III, Proposed Technical Solutions:

Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical

Approach, provide a detailed narrative (page limitation: five (5) pages for detailed narrative, not including cover pages or table of contents) describing the Offeror’s technical solution to the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. The Offeror’s narratives shall include, at minimum, the following technical areas:

· Names of at least three offeror’s proposed projects that required the use of valued engineering and or technical solutions for issues that arose during completion.

· Identify how your solution were beneficial to the completion of the project and what value was gained by your means and methods to the government or stakeholder.

NOTE: The Offeror shall address areas of concerns, any items they determine relevant and how they will minimize risk in conjunction with the identified areas of concern. The narrative shall indicate that the Design-Build team understands the site complexities and address how their approach offers constructability advantages in an operational hospital setting.

B. Factor 4, Price Proposal Requirements (Volume IV)

A. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the pricing schedule located on page 6 when submitting price offers. Submit a bid guarantee as stipulated in the solicitation”.

B. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as not compliant.

C. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

D. In addition to the Price/Cost Schedule, Offerors shall submit a complete Breakdown of the Division Pricing for ITEM 0001 (offers without a price breakdown may be excluded).

D4. Evaluation of Offers Factors 1 – 3 (Volumes 1 – 3) The Phase II evaluations will be conducted in accordance with Two-Phase Design-Build Evaluation process and the methodologies provided below. All evaluation factors other than price, when combined, are significantly more important than price. Factors 1 – 3 are listed in descending order of importance. Factor 4 (Price) will be evaluated separately by the contracting officer.

A. Factor 1, Design Concept: Will be evaluated to help determine that the Offeror understands all project requirements and is able to design a complete and usable space.