Solicitation 36C25223Q0512.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. E-MAIL ADDRESS 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

578-23-3-6121-0031

36C25223Q0512 05-02-2023

Rob Knight Robert.Knight1@va.gov 05-17-2023

5:00 PM local

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee, WI 53214-1476

X 100

X

238290

$22 Million

N/A

N/A

36C578

Department of Veterans Affairs

Edward Hines, Jr. VA Hospital

5000 S 5th Avenue

Hines, IL 60141-3030

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee, WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin, TX 78714-9971

877-353-9791 512-460-5540

Elevator maintenance services for the Edward Hines, Jr. VA

Hospital, Hines, Illinois.

The Construction Wage Rate Requirements statute is applicable to this acquisition. See Section D for the current Department of Labor Wage Determination for Cook

County, Illinois. The Contractor shall comply with the most current Wage Determination as periodically updated by the

Department of Labor.

X 1

Rob Knight

36C25223Q0512

INSTRUCTIONS TO QUOTERS

ACKNOWLEDGEMENT OF AMENDMENTS: The Quoter acknowledges receipt of the following

Solicitation Amendments:

Amendment Number Date Received

The purpose of this Solicitation is to obtain a high-performing contractor that can provide exemplary service for the requirements set forth in Section B.3 during the Period(s) of

Performance set forth in Section B.2 with minimal supervision.

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified

Acquisition Procedures. FAR Parts 14 and 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm-fixed-price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and

“quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

The Government, in its sole discretion, may award a contract from the quotes received in response to this Solicitation, issue a new Solicitation, or cancel this Solicitation without reissue.

SDVOSB SET-ASIDE: This requirement has been set aside for Service-Disabled Veteran-Owned Small

Businesses (SDVOSBs), under the Veterans First Contracting Program (VFCP), pursuant to VAAR

819.7001 – 819.7011, available at VA Acquisition Regulation VAAR Part 819 - Small Business

Programs. SDVOSB joint ventures are eligible for consideration so long as the requirements of VAAR

819.7003(c) are met.

TIMELINE:

• Site Visit: Interested quoters may schedule a site visit with Dana Greenley via e-mail at

Dana.Greenley@va.gov. The deadline for scheduling a site visit is 3:00 p.m. Local Time on

Friday, May 5, 2023. All site visits must be completed by 3:00 p.m. Local Time on Thursday, May 11, 2023. The Contractor is fully responsible for confirming the site visit reservation.

• Solicitation Questions Deadline: Solicitation questions are due by 1:00 p.m. Local Time on

Friday, May 12, 2023. Answers will be posted by Solicitation Amendment on Contract

Opportunities.

https://www.va.gov/oal/library/vaar/vaar819.asp https://www.va.gov/oal/library/vaar/vaar819.asp mailto:Dana.Greenley@va.gov

• Solicitation Closes/Quotes Due: Quotes are due by 5:00 p.m. Local Time on Wednesday, May 17, 2023.

SITE VISIT: PLEASE NOTE THAT WHILE ON-CAMPUS ALL PERSONS SHALL COMPLY WITH

ALL FACILITY DIRECTIVES, INCLUDING THE WEARING OF MASKS AS REQUIRED. It is strongly suggested and expected that the potential quoter inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to attend a site visit or otherwise inspect the campus constitute grounds for a claim after contract award.

RFQ QUESTIONS: In order to maintain the integrity of this solicitation and subsequent award, all potential quoters shall submit questions regarding this solicitation via e-mail to Contracting Officer Rob

Knight at Robert.Knight1@va.gov. Answers will be issued via a consolidated response by solicitation amendment posted on Contract Opportunities, available at https://sam.gov/content/opportunities.

SUBMISSION OF QUOTE: Quoters shall submit their quote by e-mail to Contracting Officer Rob

Knight at Robert.Knight1@va.gov. Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation, including attachments, of seven (7) megabytes. Quoters submitting responses via email that exceed 7 megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation.

The VA may not consider late responses due to undelivered e-mails that exceed 7 megabytes.

CONTENTS OF QUOTE: The Government, in its sole discretion, will award a contract to the responsible contractor whose quotation, conforming to the solicitation, is most advantageous to the

Government, considering all of the following factors (Note: The order of the factors listed does not imply the relative importance of each factor.): (1) Price; (2) Technical Capability; (3) Prior Experience; (4)

Administrative Information; and (5) Representations & Certifications.

Quotes shall include the following information to be evaluated for contract award. Incomplete quotes will be considered non-conforming and may not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: Complete the highlighted blanks in SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quotation should specifically detail how the Contractor will provide the services required in the Performance Work Statement, specifically including:

a. A copy of the quoter/business’s current Illinois Elevator Contractor License, or an equivalent license from another state;

b. For each elevator mechanic that will be providing services under this Contract:

o A current copy of their Illinois Elevator Mechanic License, or an equivalent license from another state;

o A résumé detailing type and years of elevator maintenance experience, specifically referencing the manufacturer and age of equipment serviced; and o A copy of all training certificates.

mailto:Robert.Knight1@va.gov https://sam.gov/content/opportunities mailto:Robert.Knight1@va.gov

c. The name(s), training, and experience for each person serving in a supervisory capacity for performance of this Contract.

d. A detailed plan as to how it will meet the following emergency response times, i.e., distance from the facility for at least two qualified elevator mechanics:

o 30 minutes for all emergency calls during Business Hours;

o 1 hour for an emergency entrapment call outside of Business Hours; and o 2 hours for all other emergencies outside of Business Hours.

e. A detailed plan as to how it will provide the parts, equipment, software, and tools required for performance of the Contract. For replacement parts and equipment, the Contractor shall identify what it keeps stocked, its sources for what is not stocked, and the delivery times for both stocked and non-stocked parts and equipment.

f. A detailed plan as to how it will provide the labor, equipment, and materials for larger service jobs, e.g., ropes replacement.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract, particularly if that experience is at a VA facility. Information should include the contract number, scope/size of the contract, dates of service, and a point-of-contact at the facility with a telephone number or e-mail address. For evaluation purposes, a lack of prior experience will not disqualify a company.

(4) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, under Section B.1, below.

(5) Representations & Certifications (Note: The Government will not consider quotes that do not provide the following information, and any incomplete responses shall be deemed ineligible for evaluation and award.):

a. Complete the certification found under clause VAAR 852.219-75(d), VA Notice of Limitations on

Subcontracting—Certificate of Compliance for Services and Construction, found in Section C.

b. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

c. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, found in Section E.

QUOTE EVALUATION: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government based on the factors listed above. The Government reserves the right to consider a quote that is other than the lowest price that provides additional benefit(s).

Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, even if that quote is not the lowest priced quote submitted, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The comparative evaluation process for this Solicitation works as follows:

(1) Check that Quotes are Complete: All quotes received by the deadline will be reviewed by the

Contracting Officer to ensure that each quote addresses all of the five factors listed above and that

Administrative Information and Representations & Certifications are complete. Any quotes found to be incomplete will not receive any further consideration.

(2) Verification of Business: The Contracting Officer will verify that each business submitting a complete quote is: active in the System for Award Management without exclusions, as reported on

SAM.gov | Entity Information; is a small business for the NAICS code of this requirement, as reported under FAR 52.219-1 Small Business Program Representations, also at SAM.gov | Entity Information; and is verified as a Service-Disabled Veteran-Owned Small Business, as reported on the Small Business

Administration’s Veteran Small Business Certification (VetCert) website, at Veteran Small Business

Certification (sba.gov). Any business that fails to meet any of these verification requirements at the time SAM and VetCert are checked will not have its quote considered.

(3) Facility Evaluation: Complete quotes submitted by verified businesses will next have the Price

Schedule removed by the Contracting Officer before sending the remainder of the quote to the facility for evaluation of Technical Capability and Prior Experience. The reason for removing the Price Schedule is to have the facility focus solely on the Technical Capability and Prior Experience factors of each quote without regard to price in order to determine which business(es) is/are best able to provide the required services. Quotes are typically evaluated by the Contracting Officer’s Representative (COR), as well as other technical experts at the facility. The evaluators will determine the strengths and weaknesses of each quote and assign each quote an overall score, as follows:

• Superior: This quoter can meet all contract requirements and includes benefits advantageous to the government. We see no risk with this quoter.

• Good: This quoter can meet all contract requirements. We see little performance risk with this quoter.

• Borderline: This quoter may not be able to meet all contract requirements. We see performance risk with this quoter.

• Unacceptable: This quoter cannot meet all contract requirements. We see high performance risk with this quoter.

Quotes rated Superior and Good are acceptable and will receive further consideration. Quotes rated

Borderline and Unacceptable are not acceptable and will not receive any further consideration; the distinction between Borderline and Unacceptable is to provide constructive feedback to the business submitting the quote.

https://sam.gov/content/entity-information https://sam.gov/content/entity-information https://veterans.certify.sba.gov/ https://veterans.certify.sba.gov/

(4) Price Determination: Once the facility’s evaluation is complete, the Contracting Officer will reinsert the Price Schedule into each acceptable quote, including options as follows: The Government will evaluate offers for award purposes by adding the total price for all options (including optional Contract

Line Items, if applicable) to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services, provided under FAR

52.217-8, as follows: The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but for no more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under

FAR 52.217-8 will be at the same rates as those in effect under the contract. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-

8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all quotes relative to each other, and will not affect the ranking of quotes based on price, unless, after reviewing the quotes, the Government determines that there is a basis for finding otherwise. Evaluation of options shall not obligate the Government to exercise the option(s).

(5) Price Evaluation: Once the overall quote price has been determined (including options as set forth above), the facility in conjunction with the Contracting Officer will review the top-rated quotes against the overall price for each quote to determine which quote provides the overall best value to the

Government. A quote rated Superior does not automatically provide best value to the Government if the price is too high; there is often a trade-off between technical capability and price. Conversely, the lowest priced quote will not necessarily provide the best value to the Government if another quote provides better technical capability at a reasonably higher price.

(6) Contract Award: The business that submitted the quote that provides the best overall value to the

Government, even if that quote is not the lowest-priced quote within competitive and budgetary constraints, will be awarded the Contract. Conversely, if no quotes are found to meet the Government’s requirements, in the sole judgment of the facility and Contracting Officer, no award will be made from the quotes received. If no award is made, the Government, in its sole discretion, may issue a new

Solicitation or cancel this Solicitation without reissue.

Guidance on Section (5) Representations & Certifications

This section of Amendment 1 provides detailed guidance regarding submission of the

Representations & Certifications required in paragraph (5), above.

a. The certification required under VAAR 852.219-75 is found in Section C under this heading:

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING –

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

The certification it requires is found at the end of the clause:

Certification:

I hereby certify that if awarded the contract, [insert name of offeror___________________________] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror

Printed Name of Signee: _________________________________

Printed Title of Signee: ________________________________

Signature: ______________________________________________

Date: ___________________________________________________

Company Name and Address: _______________________________

By way of example, this certification may be submitted as follows:

Certification:

I hereby certify that if awarded the contract, ABC Corporation will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of ABC Corporation.

Printed Name of Signee: John Doe

Printed Title of Signee: President, ABC Corporation

Signature: Digitally Signed /John Doe/

Date: December 8, 2021

Company Name and Address: ABC Corporation

123 Main Street, Anytown, Illinois 54321

b. The next requirement is a representation found in Section E, FAR 52.204-24(d):

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph

(c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

What this paragraph means is that you do not complete the representations set forth in subparagraph

52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via SAM.gov | Entity Information. Under your company’s entity information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

https://sam.gov/content/entity-information

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR

52.204-26.

c. The final requirement is also found under Section E, FAR 52.212-3:

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

The first paragraph on FAR 52.212-3 states:

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for

Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Current SAM registration is a requirement for contract award; this requirement cannot be waived.

Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-

3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the

Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _______________.

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (5) Representations & Certifications requires the following:

(1) a completed VAAR 852.219-75 certification;

(2) a statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore a FAR 52.204-24 representation is not required; and

(3) a statement that the representations and certifications made for your company’s SAM registration are current, unless there is a representation or certification that needs to be updated.

https://www.sam.gov/ http://www.sam.gov/

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT:

OFFICE NUMBER:

E-MAIL ADDRESS:

UEI / DUNS:

b. GOVERNMENT: Rob Knight, Contracting Officer

Contracting Office Code: 36C252

Department of Veterans Affairs

Great Lakes Acquisition Center

115 S 84th Street, Suite 100

Milwaukee, Wisconsin 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS

TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

3. INVOICES: Use of the invoicing procedures set forth in this Contract is mandatory and supersede any other invoicing procedures otherwise used by the Contractor. Invoice payment, including the calculation of late fees when applicable, shall be conducted in accordance with current Department of

Veterans Affairs policies and procedures at the time an invoice is submitted. Under no circumstances shall a late payment be grounds for termination of this Contract.

a. Invoices shall be submitted monthly, in arrears in accordance with: VAAR 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018). Invoices shall not be submitted for work not yet performed.

b. Payments shall be made in arrears upon receipt of a properly prepared invoice. Advance payments for work not yet performed is not authorized under this Contract.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services

Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all

VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten

Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-

489-6135 for enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at

1-877-489-6135.

e. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with VAAR

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial

Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY: If the contractor receives a request from VA personnel directing or requesting work that the Contractor believes is not within the scope of the Contract, the Contractor must notify the COR and the Contracting Officer of the request.

Only the Contracting Officer is authorized to issue changes or modifications that will affect price, quantity, or quality of performance of this contract. Additional tasking required by changes in mission assignments must be documented by a bilateral contract modification, in accordance with FAR

52.212-4(c). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. FIRM-FIXED-PRICE CONTRACT: This Contract is a firm-fixed-price contract, as defined in

FAR 16.202-1. As such, the prices set forth in Section B.2 Price Schedule are, “not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.” The

Contractor shall not perform any services outside the scope of this Contract without a properly awarded bilateral modification, in accordance with FAR 52.212-4(c).

7. NONPERSONAL SERVICES CONTRACT: This Contract is a nonpersonal services contract, as defined in FAR 37.101. VA personnel will not exercise any supervision or control over Contractor personnel performing work under this Contract. Such personnel shall be accountable solely to the

Contractor, which in turn is responsible to the Government for execution of the services under this

Contract.

8. GOVERNMENT LIABILITY: The Federal Tort Claims Act (FTCA), 28 U.S.C. §§ 2671-2680, prescribes a uniform procedure for handling of claims against the United States, for money damages only, on account of damage to or loss of property, or personal injury or death, caused by the negligent or wrongful act or omission of a Government employee while acting within the scope of his or her office or employment, under circumstances where the United States, if a private person, would be liable in accordance with the law of the place where the act or omission occurred. Under the FTCA, the federal government acts as a self-insurer. See Claims Under the Federal Tort Claims Act - Office of General Counsel (va.gov) for additional information.

9. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the

Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. Drug-free Policy: All VA facilities are drug-free. Possession of non-prescribed drugs, including alcohol, marijuana, and CBD products, is prohibited.

c. Non-smoking Policy: Smoking—including all tobacco products, e-cigarettes, and vaping products—is prohibited on the entire campus, both inside and outside the VA Facility.

d. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited. Enclosed containers, including tool kits, are subject to search without consent while on VA property.

e. Facility Directives: All persons shall comply with all facility directives while on-campus, including the wearing of masks as required.

https://www.law.cornell.edu/uscode/text/28/part-VI/chapter-171 https://www.va.gov/ogc/ftca.asp https://www.va.gov/ogc/ftca.asp

f. VHA DIRECTIVE 1192.01 (Seasonal Influenza Policy): This Veterans Health Administration

(VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible for providing face masks and influenza vaccines for all employees working at a VA facility. If

Directive 1192.01 is applicable the Contractor, in conjunction with the COR, is responsible for ensuring that all aspects of this directive are implemented.

10. SECURITY & PRIVACY CONTROL:

a. Badging/Access: Badging and access for all Contractor personnel shall be coordinated with the

COR. The Contractor shall strictly comply with all direction given by the COR and facility personnel during the badging process. Failure to comply with this requirement will be considered a material breach of this Contract.

b. Physical Security: The Contractor shall not permit its employees, including subcontractor employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones, for any purpose other than required for normal performance of duties under this

Contract.

c. Network/Data Security: The Contractor shall not connect any computing or data storage devices to the VA facility’s networks, except for publicly available Wi-Fi.

d. Contract Security: The Authorization & Accreditation (A&A) requirements of VHA Handbook

6500.6 do not apply to this requirement; therefore, a Security Accreditation Package is not required, nor is an A&A or MOU/ISA required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information

Security. If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-

7733.

e. Patient Confidentiality: The Contractor shall adhere to all requirements of the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to

Contractor employees while performing work under this Contract. The Privacy Act prohibits the disclosure of a record about an individual from a system of records, absent the written consent of the individual, unless the disclosure is pursuant to a statutory exception. See Privacy Act of 1974 for additional information regarding the Privacy Act. At the COR’s direction, in the COR’s sole discretion, the Contractor shall obtain a signed Confidentiality Certificate from each employee and maintain that Certificate for inspection purposes.

[Remainder of Page Intentionally Left Blank – End of Section B.1] https://www.justice.gov/opcl/privacy-act-1974

B.2 PRICE SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4.00 MO __________________ __________________

Elevator Maintenance, Repairs, and Emergency Response for the Hines

VA Hospital and Joliet CBOC

Contract Period: Base Period

POP Begin: 06-01-2023

POP End: 09-30-2023

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and

Infirmaries

6.00 MO __________________ __________________

VA Hospital and Joliet CBOC

Contract Period: Option Year 1-1st Half

POP Begin: 10-01-2023

POP End: 03-31-2024

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

6.00 MO __________________ __________________

VA Hospital and Joliet CBOC

Contract Period: Option Year 1-2nd Half

POP Begin: 04-01-2024

POP End: 09-30-2024

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

Option Year 1 Total: __________________

12.00 MO __________________ __________________

VA Hospital and Joliet CBOC

Contract Period: Option Year 2

POP Begin: 10-01-2024

POP End: 09-30-2025

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

3001 12.00 MO __________________ __________________

Elevator Maintenance, Repairs, and Emergency Response for the Hines

VA Hospital and Joliet CBOC

Contract Period: Option Year 3

POP Begin: 10-01-2025

POP End: 09-30-2026

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

1.00 JB __________________ __________________

Assist the Elevator Inspection Contractor with the Category 5 Inspection

Contract Period: Option Year 3

POP Begin: 10-01-2025

POP End: 09-30-2026

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

Option Year 3 Total: __________________

12.00 MO __________________ __________________

VA Hospital and Joliet CBOC

Contract Period: Option 4

POP Begin: 10-01-2026

POP End: 09-30-2027

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

GRAND TOTAL: __________________

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B.3 PERFORMANCE WORK STATEMENT

Vertical Transportation System Maintenance and Repair Services for the

Edward Hines, Jr. VA Hospital and Joliet VA Clinic

A. Contract Overview. The purpose of this Contract is to provide maintenance, repairs, and emergency response (available 24 hours per day, every day of the year), for the safe, reliable operation of the vertical transportation systems (collectively “VTS Components”) located at the Edward Hines, Jr. VA

Hospital, 5000 S 5th Avenue, Hines, Illinois 60141 (“Hines”) and the Joliet VA Clinic, 1201 Eagle

Street, Joliet, Illinois 60432 (“Joliet”).

Safe, reliable operation of all VTS Components is critical to patient care, and the Contractor shall execute all requirements of this Contract with this in mind.

1. Inventory: A complete listing of all VTS Components, including forty-six (46) elevators and one

(1) dumbwaiters at Hines and one (1) elevator at Joliet, is set forth in Section D, Attachment 1 –

Vertical Transportation System Inventory. These VTS Components are in varying states of operability with different ages and manufacturers. The Contractor accepts responsibility for all

VTS Components in their current condition, including building conditions that limit or otherwise restrict access to equipment.

2. Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this

Contract. Any work found to be nonconforming to the terms of this Contract shall be promptly corrected by the Contractor at no additional cost to the Government. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of any and all work.

3. Applicable Standards: In addition to compliance with all other standards set forth in this Contract, all work performed under this Contract shall comply with the most current version of the following standards:

a. American Society of Mechanical Engineers (“ASME”) 17.1: Handbook on Safety Code for

Elevators and Escalators;

b. ASME 17.2: Guide for Inspection of Elevators, Escalators, and Moving Walks;

c. ASME 17.3: Safety Code for Existing Elevators and Escalators;

d. National Fire Protection Association (“NFPA”) 70: National Electrical Code;

e. NFPA 70E: Standard for Electrical Safety in the Workplace;

f. VHA Directive 1028: Facility Electrical Power Systems; and

g. Original Equipment Manufacturer (“OEM”) standards for each VTS Component.

4. Contractor Workspace: The Contractor will be provided Government space to use for storage and conduct daily work operations. The Contractor shall maintain such workspace in a clean, neat manner and abide by all requirement of this Contract and Hines Safety Rules.

5. Parts and Materials: All parts and materials will be provided by Hines Electric shop, through a

Hines Purchase Card order, or by contract modification in accordance with FAR 52.212-4(c). The

Contractor shall provide detailed material quotes/requests for all needed items. Each request shall include at a minimum: manufacturer name; part number; part description; and which elevator and building the part will be installed in. All parts shall be of OEM design and/or specification. If

OEM-compliant parts or materials are not available, the Contractor shall provide an equivalent, which shall be approved by the COR, in the COR’s sole discretion. Parts and materials with a cost under $3,500.00 will typically be processed thru the Electric Shop and handled via Hines

Purchase Card or by contract modification in accordance with FAR 52.212-4(c).

6. Lubricants, Cleaning Supplies, and Daily consumables: The Contractor shall furnish all daily consumables and supplies necessary to perform the work set forth in this Contract.

7. Hours of Operation: Normal hours of facility operation (“Business Hours”) are Monday through

Friday, 6:00 a.m. – 6:00 p.m. Local Time (“Business Days”), except for the following Federal

Holidays:

a. New Year’s Day;

b. Birthday of Martin Luther King, Jr.;

c. Washington’s Birthday;

d. Memorial Day;

e. Juneteenth National Independence Day;

f. Independence Day;

g. Labor Day;

h. Columbus Day;

i. Veterans Day;

j. Thanksgiving Day;

k. Christmas Day; and

l. Any other day declared a Federal Holiday by Presidential Proclamation.

B. Contractor Staffing: The Contractor shall provide enough qualified personnel to fulfill all requirements of this Contract, including without limitation: scheduled Preventive Maintenance;

testing; and cleaning requirements. At a minimum, the Contractor shall provide two (2) qualified elevator mechanics, as defined below, to work full-time on the Hines campus during Business

Hours. These elevator mechanics shall stagger their shifts to ensure coverage during Business

Hours as follows: 6:00 a.m. – 2:30 p.m. and 9:30 a.m. – 6:00 p.m. The mechanics’ primary duties shall be responding to entrapments, repair calls, or other work within the scope of the Contract, as directed by the COR. The mechanics may also provide Preventive Maintenance services, as set forth below, as time permits.

C. Preventive Maintenance: The purpose of preventive maintenance (“PM”) is to: (1) maintain all VTS

Components in safe, reliable operating condition; and (2) identify deficiencies as early as possible so that repairs can be made. All PM shall be performed in accordance with OEM standards and recommendations to ensure safe, reliable operation of all VTS Components, including without limitation: cleaning; lubrication; adjusting and replacement of component parts as required;

maintaining all VTS Components within OEM specifications, including flight times and door cycle times; and eliminating all shaking, vibrations, and rattling to the maximum extent practicable.

The Contractor is responsible for completing PM per the Quality Control Plan, as defined below, regardless of the availability of the two staffed daytime mechanics. Preventive Maintenance includes without limitation:

1. Project Schedule/Quality Control Plan: Within thirty (30) calendar days of the effective date of this Contract, the Contractor shall provide a Quality Control Plan (“QC Plan”) to the COR for approval, in the COR’s sole discretion. The QC Plan shall detail the PM activity and schedule for each elevator for the entire contract period broken down by service cycle: weekly; biweekly;

monthly; quarterly; semiannually; and annually. The QC Plan shall include a monthly report that shall be submitted for each VTS Component detailing the work performed and certifying its reliability.

2. Monthly Examination: The Contractor shall systematically exam system condition/ performance, including without limitation: riding in an elevator car to each floor; inspecting audible and visual indicators in machinery and mechanical spaces; and submitting findings and corrections on approved service reports.

3. VTS Component Inspection: The Contractor shall conduct periodic inspections of each VTS

Component in order to identify and correct any deficiencies as follows:

o Hoist-type elevators—weekly;

o Hydraulic elevators—biweekly; and o Dumbwaiters—biweekly.

It is anticipated that each VTS Component inspection will take a minimum of one (1) hour per component. If a safety deficiency is found, the Contractor shall immediately repair or otherwise correct the safety deficiency. If the safety deficiency cannot be immediately repaired or otherwise corrected, the elevator shall be immediately taken out of service, and the Contractor shall notify the COR and Hines Engineering Staff via telephone or in-person. Within 24 hours after this initial report, the Contractor shall e-mail the COR with any additional information and recommended actions for addressing the safety deficiency. Any other deficiencies shall be noted by the

Contractor and reported to the COR, to include repairs needed and timeframe for completion.

Whenever possible, all non-safety deficiencies shall be corrected within five (5) Business Days.

VTS Component inspection shall include without limitation:

a. All hoist ropes shall be examined, and the tension equalized. All hoist ropes, compensating ropes and governor ropes shall be adjusted whenever necessary to ensure maintenance of adequate safety factors. (Note: This is not a scheduled repair, as defined below.)

b. Motor windings extending to elevators from circuit breakers in machine room, secondary areas, and hoistways shall be repaired or replaced when required. Circuit breakers and their fuses are not included. (Note: This is a scheduled repair, as defined below.)

c. Leveling at floors shall be kept within ¼ inch tolerance. (Note: This is not a scheduled repair, as defined below.)

4. Adjustment, Cleaning, Lubrication, and Repair: The Contractor shall adjust, clean, lubricate, and make repairs as necessary to ensure safe, reliable operation of all VTS Components, including without limitation the equipment set forth below during each VTS Component inspection at the intervals stated above, or more frequently as directed by the COR, in the COR’s sole discretion, at no additional cost to the Government:

a. When required, but not less than quarterly, the machine brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, interlocks and contacts, guide shoe roller guides, guide grooves in hoistway and car door sills, hangers for all doors and car doors or gates, single system car safety devices, governors tension frames and sheaves in pit, shall be cleaned, lubricated, and adjusted;

b. Hoist motor and generator brushes checked for wear and cleaned, lubricated, and adjusted as necessary;

c. The Contractor shall change all defective lamps in all hoistways with lightbulbs to be supplied by Hines;

d. Accumulated carbon dust removed from commutators, brush rigs, and windings at the same time, at least biweekly;

e. Maintenance and repair of elevator fans as needed to ensure proper operation;

f. Machine, motor and controller parts including without limitation: worms, gears, thrusts, bearings, brake magnets, brake shoes, brushes, field and armature windings, commutators, rotating elements, coils, contacts, resistors, magnate frames, solid state electrical components and other electromechanical parts;

g. Selector and dispatching equipment relay printing circuit boards, SCR controls, condensers, transformers, contacts, leads, timing devices, computer devices and traveling cables;

h. Governors, governor sheaves and assemblies, bearings, contacts, governor jaws, governor cables and car safety;

i. Deflector or secondary sheaves, bearings, car and counterweight buffers, care and counterweight shoes, including rollers or gibs, top and bottom limit switches, governor tension sheaves assembly, compensating sheave assembly, hoist ropes, governor ropes, compensating ropes and chains, load weighing equipment, car frame, car safety mechanism, platform, and wooden platform flooring;

j. Door operator, clutch assembly, pick-up rollers, interlocks, hoistway doors hangers, bottom door guides, safety edges, electric eyes, astragal, auxiliary door closing devices, hatch indicators, vanes, car and hall lanterns, fixtures, power fans, position indicators, access switches, and inspection stations;

k. Guide rail clips properly lubricated as needed; renew guide show gibs or guide rollers as applicable to assure smoother and quieter operation;

l. Examine all safety devices and governors and equalize the tension on all hoisting ropes;

m. Pumps, pump motors, operating valves, valve motors, motor windings, leveling valves, plunger packings, exposed piping, hydraulic tanks on hydraulic elevators, and furnish hydraulic fluid as needed;

n. Power plant, consisting of its enclosure, pump, motor, power transmission elements between the pump and motor, valves (of every kind), strainers, mufflers, gaskets, and all other accessories;

o. All hoistway equipment of any kind, including fastenings to the building; all electrical wiring, conduit, ducts, traveling cables, etc., from and beyond the elevator equipment of every kind to the main line disconnect switches and hoistway outlets;

p. All piping, fittings and accessories (such as vibration dampeners and silencers) between the pumping plant and the jack unit (unless buried underground);

q. Emergency lighting, firemen’s service equipment, automatic power door operators, landing and car door hangers, landing and car door contacts, door protective devices, hoistway door interlocks, bottom door guides, manual door closer and…