Solicitation 36C25223Q0360.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. E-MAIL ADDRESS 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

578-23-1-6057-0036

36C25223Q0360 02-10-2023

Rob Knight Robert.Knight1@va.gov 02-16-2023

1:00 PM Local

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

562910

$22 Million

N/A

N/A

36C578

Department of Veterans Affairs

Edward Hines, Jr. VA Hospital

5000 S 5th Avenue

Hines IL 60141-3030

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

Flood cleanup/mitigation/remediation services for the Edward

Hines, Jr. VA Hospital, Hines, Illinois.

The Service Contract Labor Standards statute applies to this acquisition. See Section D for the current Department of

Labor Wage Determination for Cook County, Illinois. The

Contractor is responsible for adhering to the most current

Wage Determination as it is periodically updated by the

Department of Labor.

578-3630162-6057-853300-2543 010056190

X 1

Rob Knight

36C25223Q0360

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

INSTRUCTIONS TO QUOTERS

The purpose of this Solicitation is to obtain a high-performing contractor that can provide exemplary service for the requirements set forth in Section B.3 with minimal supervision.

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified

Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with

Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm-fixed-price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

The Government, in its sole discretion, may award a contract from the quotes received in response to this Solicitation, issue a new Solicitation, or cancel this Solicitation without reissue.

SMALL BUSINESS SET-ASIDE: This requirement has been set aside for Small Businesses pursuant to

FAR Subpart 19.5.

TIMELINE:

• Site Visit: Businesses interested in performing a site visit shall contact EMS Chief Engstrom at

James.Engstrom2@va.gov to schedule a walkthrough. All site visits shall be completed by

Tuesday, February 14, 2023, 4:00 p.m. Local Time.

• Solicitation Questions Deadline: Wednesday, February 15, 2023, 1:00 p.m. Local Time.

• Solicitation Closes/Quotes Due: Thursday, February 16, 2023, 1:00 p.m. Local Time.

SITE VISIT: PLEASE NOTE THAT WHILE ON-CAMPUS ALL PERSONS SHALL COMPLY WITH

VA COVID PROTOCOLS, INCLUDING THE WEARING OF MASKS INSIDE ALL BUILDINGS

AND WHILE TRAVELING IN VEHICLES. It is strongly suggested and expected that the potential quoter inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed, but attending a site visit is not required to submit a quote. In no case shall failure to attend a site visit or otherwise inspect the campus constitute grounds for a claim after contract award.

mailto:James.Engstrom2@va.gov

RFQ QUESTIONS: In order to maintain the integrity of this solicitation and subsequent award, all potential quoters shall submit questions regarding this solicitation via e-mail to Contracting Officer Rob

Knight at Robert.Knight1@va.gov. Answers will be issued via a consolidated response by solicitation amendment posted on Contract Opportunities, available at https://sam.gov/content/opportunities.

SUBMISSION OF QUOTE: Quoters shall submit their quote by e-mail to Contracting Officer Rob

Knight at Robert.Knight1@va.gov. Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation, including attachments, of seven (7) megabytes. Quoters submitting responses via email that exceed 7 megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation.

The VA may not consider late responses due to undelivered e-mails that exceed 7 megabytes.

CONTENTS OF QUOTE: The Government, in its sole discretion, will award a contract to the responsible contractor whose quotation, conforming to the solicitation, is most advantageous to the

Government, considering all of the following factors (Note: The order of the factors listed does not imply the relative importance of each factor.): (1) Price; (2) Technical Capability; (3) Prior Experience; (4)

Administrative Information; and (5) Representations & Certifications.

Quotes shall include the following information to be evaluated for contract award. Incomplete quotes will be considered non-conforming and may not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: Complete the highlighted blanks in SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quotation should detail how the Contractor will provide the services required in the Performance Work Statement.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract, particularly if that experience is at a VA facility. Information should include the contract number, dates of service, and a point-of-contact at the facility with a telephone number or e-mail address. For evaluation purposes, a lack of prior experience will not disqualify a company.

(4) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, under Section B.1, below.

(5) Representations & Certifications (Note: The Government will not consider quotes that do not provide the following certifications, and any incomplete responses shall be deemed ineligible for evaluation and award.):

a. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

mailto:Robert.Knight1@va.gov https://sam.gov/content/opportunities mailto:Robert.Knight1@va.gov

b. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, found in Section E.

QUOTE EVALUATION: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government based on the factors listed above. Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, even if that quote is not the lowest priced quote submitted, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The comparative evaluation process for this

Solicitation works as follows:

(1) Check that Quotes are Complete: All quotes received by the deadline will be reviewed by the

Contracting Officer to ensure that each quote addresses all of the five factors listed above and that

Administrative Information and Representations & Certifications are complete. Any quotes found to be incomplete will not receive any further consideration.

(2) Verification of Business: The Contracting Officer will verify that each business submitting a complete quote is: active in the System for Award Management without exclusions, as set forth at

SAM.gov | Entity Information; and is a small business for the NAICS code of this requirement, as represented under FAR 52.219-1 Small Business Program Representations, also at SAM.gov | Entity

Information. Any business that fails to meet any of these verification requirements at the time SAM and VIP are checked will not have its quote considered.

(3) Facility Evaluation: Complete quotes submitted by verified businesses will next have the Price

Schedule removed by the Contracting Officer before sending the remainder of the quote to the facility for evaluation of Technical Capability and Prior Experience. The reason for removing the Price Schedule is to have the facility focus solely on the Technical Capability and Prior Experience factors of each quote without regard to price in order to determine which business(es) is/are best able to provide the required services. Quotes are typically evaluated by the Contracting Officer’s Representative (COR), as well as other technical experts at the facility. The evaluators will determine the strengths and weaknesses of each quote and assign each quote an overall score, as follows:

• Superior: This quoter can meet all contract requirements and includes benefits advantageous to the government. We see no risk with this quoter.

• Good: This quoter can meet all contract requirements. We see little performance risk with this quoter.

• Borderline: This quoter may not be able to meet all contract requirements. We see performance risk with this quoter.

• Unacceptable: This quoter cannot meet all contract requirements. We see high performance risk with this quoter.

Quotes rated Superior and Good are acceptable and will receive further consideration. Quotes rated

Borderline and Unacceptable are not acceptable and will not receive any further consideration; the https://sam.gov/content/entity-information https://sam.gov/content/entity-information https://sam.gov/content/entity-information distinction between Borderline and Unacceptable is to provide constructive feedback to the business submitting the quote.

(4) Price Evaluation: Once the facility’s evaluation is complete, the Contracting Officer will reinsert the

Price Schedule into each acceptable quote, and the facility in conjunction with the Contracting Officer will review the top-rated quotes against the overall price for each quote to determine which quote provides the overall best value to the Government. A quote rated Superior does not automatically provide best value to the Government if the price is too high; there is often a trade-off between technical capability and price.

(5) Contract Award: The business that submitted the quote that provides the best overall value to the

Government, even if that quote is not the lowest-priced quote within competitive and budgetary constraints, will be awarded the Contract. Conversely, if no quotes are found to meet the Government’s requirements, in the sole judgment of the facility and Contracting Officer, no award will be made from the quotes received. If no award is made, the Government, in its sole discretion, may issue a new

Solicitation or cancel this Solicitation without reissue.

Guidance on Section (5) Representations & Certifications

This section provides detailed guidance regarding submission of evaluation factor (5) Representations &

Certifications required in paragraph (5), above.

a. The first requirement is a representation found in Section E, FAR 52.204-24(d):

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph

(c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

What this paragraph means is that you do not complete the representations set forth in subparagraph

52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via https://sam.gov under Entity Information on the homepage https://sam.gov/ of that website. Under your company’s entity information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR

52.204-26.

b. The other requirement is also found under Section E, FAR 52.212-3:

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

The first paragraph on FAR 52.212-3 states:

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for

Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Current SAM registration is a requirement for contract award; this requirement cannot be waived.

Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-

3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the

Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _______________.

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (5) Representations & Certifications requires the following:

(1) a statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore no FAR 52.204-24 representation is required; and

(2) a statement that the representations and certifications made for your company’s SAM registration are current, unless there is a representation or certification that needs to be updated.

[Rest of Page Intentionally Left Blank – End of Instructions to Quoters] https://www.sam.gov/ http://www.sam.gov/

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT:

OFFICE NUMBER:

E-MAIL ADDRESS:

UEI / DUNS:

b. GOVERNMENT: Rob Knight, Contracting Officer

Contracting Office Code: 36C252

Department of Veterans Affairs

Great Lakes Acquisition Center

115 S 84th Street, Suite 100

Milwaukee, Wisconsin 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS

TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

3. INVOICES: Use of the invoicing procedures set forth in this Contract is mandatory and supersedes any other invoicing procedures otherwise used by the Contractor. Invoice payment, including the calculation of late fees when applicable, shall be conducted in accordance with current Department of

Veterans Affairs policies and procedures at the time an invoice is submitted. Under no circumstances shall a late payment be grounds for termination of this Contract.

a. Invoices shall be submitted monthly in arrears in accordance with: VAAR 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services

Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all

VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten

Network by submitting an email to VA.Registration@Tungsten-Network.com or calling (877)

489-6135 for enrollment.

mailto:VA.Registration@Tungsten-Network.com

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at

(877) 489-6135.

e. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with VAAR

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial

Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: (877) 489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: (877) 353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY: If the contractor receives a request from VA personnel directing or requesting work that the Contractor believes is not within the scope of the Contract, the Contractor must notify the Contracting Officer’s Representative (COR) and the Contracting Officer of the request. Only the Contracting Officer is authorized to issue changes or modifications that will affect price, quantity, or quality of performance of this contract. Additional tasking required by changes in mission assignments must be documented by a bilateral contract modification, in accordance with FAR 52.212-4(c). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

6. FIRM-FIXED-PRICE CONTRACT: This Contract is a firm-fixed-price contract, as defined in

FAR 16.202-1. As such, the prices set forth in Section B.2 Price Schedule are, “not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.” The

Contractor shall not perform any services outside the scope of this Contract without a properly awarded bilateral modification, in accordance with FAR 52.212-4(c).

7. NONPERSONAL SERVICES CONTRACT: This Contract is a nonpersonal services contract, as defined in FAR 37.101. VA personnel will not exercise any supervision or control over Contractor personnel performing work under this Contract. Such personnel shall be accountable solely to the

Contractor, which in turn is responsible to the Government for execution of the services under this

Contract.

8. GOVERNMENT LIABILITY: The Federal Tort Claims Act (FTCA), 28 U.S.C. §§ 2671-2680, prescribes a uniform procedure for handling of claims against the United States, for money damages only, on account of damage to or loss of property, or personal injury or death, caused by the negligent or wrongful act or omission of a Government employee while acting within the scope of his or her office or employment, under circumstances where the United States, if a private person, would be liable in accordance with the law of the place where the act or omission occurred. Under the FTCA, the federal government acts as a self-insurer. See Claims Under the Federal Tort Claims Act - Office of General Counsel (va.gov) for additional information.

9. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the

Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Traffic Laws: The Contractor shall obey all traffic laws, including without limitation: posted speed limits; road closures; and the direction of VA Police.

b. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. Drug-free Policy: All VA facilities are drug-free. Possession of non-prescribed drugs, including alcohol, marijuana, and CBD products, is prohibited.

d. Non-smoking Policy: Smoking—including all tobacco products, e-cigarettes, and vaping products—is prohibited on the entire campus, both inside and outside the VA Facility.

e. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited. Enclosed containers, including tool kits, are subject to search without consent while on VA property.

f. VHA DIRECTIVE 1192.01 (Seasonal Influenza Policy): This Veterans Health Administration

(VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). The Contractor is https://www.law.cornell.edu/uscode/text/28/part-VI/chapter-171 https://www.va.gov/ogc/ftca.asp https://www.va.gov/ogc/ftca.asp responsible for providing face masks and influenza (flu) vaccines for all employees working at a

VA facility. If Directive 1192.01 is applicable the Contractor, in conjunction with the COR, is responsible for ensuring that all aspects of this directive are implemented.

10. VETERANS HEALTH ADMINISTRATION SUPPLEMENTAL CONTRACT

REQUIREMENTS FOR COMBATTING COVID-19:

a. Contractor employees who work in or travel to VHA locations must comply with the following documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug

Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to the following COVID-19 screening requirements:

1) Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool.

Check regularly for updates.

2) Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

c. The Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA facilities.

https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/

11. CONTRACT SECURITY: The Authorization & Accreditation (A&A) requirements of VHA

Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation Package is not required, nor is an A&A or MOU/ISA required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information

Security. If there are any questions related to privacy, please have a member of your staff contact the

VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

[Rest of Page Intentionally Left Blank – End of Section B.1]

B.2 PRICE SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Edward Hines, Jr. VA Hospital Flood Cleanup/Mitigation/Remediation:

Mitigation--Building 1

Contract Period: Base

POP Begin: Contract Award

POP End: 04-30-2023

PRINCIPAL NAICS CODE: 562910 - Remediation Services

PRODUCT/SERVICE CODE: Z2QA - Repair or Alteration of

Restoration of Real Property (Public or Private)

Repairs--Building 1

Contract Period: Base

POP Begin: Contract Award

POP End: 04-30-2023

PRINCIPAL NAICS CODE: 562910 - Remediation Services

Building 48--Mitigation and Abatement

Contract Period: Base

POP Begin: Contract Award

POP End: 04-30-2023

PRINCIPAL NAICS CODE: 562910 - Remediation Services

Building 200 Basement/Crawlspace--Mitigation, Abatement, and Repairs

Contract Period: Base

POP Begin: Contract Award

POP End: 04-30-2023

PRINCIPAL NAICS CODE: 562910 - Remediation Services

Building 200 Basement—Sewer Line Cleanup/Mitigation/Remediation

Contract Period: Base

POP Begin: Contract Award

POP End: 04-30-2023

PRINCIPAL NAICS CODE: 562910 - Remediation Services

GRAND TOTAL: __________________

B.3 PERFORMANCE WORK STATEMENT

Edward Hines, Jr. VA Hospital Flood Cleanup/Mitigation/Remediation

A. Overview: The Contractor shall assist the Edward Hines, Jr. VA Hospital, 5000 S 5th Avenue, Hines, IL 60141-3030, (“Hines”) with the cleanup, mitigation, and remediation of water damage as result of multiple pipe breaks at the VA Hospital that occurred on or about December 25, 2022.

1. Basic Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract. Any work found to be nonconforming to the terms of this Contract shall be promptly corrected by the Contractor at no additional cost to the Government. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of any and all work.

2. Parts and Materials: All parts and materials supplied by the Contractor shall be new and properly applied, utilized, and/or installed, in compliance with all applicable statutory, regulatory, and manufacturer requirements.

3. Project Supervision: The Contractor shall have a Project Manager onsite at all times work is being performed under this Contract. In addition, the Contractor shall have other supervisors onsite specific to the work being performed, as needed.

4. Hours of Operation: Normal hours of facility operation are Monday through Friday, 7:30 a.m. –

4:00 p.m. Local Time, except for the following Federal Holidays:

a. New Year’s Day;

b. Birthday of Martin Luther King, Jr.;

c. Washington’s Birthday;

d. Memorial Day;

e. Juneteenth National Independence Day;

f. Independence Day;

g. Labor Day;

h. Columbus Day;

i. Veterans Day;

j. Thanksgiving Day;

k. Christmas Day; and

l. Any other day declared a Federal Holiday by Presidential Proclamation.

5. Definitions:

a. Affected: “Affected” means water-soaked or otherwise damaged by the flooding.

b. As Needed, Where Needed, or Where Necessary: “As needed,” “where needed,” or “where necessary” means that the Contractor shall take appropriate action based on a reasonable assessment of the situation presented.

B. Building 1—Mitigation.

1. E100s Section.

a. Remove affected ducting insulation.

b. Remove affected ceiling tiles.

c. Remove affected vinyl cove base.

d. Remove affected drywall and insulation.

e. Protect all furniture, fixtures, and equipment (FF&E) as needed.

f. Clean all FF&E as needed.

g. Clean all stud walls.

h. Place commercial-grade drying equipment, including without limitation: dehumidifiers; air movers; and air scrubbers to assist with structural drying.

i. Monitor leaks and extract water as needed.

j. Clean all affected areas as needed.

k. Monitor equipment and drying progress.

2. E200s Section.

a. Monitor active leaks and extract water as needed.

b. Clean all FF&E.

c. Place commercial-grade drying equipment, including without limitation: dehumidifiers; air movers; and air scrubbers to assist with structural drying.

d. Monitor equipment and drying progress.

3. D100s Section.

a. Remove affected ducting insulation.

b. Remove affected ceiling tiles.

c. Remove affected vinyl cove base.

d. Remove affected drywall and insulation.

e. Protect all furniture, fixtures, and equipment (FF&E) as needed.

f. Clean all FF&E as needed.

g. Clean all stud walls.

h. Place commercial-grade drying equipment, including without limitation: dehumidifiers; air movers; and air scrubbers to assist with structural drying.

i. Monitor leaks and extract water as needed.

j. Clean all affected areas as needed.

k. Monitor equipment and drying progress.

4. A100s Section.

a. Properly dispose of affected FF&E.

b. Clean all affected areas with antimicrobial products.

c. Steam-clean affected carpets.

d. Place commercial-grade drying equipment, including without limitation: dehumidifiers; air movers; and air scrubbers to assist with structural drying.

e. Monitor equipment and drying progress.

5. A200s Section.

a. Manipulate and cover FF&E as needed.

b. Remove affected ducting insulation.

c. Remove affected ceiling tiles.

d. Remove affected drywall and insulation.

e. Place commercial-grade drying equipment, including without limitation: dehumidifiers; air movers; and air scrubbers to assist with structural drying.

f. Clean all affected areas.

g. Steam-clean affected carpets.

6. Other Rooms and Common Areas.

a. Monitor leaks and extract water as needed.

b. Assess for damages as needed.

c. Follow any of the above steps if necessary: F148, E319, E321, E321A, E335, G100, A331, or any other affected areas.

C. Building 1—Repairs: E100s, E200s, D100s, A100s, A200s Sections.

1. Replace ducting insulation where necessary.

2. Replace ceiling tiles where necessary.

3. Replace affected vinyl cove base where necessary.

4. Replace drywall and insulation where necessary.

5. Finish all repaired drywall.

6. Prime and paint all repaired drywall.

7. Protect all furniture, fixtures, and equipment (FF&E) as needed.

8. Clean all FF&E as needed.

9. Perform any needed plaster patching, to include:

a. Scrape off any damaged paint;

b. Skim-coat damaged areas; and

c. Prime and paint all patching.

10. Place air scrubbers where needed to help minimize dust and particulates in the air.

11. Perform a final cleaning of all work areas.

D. Building 48—Mitigation and Abatement.

1. Abate all ceiling paint by scraping, cleaning, and encapsulating.

a. The ceiling abatement process shall be performed using aerial lifts.

b. Floor-to-ceiling containment shall be utilized to prevent cross-contamination of presumed airborne lead paint.

c. Negative air pressure shall be utilized to reduce airborne particulate.

d. HEPA-vacuuming shall be utilized to remove contaminants from surface areas.

e. EPA- and OSHA-approved encapsulate shall be utilized to seal previously damaged areas after paint removal.

2. Abate damaged wall paint by scraping, cleaning, and encapsulating using the same process for ceiling paint abatement, set forth above.

3. Manipulate all contents by moving them to and from the work areas.

a. Large pallet manipulation shall be performed using forklifts and pallet-jacks.

b. **Please note that this service shall be performed throughout the project as the lead abatement will be performed in sections.

4. Clean all supply and return ductwork and air handler units.

5. Fog all supply and return ductwork and air handler units.

6. Encapsulate all supply and return ductwork.

7. Clean all suspended radiant heaters.

8. Place commercial-grade drying equipment.

9. Remove damaged/affected drywall. Remove insulation behind the drywall.

10. Remove any damaged ceiling tiles/grid.

11. Remove all trash bins and loose debris in the mechanical/water heater room (all documents shall be left onsite).

12. Extract any standing water including the mechanical/water heater room.

13. Remove all abandoned items, garbage, and loose debris from the entire second floor area, and any affected areas on the first floor.

14. Apply antimicrobial products to all areas.

15. Perform a final cleaning of all areas.

16. Remove and decontaminate all drying equipment.

E. Building 200 Basement/Crawlspace—Mitigation, Abatement, and Repairs.

1. Install two-inch (2”) copper pipe to connect the linear accelerator system to the existing chilled water supply and return pipe as identified in walkthrough.

2. Furnish and install nine (9) ball valves, one (1) circuit setter, and one (1) swing check valve.

3. Furnish and install one (1) 50gpm inline pump.

4. Furnish and install all necessary pipe supports and hangers.

5. Install insulation on newly installed pipe.

6. Furnish and install two (2) hot taps to existing chilled water pipe.

7. Replace 10” section of copper pipe on leaking 2” hot water line. (Note: If more than one section of this line is compromised, further costs may be assessed, subject to a properly awarded contract modification, pursuant to FAR 52.212-4(c).)

8. Set up commercial-grade drying equipment, including desiccant, to dry the area.

9. Extract any standing water.

10. Re-grade mounds and dips in the gravel.

11. Remove all rubbish, debris, and abandoned piping.

12. Apply antimicrobial products to all areas.

F. Building 200 Basement—Sewer Line Cleanup/Mitigation/Remediation.

1. Contain all sewage where required.

2. Establish a decontamination area to exit work area, ensuring proper cleaning and decontamination for the duration of all work performed under this Paragraph.

3. Muck-out affected areas, including the removal of all muck, raw sewage, and affected areas of gravel. All material removed under this Subparagraph shall be double-bagged, properly disinfected, and HEPA Vacuumed.

4. Cleanup of loose debris throughout the affected areas.

5. Properly extract and pump out affected areas where required.

6. Application of Biocide and Anti-Microbial Agent, which shall be applied prior to any services being performed and after all cleanup has been completed.

7. Application of a thermal fog to assist with mitigating odor issues.

8. Placement of HEPA-Filtrated Air Scrubbers to perform the correct number of Air Exchanges to filtrate the air and assist with odor issues.

9. Placement of Portable Desiccants and Commercial-Grade Dehumidifiers to completely dry affected areas.

10. Pressure Steam affected concrete areas to ensure proper disinfection.

11. Placement and use of dumpsters to facilitate disposal of all waste material.

G. Work not Otherwise Covered under this Contract: Any cleanup, mitigation, or remediation services not otherwise covered under this Contract and deemed necessary by Hines, in its sole discretion, shall be accomplished via a properly awarded Contract modification in accordance with FAR 52.212-4(c) or by a Government Purchase Card order number. Contract modifications shall be awarded in the sole discretion of the Contracting Officer, provided that the price of such modification is fair and reasonable and provides best value to the Government.

H. On-Site Work Requirements. In addition to any other requirements set forth in this Contract, the

Contractor shall comply with the following on-site work requirements:

1. Check-in/Check-out Requirements: The Contractor shall comply with all facility check-in and screening requirements. Upon successful completion of the facility’s check-in and screening process, the Contractor shall check-in with the COR, or the COR’s designee, advising them of the nature and location of the work to be accomplished. The Contractor shall check-out with the

COR, or the COR’s designee, at the conclusion of such work, prior to departing the VA facility, advising them of the work completed and any problems/issues identified.

2. Noninterference with Facility Functions: The Contractor shall perform its services under this

Contract in a manner that does not interfere with the facility’s functions, including maintaining all tools and equipment in an orderly fashion and cleaning the work area at the conclusion of a service visit. The Contractor shall interrupt its work at any time so as to not interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, Contractor services may be stopped and rescheduled to a date and time mutually satisfactory to the

Contractor and the COR, at no additional cost to the Government.

3. Employee Requirements: In addition to any other requirements set forth in this Contract, the

Contractor shall ensure that each person performing services under this Contract:

a. is fully trained, entirely competent, and otherwise meet all legal requirements for performing these services at a Government facility;

b. has a clear criminal record, which means no felony convictions, or misdemeanor convictions for assaultive behavior or crimes of moral turpitude;

c. can read and speak English sufficient to understand and acknowledge any alerts or warnings, oral and written, issued by the facility; and

d. is healthy; sick personnel shall not perform any work under this Contract.

4. Employee Uniforms: The Contractor shall provide a uniform to its employees that is easily recognizable and clearly distinguishes them as Contractor employees. The company-issued uniform shall have the name of the company clearly visible on the front of the uniform top.

Uniforms shall present a professional appearance, be clean and maintained in good repair, and shall comply with all applicable safety regulations, e.g., protective footwear. Contractor employees shall wear their Government-issued identification badges so that it is clearly visible on the front of their uniform.

5. Access (Keys): If provided keys for access, the Contractor shall control and otherwise safeguard the keys provided. Loss of any keys shall be reported to the COR immediately. The Contractor shall be responsible for all costs associated with a lost key, including without limitation:

locksmith charges, rekeying, new keys, and/or new locks.

6. Photography: Photographs may be taken on facility grounds only during the performance of the services provided under this Contract; photographs shall not be taken for any other reason.

Photographs shall not contain any images or other personal information of patients, Government employees, or other contractor employees. Any violation of this policy is grounds for immediate revocation of that contractor employee’s access badge.

7. Legal/Professional Standards Compliance: In addition to any other requirements set forth in this

Contract, the Contractor shall ensure that all work and any required recordkeeping performed under this Contract complies with all applicable laws, regulations, ordinances, rules, professional standards, and OEM standards/recommendation, including without limitation: the Veterans

Administration (VA); the Veterans Health Administration (VHA); the Occupational Safety and

Health Administration (OSHA); the Environmental Protection Agency (EPA); the National Fire

Protection Association (NFPA); the National Electrical Code (NEC); Underwriters Laboratories

(UL); and The Joint Commission.

8. Protection of Government Property: The Contractor shall take care to protect persons and personal/Government property while on VA property, including removal of all trash and debris at the completion of any job, and otherwise keeping the work area clean at all times. The Contractor shall be liable for any injuries and/or damage caused by the Contractor, including its employees and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair. Any injuries and/or damage caused by the Contractor shall immediately be reported to the COR.

[End of Section B]

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal

Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended…