Solicitation 36C25223Q0244.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. E-MAIL ADDRESS 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25223Q0244 12-23-2022

Rob Knight Robert.Knight1@va.gov 01-23-2023

5:00 PM Local

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

562111

$41.5 Million

N/A

N/A

36C676

Department of Veterans Affairs

Tomah VA Medical Center

500 East Veterans Street

Tomah WI 54660-3105

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

Recyclables collection and disposal services for the Tomah

VA Medical Center, Tomah, Wisconsin.

The Service Contract Labor Standards statute applies to this requirement. See Section D for the current Department of

Labor Wage Determination for Monroe County, Wisconsin. The

Contractor is responsible for adhering to the requirements of this Wage Determination as it is periodically updated by the Department of Labor.

X 1

Rob Knight

36C25223Q0244

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

INSTRUCTIONS TO QUOTERS

The purpose of this Solicitation is to obtain a high-performing contractor that can provide exemplary service for the requirements set forth in Section B.3 during the Period(s) of

Performance set forth in Section B.2 with minimal supervision.

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified

Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with

Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm-fixed-price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

The Government, in its sole discretion, may award a contract from the quotes received in response to this Solicitation, issue a new Solicitation, or cancel this Solicitation without reissue.

SMALL BUSINESS SET-ASIDE: This requirement has been set aside for Small Businesses pursuant to

FAR Subpart 19.5.

TIMELINE:

• Site Visit Deadline: A site visit for all potential quoters will be held at the Tomah VA Medical

Center, 500 East Veterans Street, Tomah, Wisconsin 54660-3105, on Friday, January 13, 2023, at

11:00 a.m. All interested parties shall meet in the lobby area of Building 400. There will not be any other site visits offered besides this one.

• Solicitation Questions Deadline: Tuesday, January 17, 2023, 5:00 p.m. Local Time. Answers will be posted by Solicitation Amendment on Contract Opportunities.

• Solicitation Closes/Quotes Due: Monday, January 23, 2023, 5:00 p.m. Local Time. The business submitting the quote is wholly responsible for ensuring that its quote arrives by this deadline. Quotes received after the deadline, as evidenced by the date/time stamp on the e-mail, may (but are not required) to be considered by the Contracting Officer, pursuant to

VAAR 852.273-70.

SITE VISIT: Please RSVP with your name, company, and telephone number to Contracting Officer Rob

Knight at Robert.Knight1@va.gov. PLEASE NOTE THAT WHILE ON-CAMPUS ALL PERSONS

SHALL COMPLY WITH VA COVID PROTOCOLS, INCLUDING THE WEARING OF MASKS

INSIDE ALL BUILDINGS AND WHILE TRAVELING IN VEHICLES. It is strongly suggested and expected that the potential quoter inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed, but attending a site visit is not required to submit a quote. In no case shall failure to attend a site visit or otherwise inspect the campus constitute grounds for a claim after contract award.

RFQ QUESTIONS: In order to maintain the integrity of this solicitation and subsequent award, all potential quoters shall submit questions regarding this solicitation via e-mail to Contracting Officer Rob

Knight at Robert.Knight1@va.gov. Answers will be issued via a consolidated response by solicitation amendment posted on Contract Opportunities, available at https://sam.gov/content/opportunities.

SUBMISSION OF QUOTE: Quoters shall submit their quote by e-mail to Contracting Officer Rob

Knight at Robert.Knight1@va.gov. Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation, including attachments, of seven (7) megabytes. Quoters submitting responses via email that exceed 7 megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation.

The VA may not consider late responses due to undelivered e-mails that exceed 7 megabytes.

CONTENTS OF QUOTE: The Government, in its sole discretion, will award a contract to the responsible contractor whose quotation, conforming to the solicitation, is most advantageous to the

Government, considering all of the following factors (Note: The order of the factors listed does not imply the relative importance of each factor.): (1) Price; (2) Technical Capability; (3) Prior Experience; (4)

Administrative Information; and (5) Representations & Certifications.

Quotes shall include the following information to be evaluated for contract award. Incomplete quotes will be considered non-conforming and may not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: Complete the highlighted blanks in SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quotation should detail how the Contractor will provide the services required in the Performance Work Statement, specifically including:

a. A draft Recyclables Collection Plan, as set forth under Subparagraph B.1 of the Performance Work

Statement;

b. Picture(s) of the proposed recyclables collection containers, as set forth under Subparagraph B.2 of the Performance Work Statement;

c. Picture(s) of the recyclables collection vehicle(s), as set forth under Subparagraph B.4 of the

Performance Work Statement;

d. A copy of the current registration and proof of insurance for each collection vehicle, as set forth under Subparagraph B.4 of the Performance Work Statement; and mailto:Robert.Knight1@va.gov mailto:Robert.Knight1@va.gov https://sam.gov/content/opportunities mailto:Robert.Knight1@va.gov

e. A copy of the current, valid driver’s license for each collection vehicle driver, as set forth under

Subparagraph C.1.a of the Performance Work Statement.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract, particularly if that experience is at a VA facility. Information should include the contract number, dates of service, and a point-of-contact at the facility with a telephone number or e-mail address. For evaluation purposes, a lack of prior experience will not disqualify a company.

(4) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, under Section B.1, below.

(5) Representations & Certifications (Note: The Government will not consider quotes that do not provide the following representations and certifications, and any incomplete responses will be deemed ineligible for evaluation and award.):

a. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

b. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, found in Section E.

QUOTE EVALUATION: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government based on the factors listed above. The Government reserves the right to consider a quote that is other than the lowest price that provides additional benefit(s).

Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, even if that quote is not the lowest priced quote submitted, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The comparative evaluation process for this Solicitation works as follows:

(1) Check that Quotes are Complete: All quotes received by the deadline will be reviewed by the

Contracting Officer to ensure that each quote addresses all of the five factors listed above and that

Administrative Information and Representations & Certifications are complete. Any quotes found to be incomplete will not receive any further consideration.

(2) Verification of Business: The Contracting Officer will verify that each business submitting a complete quote is: active in the System for Award Management without exclusions, as set forth at

SAM.gov | Entity Information; and is a small business for the NAICS code of this requirement, as represented under FAR 52.219-1 Small Business Program Representations, also at SAM.gov | Entity

Information. Any business that fails to meet any of these verification requirements at the time SAM and VIP are checked will not have its quote considered.

https://sam.gov/content/entity-information https://sam.gov/content/entity-information https://sam.gov/content/entity-information

(3) Facility Evaluation: Complete quotes submitted by verified businesses will next have the Price

Schedule removed by the Contracting Officer before sending the remainder of the quote to the facility for evaluation of Technical Capability and Prior Experience. The reason for removing the Price Schedule is to have the facility focus solely on the Technical Capability and Prior Experience factors of each quote without regard to price in order to determine which business(es) is/are best able to provide the required services. Quotes are typically evaluated by the Contracting Officer’s Representative (COR), as well as other technical experts at the facility. The evaluators will determine the strengths and weaknesses of each quote and assign each quote an overall score, as follows:

• Superior: This quoter can meet all contract requirements and includes benefits advantageous to the government. We see no risk with this quoter.

• Good: This quoter can meet all contract requirements. We see little performance risk with this quoter.

• Borderline: This quoter may not be able to meet all contract requirements. We see performance risk with this quoter.

• Unacceptable: This quoter cannot meet all contract requirements. We see high performance risk with this quoter.

Quotes rated Superior and Good are acceptable and will receive further consideration. Quotes rated

Borderline and Unacceptable are not acceptable and will not receive any further consideration; the distinction between Borderline and Unacceptable is to provide constructive feedback to the business submitting the quote.

(4) Price Evaluation: Once the facility’s evaluation is complete, the Contracting Officer will reinsert the

Price Schedule into each acceptable quote, and the facility in conjunction with the Contracting Officer will review the top-rated quotes against the overall price for each quote to determine which quote provides the overall best value to the Government. A quote rated Superior does not automatically provide best value to the Government if the price is too high; there is often a trade-off between technical capability and price.

(5) Contract Award: The business that submitted the quote that provides the best overall value to the

Government, even if that quote is not the lowest-priced quote within competitive and budgetary constraints, will be awarded the Contract. Conversely, if no quotes are found to meet the Government’s requirements, in the sole judgment of the facility and Contracting Officer, no award will be made from the quotes received. If no award is made, the Government, in its sole discretion, may issue a new

Solicitation or cancel this Solicitation without reissue.

Guidance on Section (5) Representations & Certifications

This section provides detailed guidance regarding submission of evaluation factor (5) Representations &

Certifications required in paragraph (5), above.

a. The first requirement is a representation found in Section E, FAR 52.204-24(d):

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph

(c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

What this paragraph means is that you do not complete the representations set forth in subparagraph

52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via https://sam.gov under Entity Information on the homepage of that website. Under your company’s entity information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

https://sam.gov/

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR

52.204-26.

b. The other requirement is also found under Section E, FAR 52.212-3:

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

The first paragraph on FAR 52.212-3 states:

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for

Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Current SAM registration is a requirement for contract award; this requirement cannot be waived.

Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-

3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

https://www.sam.gov/

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the

Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _______________.

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (5) Representations & Certifications requires the following:

(1) a statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore no FAR 52.204-24 representation is required; and

(2) a statement that the representations and certifications made for your company’s SAM registration are current, unless there is a representation or certification that needs to be updated.

[Rest of Page Intentionally Left Blank – End of Instructions to Quoters] http://www.sam.gov/

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT:

OFFICE NUMBER:

E-MAIL ADDRESS:

UEI / DUNS:

b. GOVERNMENT: Rob Knight, Contracting Officer

Contracting Office Code: 36C252

Department of Veterans Affairs

Great Lakes Acquisition Center

115 S 84th Street, Suite 100

Milwaukee, Wisconsin 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS

TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

3. INVOICES: Use of the invoicing procedures set forth in this Contract is mandatory and supersedes any other invoicing procedures otherwise used by the Contractor. Invoice payment, including the calculation of late fees when applicable, shall be conducted in accordance with current Department of

Veterans Affairs policies and procedures at the time an invoice is submitted. Under no circumstances shall a late payment be grounds for termination of this Contract.

a. Invoices shall be submitted monthly in arrears in accordance with: VAAR 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services

Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all

VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten

Network by submitting an email to VA.Registration@Tungsten-Network.com or calling (877)

489-6135 for enrollment.

mailto:VA.Registration@Tungsten-Network.com

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at

(877) 489-6135.

e. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with VAAR

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial

Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: (877) 489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: (877) 353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY: If the contractor receives a request from VA personnel directing or requesting work that the Contractor believes is not within the scope of the Contract, the Contractor must notify the Contracting Officer’s Representative (COR) and the Contracting Officer of the request. Only the Contracting Officer is authorized to issue changes or modifications that will affect price, quantity, or quality of performance of this contract. Additional tasking required by changes in mission assignments must be documented by a bilateral contract modification, in accordance with FAR 52.212-4(c). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

6. FIRM-FIXED-PRICE CONTRACT: This Contract is a firm-fixed-price contract, as defined in

FAR 16.202-1. As such, the prices set forth in Section B.2 Price Schedule are, “not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.” The

Contractor shall not perform any services outside the scope of this Contract without a properly awarded bilateral modification, in accordance with FAR 52.212-4(c).

7. NONPERSONAL SERVICES CONTRACT: This Contract is a nonpersonal services contract, as defined in FAR 37.101. VA personnel will not exercise any supervision or control over Contractor personnel performing work under this Contract. Such personnel shall be accountable solely to the

Contractor, which in turn is responsible to the Government for execution of the services under this

Contract.

8. GOVERNMENT LIABILITY: The Federal Tort Claims Act (FTCA), 28 U.S.C. §§ 2671-2680, prescribes a uniform procedure for handling of claims against the United States, for money damages only, on account of damage to or loss of property, or personal injury or death, caused by the negligent or wrongful act or omission of a Government employee while acting within the scope of his or her office or employment, under circumstances where the United States, if a private person, would be liable in accordance with the law of the place where the act or omission occurred. Under the FTCA, the federal government acts as a self-insurer. See Claims Under the Federal Tort Claims Act - Office of General Counsel (va.gov) for additional information.

9. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the

Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Traffic Laws: The Contractor shall obey all traffic laws, including without limitation: posted speed limits; road closures; and the direction of VA Police.

b. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. Drug-free Policy: All VA facilities are drug-free. Possession of non-prescribed drugs, including alcohol, marijuana, and CBD products, is prohibited.

d. Non-smoking Policy: Smoking—including all tobacco products, e-cigarettes, and vaping products—is prohibited on the entire campus, both inside and outside the VA Facility.

e. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited. Enclosed containers, including tool kits, are subject to search without consent while on VA property.

f. VHA DIRECTIVE 1192.01 (Seasonal Influenza Policy): This Veterans Health Administration

(VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). The Contractor is https://www.law.cornell.edu/uscode/text/28/part-VI/chapter-171 https://www.va.gov/ogc/ftca.asp https://www.va.gov/ogc/ftca.asp responsible for providing face masks and influenza (flu) vaccines for all employees working at a

VA facility. If Directive 1192.01 is applicable the Contractor, in conjunction with the COR, is responsible for ensuring that all aspects of this directive are implemented.

10. VETERANS HEALTH ADMINISTRATION SUPPLEMENTAL CONTRACT

REQUIREMENTS FOR COMBATTING COVID-19:

a. Contractor employees who work in or travel to VHA locations must comply with the following documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug

Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to the following COVID-19 screening requirements:

1) Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool.

Check regularly for updates.

2) Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

c. The Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA facilities.

https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/

11. CONTRACT SECURITY: The Authorization & Accreditation (A&A) requirements of VHA

Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation Package is not required, nor is an A&A or MOU/ISA required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information

Security. If there are any questions related to privacy, please have a member of your staff contact the

VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

[Rest of Page Intentionally Left Blank – End of Section B.1]

B.2 PRICE SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3.00 MO __________________ __________________

Recyclables Collection Services for the Tomah VA Medical Center

Contract Period: Base Year-1st Quarter

POP Begin: 03-01-2023

POP End: 05-31-2023

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage

Collection

Contract Period: Base Year-2nd Quarter

POP Begin: 06-01-2023

POP End: 08-31-2023

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

Contract Period: Base Year-3rd Quarter

POP Begin: 09-01-2023

POP End: 11-30-2023

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

Contract Period: Base Year-4th Quarter

POP Begin: 12-01-2023

POP End: 02-29-2024

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

Base Year Total: __________________

12.00 MO __________________ __________________

Contract Period: Option Year 1

POP Begin: 03-01-2024

POP End: 02-28-2025

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

Contract Period: Option Year 2

POP Begin: 03-01-2025

POP End: 02-28-2026

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

Contract Period: Option Year 3

POP Begin: 03-01-2026

POP End: 02-28-2027

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

Contract Period: Option Year 4

POP Begin: 03-01-2027

POP End: 02-29-2028

PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection

GRAND TOTAL: __________________

[Rest of Page Intentionally Left Blank – End of Section B.2]

B.3 PERFORMANCE WORK STATEMENT

Recyclables Collection Services for the Tomah VA Medical Center

A. Description of Services. The Contractor shall provide the managerial, supervisory, administrative, direct, and overhead personnel necessary to perform the work specified in this Contract, including the provision of all labor, transportation, equipment, and materials to perform recyclables collection services in accordance with this Contract for the Tomah VA Medical Center (“Tomah”), 500 East

Veterans Street, Tomah, Wisconsin 54660-3105.

1. Contract Performance Standards: The Contractor is expected to comply with all requirements set forth under this Contract and perform all required services in an exemplary manner with minimal oversight.

2. Recyclables Collection Requirements: Tomah’s recyclables collection requirements are set forth in Appendix I: Recyclables Collection Schedule at the end of this Performance Work Statement.

3. Estimated Recyclables Collection Workload: Tomah’s estimated annual recyclables collection workload includes:

a. Glass – 12,000 pounds;

b. Plastic (all types) – 15,000 pounds;

c. Cardboard (heavy) – 76,000 pounds; and

d. Cans (aluminum and tin) – 18,000 pounds.

B. Recyclables Collection Requirements.

1. Recyclables Collection Plan: Within fifteen (15) days after Contract award, the Contractor shall submit a Recyclables Collection Plan in accordance with Appendix I: Recyclables Collection

Schedule, to the COR for approval, in the COR’s sole discretion. The Recyclables Collection

Plan shall include: (1) a comprehensive set of vehicle routes; (2) a Recyclables Collection

Timetable; (3) recyclables collection container types and labeling, in accordance with subparagraph B.2, below; (4) recyclables collection container placement, in accordance with subparagraph B.3, below; (5) primary and secondary Contractor points-of-contact, one of whom shall be available during Business Days, with contact information including telephone numbers, and e-mail addresses; (6) the recycling center that will be used for deposit of all collected recyclables under this Contract; and (7) a proposed monthly Recycling Report format, in accordance with subparagraph B.6, below. In the event the COR finds any portion of the

Recyclables Collection Plan unsatisfactory, the COR will notify the Contractor of the deficiencies. The Contractor shall correct any identified deficiencies and submit a corrected

Recyclables Collection Plan to the COR on the second Business Day after it is returned by the

COR.

a. Recyclables Collection Days/Times: The Contractor shall perform recyclables collection on

Business Days, defined as 8:00 a.m. to 4:30 p.m. Local Time, Monday through Friday, except on Federal Holidays. (Note: The day a Federal Holiday is observed may change from year to year. Consult the Office of Personnel Management’s website, Federal Holidays (opm.gov), to confirm when a Federal Holiday is observed.) Federal Holidays include:

i. New Year’s Day;

ii. Birthday of Martin Luther King, Jr.;

iii. Washington’s Birthday;

iv. Memorial Day;

v. Juneteenth National Independence Day;

vi. Independence Day;

vii. Labor Day;

viii. Columbus Day;

ix. Veterans Day;

x. Thanksgiving Day;

xi. Christmas Day; and

xii. Any other day declared a Federal Holiday by Presidential Proclamation.

b. Recyclables Collection Timetable: The Contractor shall strictly adhere to the Recyclables

Collection Timetable set forth in the Recyclables Collection Plan. The Contractor will not be responsible, however, for collection delays due to causes beyond its reasonable control, including civil unrest, fires, flooding, or blizzards. The Contractor shall notify the COR as soon as possible if any such event prevents it from following the normal Recyclables

Collection Timetable. The Contractor shall resume recyclables collection as soon as the event passes, to include any collections missed.

c. Recyclables Collection Timetable Adjustments: In the event the Contractor determines that a

Recyclables Collection Timetable adjustment is needed, either temporary or permanent, it shall request such an adjustment from the COR as soon as the need arises. The adjustment request shall include: the proposed timetable adjustment; the reason for the request; and if temporary, the duration of the proposed adjustment. The COR may approve the Recyclables

Collection Timetable adjustment request, in the COR’s sole discretion.

d. Recyclables Collection Schedule Modifications: Tomah may need to modify Appendix I:

Recyclables Collection Schedule based on changing operational circumstances. Any substantive changes shall be made via bilateral contract modification, pursuant to FAR

52.212-4(c), at rates consistent with the current Price Schedule. Upon award of a contract https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview modification adjusting the Recyclables Collection Schedule, the Contractor shall propose an updated Recyclables Collection Plan to the COR for approval, in the COR’s sole discretion, within five (5) Business Days after modification award. In the event the COR finds the proposed changes unsatisfactory, the COR will notify the Contractor of the deficiencies. The

Contractor shall correct any identified deficiencies and submit a corrected Recyclables

Collection Plan to the COR on the second Business Day after it is returned by the COR.

e. Unscheduled Collections: In addition to pickups made in accordance with the Recyclables

Collection Timetable, the Contractor shall make unscheduled collections of recyclables within two (2) Business Days after notification by the COR. Tomah averages four (4) unscheduled collections per year. Notwithstanding this average, however, the Contractor shall make as many unscheduled collections as requested by the COR at no additional cost to the

Government.

2. Recyclables Collection Containers: The Contractor shall provide all recyclables collection containers, either dumpsters or toters, as set forth in Appendix I: Recyclables Collection

Schedule. Each container shall be clearly labeled with a unique identifier and the recyclable content for that container. The Contractor shall obtain prior approval of the COR, in the COR’s sole discretion, for the type, color, and labeling of the recyclables collection containers prior to beginning work under this Contract. The Contractor shall maintain all recyclables collection containers in good working order and free of odors, visible dirt, and pests. After collection, containers shall be returned to their assigned position, upright with the lids closed. Recyclables collection container cleaning and maintenance shall be conducted offsite from the Tomah campus.

3. Pickup Locations: The Contractor shall, in coordination with the COR, position its recyclables collection containers as set forth in Appendix I: Recyclables Collection Schedule. The Contractor shall position the containers to ensure easy access for depositing recyclables while ensuring non-interference with sidewalks, parking areas, roads, overhead utilities, trees, and any other potential obstructions. All pickup locations shall be kept free of odors, dirt, trash, debris, and pests.

4. Recyclables Collection Vehicles: The Contractor’s recyclables collection vehicles shall be clearly marked, identifying each vehicle as belonging to the Contractor. Collection vehicles shall: have a current registration and license plates, properly displayed, in accordance with Wisconsin statutes and regulations; be insured in accordance with Wisconsin statutes and regulations; and be maintained in good condition, free of odors, visible dirt, pests, and leaking fluids. The Contractor shall provide copies of the current registration and proof of insurance for each collection vehicle to the COR within five (5) Business Days after request by the COR.

5. Recyclables Transportation: The Contractor shall ensure that all recyclables are securely packaged for transportation, ensuring that nothing falls off of the vehicle during transportation to the recycling center.

6. Recycling Center: The Contractor shall deliver all collected recyclables to a Wisconsin-licensed recycling center. The Contractor shall not dispose of recyclables in a solid waste landfill. The

Contractor shall obtain all required permits and pay all fees associated with the use of such recycling center at no additional cost to the Government..

7. Monthly Recycling Report: The Contractor shall provide a monthly Recycling Report to the COR within five (5) Business Days after the end of the month. The Recycling Report shall include: (1) dates recyclables collection pickups were made; and (2) the approximate weight of each type of recyclable delivered to the recycling center.

8. Patient Confidentiality: The Contractor shall adhere to all requirements of the Privacy Act and the

Health Insurance Portability and Accountability Act (HIPAA) due to the possibility that confidential medical record information may be accessible and/or visible to Contractor personnel while performing work under this Contract. The COR, in the COR’s sole discretion, may require all Contractor personnel performing work under this Contract to take Privacy Act and HIPAA privacy and security training. If such training is required, the Contractor shall submit training completion certificates to the COR within ten (10) days after such training is completed.

a. Privacy Act: The Privacy Act prohibits the disclosure of a record about an individual from a system of records, absent the written consent of the individual, unless the disclosure is pursuant to a statutory exception. See Privacy Act of 1974 for additional information regarding the Privacy Act.

b. HIPAA Privacy Rule: The HIPAA Privacy Rule requires appropriate safeguards to protect the privacy of protected health information and sets limits and conditions on the uses and disclosures that may be made of such information without an individual’s authorization. See

HIPAA Privacy Rule for additional information regarding the HIPAA Privacy Rule.

9. Deficiency Procedures: When a deficiency per the requirements of this Performance Work

Statement is reported to the COR, the COR will confirm this deficiency by inspection and record any findings, with the date and time of the inspection. When inspection indicates unacceptable performance, the COR will notify the Contractor. The Contractor shall correct all deficiencies the next Business Day after notification of the unacceptable performance.

C. Contractor Personnel.

1. Personnel Requirements: The Contractor shall ensure that personnel performing services under this Contract meet the following requirements:

a. Current, Valid Driver’s License: All collection vehicle drivers shall hold a current, valid driver’s license appropriate for the type of vehicle being operated, i.e., a Commercial Driver’s

License (CDL), as required under Wisconsin statutes and regulations. The Contractor shall provide copies of each driver’s current driver’s license to the COR within five (5) Business

Days after request by the COR.

b. Fully Trained: All personnel are fully trained, completely competent, and otherwise meet all legal requirements for performing these services on a Federal Government facility, including all training recommended or mandated by the Centers for Disease Control and Prevention https://www.justice.gov/opcl/privacy-act-1974 https://www.hhs.gov/hipaa/for-professionals/privacy/index.html

(CDC), the Occupational Safety and Health Administration (OSHA), The Joint Commission, and the Veterans Health Administration prior to beginning any work onsite.

c. Proper Behavior: While onsite, Contractor personnel shall be courteous and respectful of the staff, patients, visitors, and each other. Contractor personnel shall not be rude, argumentative, or confrontational with anyone. Any violation of this policy is grounds for immediate revocation of that person’s access badge and a permanent ban from the facility.

d. Clear Criminal Record: All Contractor personnel shall have a clear criminal record, which means no felony convictions, or misdemeanor convictions for assaultive behavior or crimes of moral turpitude.

2. Uniforms: The Contractor shall provide a uniform to its personnel that: complies with all safety requirements for the work to be performed under this Contract; is easily recognizable; presents a neat, professional appearance; and clearly distinguishes them as Contractor personnel.

D. Onsite Work Requirements.

1. Contractor Orientation/Training: The Contractor shall attend an orientation prior to beginning any work under this Contract, in the COR’s sole discretion. This orientation may include the following topics: Contract terms and conditions; performance monitoring; badging procedures;

safety; fire procedures; severe weather procedures; disease transmission; infection control;

disaster procedures; and any other topic deemed necessary by the COR. At the COR’s discretion, the Contractor may be responsible for providing some or all of this information/training to its personnel, as directed by the COR.

2. Check-in/Check-out Requirements: The Contractor shall comply with all check-in and check-out procedures, as directed by the COR.

3. Noninterference with Facility Functions: The Contractor shall perform its services under this

Contract in a manner that does not interfere with the facility’s functions.

4. Photography: Photographs may be taken on facility grounds only as required for performance of the services being provided under this Contract; photographs shall not be taken for any other reason. Photographs shall not contain any images or other personal information of patients, Government personnel, or other contractor personnel. Any violation of this policy is grounds for immediate banning of that person from facility access.

5. Legal/Professional Standards Compliance. All work performed under this Contract shall comply with all applicable laws, regulations, ordinances, rules, and professional standards, specifically including without limitation: the Veterans Health Administration (VHA); the Centers for Disease

Control and Prevention (CDC); the Occupational Safety and Health Administration (OSHA); the

Environmental Protection Agency (EPA); the National Fire Protection Association (NFPA); the

Food and Drug Administration (FDA); and The Joint Commission.

6. Protection of Government Property: The Contractor shall take care to protect persons and personal/Government property while on VA property. The Contractor shall be liable for any injuries and/or damage caused by the Contractor, including its personnel and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair.

Any injuries and/or damage caused by the Contractor shall immediately be reported to the COR.

[Appendix I: Recyclables Collection Schedule – Next Page]

APPENDIX I: RECYCLABLES COLLECTION SCHEDULE

COLLECTION

STATION

STREET ADDRESS

BUILDING

NUMBER

CONTAINER

TYPE/SIZE

FREQUENCY

Cardboard 500 E. Veterans Street/B St. 10 6-Yard Dumpster Monthly: Every

Third Thursday

Commingled* 500 E. Veterans Street/B St. 10 4-Yard Dumpster 1 Time per Week

Cardboard 500 E. Veterans Street/C St. 18 6-Yard Dumpster Monthly: Every

Third Thursday

Commingled* 500 E. Veterans Street/C St. 18 4-Yard Dumpster 1 Time per Week

Cardboard 500 E. Veterans Street/6th St. 36/40 4-Yard Dumpster 2 Times per Week

Co-Mingle 500 E. Veterans Street/6th St. 36/40 4-Yard Dumpster 2 Times per Week

Cardboard 500 E. Veterans Street/4th St. 400 Dock 4-Yard Dumpster 2 Times per Week

Commingled* 500 E. Veterans Street/4th St. 400 Dock 8-Yard Dumpster 2 Times per Week

Commingled* 500 E. Veterans Street/E St. 401 (Canteen) 8-Yard Dumpster 3 Times per Week

Cardboard 500 E. Veterans Street/E St. 401 (Canteen) 8-Yard Dumpster 3 Times per Week

Cardboard 500 E. Veterans Street/3rd St.

Warehouse

Two (2) 8-Yard

Dumpsters

3 Times per Week for each Dumpster (6

Pickups Total per

Week)

Commingled* 500 E. Veterans Street/3rd St.

Warehouse 8-Yard Dumpster 3 Times per Week

Commingled* 500 E. Veterans Street/4th St. 405 6-Yard Dumpster 2 Times per Week

Cardboard 500 E. Veterans Street/4th St. 406 SPS 8-Yard Dumpster 2 Times per Week

Cardboard 500 E. Veterans Street/6th St. 408 Dock 4-Yard Dumpster 2 Times per Week

Commingled* 500 E. Veterans Street/6th St. 408 Dock 8-Yard Dumpster 2 Times per Week

Cardboard 400 E. Veterans Street/4th St. 424 (Kitchen) 8-Yard Dumpster 2 Times per Week

Commingle…