Solicitation 36C25222Q0885.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. E-MAIL ADDRESS 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25222Q0885 08-30-2022

Rob Knight Robert.Knight1@va.gov 09-15-2022

5:00 PM LOCAL

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

238290

$19.5 Million

N/A

N/A

36C607

Department of Veterans Affairs

William S. Middleton Memorial Veterans Hospital

2500 Overlook Terrace

Madison WI 53705-2254

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

Elevator maintenance services for the William S. Middleton

Memorial Veterans Hospital, Madison Wisconsin. See Section B.1

Contract Administration, Section B.2 Price Schedule, and

Section B.3 Performance Work Statement for specific information.

The Construction Wage Rate Requirements statute is applicable to this acquisition. See Section D for the applicable

Department of Labor Wage Determination for Dane County, Wisconsin.

X 1

Susan Pasholk

36C25222Q0885

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

INSTRUCTIONS TO QUOTERS

The purpose of this Solicitation is to obtain a high-performing contractor that can provide exemplary service for the requirements set forth in Section B.3 during the Period(s) of

Performance set forth in Section B.2 with minimal supervision at a fair and reasonable price.

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified

Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with

Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm-fixed-price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

The Government, in its sole discretion, may award a contract from the quotes received in response to this Solicitation, issue a new Solicitation, or cancel this Solicitation without reissue.

SDVOSB SET-ASIDE: This requirement has been set aside for Service-Disabled Veteran-Owned Small

Businesses (SDVOSBs), under the Veterans First Contracting Program (VFCP), pursuant to VAAR

819.7001 – 819.7009.

Eligibility and program requirements are set forth as follows:

VAAR 819.7003 Eligibility.

(b) At the time of submission of offers/quotes, and prior to award of any contracts, the offeror must represent to the contracting officer that it is a –

(1) SDVOSB . . . eligible under this subpart;

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition [set forth in Block 10 of Page 1]; and

(3) SDVOSB . . . listed as verified in VIP database at: https://www.vetbiz.va.gov/.

https://www.vetbiz.va.gov/

LIMITATIONS ON SUBCONTRACTING: This Solicitation contains VAAR 852.219-77 VA

NOTICE OF LIMITATIONS ON SUBCONTRACTING – CERTIFICATE OF COMPLIANCE FOR

SERVICES AND CONSTRUCTION in Section C, which states:

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed

SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an

Agency of the United States. The offeror further acknowledges that this certification is subject to

Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(Emphasis added.)

Note: This limitation on subcontracting is applicable regardless of the proposed contract’s value.

18 U.S.C. § 1001(a) states: Except as otherwise provided in this section, whoever, in any matter with the jurisdiction of the executive, legislative, or judicial branch of the Government of the United States, knowingly and willfully—

(1) falsifies, conceals, or covers up by any trick, scheme, or device a material fact;

(2) makes any materially false, fictitious, or fraudulent statement or representation; or

(3) makes or uses any false writing or document knowing the same to contain any materially false, fictitious, or fraudulent statement or entry;

shall be fined [not more than $250,000 per individual and/or $500,000 per organization, per 18

U.S.C. § 3571] under this title, imprisoned not more than 5 years . . . or both. (Emphasis added.)

https://www.law.cornell.edu/uscode/text/18/1001

Any business that represents itself as an SDVOSB and fails to completely follow these requirements is subject to investigation and possible prosecution:

Wisconsin Man Sentenced to 78 Months for Fraud Scheme Involving Over $260 Million in Small

Business Contracts | USAO-EDWI | Department of Justice

Business Owner Sentenced for Fraud Scheme | USAO-WDMO | Department of Justice

Four Sentenced for Bribery and Scheme to Defraud VA and SBA | USAO-AK | Department of Justice

Federal jury convicts two Texas men on federal fraud and false statements charges | USAO-NM |

Department of Justice

TIMELINE:

• Site Visit: A site visit for all potential quoters will be held at the William S. Middleton Memorial

Veterans Hospital, 2500 Overlook Terrace, Madison, Wisconsin 53705-2254, on Thursday, September 8, 2022, at 1:00 p.m.; meet in the main entrance area after clearing screening. There will not be any other site visits besides this one.

• Solicitation Questions Deadline: Friday, September 9, 2022, 3:00 p.m. Local Time. Answers will be posted by Solicitation Amendment on Contract Opportunities.

• Solicitation Closes/Quotes Due: Thursday, September 15, 2022, 5:00 p.m. Local Time.

SITE VISIT: Please RSVP with your name, company, and telephone number to Administrative

Contracting Officer Rob Knight at Robert.Knight1@va.gov. PLEASE NOTE THAT WHILE ON-

CAMPUS ALL PERSONS SHALL COMPLY WITH VA COVID PROTOCOLS, INCLUDING THE

WEARING OF MASKS INSIDE ALL BUILDINGS AND WHILE TRAVELING IN VEHICLES. It is strongly suggested and expected that the potential quoter inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed, but attending a site visit is not required to submit a quote. In no case shall failure to attend a site visit or otherwise inspect the campus constitute grounds for a claim after contract award.

RFQ QUESTIONS: In order to maintain the integrity of this solicitation and subsequent award, all potential quoters shall submit questions regarding this solicitation via e-mail to Administrative

Contracting Officer Rob Knight at Robert.Knight1@va.gov. Answers will be issued via a consolidated response by solicitation amendment posted on Contract Opportunities, available at https://sam.gov/content/opportunities.

SUBMISSION OF QUOTE: Quoters shall submit their quote by e-mail to Administrative Contracting

Officer Rob Knight at Robert.Knight1@va.gov. Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation, including attachments, of seven (7) megabytes. Quoters submitting responses via email that exceed 7 megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA may not consider late responses due to undelivered e-mails that exceed 7 megabytes.

https://www.justice.gov/usao-edwi/pr/wisconsin-man-sentenced-78-months-fraud-scheme-involving-over-260-million-small https://www.justice.gov/usao-edwi/pr/wisconsin-man-sentenced-78-months-fraud-scheme-involving-over-260-million-small https://www.justice.gov/usao-wdmo/pr/business-owner-sentenced-fraud-scheme https://www.justice.gov/usao-ak/pr/four-sentenced-bribery-and-scheme-defraud-va-and-sba https://www.justice.gov/usao-nm/pr/federal-jury-convicts-two-texas-men-federal-fraud-and-false-statements-charges https://www.justice.gov/usao-nm/pr/federal-jury-convicts-two-texas-men-federal-fraud-and-false-statements-charges mailto:Robert.Knight1@va.gov mailto:Robert.Knight1@va.gov https://sam.gov/content/opportunities mailto:Robert.Knight1@va.gov

CONTENTS OF QUOTE: The Government, in its sole discretion, will award a contract to the responsible contractor whose quotation, conforming to the solicitation, is most advantageous to the

Government, considering all of the following factors (Note: The order of the factors listed does not imply the relative importance of each factor.): (1) Price; (2) Technical Capability; (3) Prior Experience; (4)

Administrative Information; and (5) Representations & Certifications.

The Government will evaluate quotations using the comparative evaluation process outlined in FAR

13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government based on the factors listed above. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, even if that quote is not the lowest priced quote submitted, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations.

Quotes shall include the following information to be evaluated for contract award. Incomplete quotes will be considered non-conforming and may not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: Complete the highlighted blanks in SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quotation will detail how the contractor will provide the services detailed in Section B.3 Performance Work Statement during the Period(s) of Performance set forth in Section B.2

Price Schedule. In addition, the quote shall include the following information:

a. A copy of the quoter/business’s current Wisconsin elevator contractor license or its equivalent from another state, as set forth in Section B.3 Performance Work Statement, Paragraph O.1.

b. For each Field Service Engineer that will be providing services under the proposed Contract

(minimum of two), a résumé detailing the training successfully completed, and the type and years of elevator maintenance experience, as set forth in Section B.3 Performance Work Statement, Paragraph

O.2.

c. For each elevator mechanic that will be providing services under the proposed Contract (minimum of two), a copy each elevator mechanic’s current:

- Wisconsin elevator mechanic license or its equivalent from another state; and

- A résumé detailing the type and years of elevator mechanic experience, as set forth in Section B.3

Performance Work Statement, Paragraph O.3.

d. The specific details for provision of an elevator monitoring system upgrade, as set forth under Line

Item Number 0001B and Section B.3 Performance Work Statement, Paragraph D.1.

e. The specific details for provision of a new dumbwaiter, as set forth under Line Item Number 0001C and Section B.3 Performance Work Statement, Paragraph D.2.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract, particularly if that experience is in a healthcare facility. Information should include contract number, dates of service, and a point-of-contact with a telephone number or e-mail address. For evaluation purposes, a lack of prior experience will not disqualify a company.

(4) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, under Section B.1, below.

(5) Representations & Certifications (Note: The Government will not consider quotes that do not provide the following information, and any incomplete responses shall be deemed ineligible for evaluation and award.):

a. Complete the certification found under clause VAAR 852.219-77(d), VA Notice of Limitations on

Subcontracting—Certificate of Compliance for Services and Construction, found in Section C.

b. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

c. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, found in Section E.

Guidance on Section (5) Representations & Certifications

This section of Amendment 1 provides detailed guidance regarding submission of the

Representations & Certifications required in paragraph (5), above.

a. The certification required under VAAR 852.219-77 is found in Section C under this heading:

VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING –

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

The certification it requires is found at the end of the clause:

Certification:

I hereby certify that if awarded the contract, [insert name of offeror___________________________] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror

Printed Name of Signee: _________________________________

Printed Title of Signee: ________________________________

Signature: ______________________________________________

Date: ___________________________________________________

Company Name and Address: _______________________________

By way of example, this certification may be submitted as follows:

Certification:

I hereby certify that if awarded the contract, ABC Corporation will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of ABC Corporation.

Printed Name of Signee: John Doe

Printed Title of Signee: President, ABC Corporation

Signature: Digitally Signed /John Doe/

Date: December 8, 2021

Company Name and Address: ABC Corporation

123 Main Street, Anytown, Illinois 54321

b. The next requirement is a representation found in Section E, FAR 52.204-24(d):

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph

(c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

What this paragraph means is that you do not complete the representations set forth in subparagraph

52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via SAM.gov | Entity Information. Under your company’s entity https://sam.gov/content/entity-information information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR

52.204-26.

c. The final requirement is also found under Section E, FAR 52.212-3:

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

The first paragraph on FAR 52.212-3 states:

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for

Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Current SAM registration is a requirement for contract award; this requirement cannot be waived.

Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-

3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the

Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _______________.

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (5) Representations & Certifications requires the following:

(1) a completed VAAR 852.219-77 certification;

(2) a statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore no FAR 52.204-24 representation is required; and

(3) a statement that the representations and certifications made for your company’s SAM registration are current, unless there is a representation or certification that needs to be updated

[Remainder of Page Intentionally Left Blank – End of Instructions to Quoters] https://www.sam.gov/ http://www.sam.gov/

SECTION B (Continuation from Standard Form 1449)

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT:

OFFICE NUMBER:

E-MAIL ADDRESS:

UEI / DUNS:

b. GOVERNMENT: Sue Pasholk, Contracting Officer

Rob Knight, Administrative Contracting Officer

Contracting Office Code: 36C252

Department of Veterans Affairs

Great Lakes Acquisition Center

115 S 84th Street, Suite 100

Milwaukee, Wisconsin 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS

TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

3. INVOICES: Use of the invoicing procedures set forth in this Contract is mandatory and supersedes any other invoicing procedures otherwise used by the Contractor. Invoice payment, including the calculation of late fees when applicable, shall be conducted in accordance with current Department of

Veterans Affairs policies and procedures at the time an invoice is submitted. Under no circumstances shall a late payment be grounds for termination of this Contract.

a. Invoices shall be submitted monthly in arrears in accordance with: VAAR 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services

Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all

VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten

Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-

752-0900 option 2 for enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at

1-877-489-6135.

e. All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with VAAR

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial

Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY: If the contractor receives a request from VA personnel directing or requesting work that the Contractor believes is not within the scope of the Contract, the Contractor must notify the Contracting Officer’s Representative (COR) and the Contracting Officer of the request. Only the Contracting Officer is authorized to issue changes or modifications that will affect price, quantity, or quality of performance of this contract. Additional tasking required by changes in mission assignments must be documented by a bilateral contract modification, in accordance with FAR 52.212-4(c). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. FIRM-FIXED-PRICE CONTRACT: This Contract is a firm-fixed-price contract, as defined in

FAR 16.202-1. As such, the prices set forth in Section B.2 Price Schedule are, “not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.” The

Contractor shall not perform any services outside the scope of this Contract without a properly awarded bilateral modification, in accordance with FAR 52.212-4(c).

7. NONPERSONAL SERVICES CONTRACT: This Contract is a nonpersonal services contract, as defined in FAR 37.101. VA personnel will not exercise any supervision or control over Contractor personnel performing work under this Contract. Such personnel shall be accountable solely to the

Contractor, which in turn is responsible to the Government for execution of the services under this

Contract.

8. GOVERNMENT LIABILITY: The Federal Tort Claims Act (FTCA), 28 U.S.C. §§ 2671-2680, prescribes a uniform procedure for handling of claims against the United States, for money damages only, on account of damage to or loss of property, or personal injury or death, caused by the negligent or wrongful act or omission of a Government employee while acting within the scope of his or her office or employment, under circumstances where the United States, if a private person, would be liable in accordance with the law of the place where the act or omission occurred. Under the FTCA, the federal government acts as a self-insurer. See Claims Under the Federal Tort Claims Act - Office of General Counsel (va.gov) for additional information.

9. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the

Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. Drug-free Policy: All VA facilities are drug-free. Possession of non-prescribed drugs, including alcohol, marijuana, and CBD products, is prohibited.

c. Non-smoking Policy: Smoking—including all tobacco products, e-cigarettes, and vaping products—is prohibited on the entire campus, both inside and outside the VA Facility.

d. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited. Enclosed containers, including tool kits, are subject to search without consent while on VA property.

e. VHA DIRECTIVE 1192.01 (Seasonal Influenza Policy): This Veterans Health Administration

(VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible https://www.law.cornell.edu/uscode/text/28/part-VI/chapter-171 https://www.va.gov/ogc/ftca.asp https://www.va.gov/ogc/ftca.asp for providing face masks and influenza vaccines for all employees working at a VA facility. If

Directive 1192.01 is applicable the Contractor, in conjunction with the COR, is responsible for ensuring that all aspects of this directive are implemented.

10. VETERANS HEALTH ADMINISTRATION SUPPLEMENTAL CONTRACT

REQUIREMENTS FOR COMBATTING COVID-19:

a. Contractor employees who work in or travel to VHA locations must comply with the following documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug

Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to the following COVID-19 screening requirements:

1) Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool.

Check regularly for updates.

2) Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

c. The Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA facilities.

https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/

11. SECURITY & PRIVACY CONTROL:

a. Badging/Access: A PIV card is required for unsupervised, full-time, logical and/or physical access for more than 6 months OR more than 180 aggregate days in a one-year period.

Defined in VA Directive 0735 as: “Personal Identity Verification (PIV) Credential: An identification card that complies with FIPS 201 and related guidance that contains a photograph and stored identity information so that the claimed identity of the cardholder can be verified by another person or an automated process. PIV credentials are issued to persons requiring routine access to VA facilities or information systems.”

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the statement of work is: Special

Agreement Check (SAC) & National Agency Check with Inquiries (NACI). This requirement is applicable to all subcontractor personnel requiring the same access.

Routine Access and Personal Identity Verification of Contractor Personnel: Within five (5) days of Contract award, the Contractor shall contact the COR for a copy of the background investigation packet for each employee. Contractor employees shall not commence work under this Contract until properly cleared. Within fifteen (15) days of Contract award, the Contractor shall provide to the COR a list of employees that will be performing services under the Contract in order to begin the background investigation process. This list shall include each employee’s:

name (first, middle, last); social security number; date of birth; city, state, and country of birth.

The Contractor shall use due care in handling and transmitting this data due to the sensitive information required.

Identification Accountability: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

It shall be the responsibility of the Contractor to return such identification to the VA.

b. Physical Security: The Contractor shall not permit its employees, including subcontractor employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones, for any purpose other than required for normal performance of duties under this

Contract.

c. Network/Data Security: The Contractor shall not connect any computing or data storage devices to the VA facility’s networks, except for publicly available Wi-Fi.

d. Contract Security: The Authorization & Accreditation (A&A) requirements of VHA Handbook

6500.6 do not apply to this requirement; therefore, a Security Accreditation Package is not required, nor is an A&A or MOU/ISA required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information

Security. If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-

7733.

e. Patient Confidentiality: The Contractor shall adhere to all requirements of the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to

Contractor employees while performing work under this Contract. The Privacy Act prohibits the disclosure of a record about an individual from a system of records, absent the written consent of the individual, unless the disclosure is pursuant to a statutory exception. See Privacy Act of 1974 for additional information regarding the Privacy Act. At the COR’s direction, in the COR’s sole discretion, the Contractor shall obtain a signed Confidentiality Certificate from each employee and maintain that Certificate for inspection purposes.

[Rest of Page Intentionally Left Blank – End of Section B.1] https://www.justice.gov/opcl/privacy-act-1974

B.2 PRICE SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Period Maintenance and One-Time Requirements

Contract Period: Base Year

0001A

6.00 MO __________________ __________________

Elevator Maintenance Services for the William S. Middleton Memorial

Veterans Hospital Vertical Transport Systems: 16 Elevators; 1

Dumbwaiter; 2 Material Lifts

Contract Period: Base Year

POP Begin: 10-01-2022

POP End: 03-31-2023

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and

Infirmaries

0001B

1.00 JB __________________ __________________

Provide an Elevator Monitoring System Upgrade IAW Paragraph D.1.

Contract Period: Base Year

POP Begin: 10-01-2022

POP End: 01-31-2023

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

0001C

Building 1, D-Wing Matot Lab Dumbwaiter Replacement IAW Paragraph

D.2.

Contract Period: Base Year

POP Begin: 10-01-2022

POP End: 03-31-2023

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

6.00 MO __________________ __________________

Veterans Hospital Vertical Transport Systems: 16 Elevators; 1

Dumbwaiter; 2 Material Lifts

Contract Period: Base Year – Option Period 1

POP Begin: 04-01-2023

POP End: 09-30-2023

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

Base Year Total: _________________

1001 12.00 MO __________________ __________________

Elevator Maintenance Services for the William S. Middleton Memorial

Veterans Hospital Vertical Transport Systems: 10 Elevators; 1

Dumbwaiter; 2 Material Lifts

Contract Period: Option Year 1

POP Begin: 10-01-2023

POP End: 09-30-2024

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

12.00 MO __________________ __________________

Veterans Hospital Vertical Transport Systems: 10 Elevators; 1

Dumbwaiter; 2 Material Lifts

Contract Period: Option Year 2

POP Begin: 10-01-2024

POP End: 09-30-2025

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

12.00 MO __________________ __________________

Veterans Hospital Vertical Transport Systems: 10 Elevators; 1

Dumbwaiter; 2 Material Lifts

Contract Period: Option Year 3

POP Begin: 10-01-2025

POP End: 09-30-2026

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

Perform Category 5 Five-Year Load Test on Designated Elevators set forth in the Schedule of Elevator Equipment (Vertical Transport Systems)

Contract Period: Option Year 3

POP Begin: 04-01-2026

POP End: 05-31-2026

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

Option Year 3 Total: ______________

4001 12.00 MO __________________ __________________

Elevator Maintenance Services for the William S. Middleton Memorial

Veterans Hospital Vertical Transport Systems: 10 Elevators; 1

Dumbwaiter; 2 Material Lifts

Contract Period: Option 4

POP Begin: 10-01-2026

POP End: 09-30-2027

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment

Contractors

GRAND TOTAL: __________________

[Rest of Page Intentionally Left Blank – End of Section B.2]

B.3 PERFORMANCE WORK STATEMENT

Elevator Services for the William S. Middleton Memorial Veterans Hospital

A. Contract Overview: The purpose of this firm-fixed-price Contract is to provide for scheduled preventive maintenance, periodic testing, corrective maintenance, and emergency callback service for the Elevator Equipment (Vertical Transport Systems) located at the William S. Middleton Memorial

Veterans Hospital (“VA”), 2500 Overlook Terrace, Madison, Wisconsin 53705-2254.

1. Basic Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transport, tools, materials, supervision, and other items and nonpersonal services necessary for execution of the work to be performed under this

Contract. Any work found to be nonconforming to the terms of this Contract, in the sole judgment of the COR, shall be promptly corrected by the Contractor at no additional cost to the

Government. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of any and all work.

2. Schedule of Elevator Equipment: The Schedule of Elevator Equipment (Vertical Transport

Systems), located at the end of this Performance Work Statement, is composed of sixteen (16) elevators, one (1) dumbwaiter, and two (2) material lifts, along with all associated equipment and materials, including without limitation: controls; control rooms; machine rooms; secondary rooms; hoistways; elevator cars; elevator pits; machines; cables; hydraulics; all accompanying equipment; software; parts; and materials (collectively, “VTS”). Any additional VTS components put into service after award of this Contract shall be covered at prices consistent with the current

Price Schedule via bilateral Modification, in accordance with FAR 52.212-4(c).

3. Parts and Supplies.

a. Contractor-Supplied Parts and Supplies: The Contractor shall provide all parts incidental to performing preventive and corrective maintenance in accordance with the requirements of this Contract, including without limitation: parts that require replacement due to normal and wear and tear; and when required by OEM recommendation and/or specifications. The

Contractor shall also furnish all supplies incidental to performing preventive and corrective maintenance in accordance with the requirements of this Contract, including without limitation: lubricants as recommended by the OEM or the VA-approved equivalent; and cleaning supplies.

b. Parts and Supplies Standards: All parts and supplies provided by the Contractor shall meet

Original Equipment Manufacturer (“OEM”) specifications. All parts shall be new; if new parts cannot be located, the Contractor shall obtain approval from the COR, in the COR’s sole discretion, before providing any refurbished or used parts.

4. “As Needed”: When a service or repair is required “as needed” under this Contract, the

Contractor shall perform the service or repair when necessary to restore a VTS component to safe, efficient operation in accordance with OEM specifications.

5. Contractor Staffing: Based on the requirements of this Contract, it is expected that the Contractor will provide at least one (1) fully qualified elevator service mechanic to work at least sixteen (16) hours per week on the VA campus, in addition to the ongoing non-emergency on-call and emergency callback services to be provided. Notwithstanding this expectation, the Contractor shall provide as many fully qualified service mechanics for as many hours as necessary to meet the requirements of this Contract.

6. Onsite Communication: The Contractor shall ensure that its service personnel carry a cellphone at all times while working onsite in order to allow immediate communication between Contractor service personnel and the VA’s engineering service for emergency elevator situations.

7. Placing an Elevator Out of Service: Any services provided under this Contract that require placing an elevator out of service longer than two (2) hours shall be scheduled at least three (3)

Business Days in advance with the COR. All elevators out of service for more than 48 hours will be checked by the COR or the COR’s designee before being returned to service.

B. Initial Contract Requirements: Within thirty (30) days of Contract award, the Contractor shall provide and/or perform the following:

1. Preventive Maintenance Plan: Electronically submit a Preventive Maintenance Plan to the COR for approval, in the COR’s sole discretion. See Paragraph J.1., below, for Preventive Maintenance

Plan requirements.

2. Quality Control Plan: Electronically submit a Quality Control Plan to the COR for approval, in the COR’s sole discretion. The Quality Control Plan shall provide a set of procedures, including an implementation plan, that ensures all requirements of this Contract are met and includes a process for continuous improvement.

3. Inventory and Initial Inspection: Perform an inventory and initial inspection of all VTS components. Based on this inventory and initial inspection, the Contractor shall electronically submit a report to the COR within five (5) Business Days following completion of the inventory and initial inspection, which shall include an assessment of the condition of all VTS components, e.g., controls, motors, cables, etc., to include a rating of equipment condition: poor (needs repair/replacement immediately); fair (needs repair/replacement in the near future); or good (does not need repair/replacement for the foreseeable future).

4. Initial Inspection Walk-Throughs: Perform an initial inspection walk-through of all VTS components with the COR at a mutually agreeable time. All maintenance items identified shall be recorded and corrected as soon as practicable.

5. Initial Cleaning: Perform a complete cleaning of all machine rooms and machine room equipment, hoistway equipment, machine room floors, pit floors, secondary areas, elevator pits, in-car fans, car tops, and supporting structures, including and removal of any unnecessary equipment.

6. Elevator/Dumbwaiter/Material Lift Identification: Obtain a list of each elevator, dumbwaiter, and material lift alphanumeric identification from the COR, ensuring that the identification is painted, engraved, or otherwise securely attached in figures at least 2” high to the following equipment associated with each elevator/dumbwaiter/material lift: (1) the driving machine; (2) MG set; (3) controller; (4) selector; (5) governor; (6) main line disconnect switch; and (7) the crosshead, or if there is no crosshead, on the car so that it is visible from the top of the car.

7. Calibration Certification: Provide an electronic copy of the current calibration certification of all test equipment to be used by the Contractor in the performance of this Contract. This certification shall also be provided when requested by the COR. Test equipment calibration shall be traceable to a national standard.

8. Material Safety Data Sheets: Provide an electronic copy of all Material Safety Data Sheets

(“MSDS”) for all cleaning supplies, lubricants, and chemicals proposed for use by the Contractor in the performance of this Contract. All proposed cleaning supplies, lubricants, and chemicals shall be Occupational Safety and Health Administration (OSHA) and/or Environmental Protection

Agency (EPA) compliant, as applicable. The COR, in the COR’s sole discretion, may require substitution of any cleaning supply, lubricant, or chemical.

C. Reports: The Contractor shall provide the following reports in the performance of this Contract:

1. Inventory and Initial Inspection (One Time): As set forth under Paragraph B.3, above, the

Contractor shall submit a one-time report within five (5) Business Days after completion of the inventory and initial inspection.

2. On-Call Service Report (Per Call): As set forth in Paragraph E.4., below, the Contractor shall electronically submit an on-call service report within two (2) Business Days to the COR after each call.

3. Emergency Callback Report (Per Call): As set forth in Paragraph E.5., below, the Contractor shall electronically submit an emergency callback report within two (2) Business Days to the COR after each call.

4. PM Check…