Solicitation 36C25222Q0353 for FHCC Elevator Inspections.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. E-MAIL ADDRESS 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION E-MAIL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

556-22-2-5020-0552

36C25222Q0353 02-25-2022

Rob Knight Robert.Knight1@va.gov 03-17-2022

4:00 PM CST

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

541350

$8 Million

N/A

N/A

36C252

Department of Veterans Affairs

Captain James A. Lovell Federal Health Care Center

Naval Station Great Lakes

3001 Green Bay Road

North Chicago IL 60064-3048

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

Vertical Transportation System (Elevators, Cart Lifts, and

Dumbwaiters) Inspection/Testing Services for the Captain

James A. Lovell Federal Health Care Center. See Section B.2

Price Schedule and Section B.3 Performance Work Statement for specific requirements.

This acquisition is 100% set-aside for Service-Disabled

Veteran-Owned Small Businesses (SDVOSBs).

Base Period: May 1, 2022 - October 31, 2022

Option 1: November 1, 2022 - April 30, 2023

Option 2: May 1, 2023 - April 30, 2024

Option 3: May 1, 2024 - April 30, 2025

Option 4: May 1, 2025 - April 30, 2026

Option 5: May 1, 2026 - April 30, 2027

556-3620169-5020-754100-2581 070054100

X 1

Susan Pasholk

36C25222Q0353

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NUMBER DATE

INSTRUCTIONS TO QUOTERS

The purpose of this Solicitation is to obtain quotes for the services set forth in Section B.3 Performance

Work Statement. The Government, in its sole discretion, may award a contract from the quotes received in response to this Solicitation, issue a new Solicitation, or cancel this Solicitation without reissue.

ACQUISITION OF COMMERCIAL ITEMS: This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified

Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

SDVOSB SET-ASIDE: This requirement has been set aside for Service-Disabled Veteran-Owned Small

Businesses (SDVOSBs), under the Veterans First Contracting Program (VFCP), pursuant to VAAR

819.7001 et seq.

Eligibility and program requirements are set forth as follows:

VAAR 819.7003 Eligibility.

(b) At the time of submission of offers/quotes, and prior to award of any contracts, the offeror must represent to the contracting officer that it is a –

(1) SDVOSB . . . eligible under this subpart;

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition (set forth in Block 10 of Page 1); and

(3) SDVOSB . . . listed as verified in VIP database at: https://www.vetbiz.va.gov/.

(e) A contract awarded under this subpart is subject to the SBA limitations on subcontracting requirements in 13 C.F.R. § 125.6, provided that only VIP-listed SDVOSBs are considered eligible and/or “similarly situated” under an SDVOSB sole source or set-aside. . . . [T]he limitations on https://www.vetbiz.va.gov/ subcontracting requirements apply to all SDVOSB . . . set-aside and sole source contracts. (Emphasis added.)

13 C.F.R. § 125.6 What are the prime contractor’s limitations on subcontracting?

(a) General. In order to be awarded a full or partial small business set-aside contract . . . a small business concern must agree that:

(1) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. (Emphasis added.)

(h) Penalties. Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. § 645(d), except that a fine shall be treated as the greater of

$500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors.

A party’s failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 C.F.R. §

9.406-2(b)(1)(i)). (Emphasis added.)

15 U.S.C. § 645 Offenses and Penalties.

(d)(2) Any person who violates paragraph (1) shall –

(A) be punished by a fine . . . or by imprisonment for not more than 10 years, or both;

(B) be subject to the administrative remedies prescribed by the Program Fraud Civil Remedies Act of

1986 (31 U.S.C. §§ 3801-3812);

(C) be subject to suspension and debarment as specified in subpart 9.4 of Title 48, Code of Federal

Regulations (or any successor regulation); and

(D) be ineligible for participation in any program or activity conducted under this authority of this chapter or the Small Business Investment Act of 1958 (15 U.S.C. § 661 et seq.) for a period not to exceed

3 years. (Emphasis added.)

Any business that represents itself as an SDVOSB and fails to completely follow the requirements set forth under this paragraph is subject to investigation and possible prosecution:

Wisconsin Man Sentenced to 78 Months for Fraud Scheme Involving Over $260 Million in Small

Business Contracts | USAO-EDWI | Department of Justice

Business Owner Sentenced for Fraud Scheme | USAO-WDMO | Department of Justice

Four Sentenced for Bribery and Scheme to Defraud VA and SBA | USAO-AK | Department of Justice https://www.justice.gov/usao-edwi/pr/wisconsin-man-sentenced-78-months-fraud-scheme-involving-over-260-million-small https://www.justice.gov/usao-edwi/pr/wisconsin-man-sentenced-78-months-fraud-scheme-involving-over-260-million-small https://www.justice.gov/usao-wdmo/pr/business-owner-sentenced-fraud-scheme https://www.justice.gov/usao-ak/pr/four-sentenced-bribery-and-scheme-defraud-va-and-sba

TIMELINE:

• Site Visit Deadline: As scheduled with the COR, see below. A site visit reservation must be scheduled with the COR no later than Friday, March 4, 2022, 4:00 p.m. Local Time. All site visits shall be completed no later than Tuesday, March 8, 2022, 4:00 p.m. Local Time.

• Solicitation Questions Deadline: All Solicitation questions are due by Thursday, March 10, 2022, 4:00 p.m. Local Time. Answers will be posted by Solicitation Amendment on Contract

Opportunities.

• Solicitation Closes/Quotes Due: All quotes are due by Thursday, March 17, 2022, 4:00 p.m.

Local Time.

SITE VISIT: Potential quoters may schedule a site visit with Contracting Officer’s Representative Derrik

Heinzen via e-mail at Derrik.Heinzen@va.gov. All site visit reservations shall be made no later than

Friday, March 4, 2022, 4:00 p.m. Local Time. All site visits shall be completed by Tuesday, March 8, 2022, 4:00 p.m. Local Time. PLEASE NOTE THAT WHILE ON-CAMPUS, ALL PERSONS SHALL

COMPLY WITH VA COVID PROTOCOLS, INCLUDING THE WEARING OF MASKS INSIDE

ANY VAMC BUILDING AND WHILE TRAVELING IN VEHICLES DURING THE SITE VISIT. It is suggested that the potential quoter inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed, but attending the site visit is not required to submit a quote. In no case shall failure to attend a site visit or otherwise inspect the campus constitute grounds for a claim after contract award.

RFQ QUESTIONS: In order to maintain the integrity of this Solicitation and subsequent award, all potential quoters shall submit questions regarding this Solicitation via e-mail to Contract Specialist Rob

Knight at Robert.Knight1@va.gov by Thursday, March 10, 2022, 4:00 p.m. Local Time. Answers will be issued via a consolidated response by Solicitation Amendment posted on Contract Opportunities, available at https://sam.gov/content/opportunities.

SUBMISSION OF QUOTE: Quoters shall submit their quote by e-mail to Contract Specialist Rob

Knight at Robert.Knight1@va.gov by Thursday, March 17, 2022, 4:00 p.m. Local Time. Please limit graphics or excessively large files during quote submission. The VA has a maximum allowable incoming email size limitation, including attachments, of seven (7) megabytes. Quoters submitting responses via email that exceed 7 megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA may not consider late responses due to undelivered e-mails that exceed 7 megabytes.

CONTENTS OF QUOTE: Quotes shall include the following information to be evaluated for contract award. Incomplete quotes will be considered non-conforming and may not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: Complete the highlighted blanks in SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quote will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements detailed in Sections B.2 Price Schedule and B.3 Performance Work mailto:Derrik.Heinzen@va.gov mailto:Robert.Knight1@va.gov https://sam.gov/content/opportunities mailto:Robert.Knight1@va.gov

Statement. For each inspector who would be performing work under the proposed Contract, each quote shall include: (1) a copy of that inspector’s current ASME QEI-1 certification; and (2) a résumé.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract. Information should include contract number, dates of service, and a point-of-contact with a telephone number or e-mail address. For evaluation purposes, prior experience may enhance a quote’s evaluation, but a lack of prior experience will not disqualify a company.

(4) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, under Section B.1, below.

(5) Representations & Certifications (Note: The Government will not consider quotes that do not provide the following certifications, and any incomplete responses shall be deemed ineligible for evaluation and award.):

a. Complete the certification found under clause VAAR 852.219-77(d), VA Notice of Limitations on

Subcontracting—Certificate of Compliance for Services and Construction, found in Section C.

b. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

c. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, found in Section E.

Guidance on Section (5) Representations & Certifications

This section of Amendment 1 provides detailed guidance regarding submission of the

Representations & Certifications required in paragraph (5), above.

The first required certification, VAAR 852.219-77, is found in Section C under this heading:

VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING –

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

The certification it requires is found at the end of the clause:

Certification:

I hereby certify that if awarded the contract, [insert name of offeror___________________________] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror

Printed Name of Signee: _________________________________

Printed Title of Signee: ________________________________

Signature: ______________________________________________

Date: ___________________________________________________

Company Name and Address: _______________________________

By way of example, this certification may be submitted as follows:

Certification:

I hereby certify that if awarded the contract, ABC Corporation will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of ABC Corporation.

Printed Name of Signee: John Doe

Printed Title of Signee: President, ABC Corporation

Signature: Digitally Signed /John Doe/

Date: December 8, 2021

Company Name and Address: ABC Corporation

123 Main Street, Anytown, Illinois 54321

The next requirement is a representation found in Section E, FAR 52.204-24(d):

52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph

(c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

What this paragraph means is that you do not complete the representations set forth in subparagraph

52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via https://sam.gov under Entity Information on the homepage of that website. Under your company’s entity information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR

52.204-26.

The final requirement is also found under Section E, FAR 52.212-3:

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS

The first paragraph on FAR 52.212-3 states:

https://sam.gov/

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for

Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Current SAM registration is a requirement for contract award; this requirement cannot be waived.

Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-

3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the

Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _______________.

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (5) Representations & Certifications requires the following:

(1) a completed VAAR 852.219-77 certification;

(2) a statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore no FAR 52.204-24 representation is required; and

(3) a statement that the representations and certifications made for your company’s SAM registration are current unless there is a representation or certification that needs to be updated.

[Rest of Page Intentionally Left Blank] https://www.sam.gov/ http://www.sam.gov/

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME:

ADDRESS:

CITY-STATE-ZIP:

POINT OF CONTACT/TITLE:

OFFICE NUMBER:

E-MAIL ADDRESS:

DUNS NUMBER NO.

b. GOVERNMENT: SUE PASHOLK, CONTRACTING OFFICER

ROB KNIGHT, CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S 84TH ST, SUITE 100

MILWAUKEE, WI 53214-1476

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC

FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

3. INVOICES:

a. Invoices shall be submitted monthly in arrears in accordance with: VAAR 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial

Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-

Network.com or calling 1-877-752-0900 option 2 for enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-

Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For mailto:VA.Registration@Tungsten-Network.com mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with VAAR

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018).

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial

Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. CONTRACTING OFFICER AUTHORITY: If the contractor receives a request from VA personnel directing or requesting work that the Contractor believes is not within the scope of the Contract, the Contractor must notify the COR and the Contracting Officer of the request. Only the Contracting Officer is authorized to issue changes or modifications that will affect price, quantity, or quality of performance of this contract. Additional tasking required by changes in mission assignments must be documented by a bilateral contract modification, in accordance with FAR 52.212-4(c). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the

Contractor”), shall comply with the following facility requirements. Failure to comply with these http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov requirements shall be considered a material breach of this Contract and may be a violation of

Federal law resulting in charges answerable in the United States District Court.

a. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

b. Drug-free Policy: All VA facilities are drug-free.

c. Non-smoking Policy: Smoking is prohibited on the entire campus, both inside and outside the

VA Facility.

d. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited.

Enclosed containers, including tool kits, are subject to search without consent while on VA property.

e. VHA DIRECTIVE 1192.01 (Seasonal Influenza Policy): This Veterans Health

Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b).

Contractor is responsible for providing face masks and influenza vaccines for all employees working at a VA facility. If Directive 1192.01 is applicable the Contractor, in conjunction with the COR, is responsible for ensuring that all aspects of this directive are implemented.

7. VETERANS HEALTH ADMINISTRATION SUPPLEMENTAL CONTRACT

REQUIREMENTS FOR COMBATTING COVID-19:

a. Contractor employees who work in or travel to VHA locations must comply with the following documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form

MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug

Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to

VA facilities and after entry for spot inspections by Contracting Officer Representatives

(CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

b. Contractor employees are subject to the following COVID-19 screening requirements:

1) Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening

Tool. Check regularly for updates.

2) Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

c. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA facilities.

8. SECURITY & PRIVACY CONTROL:

a. Access – Naval Station Great Lakes: The Captain James A. Lovell Federal Health Care

Center (“FHCC”) is located on Naval Station Great Lakes. Anyone entering the Naval

Station is subject to the United States Navy’s requirements for base access, including search of any vehicle attempting to enter the base.

b. Badging/Access – FHCC: Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

c. Physical Security: The Contractor shall not permit its employees, including subcontractor employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones, for any purpose other than required for normal performance of duties under this Contract.

d. Contract Security: The Authorization & Accreditation (A&A) requirements of VHA

Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation

Package is not required, nor is an A&A or MOU/ISA required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security. If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 273-5070 or via e-mail https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/ at privacyservice@va.gov. If there are any questions related to the information security, please have a member of your staff contact the VA Office of Information and Technology at

(855) 673-4357.

e. Patient Confidentiality: The Contractor shall adhere to all requirements of the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to Contractor employees while performing work under this Contract. The Privacy Act prohibits the disclosure of a record about an individual from a system of records, absent the written consent of the individual, unless the disclosure is pursuant to a statutory exception.

See Privacy Act of 1974 for additional information regarding the Privacy Act. At the COR’s direction, in the COR’s sole discretion, the Contractor shall obtain a signed Confidentiality

Certificate from each employee and maintain that Certificate for inspection purposes.

[Rest of Page Intentionally Left Blank – End of Section B.1] mailto:privacyservice@va.gov https://www.justice.gov/opcl/privacy-act-1974

B.2 PRICE SCHEDULE

ITEM

NUMBER

DESCRIPTION

OF SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Annual Category 1 Inspection/Testing IAW with the Performance Work Statement

Contract Period: Base

POP Begin: 05-01-2022

POP End: 10-31-2022

PRINCIPAL NAICS CODE: 541350 - Building Inspection Services

PRODUCT/SERVICE CODE: H399 - Inspection - Miscellaneous

Base Period Total: _______________

Semiannual Inspection/Testing IAW the Performance Work Statement

Contract Period: Option 1

POP Begin: 11-01-2022

POP End: 04-30-2023

Option 1 Total: _______________

Contract Period: Option 2

POP Begin: 05-01-2023

POP End: 04-30-2024

Contract Period: Option 2

POP Begin: 05-01-2023

POP End: 04-30-2024

Full-Load Category 5 Testing IAW with the Performance Work Statement

Contract Period: Option 2

POP Begin: 05-01-2023

POP End: 04-30-2024

Option 2 Total: _______________

Contract Period: Option 3

POP Begin: 05-01-2024

POP End: 04-30-2025

Contract Period: Option 3

POP Begin: 05-01-2024

POP End: 04-30-2025

Option 3 Total: _______________

Contract Period: Option 4

POP Begin: 05-01-2025

POP End: 04-30-2026

Contract Period: Option 4

POP Begin: 05-01-2025

POP End: 04-30-2026

Option 4 Total: _______________

Contract Period: Option 5

POP Begin: 05-01-2026

POP End: 04-30-2027

Contract Period: Option 5

POP Begin: 05-01-2026

POP End: 04-30-2027

Option 5 Total: _______________

GRAND TOTAL __________________

[Rest of Page Intentionally Left Blank – End of Section B.2]

B.3 PERFORMANCE WORK STATEMENT

Vertical Transportation System Inspection/Testing Services for the

Captain James A. Lovell Federal Health Care Center

A. Contract Overview. The purpose of this Firm Fixed Price Contract is to provide for inspection/testing of the vertical transportation system located at the Captain James A. Lovell Federal Health Care

Center (“FHCC”), 3001 Green Bay Road, North Chicago, IL 60064-3048, as set forth in this

Performance Work Statement. A complete listing of all vertical transportation system components, including twenty-nine (29) elevators, two (2) cart lifts, and two (2) dumbwaiters (collectively “VTS components”), is set forth in the Vertical Transportation System Schedule at the end of this

Performance Work Statement. Any additional vertical transportation system components put into service after award of this Contract shall be included in the Vertical Transportation System Schedule at price(s) consistent with the current Price Schedule via bilateral Modification, in accordance with

FAR 52.212-4(c).

1. Inspections Overview: The Contractor shall perform Annual Category 1, Semiannual, and Full-Load

Category 5 VTS component inspection/testing as follows:

a. Annual Category 1 inspection/testing is typically conducted in May of each year;

b. Semiannual inspection/testing is typically conducted in November of each year; and

c. Full-Load Category 5 testing will be performed in November 2023.

d. Note: Typical inspection/testing dates are subject to change, in FHCC’s sole discretion.

2. Basic Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract. Any work found to be non-conforming to the terms of this Contract shall be promptly corrected by the Contractor at no additional cost to the Government. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of any and all work.

3. Contractor Limitations: The Contractor performing inspection/testing under this Contract is prohibited from performing any repairs or other work on any of the VTS components covered by this Contract.

4. Safety: All work performed under this Contract shall conform to such safety precautions as the

FHCC Fire/Safety and Engineering Departments determine, in their sole discretion, to be necessary, in addition to all other requirements set forth elsewhere in the Contract.

B. Inspection/Testing Standards.

1. All inspection/testing of FHCC’s vertical transportation system components shall comply with the most current version of the following standards:

a. American Society of Mechanical Engineers (“ASME”) 17.1: Handbook on Safety Code for

Elevators and Escalators;

b. ASME 17.2: Guide for Inspection of Elevators, Escalators, and Moving Walks;

c. ASME 17.3: Safety Code for Existing Elevators and Escalators;

d. National Fire Protection Association (“NFPA”) 70: National Electrical Code; and

e. NFPA 70E: Standard for Electrical Safety in the Workplace.

2. During any inspection/testing, parts shall be removed and equipment cleaned, as necessary, to determine their exact condition. All parts shall he properly reinstalled after removal.

3. All inspections shall be performed in the presence of an elevator maintenance technician, currently under contract as the VA elevator maintenance contractor, and the COR or designated

FHCC representative.

4. Immediately following the conclusion of each inspection/testing, the Contractor shall brief the

COR or designated FHCC representative regarding the inspection/testing results, including without limitation: code violations, safety concerns, and immediate maintenance needs.

5. The COR, in the COR’s sole discretion, may reject any work performed under this Contract that is noncompliant with any of the requirements set forth in this Contract. All rejected work shall be corrected as quickly as reasonably possible at no additional expense to the Government.

C. Documentation. Upon completion of the inspection/testing of all of FHCC’s VTS components, the

Contractor shall provide a report within thirty (30) days to the COR and other FHCC personnel as directed. The report shall be electronically submitted in pdf format utilizing word processing to the maximum extent practicable; individual file size shall not exceed 7 MB. Each report shall include:

1. Inspection Checklists: The Contractor shall provide a fully completed inspection checklist applicable to each VTS component using either the Checklist for Inspection of Electric Elevators

(A134C1), Section D – Attachment 1, or the Checklist for Inspection of Hydraulic Elevators

(A050C7), Section D – Attachment 2. The comments section of each checklist shall include:

a. If the VTS component is in safe operating condition;

b. If the VTS component will perform in accordance with Original Equipment Manufacturer

(“OEM”) standards;

c. Whether the VTS component has been altered, except in conformity with all applicable standards set forth in this Contract;

d. If the VTS component has any deficiencies, referencing the appropriate standard as applicable; and

e. Whether there are any recommended VTS component repairs or upgrades.

2. Certificates of Inspection: The Certificate of Inspection for each VTS component shall include the following information:

a. Location (building and city/state);

b. Identification number;

c. Capacity;

d. Speed;

e. Date of inspection;

f. Name of inspector and company;

g. Inspector’s signature; and

h. Inspector’s Qualified Elevator Inspector (“QEI”) number.

D. Inspector Qualifications. Inspectors performing VTS component inspection/testing under this

Contract shall be a currently certified Qualified Elevator Inspector by an ASME-accredited organization, in accordance with ASME QEI-1: Standard for the Qualification of Elevator Inspectors.

Inspectors performing work under this Contract shall be regularly employed by the Contractor. The

Contractor shall provide a copy of each inspector’s QEI-1 certification to the COR prior to any VTS component inspection/testing being performed.

E. Scheduling.

1. Scheduling Inspection/Testing: The Contractor shall coordinate a mutually agreeable time with the COR at least thirty (30) days prior to the typical inspection months, as defined above.

2. Hours for Inspection/Testing: All work performed under this Contract shall be performed during normal hours of facility operation, as defined below, except for inspection/testing that, in the

COR’s judgment, may severely impact elevator service. Inspection/testing that severely impacts elevator service shall be conducted after normal hours of facility operation at no additional cost to the Government.

3. Reinspection: In the event that any VTS component(s) require reinspection, the Contractor shall:

a. Provide a quote to the COR for the reinspection(s) at a price consistent with the Price

Schedule’s Unit Price for the current contract period; and

b. Coordinate reinspection(s) with the COR only after a Contract Modification has been awarded authorizing such reinspection.

F. On-Site Work Requirements. In addition to any other requirements set forth in this Contract, the

Contractor shall comply with the following on-site work requirements:

1. Contractor Orientation/Training: The Contractor shall attend an orientation prior to beginning any work under this Contract, at the COR’s discretion. This orientation may include the following topics: Contract terms and conditions; performance monitoring; badging procedures; safety; fire procedures; severe weather procedures; disease transmission; infection control; disaster procedures; and any other topic deemed necessary by the COR. At the COR’s discretion, the

Contractor may be responsible for providing some or all of this information/training to its employees, as directed by the COR.

2. Check-in/Check-out Requirements: The Contractor shall comply with all facility check-in and screening requirements. Upon successful completion of the facility’s check-in and screening process, the Contractor shall check-in with the COR, or the COR’s designee, advising them of the nature and location of the work to be accomplished. The Contractor shall check-out with the

COR, or the COR’s designee, at the conclusion of such work, prior to departing the VA facility, advising them of the work completed and any problems/issues identified.

3. Hours of Operation: Normal hours of facility operation (“Business Hours”) are Monday through

Friday, 7:00 a.m. – 3:30 p.m. Local Time, except for the following Federal Holidays:

a. New Year’s Day;

b. Birthday of Martin Luther King, Jr.;

c. Washington’s Birthday;

d. Memorial Day;

e. Juneteenth National Independence Day;

f. Independence Day;

g. Labor Day;

h. Columbus Day;

i. Veterans Day;

j. Thanksgiving Day;

k. Christmas Day; and

l. Any other day declared a Federal Holiday by Presidential Proclamation.

4. Noninterference with Facility Functions: The Contractor shall perform its services under this

Contract in a manner that does not interfere with the facility’s functions, including maintaining all tools and equipment in an orderly fashion and cleaning the work area at the conclusion of a service visit. The Contractor shall interrupt its work at any time so as to not interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, Contractor services may be stopped and rescheduled to a date and time mutually satisfactory to the

Contractor and the COR, at no additional cost to the Government.

5. Employee Requirements: In addition to any other requirements set forth in this Contract, the

Contractor shall ensure that everyone performing services under this contract:

a. are fully trained, entirely competent, and otherwise meet all legal requirements for performing these services at a Government facility;

b. has all training mandated by OSHA and the VA prior to beginning any work on site, to include without limitation: infection control and prevention; CDC guidelines for PPE, including required PPE, donning, use, and disposal; and compliance with VA policies, particularly regarding patient privacy;

c. has a clear criminal record, which means no felony convictions, or misdemeanor convictions for assaultive behavior or crimes of moral turpitude;

d. can effectively communicate in, read, and understand English; and

e. is healthy; sick personnel shall not perform any work under this Contract.

6. Employee Uniforms: The Contractor shall provide a uniform to its employees that is easily recognizable and clearly distinguishes them as Contractor employees. The company-issued uniform shall have the name of the company clearly visible on the front of the uniform top.

Uniforms shall present a professional appearance (i.e., no slang, profanity, or offensive images), be clean and maintained in good repair, and shall comply with all applicable safety regulations, e.g., protective footwear. Contractor employees shall wear their Government-issued identification badges so that it is clearly visible on the front of their uniform.

7. Access (Keys): If provided keys for access, the Contractor shall control and otherwise safeguard the keys provided. Loss of any keys shall be reported to the COR immediately. The Contractor shall be responsible for all costs associated with a lost key, including without limitation:

locksmith charges, rekeying, new keys, and/or new locks.

8. Safety – Infection Control Risk Assessment (“ICRA”) Requirements: During the performance of this Contract, the Contractor shall follow all ICRA requirements, as set forth by the infection control staff.

9. Safety – OSHA Requirements: The Contractor shall comply with all OSHA and CDC requirements while performing work under this Contract at any VA facility, including without limitation: use of personal protective equipment; proper placement of caution signs; and providing the COR with all Material Safety Data Sheets, as applicable, prior to beginning any work under this Contract.

10. Photography: Photographs may be taken on facility grounds only during the performance of the services provided under this Contract; photographs shall not be taken for any other reason.

Photographs shall not contain any images or personal information of patients, Government employees, or other contractor employees. Any violation of this policy is grounds for immediate revocation of that contractor employee’s access badge.

11. Legal/Professional Standards Compliance: In addition to any other requirements set forth in this

Contract, the Contractor shall ensure that all work and any required recordkeeping performed under this Contract complies with all applicable laws, regulations, ordinances, rules, professional standards, and OEM standards/recommendation, including without limitation: the Veterans

Administration (VA); the Veterans Health Administration (VHA); the Occupational Safety and

Health Administration (OSHA); the Environmental Protection Agency (EPA); the National Fire

Protection Association (NFPA); the National Electrical Code (NEC); Underwriters Laboratories

(UL); and The Joint Commission.

12. Protection of Government Property: The Contractor shall take care to protect persons and personal/Government property while on VA property, including removal of all trash and debris at the completion of any job, and otherwise keeping the work area clean at all times. The Contractor shall be liable for any injuries and/or damage caused by the Contractor, including its employees and agents (including any subcontractors), to include all reasonable costs for medical treatment and/or damage repair. Any injuries and/or damage caused by the Contractor shall immediately be reported to the COR.

[Rest of Page Intentionally Left Blank – FHCC Vertical Transportation System Schedule Next Page]

FHCC VERTICAL TRANSPORTATION SYSTEM SCHEDULE

ELEVATORS

MANUFACTURER TYPE ELEVATOR # LOCATION

1 SMARTRISE/HW TRACTION P-1 BLDG. 133 CA

2 SMARTRISE/HW TRACTION P-2 BLDG. 133 CA

3 SMARTRISE/HW TRACTION P-3 BLDG. 133 CA

4 MID-AMERICAN TRACTION P-4 BLDG. 131

5 MID-AMERICAN TRACTION P-5 BLDG. 131

6 SMARTRISE/HW TRACTION P-7 BLDG. 133

7 SMARTRISE/HW TRACTION P-8 BLDG. 133

8 SMARTRISE TRACTION P-10 BLDG. 134

9 SMARTRISE TRACTION P-11 BLDG. 134

10 SMARTRISE TRACTION P-13 BLDG. 135

11 SMARTRISE TRACTION P-18 BLDG. 1

12 MID-AMERICAN HYDRAULIC P-20 BLDG. 46

13 MID-AMERICAN TRACTION P-21 BLDG. 66

14 MID-AMERICAN TRACTION P-22 BLDG. 7

15 MID-AMERICAN HYDRAULIC P-23 BLDG. 4

16 MID-AMERICAN HYDRAULIC P-24 BLDG. 133

17 SCHUMACHER

ELEVATOR

HYDRAULIC P-25 PARKING GARAGE 195

18 SCHUMACHER

ELEVATOR

HYDRAULIC P-26 PARKING GARAGE

19 SCHUMACHER

ELEVATOR

HYDRAULIC P-1 BLDG. 133EF

20 SCHUMACHER

ELEVATOR

HYDRAULIC P-2 BLDG. 133EF

21 SMARTRISE HYDRAULIC S-1 BLDG. 133CA

22 SCHUMACHER

ELEVATOR

HYDRAULIC S-1 BLDG. 133EF

23 SCHINDLER HYDRAULIC S-2 BLDG. 6

24 SCHINDLER HYDRAULIC S-3 BLDG. 6

25 MID-AMERICAN TRACTION S-6 BLDG. 131

26 SMARTRISE TRACTION S-9 BLDG. 133

27 SMARTRISE TRACTION S-12 BLDG. 134

28 SMARTRISE TRACTION SF-14 BLDG. 135

29 KONE TRACTION P-27 PARKING GARAGE 196

CART LIFTS

MANUFACTURER CART LIFT NUMBER LOCATION NOTES

1 LIFT-O-MATIC CART LIFT 1 BLDG. 133CA DIRTY #1

2 LIFT-O-MATIC CART LIFT 2 BLDG. 133CA CLEAN #2

DUMBWAITERS

[Rest of Page Intentionally Left Blank – End of Section B]

DUMBWAITER NUMBER LOCATION NOTES

1 DUMBWAITER 1 BLDG. 133 PATIENT RECORDS

2 DUMBWAITER 2 BLDG. 133CA BLOOD DRAW LAB

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency…