Solicitation 36C25222Q0165 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8 None

537-22-1-6075-0006

None

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

To all Interested Quoters

36C25222Q0165

12-08-2021

N/A

X

X X

537-3620162-6075-856100-2542 010050192

X

The purpose of this Amendment 1 is to provide administrative guidance and answer submitted questions.

See Attachment 1 for the questions and answers.

Jeffrey Statz

Amendment 0001

ATTACHMENT 1

The purpose of this Amendment 1 to Solicitation 36C25222Q0165 is to provide administrative guidance and answer questions regarding this Solicitation submitted by interested businesses. The quote deadline has not changed; quotes remain due by December 9, 2021, 4:00 p.m. Local Time.

Please note how to properly acknowledge this Amendment, as set forth above:

(a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) by acknowledging receipt of this amendment on each copy of the offer submitted; or (c) by separate letter or electronic communication which includes a reference to the solicitation and amendment numbers.

As a reminder, the following instructions from the Solicitation are reprinted here to emphasize the importance of submitting a complete quote:

Quotes shall include the following information to be evaluated for contract award. Incomplete quotes will be considered non-conforming and will not be considered, pursuant to FAR 13.106-2(b)(3).

(1) Price: Complete SECTION B.2 PRICE SCHEDULE.

(2) Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements detailed in Sections B.2 Price Schedule and B.3 Performance

Work Statement. The quote shall detail the quoter’s experience providing aseptic cleaning and with the

Centers for Disease Control guidance for Cleaning & Disinfecting Environmental Surfaces, as more fully detailed in Section B.3, subparagraph B.1.a.

(3) Prior Experience: Submit information, if any, of contracts providing services similar to the requirements of this Contract. Information should include contract number, dates of service, and a point-of-contact with a telephone number or e-mail address. For evaluation purposes, a lack of prior experience will not disqualify a company.

(4) SDVOSB Status: This contract is a 100% set-aside for SDVOSBs. The quotation shall indicate whether the quoter is registered and verified in the Vendor Information Pages (VIP) database, available at https://www.vetbiz.va.gov/vip/, at time of quotation submission and contract award, if applicable. In addition, the quoter shall meet the federal small business size standards for the North American

Classification System (NAICS) code assigned to this solicitation, as set forth in Block 10 of Page 1.

(5) Administrative Information:

a. Complete SF1449 blocks 17a, 30a, 30b, and 30c on Page 1;

b. Complete Acknowledgment of Amendments (if any), on Page 2; and

c. Complete subsection 1a, Contractor information, on Page 2.

https://www.vetbiz.va.gov/vip/

(6) Representations & Certifications:

a. Complete the certification found under clause VAAR 852.219-77(d), VA Notice of Limitations on

Subcontracting—Certificate of Compliance for Services and Construction, found in Section C. The

Government will not consider quotes that do not provide this certification, and all such responses will be deemed ineligible for evaluation and award.

b. Complete the representation found under provision FAR 52.204-24(d), Representation Regarding

Certain Telecommunications and Video Surveillance Services or Equipment, found in Section E.

c. Complete the representations and certifications as directed under provision FAR 52.212-3, Offeror

Representations and Certifications – Commercial Items, found in Section E.

Guidance on Section (6) Representations & Certifications

This section of Amendment 1 provides detailed guidance regarding submission of the

Representations & Certifications required in paragraph (6), above.

The first certification to be completed, VAAR 852.219-77, is found in Section C under this heading:

C.10 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING – CERTIFICATE OF COMPLIANCE FOR SERVICES

AND CONSTRUCTION (SEP 2021) (DEVIATION)

The certification it requires is found at the end of the clause:

Certification:

I hereby certify that if awarded the contract, [insert name of offeror___________________________] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror

Printed Name of Signee: _________________________________

Printed Title of Signee: ________________________________

Signature: ______________________________________________

Date: ___________________________________________________

Company Name and Address: _______________________________

By way of example, this certification may be submitted as follows:

Certification:

I hereby certify that if awarded the contract, ABC Corporation will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of ABC Corporation.

Printed Name of Signee: John Doe

Printed Title of Signee: President, ABC Corporation

Signature: Digitally Signed /John Doe/

Date: December 8, 2021

Company Name and Address: ABC Corporation

123 Main Street, Anytown, Illinois 54321

The next required certification is in Section E, FAR 52.204-24(d):

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (OCT 2020)

The first paragraph of FAR 52.204-24 states:

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph

(c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or

Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror

Representations and Certifications–Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it

‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3. (Underlining added to paragraph.)

What this paragraph means is that you do not complete the representations set forth in subparagraph

52.204-24(d) if your company has already made those representations with its SAM registration. You can check your company’s SAM registration via https://sam.gov under Entity Information on the homepage https://sam.gov/ of that website. Under your company’s entity information page, there will be a menu on the left side where you can check the current Representations and Certifications made with your SAM registration:

Under that list of Reps and Certs, you should find the representation made for FAR 52.204–26, as referenced in the first paragraph of FAR 52.204-24, above. Click on the hyperlink for 52.204-26, and it will provide the representation made for your company. Here is an example:

In this case, the quote does not require the FAR 52.204-24(d) representations be completed. Instead, the quote should reference the company’s SAM registration and the representations already made under FAR

52.204-26.

The final representation required is also found under Section E, FAR 52.212-3:

E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

The first paragraph on FAR 52.212-3 states:

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for

Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

Current SAM registration is a requirement for contract award; this requirement cannot be waived.

Accordingly, assuming that your company’s SAM registration is current, you will reference FAR 52.212-

3(b), which states:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the

Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and

Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _______________.

In other words, if no representations and certifications made for your company’s annual SAM registration have changed, you do not need to submit anything more for this paragraph. If, however, a representation or certification needs to be updated, you need to update it here, as well as in SAM.

In summary, section (6) Representations & Certifications requires the following:

(1) A completed VAAR 852.219-77 certification;

(2) A statement that the representation made for FAR 52.204-26 of your company’s SAM registration is current, and therefore no FAR 52.204-24 representation is required; and

(3) A statement that the representations and certifications made for your company’s SAM registration are current, unless there is a representation or certification that needs to be updated.

https://www.sam.gov/ http://www.sam.gov/

Questions & Answers

(1) Question: Is there an incumbent contractor?

Answer: No there is not; this is a new requirement.

(2) Question: Will a new contract be solicitated after this initial requirement?

Answer: JBVAMC does not anticipate another contract after fulfilling the current requirement, but the final decision will be dictated by circumstances at the ending of the proposed contract.

(3) Question: Is free parking available to the Contractor and its employees?

Answer: No. The best options are either parking on the street or in the Juvenile Center parking lot about one block away, currently costing $2.00 per day. JBVAMC parking currently costs $15.00 per day, and there are no validations or discounts available under the proposed contract.

(4) Question: Is the Contractor providing “Labor ONLY”?

Answer: Yes.

(5) Question: Is the Government responsible for providing Personal Protective Equipment to the

Contractor and its employees?

Answer: Yes.

(6) Question: Paragraph F. Staffing: Sub Paragraph 1 States: The Day Shift shall be comprised of no less than five (5) employees. Does this number include the Supervisor?

Answer: No.

(7) Question: Paragraph F. Staffing: Sub Paragraph 2 Sates; The Evening Shift shall be comprised of no less than fifteen (15) employees. Does this number include the Supervisor?

Answer: No.

(8) Question: Section B.1, Paragraph 8 SECURITY & PRIVACY CONTROL, Subparagraph (a) states:

“All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the Performance Work Statement is the

Special Agreement Check (SAC).” Are Contractor employees able to work while awaiting results of the background investigation?

Answer: This question is still being considered by JBVAMC police/security. The awardee will not be held liable for any delays in performance caused by the background investigation/badging process, so long as the Contractor and its employees cooperate fully and in good faith with

JBVAMC police/security personnel in moving the process forward as expeditiously as possible.

(9) Question: Can you verify if the Jesse Brown VA Medical Center will provide the material under

Section B.3, Paragraph G? (For reference, Paragraph G states: “Provided by JBVAMC: JBVAMC will provide: lotion soap, hand lotion, plastic trash can liners, paper towel rolls for dispensers, coreless JRT toilet paper rolls, tampons, feminine napkins, and feminine napkin bins. All

FDA/EPA-approved disinfectants used in cleaning the facility. All equipment used in cleaning / disinfecting to include: disposable microfiber mops and rags, no cotton materials will be used for cleaning, housekeeping carts set-up per JBVAMC standard SOP. Gloves and masks will be provided.”)

Answer: No outside equipment or products necessary; everything under Paragraph G will be provided.

(10) Question: I do not see union language in the contract; is this a union job?

Answer: This is not a per se union job, but there is potential for government unions to become involved if a conflict arises between JBVAMC staff and the Contractor.

[End of Amendment 0001 – Rest of Page Intentionally Left Blank]