Solicitation 36C25021Q0811_1.docx

ATTACHMENT 3: 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

GENERAL INFORMATION

Department of Veterans Affairs Network Contracting Office 10 1700 E 38th Street Marion IN 46953

POINT OF CONTACT*

Contract Specialist Lillie Grey lillie.grey@email.gov

PLACE OF PERFORMANCE

Indianapolis, Indiana

5610 Dividend Road, Suite B

Indianapolis IN

ADDITIONAL INFORMATION

DESCRIPTION

STATEMENT OF WORK

The VISN 10 Optical Lab, located in Indianapolis, IN is requiring replacement of four (4) eyeglass lens edging machines that are presently in operation at this location. The primary requirement of this procurement is for the VISN 10 Optical Lab to achieve an estimated aggregate production rate of approximately 450 or greater edged lens per hour with block-less automated edging machines, utilizing standard VCA trays.

The VA’s present estimated lens composition specifications/parameters are as follows:

Material: CR-39- 70%, Poly- 22%, Hi-Index- 8%, Glass- 0% Polish use- approximately 15% of total production Design specs- 0% drill mount, Bevel placement- very basic, 0% extreme wraps, 0% shelf beveling

It is estimated that an approximate total of three (3) machines will be needed to meet this hourly production rate. Due to laboratory space limitations, this procurement shall not exceed four (4) edging machines. Final determination of total number of replacement edger machines will be based on evaluation and the ability to successfully meet or exceed the 450 lens per hour estimated/documented total production rate of all quoted machines. Please see Attachment A for drawing of space layout with present machines.

Please see the Attachment A on the space and present machine specifications drawing to meet the VA Optical Lab’s space limitations. Present space utilities include: 4 separate 480V/3 phase lines with PE (ground), 4 data lines, 4 air lines (125psi each) and two (2) water supply lines, and electrical/air supply to the dual NCC conveyor line. A single floor water drain is available; however, present edging machines utilize a closed system OEM water recycling system.

This procurement shall include all primary edging production equipment required to meet the previously stated production goals, supporting: machine hardware, fasteners, software, setup, rigging, and installation labor necessary for the current equipment to be removed (and re-located on-property for storage) and replacing equipment to be set-up to a fully production operational state. Replacing equipment shipping, training, technical manuals and 24/7 phone support should be included in the project pricing quote. The equipment to be delivered must fully integrate with the existing conveyer system production configuration lay out and/or replace the existing conveyor system (incumbent OEM: NCC Automated Systems).

The replacement edging machines must be capable of full operational integration with Optivision® Lab Management Software (LMS), as well as being fully operational with the industries top LMS platforms (minimal three (3) additional LMS systems), and include all machine operational controls and technical manuals written in English.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Quote proposal shall include current equipment disconnection and removal (not disposal), installation of replacing equipment and securement to floor (machines and/or conveyer, if required), utilities connection of power, water, air, data. Integration and all necessary modifications required to fully integrate new equipment into existing NCC conveyor system (or replacement of conveyor system), all operational software and calibration equipment necessary, and final operational verification punch-out. Training for OEM operation up to four (4) VA employees, to include calibration and routine preventative maintenance. Telephone/online technical support should be included. The replacement edger’s shall be fully operational for the VISN 10 Optical Lab’s immediate production utilization upon final completion of install.

Combined Synopsis/Solicitation Notice

Optical Lens Edging Machines Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ #36C21Q0811-1. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-06.

This solicitation is set-aside for small businesses with lowest price technically acceptable.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333314 with a small business size standard of 500. The FSC/PSC is 6540.

The VISN 11 VA Optical Lab located in Indianapolis, Indiana, is seeking to purchase 3 or 4 Ophthalmic Edger System Machines to replace existing equipment and to integrate with the existing production line NCC conveyor system equipment and operational software or replace both of those systems. Quantity of machines will be based on the Edger’s total production rate of 450 lens per hour (under standard VCA trays). Also, consideration will be needed for the machines to integrate with existing electrical, water, air, data locations already in place. Refer to Attachment A for drawing of optical lab layout.

All interested companies shall provide quotations for the following:

Supplies

Eyeglass Lens Edger Machines

Please provide line items with the original equipment manufacturer (OEM) name, part number (MPN), and warranty information with your bid. (See spreadsheet provided – Attachment B.)

Place of Delivery

Site Visit All potential bidders or representatives are strongly encouraged to attend a non-mandatory site visit scheduled for August 5, 2021 at 9:30 am to 10:30 am EST at the Optical Lab. The address is listed above, and bidders should bring their measuring tools and any questions regarding this bed. All questions will be tabulated and answered by amendment to this solicitation within 4 business days and posted to Contracting Opportunities (beta.SAM).

The period of performance for installation completion will be by availability of machines but prefer to be completed by February of 2022.

Delivery is required, FOB Destination. Delivery hours are required during hours of operations (8:00am - 3:00pm, Eastern Standard Time) excluding Federal Holidays. A forklift will be required to off load to ground level facility (no loading dock).

NOTE: This requirement is an "All or None" requirement. Offerors who wish to submit an offer in response to this requirement shall offer pricing on all line items or your offer will no longer be considered for award.

The Government will evaluate all quotes received for technical acceptability/ability to meet required specifications and production rate. All available technical information on the product being offered shall be supplied to demonstrate the contractor fully understands the requirement and is fully capable of providing a machine that conforms to the Government's requirements.

All responses to this RFQ shall be fixed priced and Freight on Board (FOB) Destination. Documentation that confirms the company are manufacturer authorized resellers/distributors and installers of the quoted items.

The full text of FAR provisions or clauses may be accessed electronically at: https://www.acquisition.gov/browse/index/far .

The following solicitation provisions apply to this acquisition: (See Section C and E)

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (June 2020)

2. FAR 52.212-2, “Evaluation-Commercial Items” (Oct 2014)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Feb 2021)

4. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018)

5. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2021)

6. VAAR Clause 852.232-75, “Electronic Submission of Payment Request”

All quoters shall submit the following: Product Literature, Estimated Delivery and Installation time frame, OEM information with OEM equipment warranty information. Submit your proposal as stated in Attachment 2 (52.212-1 “Instructions for Quoters”).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail (Lillie.grey@va.gov) to the Contracting Specialist ONLY. Please do not contact any other VA staff members or call by phone.

All quotes shall be sent via email to Lillie Grey @ Lillie.grey@va.gov by 4:30 pm EST (Eastern Standard Time) on August 13, 2021. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) and the following addendum below.

Attachment 1: Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 7 of 13 Original Date: 10/12/17 Revision 04 Date: 06/10/20 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

(a) North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations; (verified via email receipt)

(3) The name, address, email address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This includes the following:

· Quantity of Lens Edging Machines being quoted.

· Production Rate capabilities per machine (base on normal material requirements), per hour. Include documented proof or statistics of stated production rate.

· Machines ability to integrate with existing NCC conveyor belt system and operational software or quote replacement conveyor belt system and software if necessary.

· Manufacturer’s Product Literature of the quoted machines.

· Removal (not disposal) of old machines currently in place.

· Installation with ability to meet all the utility connections (power, water, air, data) and secure to floor.

· Delivery of machines will include rigging off delivery truck, calibration, and final operation verification punch-out.

· Training on operation, calibration, and routine maintenance for up to four (4) VA employees.

· Preventative maintenance with technical support should be included for the first 12 months of operation.

· Refer to Attachment A for drawing of optical lab layout and placement for machines.

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(e) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(f) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(g) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(h) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(i) [Reserved].

(j) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may review Contract Opportunities regarding award information resulting from this solicitation.

Attachment 2: FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

(End of Provision) VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 11 of 13 Original Date: 10/12/17 Revision 04 Date: 06/10/20

52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

(1) Technical or Quality

(2) Past Performance

(3) Veterans Involvement - {Per VAAR 813.003-70 (c) (2). Current market research by sources sought, and VetBiz search, revealed that the “rule of two” could NOT be met in support of an SDVOSB or VOSB set-aside. The Contracting Officer shall include evaluation factors prescribed in VAAR 815.304 (if needed). Per this statement, this solicitation is being set-aside small business under NAICS 333314.

(4) Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation factors will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor.

Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(4) Price: The Government will evaluate the price by adding the total of all line item prices on the proposal.

Attachment 4: Gray Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

See attached document: Attachment A - Drawing Optical Lab.

See attached document: Attachment B - CLIN Form for Edgers.

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 13 of 13 Original Date: 10/12/17 Revision 04 Date: 06/10/20