SOLICITATION 36C24823R0072.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 78

36C24823R0072

X

675-22-811

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 13800 Veterans Way

Orlando, FL 32827

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 13800 Veterans Way

Orlando FL 32827

Stephen Mancuso 407-579-5432

Project Title: Design-Build (DB) Renovate Dish Room in Nutrition & Food Service Project Number: 546-22-140

IAW VAAR 836.204 the magnitude of construction is: $500,000 and $1,000,000 (FAR Part 36.204(e)).

NAICS: 238390 – Other Building Finishing Contractors.

Service Code: Y1DA – Construction of Hospitals and Infirmaries.

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13 A refers to Phase I proposals.

This requirement is set-aside for VIP certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB).

Vendor verification for SDVOSB can be found here at https://www.vetbiz.va.gov/ THIS ACQUISITION IS SET-ASIDE FOR 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Miami VAMC is a smoke free facility. Contractors, in order to enter the campus, you must have picture ID.

All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on campus.

All contractors will be screened at the entrance of the campus. A series of questions will be asked, and temperature taken. While working on the Medical Center (both inside or outside) the contractor will be responsible to wear a face covering at all times. PPE is not provided.

Refer to solicitation instructions for Phase One cutoff date for submission of Requests for Information (RFIs), or Questions (if any). No Site Visit will be conducted during Phase One of this solicitation.

All Offerors must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24823R0072 package for further requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

15 88

X X 52.211-10

X 10

VIA EMAIL 11:00 AM

01/28/2023

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 13800 Veterans Way

Orlando FL 32827

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Duwane Snyder Contracting Officer VA-VHA-RPOE-2022-249454

Table of Contents A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR REPAIR)–

BACK

A.2 PRICE/COST SCHEDULE

A.3 DELIVERY SCHEDULE

A.4 DESIGN-BUILD SCOPE OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 2.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2022)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 84)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(OCT 2022)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)

4.8 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.9 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.14 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

4.15 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.20 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

DESIGN BUILD SPECIFICATIONS

4.21 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.22 OWNERSHIP OF ORIGINAL DOCUMENTS

4.23 RETENTION OF REVIEW DOCUMENTS

4.24 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.25 COORDINATION WITH MEDICAL CENTER

4.26 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

LIST OF DOCUMENTS-EXHIBITS-AND-OTHER-ATTACHMENTS

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

BASIS FOR AWARD

SELECTION AND EVALUATION PROCEDURES

PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

III. EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

PHASE ONE - FACTOR 1: TECHNICAL APPROACH

PHASE ONE - FACTOR 2: EXPERIENCE

PHASE ONE - FACTOR 3: PAST PERFORMANCE

PHASE TWO EVALUATION FACTORS

PHASE TWO – FACTOR 1: KEY PERSONNEL

PHASE TWO - FACTOR 2: DESIGN AND CONSTRUCTION METHODS

PHASE TWO - FACTOR 3: SCHEDULE

A.2 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1 JB __________________ __________________

DESIGN/BUILD SERVICES: DESIGN/BUILD SERVICES FOR PROJECT

546-22-140 "Renovate Dish Room in Nutrition & Food Service."

Work is to be performed at Miami VA Medical Center. The selected contractor will be required to perform all necessary Design/Build work per drawings and specifications.

PRINCIPAL NAICS CODE: 238390

PRODUCT/SERVICE CODE: Y1DA

GRAND TOTAL

A.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001 SHIP TO: Miami VA Medical Center

1201 NW 16th Street Miami, Florida 33125

USA

A.4 DESIGN-BUILD SCOPE OF WORK

Renovate Dish Room in Nutrition & Food Service Miami VA Medical Center

Project No. 546-22-140

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team

(Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

1. The Department of Veterans Affairs, Network Contracting Office 8 is seeking a design/build

(DB) construction contract to renovate the existing dish room, Project # 546-22-140, located at the Miami VA Healthcare System, 1201 NW 16th Street, Miami, Florida 33125. Contractor shall provide all Design-Build services including labor, materials, tools, and equipment as necessary to construct the project described below and other specific tasks as further defined by this RFP. All proposals are to provide construction services for this project.

B. Project Overview:

1. This project encompasses a complete renovation of the main dish washing room (1,630 SQFT) area located in building 1, 2nd floor, and the partial renovation of the accompanying mechanical room (230 SQFT) in preparation for a new dish washing machine system for the space. The dish washing machine system is comprised of three components: the dish washing machine, pulper, and conveyor. The removal of the existing dish machine system and the installation of the new dish machine system will be performed by others, and the DBT for this project is responsible for the preparation of the utilities for the dish machine system as part of the renovation.

2. The existing dish system will be removed by personnel other than the contractor before the start of construction. The Design Build Team (DBT) shall perform demolition, install the new floor, then prepare the utilities for the dish system equipment. At this point, the new dish machine will be installed and connected to the utilities by personnel other than the contractor. After the dish machine installation, the DBT can complete construction.

3. VA Engineering Service will provide the DBT with all applicable drawings for the project. The accuracy of the paper copies of Drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the DBT and all consulting firms.

4. The DBT shall field verify VA furnished drawings to ensure accuracy. It is the Contractor’s responsibility to determine existing conditions and to base the design - build on this information.

C. Specific Project Requirements:

1. Existing Conditions:

a. As part of the design, evaluate the existing HVAC system, Fire Protection System, Lighting system, and underfloor dish machine pipes. Determine if these systems are adequate for their intended use and if they comply with the most current applicable codes and standards. Note: The retail store is directly under the dish room. As such, evaluation of the underfloor dish machine pipes must be performed while the Retail store is closed, which is after hours and on weekends. This activity can be performed during the design preparation phase.

b. In the dish room only, perform a coring analysis through the deck to confirm the integrity of the entire flooring system, namely the topping slab. If the topping slab is acceptable, the contractor shall fill all core holes with suitable concrete.

2. Demolition:

Dish Room:

a. Remove approximately 1,630 SF of existing epoxy surface flooring (assume existing epoxy flooring is ¾” thick).

b. Remove approximately 1,600 SF of existing 2’x2’ ceiling tiles with associated structure.

c. Remove existing 2’x4’ lighting troffers in area and return to VA personnel.

d. Remove existing electrical disconnect boxes from walls and return to VA personnel.

e. Remove existing guard/crash rails/Corner Guards from existing walls.

f. Remove existing sprinkler heads.

g. Remove plumbing connections for equipment removal by personnel other than the contractor.

h. Remove all signage and other fixtures from wall surfaces.

i. Based on floor condition, potentially remove topping slab (based on contractor floor evaluation).

j. Remove sink (including pipes).

k. Remove eyewash.

l. Remove pressure washer system and return to VA personnel.

m. Remove abandoned hose coil mounts.

n. Remove existing blue hose coils (Do not discard as these will be reinstalled).

o. Remove signage.

p. Removal of three (3) sets of double doors.

q. Remove or scrap existing wall finishes (paint, etc.).

r. Remove supply diffusers (Do not remove the flex ducts, these will be reused).

s. Remove 24” x 6.5” solid exhaust duct and transition, which is approximately 25 ft long (Do not remove the existing 16 in x 10 in duct protruding from the wall).

t. Remove dishwasher hoods and respective 22” x 12” ducts (Do not remove the big 70” x 16” exhaust duct).

u. Remove above-grade dish system utilities (water, steam, drainage, etc.).

v. Remove and cap the pipe next to the sink.

w. Asbestos or lead paint removal (Tiles and walls).

Mechanical Room:

x. Remove approximately 230 SF of existing epoxy surface flooring (top layer only).

y. Remove one (1) broken compressor.

z. See Guide Drawings and Site Photos for Details. The DBT is responsible for disposal of all equipment. VA dumpsters and receptacles shall not be used by the contractor for this purpose.

3. Concrete:

a. If the coring analysis determines that the integrity of the topping slab is compromised, the DBT shall pour a new topping slab in the dish room.

Demolition and replacement of the topping slab shall be included as a separate item in the cost proposal.

4. Doors and Windows:

a. Replace-in-kind three (3) sets of double doors including frames (one at the main entrance, one on the electrical closet E2 3A, and one on the mechanical room).

This includes replacement of the hold-open magnets on the one (1) set of double doors on the west wall. These magnets shall be wired into the fire alarm system.

5. Finishes:

a. Pour a new epoxy floor in the dish room (approx. 1630 SF) with a four (4) inch integral cove base. It is assumed that the epoxy layer is ¾ in thick.

b. Install ceramic tile with epoxy grout on all walls in the dish room, including the divider wall and columns. This includes all patchwork and skim coats. The green blocks on the columns shall not be removed but shall be skimmed over.

c. Install a new acoustical (drop) ceiling in the dish room. This drop ceiling shall be a white aluminum grid with 2 ft X 2 ft smooth white 5/8 in thickness mineral fiber clean room tiles. Grid shall be aluminum 15/16 in.

d. Pour a new epoxy floor in the Mechanical Room (approx. 230 SF). It is assumed that the epoxy layer is ¾ in thick. The functioning compressors on the floor of this room cannot be shut off or moved. Therefore, the epoxy floor shall be poured around these compressors.

6. Specialties:

a. Install two (2) line stainless steel wall guards on all walls in the dish room, except for the west wall with the sink. The brackets for these wall guards shall be mounted straight to the wall, and the ceramic tile shall be installed around them.

The seams between the tiles and brackets shall be sealed from all moisture.

b. Install stainless Steel Corner Guards on all outside corners.

c. Install new signage in the area. Signage shall be in-kind.

7. Equipment:

a. Furnish and install a new custom three (3) compartment sink with a garbage disposal and scrap sink. This new sink shall be stainless steel, have similar dimensions, same layout, and similar faucets to the existing sink. However, the new sink shall not have the agitator or water heating system. It shall be a “bare bones” sink. The garbage Disposal shall have a fixed nozzle rinse system with a control box for the disposal and rinse water, similar to what is currently installed.

b. Install a new eyewash, like-for-like.

c. Install two (2) new stainless steel dishwasher hoods. These new hoods shall be similar in size and form factor to the existing hoods and their exact location will depend on the location of the new dish machine, whose dimensions and location will differ slightly from the existing. There shall be one (1) hood directly over the “load” side of the new dish machine, and one (1) hood directly over the “unload” side, similar to the current setup. This includes the installation of new sections of solid duct to connect to the main exhaust duct. The contractor will be provided drawings with the exact location and dimensions of the new dish machine.

d. Install two (2) new 2000 PSI electric pressure washers. The new pressure washers shall be located in the mechanical room, rather than the dish room, and shall be tied into the existing pipe system. The pressure washers shall be wired so that an operator in the dish room can turn it on and off without entering the mechanical room. The controls for these pressure washers shall be wall-mounted in the southwest corner of the dish room. They shall be wired such that only one pressure washer can be used at a time, and the operator shall have the ability to choose which pressure washer to use with the other acting as a redundancy.

e. The following equipment will be procured and installed by others, but the DBT will prepare the utilities.

i. dish washer

ii. pulper

iii. pulper disconnect box

iv. conveyor system

8. Fire Suppression:

a. Install new sprinkler heads (must meet existing code requirements) and test the new system if necessary. See Schedule. This may require adding some new heads. The existing pipes shall be reused.

b. If the existing sprinkler system layout and number of sprinkler heads does not meet codes, the DBT shall install any necessary branch piping and additional sprinkler heads and test the system. The DBT Shall use as much of the existing piping as possible.

c. The other fire alarm equipment (horn strobes, smoke detectors, and AHU overrides) shall be removed and reinstalled in their same locations.

9. Plumbing:

a. Install a new floor sink in the dish room near the new pulper.

b. Install a new hydraulic trap primer on the existing drain in the mechanical room.

This trap primer shall utilize the low-pressure pipes from the pressure washers as a water source.

c. Install new aboveground pipes for the dish equipment. These include but are not limited to: hot water, hot water relief, cold water, steam, steam relief, steam condensate, and drain. The contractor will be provided drawings with the exact location, dimensions, and required fittings of the new dish machine. The new pipes must reach within 1 foot of their indicated connection locations and must be within the footprint if the equipment.

d. If the DBT determines that the existing underfloor dish machine pipes are inadequate, they shall replace them. Any work on the underfloor dish machine pipes must be performed while the store is closed.

10. Heating, Ventilating, and Air Conditioning:

a. Install new corrosion resistant supply diffusers in the dish room. These shall be installed in the same general location as the existing, and the existing 12 in flex duct shall be reused if adequate.

b. Before demolition of space, conduct air flow testing and temperature monitoring at task level to determine if the existing system meets current operational needs.

If the existing HVAC system is inadequate, they shall incorporate all necessary changes into the design, including the new diffusers mentioned above.

c. Install a new 24 in x 6.5 in aluminum rectangular solid duct for the dish machine exhaust. This includes a 5 foot long section of 16 inch aluminum round duct that connects to the dish machine, and the transition that ties into the existing 16 in x 10 in duct.

d. Install new ducts for the dishwasher hoods. These tie into the large 70 in x 16 in exhaust duct, which shall be modified as required to accommodate these changes.

e. Extend the HVAC supply ducts in the mechanical room to one foot above the floor.

11. Electrical:

a. Install new electrical disconnects for both the dish washer and conveyor system.

The dish washer shall be connected to its respective disconnect by new EMT conduit. This conduit shall run from the disconnect on the column, up in the ceiling, to a junction box in the ceiling above the connection point on the dish washer. The final connection between this junction box and the dish washer will be completed by personnel other than the contractor. The whip between the conveyor and its disconnect will be installed by personnel other than the contractor. The disconnect for the pulper shall be supplied and installed by personnel other than the contractor.

b. Install new lighting and lighting circuitry in the dish room. These lights shall be recessed LED troffers suitable for wet locations, 4000K color temperature. The DBT shall determine the ideal luminosity from their evaluation of the lighting system. There shall be a minimum of 21 troffers in the dish room, installed in the same relative locations as the existing lights, unless the DBT determines this configuration to be inadequate, in which case, they shall incorporate all necessary changes into the design. The lighting circuitry shall be replaced back to the panel in the adjacent electrical closet.

c. Evaluate all electrical outlets and wiring that is run to the space. If any electrical infrastructure needs to be replaced to meet current code requirement, those changes shall be incorporated into the design.

12. For more details about the project requirements, please see the following reference documents:

a. Guide Drawings

b. Equipment Drawings

c. Site Photos

d. Finish Schedule

e. Equipment Schedule

f. Door Schedule

III. CODES AND SPECIFICATIONS:

1. The design work shall be in accordance with the following, in order of precedence;

changes in precedence require approval of the COR: Requirements summarized in this statement of work, Latest VA standards, manuals, design guides, master specifications, safety, Infection Control, Life Safety, AISC, ACI, ASHRAE, OSHA, EQB, NFPA, NEC, ADA, Local Building Codes, latest requirements and Industry Standards and Federal Requirements and Regulations.

2. The DBT shall submit edited TIL specifications as a part of the design. These include, but are not limited to the following:

a. 01 74 19 Construction Waste Management

b. 01 81 13 Sustainable Construction Requirements

c. 02 41 00 Demolition

d. 03 30 00 Cast-in-Place Concrete

e. 08 11 13 Hollow Metal Doors and Frames

f. 08 14 00 Interior Wood Doors

g. 08 71 00 Door Hardware

h. 08 80 00 Glazing

i. 09 30 13 Ceramic or Porcelain Tiling

j. 09 51 00 Acoustical Ceilings

k. 09 67 23.20 Resinous Epoxy Base With Vinyl Chip Broadcast RES-2

l. 10 26 00 Wall and Door Protection

m. 11 40 11 Custom Fabricated Foodservice Equipment

n. 21 13 13 Wet-Pipe Sprinkler Systems

o. 22 40 00 Plumbing Fixtures

p. 23 22 13 Steam and Condensate Heating Piping

q. 23 31 00 HVAC Ducts and Casings

r. 26 29 21 Enclosed Switches and Circuit Breakers

s. 26 51 00 Interior Lighting

3. TIL specifications are available at the following link:

https://www.cfm.va.gov/TIL/spec.asp

IV. SUBMISSIONS OF DOCUMENTS:

Submissions will be reviewed for completeness against the Contractor Design Submission Requirements (PG-18-15 Volume C). The following specifies the documents, etc., required to be submitted by the Contractor to Engineering Service, for each scheduled review.

1. General:

a. The Architect/Engineer hired by the Contractor shall design - build and estimate so that all applicable codes are met. The Contractor shall be required to make a formal presentation in person at the 100% and Final design - build review as required.

b. The Contractor shall take written minutes of all design - build review meetings, participate in the pre-bid and pre-construction meetings, site visits, and any other site investigation meeting and provide copies of those minutes to the VA within five (5) working days after the meeting.

c. The overall design - build shall include all calculations, CADD drawings, plans and specifications in conformance with recognized standards e.g. NEC, UL, NFPA, TJC, VA Construction Standards, and other references indicated above, etc. The most stringent standard shall be utilized.

d. In each submission, the Contractor shall incorporate all material specified and all revisions according to comments made by either the Medical Center, Network Safety & Fire Protection Engineer or VA Headquarters where applicable.

2. 65% Review/ First Review – 1 set of specifications, 1 set of CADD drawings, cost estimates, and design - build calculations.

https://www.cfm.va.gov/TIL/spec.asp

a. Submittal Letter: Contractor shall provide a submittal letter addressed to the Chief, P&A Service stating documents submitted for 30% review.

b. Specifications: Contractor shall provide a full set of project specifications digitally in both Microsoft Word and PDF formats, including “General Requirements,” reflecting 30% of completed construction documents.

c. Drawings: Contractor shall provide one (1) full size and 1 (11”x17”) size sets of project drawings produced on a Computer-Aided Drafting and Design - build (CADD) system. CADD system shall be compatible with AutoCAD LT 2020 or later.

d. Should the VA change or modify the scope of work in any way to increase the cost the Contractor would not be responsible, but he must advise the Contacting Officer of the increase. If any other cost increases become evident, the Contractor must notify the Contracting Officer and recommend remedial action to reduce the estimated cost to within the approved limits. If an overrun is caused by the Contractor, the contract requires him/her to make whatever changes the Contracting Officer deems necessary to reduce the project’s cost at no additional design - build expense to the Government. However, if the overrun in cost was not caused by the Contractor, or if the Contracting Officer agrees to a change in scope, the Contractor’s fee will be adjusted. The responsibility for reducing costs to the lowest level while satisfying the functional requirements of project rests with the Contractor. Therefore, efforts toward controlling costs must begin in the earliest planning stages and continue through the final stages. The devices used to control construction costs are cost monitoring, value Engineering, bid alternates, scope reductions, etc.

e. Technical accuracy and details will be the responsibility of the Contractor firm.

3. 100% Review/ Second Review – 1 set of specifications, 1 set of CADD drawings, cost estimates, and design - build calculations.

a. Submittal Letter: Contractor shall provide a submittal letter addressed to the Chief, P&A Service stating documents submitted for 100% review.

b. Specifications: Contractor shall provide a full set of project specifications digitally in both Microsoft Word and PDF formats, including “General Requirements,” reflecting 50% of completed construction documents.

c. Drawings: Contractor shall provide one (1) full size and 1 (11”x17”) size sets of project drawings produced on a Computer-Aided Drafting and Design - build (CADD) system. CADD system shall be compatible with AutoCAD LT 2020 or later.

d. Should the VA change or modify the scope of work in any way to increase the cost the Contractor would not be responsible, but he must advise the Contacting Officer of the increase. If any other cost increases become evident, the Contractor must notify the Contracting Officer and recommend remedial action to reduce the estimated cost to within the approved limits. If an overrun is caused by the Contractor, the contract requires him/her to make whatever changes the Contracting Officer deems necessary to reduce the project’s cost at no additional design - build expense to the Government. However, if the overrun in cost was not caused by the Contractor, or if the Contracting Officer agrees to a change in scope, the Contractor’s fee will be adjusted. The responsibility for reducing costs to the lowest level while satisfying the functional requirements of project rests with the Contractor. Therefore, efforts toward controlling costs must begin in the earliest planning stages and continue through the final stages. The devices used to control construction costs are cost monitoring, value Engineering, bid alternates, scope reductions, etc.

4. Final Review Submission – After completion of the 100% review comments and corrections, the final bid contract documents shall be prepared and shall include:

a. Submittal Letter: Contractor shall provide a submittal letter stating that the changes and corrections noted on the previous review have been evaluated and incorporated in the documents submitted for the final submission.

b. Certification: At the final review the Contractor shall present the completed CADD produced drawings one (1) Full Size and one (1) Half Size (11”x17”) each of which shall include a signature block that will bear the professional registration stamp of the registered professional architect and/or engineers responsible for the design - build. An architect’s stamp (seal) must be applied to architectural drawings and an engineer’s stamp to engineering drawings. In addition to the seals of the applicable Registered Professional Engineers, Certified Independent Third-Party Safety Professional of Professional Credential (CITP) and the Fire Protection Engineer in Charge of the final design - build revision is required as indicated in Section IV Certified Independent Third- Party Design - build Reviews of this document. Also, a certification letter signed and stamped by the CITP indicating that the design - build is in compliance with the latest codes and regulations per Section V shall be included with this submission. The Final Bid design - build package will not be accepted without the CITP Review certification letter. After the drawings and specifications have been reviewed by Engineering, the Contracting Officer will issue for bid. If major discrepancies exist in the drawings, the technical clearance will be postponed until the Contractor has corrected these contract documents.

Technical accuracy shall be the Contractor’s responsibility.

c. Electronic Drawings: One (1) CD-ROM sets of electronic media containing all final CADD drawing files shall be submitted. Files must be compatible with current AutoCAD LT 2020 and all layers shall be unlocked prior to submission. In addition, electronic copies of the specifications in “Word” format and Cost Estimates shall be included in the CD-ROM’s.

d. Contractor shall include in specification section 01 33 23 “SAMPLES AND SHOP DRAWINGS” a list by specification and paragraph of all submittals required to be made under this project; however, a disclaimer statement is recommended.

Section 01 00 00 shall include the 10 hours OSHA training for all employees and subcontractor’s staff, and the 30 hours course for the superintendent if he will be assigned as a “competent person”.

V. CONSTRUCTION PERIOD SERVICE REQUIREMENTS:

1. Review of Submittals: Contractor shall review all material submittals, shop drawings and test reports that are required, etc. Reviews shall be completed, and submittals returned to Engineering Service within fourteen (14) calendar days.

2. Review Analysis of Change Orders and Costs: Contractor shall provide prompt response when contacted by the COR to review and provide analysis of Change Orders and Costs within seven (7) calendar days.

3. Site Visits: Contractor shall provide site visits including the pre-bid conference, preconstruction conference, and final inspection when requested by Engineering Service. Include price for additional site visits during site investigation process by discipline limited to a maximum of ten (10) including all disciplines. The Contractor will also provide conference minutes and make written inspection report within seven (7) calendar days after each meeting and/or site inspection including the final inspection punch list.

4. Record Drawing Requirements: Contractor shall provide one (1) complete finished set of AS-BUILT drawing reflecting all changes incorporated during the actual construction.

These AS-BUILTs are to be drawn on a CADD and highlighting all changes. The complete set will all be dated the same with “RECORD AS-BUILT DRAWINGS” on each page’s title block. The Contractor shall include a requirement note for the Contractor to provide marked up prints directed to the Contractor showing actual construction and any changes, which occurred during construction. These shall be verified by the Contractor.

Contractor shall also provide a complete updated set of record as-built drawing files as produced on (CADD) system compatible with AutoCAD 2020 or later CD-ROM. Contractor shall update drawings such that they shall meet the complete approval of the Engineering Service.

VI. CERTIFIED INDEPENDENT THIRD-PARTY DESIGN-BUILD REVIEWS (CITP):

1. The Contractor will hire a Certified Independent Third-Party (CITP) Safety Professional or Professional Credential to provide the necessary design - build reviews for compliance with national and local codes, standards, and federal and state regulations included but not limited to:

a. OSHA Standards

b. TJC Standards

c. Handicap Accessibility Standards

d. NFPA Codes

e. National and Local Building Codes

f. EPA Regulations

g. Emergency Preparedness infrastructure vulnerabilities

h. Security infrastructure vulnerabilities

i. Others as applicable

2. Requirement for acquiring and incorporating CITP Safety Professional or Professional Credential review of design - build documents: VA must comply with national and local codes, standards and regulatory requirements to comply with Public Law 100-678, Public Buildings Amendment Act of 1988 and Public Law 102-522, Federal Fire Safety Act of 1992. Like other federal agencies with real property and construction authority, VA acts as its own building and code enforcing official or as the “Authority Having Jurisdiction” (AHJ) for meeting code requirements. As such, the VA has overall responsibility of ensuring compliance with codes.

3. The design - build Contractor shall hire a CITP consultant(s) as necessary for the review of design - build documents for compliance with applicable national and local codes, standards, federal and state regulations. The design - build Contractor will take into consideration and incorporate all third-party consultant comments/recommendations into the design - build documents prior to advertising for a construction contract award.

4. CITP Professional or Professional Credential Review and Approval: Project plans must have a signature block or a letter on third-party Company’s letterhead, a third-party certified safety professional or professional credentials as applicable to the nature of review certifying and verifying the plans and specifications have been reviewed for compliance with applicable codes, standards and regulatory requirements. At the time of review, the CITP should identify all corrections necessary for the Contractor to bring the design - build into compliance. The Contractors required to incorporate and make necessary corrections to the design - build to bring the design - build into compliance prior to the final design - build documents being issued for a construction contract award.

VII. SCHEDULE:

The Contractor shall submit documents as indicated below:

Duration of Project:

1. Project will have a maximum 88-calendar day design phase.

2. From Notice to Proceed, DBT shall submit Design drawings to 65% within 30 calendar days from NTP. Allow 7 calendar days for VA review (if needed).

ITEM DUE DATE (NO. OF DAYS AFTER NTP)

65% Review 30 Calendar Days from NTP 100% Review 30 Calendar Days After 65% Approval by the VA Final Design/Build Review 7 Calendar Days After 100% Approval by the VA

3. From 65% approval, DBT shall submit Design drawings to 100%, which incorporates the VA’s comments on the 65% submission within 30 calendar days from VA review of 65%.

Allow 7 calendar days for VA review (if needed).

4. DBT shall submit final construction documents, which incorporates the VA’s comments on the 65% and 100% submission within 7 calendar days of VA review. Allow 7 calendar days for VA review (if needed).

5. DBT will schedule a design drawing review meeting with all pertinent VA personnel for final drawing approval before construction start within 7 calendar days of receiving Government acceptance of 100% drawings.

6. Project’s construction phase MUST be completed in no more than 60 days from Design Acceptance.

7. The period of performance for this project is not to exceed 148 calendar days after NTP is issued.

8. DBT shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

9. Utility Outages, including disruption of fire alarms, must be marked as activities in the CPM scheduled and discussed with MVAMC COR during the two weeks look ahead scheduled meetings at least 14 calendar days in advance.

VIII. ADDITIONAL INFORMATION:

1. Location of Project: 1201 NW 16th Street Miami, FL 33125. See plans for details.

2. SIZE SQ FT OF NEW Project: Approx. 1,860 SF area located on 2nd floor Bldg. #1.

3. Contractor shall remove all debris from VA property and provide waste reports to Contracting Officer Representative (COR).

4. Prime Contractor Superintendent shall be on site while work is being performed and must be OSHA-30 certified.

5. Prior to work commencing, Contractor shall check-in with COR, in Bldg. #1, room B110.

6. Dust created during construction must be contained and prevented from leaving the work area. Contractor shall maintain a clean working site.

7. All work shall be contained within the approved construction limits.

8. Contractor shall follow all security protocols.

9. Contractor shall notify COR at least 48 hours prior to any significant construction activity. For example: project activities that require utility shutdowns.

11. SUBMITTALS: The following shall be submitted to the Contracting Officer for review:

a. Construction Schedule, 3 weeks prior to work commencing.

b. Safety Plan, 2 weeks prior to work commencing.

c. Security Plan, 2 weeks prior to work commencing.

d. Material and Debris Management Plan, 2 weeks prior to work commencing.

e. Key Personnel Contact Information for the Contractor and Subcontractors, 2 weeks prior to work commencing.

f. Written summary of all tests, inspections, and results conducted by the vendor or subcontractors.

g. Waste report for all material removed from the site.

h. Testing and Commission plan and report.

i. Construction Plan

12. PERMITS: Contractor is responsible for all necessary permits at no additional cost to the government.

13. TESTING, INSPECTION, AND APPROVAL: Contractor is responsible for all necessary testing, inspections and approvals required by local enforcing authorities and in accordance with Construction Specification Institute's master specifications in order to produce a warranted product without additional cost to the government.

14. CONSTRUCTION PERFORMANCE STANDARD: Contractor is solely responsible for construction quality that will result in a final product meeting the following conditions:

a. Standard one-year contractor’s warranty as administered by this contract.

b. Additionally, no visible surface defects during this period.

15. Attached Essential References from the VA:

a. Guide Drawings

b. Equipment Drawings

c. Site Photos

d. Finish Schedule

e. Equipment Schedule

f. Door Schedule

16. All applicable city, state, and national codes and standards shall be followed to include, but not limited to:

a. VA Master Construction Specifications (Refer to included specification and TIL)

b. International Building Code, All Chapters

c. OSHA Standards

d. NFPA 101 Life Safety Standards

e. VA Accessibility Standards

17. POINTS of CONTACT:

a. Contracting Officer: Duwane B. Snyder – Duwane.Snyder@va.gov

b. Contract Specialist: Stephen Mancuso – Stephen.Mancuso@va.gov mailto:Duwane.Snyder@va.gov mailto:Stephen.Mancuso@va.gov

c. COR: Joshua Manley: Joshua.Manley@va.gov

d. Alternate COR: Jose Gonzalez – Jose.Gonzalez125@va.gov

IX. RECORDS MANAGEMENT:

A. Citations to pertinent laws, codes and regulations shall apply to this contract, such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a);

36 CFR Part 1222 and Part 1228.

B. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

C. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government Information Technology (IT) equipment and/or Government records.

D. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act (FOIA).

E. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

F. The Government Agency owns the rights to all data/records produced as part of this contract.

G. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

H. The contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

I. No disposition of documents will be allowed without the prior written consent of the CO). The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

mailto:Joshua.Manley@va.gov mailto:Jose.Gonzalez125@va.gov

V. SAFETY REQUIREMENTS:

All Contractor's personnel are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration.

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