Solicitation 36C24822R0037 - DB Extended Mammography Addition at Lake Nona.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 43

36C24822R0037 X

11-29-2021

675-CSI-127

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

See Block 7

John Quijada Jr 561-284-0135

Project Title: Design-Build(DB) Extended Mammography Addition at Lake Nona Project No.: 675-CSI-127 Project Location: Orlando VA Healthcare System (OVAHCS)- Lake Nona, 13800 Veterans Way. Orlando, FL 32827

Magnitude of Construction: Pursuant to FAR 36.204 (c), the magnitude range of this construction project is between $100,000 and $250,000.

SITE VISIT: A site visit will be scheduled in Phase II. Selected contractors will meet at the entrance of the Orlando VA Medical Center- Lake Baldwin. COVID-19 mask shall be worn.

REQUEST FOR INFORMATION (RFI): RFIs due Thursday December 2, 2021, at 1:00 PM (EST). RFIs shall be emailed to John Quijada Jr at john.quijadajr@va.gov

PROPOSALS DUE: Phase I Proposals are due Thursday, December 9, 2021, at 1:00 PM (EST). Phase II Proposals are due Thursday December 30, 2021, at 11:00AM (EST). Proposal shall be emailed on time to john.quijadajr@va.gov

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR 36.3. One solicitation will be issued covering both phases. In Phase I, proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13 A refers to Phase I proposal due date.

THIS ACQUISITION IS 100% SET-ASIDE SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERVERMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERMENT.

Orlando VAMC is a smoke free facility. Contractors must have picture ID to enter the campus. All contractors are required to wear a face covering (covering nose and mouth per CDC guidelines) while on campus. All contractors will be screened at the entrance of the campus. A series of questions will be asked, and temperature taken. When working on Medical Center grounds (both inside or outside), the contractor is responsible for wearing face coverings at all times.

Refer to solicitation instructions for Phase 1 cutoff date for submission of Requests for Information (RFIs), or Questions (if any). No Site Visit will be conducted during Phase 1 of this solicitation.

All Offerors must comply with all solicitation terms and conditions.

15 180

X X 52.211-10

X 10

VIA EMAIL 1:00PM EST

12-9-2021

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Apolinar Vargas

VA-VHA 2020-CB96-F94D

36C24822R0037

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 DELIVERY SCHEDULE

A.5 STATEMENT OF WORK

A.6 EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

GENERAL CONDITIONS

3.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

3.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (JUL 2018)

3.3 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

3.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2021)

3.5 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

3.6 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

3.7 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS. (OCT 2021) (DEVIATION)

3.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (FEB 2021)

3.9 52.227-4 PATENT INDEMNITY—CONSTRUCTION CONTRACTS (DEC 2007)

ALTERNATE I (DEC 2007)

3.10 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

3.11 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

3.12 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

3.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

3.14 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

3.15 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

3.16 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

3.17 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

3.18 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

3.19 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

3.20 OWNERSHIP OF ORIGINAL DOCUMENTS

3.21 RETENTION OF REVIEW DOCUMENTS

3.22 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

3.23 COORDINATION WITH MEDICAL CENTER

3.24 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

Design-Build (DB) Extended Mammography Addition at Lake Nona.

Contractor shall provide all labor, materials, tools, equipment, and design-build services necessary for the design and construction of this project. All work will encompass a full renovation of the Lake Nona Mammography area for installation of the new Mammography machine in the Radiology Service area.

GRAND TOTAL __________________

A.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001 SHIP TO: Orlando VA Medical Center – Lake Nona 13800 Veterans Way Orlando, FL 32827

USA

1.00 180 after NTP

A.5 STATEMENT OF WORK

D/B Extended Mammography Addition at Lake Nona

Project No. 675-CSI-127 Orlando VA Medical Center (Lake Nona), Orlando, FL 32827

I. DEFINITION AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-

Build Team (Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and before that the Joint Commission on Accreditation of Hospitals (JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Competent Person (CP): One who can identify existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

The design build contractor shall provide all labor, materials, tools, equipment, and services necessary for addition radiographic system digital mammography room with dressing room with new door and bench, new sink, and dirty linen room for project 675-CSI -127. Work will involve demolition, renovation for newly renovated mammography room at Lake Nona VA. The mammography room shall be in accordance with the VA planning criteria PG-18-9 for imaging service.

B. Specific Project Requirements:

The contractor shall be responsible for the build design and construction for the following:

1. The design build contractor will provide a localized power study and HVAC for the new XR- Radiographic System Digital Mammography.

2. The design build contractor shall provide electrical load study and HAVC load study to determine the new load will support the existing system for the new XR- Radiographic System Digital Mammography.

3. The design team shall provide (3) design sketched for approval before proceeding to the 50% construction document.

4. Contractor will be working in an occupied Building and will be required to conform to the Pre-Construction Risk Assessment (PCRA) and requirements in the Construction Safety Standards.

5. The radiographic system digital mammography room shall be ADA compliant.

6. The design build contractor will coordinate with the vendor for the additional new Mammography.

7. All utilities required for the normal operation of existing building must be maintained.

8. Install a complete concrete leveling system throughout the construction site.

9. The contractor shall insall lead-lined drywall for the control room and scan room.

10. Provide and install new seamless floor with seanless cove base

11. Provide and install new ceilings, phone & data drops and light fixtures

12. Provide interior painting throughout walls partitions etc. provide wall coverings as accents as needed

13. Install hard drywall partition walls, deck to concete ceiling for patient changing dressing room and PG-18-pace planning criteria.

14. Provide and install new nurse call system and connect to main center location.

15. The design build contractor, VA and Mammography representative shall be inspected and accept the room before work begins on the installation of the equipment.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. All work hours MUST be coordinated with the projects’ COR to minimize interference with normal clinic functions. All work shall be performed during normal business hours (3:00pm am to 11:00 pm) Monday through Friday. However, areas may require work to be completed OUTSIDE normal business hours (8:00 am to 4:30 pm,) or weekends must be coordinated and approved by project’s COR.

Additionally, construction shall be performed (scheduled and phased) to ensure that areas which can be completed ahead of schedule or priority for early acceptance and operation can be rendered back to facility.

B. Length of Project

1. The design shall be completed 90 from the NTP. Project’s construction phase MUST be completed in no more than 90 days from Government acceptance the final construction document

a) Design-Build Team A/E shall submit Construction Document drawings to

50% within 30 calendar days. Allow 10 calendar days for VA review.

b) Design-Build Team A/E shall submit Construction Document drawings to 90%, which incorporates the VA’s comments on the 50% submission within 10 calendar days. Allow 10 calendar days for VA review.

c) Design-Build Team A/E shall submit Construction Document drawings to

100%, which incorporates the VA’s comments on the 90% submission within 10 calendar days. Allow 5 calendar days for VA review.

d) Design-Build Team A/E shall submit Final construction Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 75% submission within 10 calendar days. Allow 5 calendar days for VA review.

C. Utility shutdowns/Outages: All shutdowns involving temporary impairment of utilities shall be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

A. Contractor shall secure area prior to commencement of work and follow the Orlando VA Medical Center guidelines and policies for Pre-Construction Risk Assessment (PCRA) and Interim Live Safety Measures (ILSM).

B. Risk Assessment: This project has been classified per the Construction Infection Control Risk Assessment as a Type A, Low Risk Group, Class I (ISLM Level 1) project.

V. SAFETY REQUIREMENTS:

A. All Contractor's personal are required to have completed an OSHA-approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. Every worker must provide the Contracting Officer a copy of current certificates identifying successful completion of the training prior to executing work for the Veterans Administration.

In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons (CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis, and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

B. Contractor shall submit documentation proof of OSHA construction safety course for all personnel.

VI. GOVERNMENT FURNISHED INFORMATION:

A. All available record drawings will be provided upon request to the Contractor. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.)

and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VII. RESOURCES:

A. All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards.

VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/.

VA publications and standards shall include but shall not be limited to:

1. Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12)

j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security Design Manuals for VA Facilities – Mission Critical

Facilities (VA Handbook 0730)

v) Information Security Handbook VA 6500

w) Sustainable Design and Energy Reduction Manual (First Draft)

3. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

4. Department of Veterans Affair Utilities Design Manual.

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers

Manual (ASHRAE) http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/

2. National Fire Protection Association (NFPA) Codes & Standards -www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

D. Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference

Manual (previously List of Equipment Symbols, H-08-6).

G. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for

Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf

I. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

J. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

VIII. SUBMITTALS

A. Contractor shall submit documentation proof of OSHA construction safety course.

B. General Contractor License and Insurance.

C. Submittal as per Construction Documents and Specifications.

D. Warranties http://www.nfpa.org/ http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

A.6 EVALUATION FACTORS FOR AWARD

PROPOSAL PREPARATION AND EVALUATION INFORMATION

Two-Phase Design-Build Selection and Evaluation Procedures

This part describes the mechanism for evaluating and selecting offers for this two-phase design build procurement for Project No. 675-CSI-127, Design Build Extended Mammography Addition at Lake Nona.

General Procedures

A. This solicitation addresses both the Phase I and Phase II proposal requirements.

B. The Phase I proposals will be evaluated to determine which offerors will be invited to submit Phase II technical and cost proposals.

C. The intent is to have up to FIVE (5) rated firms from the Phase I proposal review offer Phase II proposals.

D. Do not submit any pricing proposal with the Phase I.

PHASE I- Proposal Preparation and Submission Instructions:

Technical Proposal Format: Technical Proposal shall address all information requested and will then be evaluated against the stated factors. The following format shall be used:

TECHNICAL PROPOSAL PHASE I

General Information:

a. Cover Page with Solicitation Number, Project Title

b. Table of Contents

c. Signed offer/Acknowledgement of Amendments (SF1442)

d. Copy of current vetBiz.gov SDVOSB certification.

e. DUNS Number

f. Cage Code

g. Tax ID Number

h. Principle points of contact, address, phone numbers, etc.

Factor 1 – Technical Approach Factor 2 – Technical Qualification Factor 3 – Experience and Capability of Key Personnel

Factor 1: Technical Approach

1. Contractor shall provide a safety policy that addresses the SOW. Contractor shall provide a narrative that briefly explains the technical approach that leads to successful performance of a design build project.

The narrative shall demonstrate proven methods and techniques in performing the requirement, and what is expected to result in successful completion of the technical requirement.

2. Briefly describe the ability to obtain the necessary resources to perform this project.

3. Describe the Offeror’s understanding of the challenges, risk, and technical approach with respect to design and construction of this project.

Basis for Evaluation: Technical Approach will be evaluated based on the feasibility and comprehensiveness of the Offeror’s technical approach, and will include:

• The offeror’s understanding of the specifications and contract requirements in terms of achieving the statement of work.

• The offeror’s Design Build Team overall strategy for successfully completing a design-build contract per the SOW.

• The feasibility of the Offeror’s safety policy that addresses the SOW.

Narrative: 10-page maximum

Factor 2: Technical Qualifications

1. Briefly describe the capability to perform and technical competence in construction similar in scope and magnitude detailed in the statement of work involving health care facilities.

2. Briefly describe ability to obtain the necessary resources to perform this project.

3. Identity of Associations and Firm relationships: If your Firm is a construction company and elect to award a subcontract to multiple construction firms, the narrative shall clearly identify all firms and contractual responsibilities established between all firms, to include key sub-contractors.

4. Submit copy of current, valid General Contractor License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record.

5. Disclose all negative licensing information and any pending litigation involving the Construction Firm, and key subcontractors.

6. Describe how 15% of contract performance will be incurred for SDVOSB personnel in accordance with VAAR 852.219-10 – VA Notice of Total Service-Disabled Veteran- Owned Small Business Set-Aside.

Basis for Evaluation: Technical Qualifications will be evaluated based on the feasibility, comprehensiveness, and will include:

• The depth of the Offeror’s qualifications in terms of capability and technical competence as it relates to specifications and contract requirements to meet the construction requirements.

• The feasibility of the Offeror’s qualifications to successfully obtain resources and partner with other firms, if contract is not 100% self-performed, to ensure achievement of the contract requirements

• The Identification of any negative licensing information or pending litigation of all firms proposed for project.

• The feasibility of offeror’s approach to meet SDVOSB minimum performance percentage IAW VAAR 852.219-10.

Factor 3: Experience and Capability of Key Personnel - 15 Pages Max (including Resumes)

(1) The Government will evaluate the offeror’s prior experience as a Prime Contractor and as stipulated below. The offeror shall submit a minimum of two (2), but no more than five (5) Contractor Experience’ forms. The forms shall be used to provide descriptions of projects which show Contractor experience.

All blocks must be completed, and all data must be accurate, current, and complete.

“Same or Similar” as referenced below, is defined as experience on projects that are the same or similar in size, scope, complexity, and dollar magnitude as the project described in the solicitation. Offerors must meet all the following standards to receive an acceptable rating for this factor:

• At least two (2) of the projects submitted must be the same or similar to the project described in the solicitation.

• All projects submitted must be at least 50% complete.

• At least two (2) of the projects submitted must be valued over $50,000 AND within the last 5 years

• At least two (2) projects must be performed at a healthcare facility.

(2) Capability of Key Personnel: Submit key personnel qualifications, experience, and training including resumes of the Project Manager, Superintendent, and other key personnel including subcontractors for relevant projects that are similar in size, scope, and complexity. Submit a staffing plan of current and proposed staffing levels and staffing mix. Resumes shall include professional licenses issued by the state of Florida and certifications, number of years of relevant experience, a list of relevant projects (two or more) that they have completed, and their role on these projects. Resumes for each individual shall be limited to two pages in length. (Note: Do NOT submit resumes of more than two pages in length; only the first two pages will be evaluated if more than two pages are submitted):

• Construction Project Manager – Responsible for all construction project management and must have at least seven years of construction management experience and have a 30-hour OSHA certification attached to the resume.

• Project Superintendent – Responsible for all on-site construction operations.

Must have at least seven years of experience as a superintendent on construction projects and have a 30-hour OSHA certification attached to the resume.

(3) Quality Control Team: Describe the quality control team organization. Provide the specific description of the tasks and functions of the quality control personnel. Identify where each position will be physically located (e.g., field office, home office, constructor’s office, etc.). Clearly identify each member’s employer. Describe the project team at the team relates to the Quality Assurance program and safety record. Describe the precautions taken by management team to ensure that infection control is kept throughout the project and how the subcontractor will be held to the same standards;

include how you will inform the subcontractor and the other employees of the infection control standards. Describe the different infection control aspects to this work and why they are so important.

(4) Prime Contractor Key Personnel experience will be accepted as a substitute for Prime contractor experience; however, it must be identified on the attached Contractor Experience Form.

One project can be used to satisfy multiple features or activities. Each offer is required to submit at least two (2) but not more than five (5) ‘Contractor Experience’ forms.

Regardless of the number of forms submitted (not to exceed 5), the offeror must demonstrate all the above features/activities.

Experience provided MUST be verifiable using the Point of Contact (POC) provided on Experience forms. It is the offeror’s responsibility to ensure the Government will be able to contact the POCs using the contact information listed on the experience form. Unverifiable POC information may lead to a lower rating for experience.

Failure to provide current, accurate, and verifiable data will render the resume as unacceptable. The identified personnel must be used on the project. Any substitution of these persons will not be permitted without prior approval of the Contracting Officer.

Identification of two individuals proposed for a single position will result in the evaluation of the least-qualified person.

The offeror must provide documentation identifying each person as a current full-time employee of the Prime Contractor or a Letter of Intent signifying their employment for this project. Documentation of full-time employment can be provided by a current paystub, employee hire form, or an affidavit signed by the Prime Contractor CEO, president, or owner attesting to the key person’s employment status.

Basis of Evaluation: The assessment of the offeror’s experience will be used as a means of evaluating the relative capability of the offeror to successfully meet the requirements of the RFP. To reflect a trend of satisfactory performance the Government will evaluate the following:

• Satisfactory key personnel qualifications working on relevant projects similar in size, scope, and complexity.

• Adequacy of experience and capability of key personnel as demonstrated by an adequate staffing plan.

• Demonstrated on time successful completion of relevant projects that are similar in size, scope, and complexity.

PHASE II

PHASE II PROPOSAL PREPARATION AND SUBMISSION: Phase II requires submission of technical and price proposal, which shall be evaluated independently.

Technical proposal shall not include pricing data. DO NOT SUBMIT PHASE II

PROPOSAL UNLESS INVITED TO DO SO BY THE CO.

(a) Cover Page with: Phase II – Design Build Project, Solicitation Number, Project Title and project number, Company Information (Principle POC, email, address, phone numbers (including area code) DUNS Number, Cage Code, etc.)

(b) Table of Contents

(c) Signed offer/Acknowledgement of Amendments (SF1442)

(d) Copy of current vetBiz.gov SDVOSB certification

(e) Completed Price Schedule (Total Price of CLIN 0001)

(f) Price Proposal Breakdown

(g) Limitations on Subcontracting (LOS) - Required

Note: The Phase II proposal should be submitted to the same email address as the Phase I proposal.

Phase II Evaluation and Selection Criteria:

Phase II will have three evaluation factors: Price, technical and past performance. The Phase II will have three evaluation sub-factors: design and planning, construction methods and project schedule. As described below and will be using the same adjectival rating system used for phase 1 proposal evaluation. All evaluations factors other than price, when combined are slightly more important than price and are listed in the following order of importance:

1. Technical Evaluation from Phase I and Phase II

2. Past Performance

3. Price

Phase II – Evaluation Factors and Proposal Requirements:

Factor 1 - Technical

Describe any technical difficulties that may encountered in a project of this type. Provide a narrative of preventive measures or solutions to overcome the issues.

Sub-Factor 1 – Design/Planning Methods

a) Describe the process to renovate in an occupied healthcare facility. Describe anticipated difficulties and the planning methods to mitigate/overcome these problems. Use specific examples.

b) Describe the process/plan to ensure smooth coordination between the VA and the contractor in terms of finish/color selection and work phasing. Be sure to describe the contractor’s preemptive actions to minimize impact to VA operations.

Narrative: 4-page maximum

Sub-Factor 2 – Construction Methods

a) Describe the A/E firm’s responsibility during and after the design phase. Include the management’s approach to effectively coordinate with the A/E and solve any issues in the design. Be sure to provide specific details how the A/E plans to design an outpatient surgery suite.

b) Describe the process and procedure for the preparation of the mission shower room required by this project. Be sure to include the contractor’s plan to minimize downtime to the facility and the steps the contractor plans to take to ensure quick activation and communication with the building automation system.

c) Describe the processes and procedures the contractor plans to ensure no impact to daily operations of an occupied VA facility. Be sure to provide how the contractor will ensure compliance with TIL and PCRA requirements during the construction.

Narrative: 4-page maximum

Sub-Factor 3 – Project Schedule

Submit a preliminary (CPM) Critical Path Method schedule for the design and construction satisfying the requirements of this project. A practicable schedule showing the order, the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including design, acquiring materials and equipment, mobilization, demolition, installation, commissioning, etc.).

The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period. Most importantly, the schedule should show length of downtime required.

The schedule shall show key milestone dates and switchover and start-up of equipment.

The schedule is not included in the page limit. To be considered technically acceptable, the proposed “draft” project schedule shall not exceed the project duration stated on the solicitation and include divisions of work required to successfully complete the project.

Contractor shall provide a preliminary phasing plan tied to the preliminary schedule.

Contractor shall describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventive measures or solutions to overcome these issues.

Factor 2 - Past Performance and Contractor Responsibility:

The Government will utilize the following tools to evaluate contractor past performance and acceptable responsibility: Past Performance Information Retrieval System, Duns & Bradstreet, Excluded Parties List System, SAM, Online Representations and Certifications Application, and other publicly accessible databases as well as any other mechanism to include personal knowledge of the contractors past performance and references provided. If an offeror’s past performance cannot be validated, the Contracting officer may submit a formal request to the Small Business Administration (SBA), seeking a Certificate of Competency, on behalf of the offeror.

Factor 3 – Price

Price Proposal: The detailed price breakdown shall separately at a minimum include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and profit.

(Attachment A)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION

(FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade

Goals for female participation for each trade

15.5 % 6.9 % These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order

11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and…