Solicitation 28FEB2023 M6740023Q0001.pdf

Section SF 1449 - CONTINUATION SHEET

COMBINED SYNOPSIS SOLICITATION

M67400-23-Q-0001 Rental and Maintenance Service for Parts Washer

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the Format in FAR Part 12, 13.5 and 16.5 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written Solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 and Defense Federal Acquisition Regulations Supplement Publication Notice (DPN) 20221219. THIS NOTICE

CONSTITUTES THE ONLY SOLICITATION.

The Request for Quotation (RFQ) number M67400-23-Q-0001 Rental and Maintenance Service for Parts Washer shall be used to reference any written quote provided under this RFQ.

ADDENDUM TO FAR 52.212-1

52.212-1 ADDENDUM FOR INSTRUCTIONS TO OFFERORS – Commercial Products and Commercial Services (Nov 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard.

Selected NAICS code is 532490, which is for “Other Commercial and Industrial Machinery and Equipment Rental and Leasing.” This is not a small business set aside, services will be performed Outside the Continental United States (OCONUS).

(b) SUBMISSION OF OFFERS.

The Marine Corps Installations Pacific Regional Contracting Office (MCIPAC RCO) intends to solicit and award a Single Award, Indefinite Delivery Contract (IDC), Requirements Contract with Firm – Fixed Price (FFP) task orders. The contract will have a five year ordering period.

Submit signed and dated offers to MCIPAC RCO via email at or before the exact time specified in FAR 52.252-1 (c) of this solicitation.

*Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

* Due to Government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with FAR 52.212-1(f).

Offerors shall prepare and submit their quotes as set forth in Table 1. The titles and contents of the sections are defined in Table 1 of this document, all of which shall be within the required page limits (including all attachments, figures, etc.)

specified in the table. An electronic copy of all documents (technical and price) shall be submitted. Quotes should be prepared using “Arial” or “Times New Roman” 11-point font style on 8½ x 11 inch or Japanese A4 size. Tables and illustrations may use a reduced font style, not less than 9 points. Margins shall be one (1) inch on all sides. All material submitted may be single-spaced. Offerors should ensure that each page provides identification of the submitting Offeror in the header or footer.

Table 1 Format of Quote

Volume Title Maximum Pages File Type I Technical Proposal 30 MS word or PDF

I* Redacted Copy of Technical Proposal 30 MS word or PDF II Validation of Representation and Certifications As required MS word or PDF III Price As required MS Excel Spreadsheet IV Past Performance Attachment I&II MS Word PDF

The page count does not include:

Transmittal/Cover letter Table of contents

Volume I – Technical Proposal.

The offeror shall submit three separate copies of technical information listed below.

Technical Approach.

The interested offeror shall submit a narrative explaing how the offeror will accomplish the tasks stated in Para.3.0 through Para. 4.0 of PWS. The offeror shall also submit the environmental fact sheets and SDS (Safety Data Sheets) in both Japanese and English for solvent or cleaning solutions in accordance with Para 3.2 and Para 3.3 of PWS.

The offeror shall submit available catalog or published market information for the parts washer in accordance with Para 3.1 of PWS, showing its brand name or equal.

Waste Management Plan to address waste/ waste water generated from Parts Washer.

The offeror shall submit the Waste Management Plan (WMP) in accordance with Para. 3.6, 3.7 and Table 3 “List of Applicable Documents and Reference” of PWS. The WMP shall include the copies of valide licenses, certifications, and permits for disposal of industrial (and hazardous) waste.

Sampling and Analysis Plan The offeror shall provide Sampling and Analysis Plan in accordance with Para 3.4 and Table 2 of PWS. The plan shall include a copy of valid certificate of the labolatory.

The Technical proposal shall NOT include any pricing data. Each Offeror’s Technical Information shall clearly and concisely describe its response to the solicitation’s requirements. Offerors are cautioned against general, vague, or unsubstantiated statements which prevent or render difficult the Government’s evaluation of the proposal. Statements such as “we understand” “will comply” “standard procedures will be used” or “noted and understood” without supporting narrative to define compliance are generally insufficient responses. A proposal that merely re-states the objectives of the solicitation but fails to provide the required approach to meeting the solicitation’s objectives, is not acceptable. Moreover, the Government will generally not assume that an Offeror possesses a capability, understanding or commitment that is not specifically delineated and supported in its proposal. The Offeror shall prepare a technical offer with their best efforts to demonstrate their abilities to satisfy or exceed the Government’s technical requirements.

Redacted Copy:

The Technical Approach shall be redacted for technical evaluation purposes. All company information, headers, contacts, phone numbers, addresses shall be remove from the redacted copy.

Volume II- Validation of Representations and Certifications.

(a) Reps/certs completed electrically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the SAM database.

Commercial and Government Entity Code (CAGE) _________________________

SAM Unique Entity Identifier (UEID) ____________________________________

In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(b) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(c) License/certification to do business in the country of Japan, if applicable

(d) Other Representations and Certifications which may be required, but not resident in SAM.

Volume III Price.

Offeror shall submit the a summary of the unit price and extended price for each Contract Line Item (CLIN) in section Deliverables and CLIN Number, in accordance with Government described pricing terms and conditions.

Price list shall be prepared using an excel worksheet. This worksheet is required to be submitted electronically and shall not be locked. Failure to provide pricing for all line items will result in quotes being determined non-respond.

All price/cost and price/cost supporting information shall be contained in the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

Offerors shall agree to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Volume IV Past performance information

Past performance information, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information). See Attachment 1, Past Performance Information List.

The Contractor will provide Attachment 2, Past Performance Questionnaire, to all past performance references to complete and return via e-mail to the point of contact below, to be received no later than the closing date of this solicitation.

Acceptance of late submissions is at the discretion of the Contracting Officer.

The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews and existing data sources to include but be not limited to Contractor Performance Assessment Reporting (CPARS)

(c) Period for acceptance of quotes: Quotes shall be submitted directly via email to Kyoko Shomita at kyoko.shomita.ja@usmc.mil, no later than 28March, 2023 10:00am, Japan Standard Time (JST). Offeror(s) shall comply with the detailed instructions for the format and content of the quotes contained herein; quotes that do not comply may be considered unacceptable and may render the quote ineligible for award.

(d) Correspondence: All and any communications/questions pertaining to this solicitation must be submitted in writing to the Points of Contact below, no later than 08 March, 2023 09:00AM Japan Standard Time (JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Points of Contact:

Regional Contracting Office (RCO)/ Bldg. #355, Attn: Kyoko Shomita Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan E-mail: kyoko.shomita.ja@usmc.mil

• Offerors shall ensure that all correspondence that is addressed to the United States Government is submitted in English or with an English translation.

• Offeror’s expenses incurred as a result of quote preparation shall not be reimbursed by the U.S. Government.

PLEASE NOTE: Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. It is the offeror’s responsibility to ensure receipt of the quotation, any modifications, or revisions before the closing date and time specified in the solicitation.

(End of provision)

ADDENDEM TO 52.212-2

Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR parts 12, 13.5 and 16.5, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106. The 6-month extension period will be evaluated for award purposes as a part of the offeror's proposal in accordance with FAR 52.217-8.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. To receive consideration for award, the Offeror must, at a minimum, be rated ‘Acceptable’ under technical evaluation and “Neutral Past performance” under Past Performance evaluation review. The following factors shall be used to evaluate quotes:

1) Technical Factor

2) Past Performance

3) Price

*In determining the most advantageous quote, Technical and Past Performance when combined are more important that Price.

(c) The Technical proposal evaluation will be based upon the offerors submissions described in the “Technical Capability” section of FAR 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (NOV 2021).

Offerors will be evaluated on the suitability of their written plan, and ability to convey a clear, comprehensive approach to meeting the requirement as descrived in Para. 3.0 through Para. 4.0 of PWS.

In accordance with the Instructions to Offerors, Technical Approach will be evaluated on their written narrative descriving the methology of how to perform the service. Catalog data sheet for parts washer will be evaluated to verify if the equipment is acceptable. Parts washer shall be same brand or equal in accordance with product listed in Appendix B. Solvent or Cleaning Solution shall be same chemical product or equal in accordance with Appendix C.

In accordance with the Instructions to Offerors, Waste Management Plan will be evaluated based on the procedure of collection and disposal of waste generated from the parts washers. The Government will also verify if the valid certificate, licenses or permit is available to provide service.

In accordance with the Instructions to Offerors, Sampling and Analysis Plan will be evaluated on their written narrative descriving the capability to perform all required test in accordance with Para. 3.4 of PWS. The Government will also verify if the valid certificate is provided by the Laboratory.

The quotes will be evaluated using the combined technical/Risk rating method as Table 3:

Table 3. Combined Technical/ Risk Rating Method

Color Rating Adjectival Rating Description

Blue Outstanding Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a through approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is not awardable, and/or risk of performance is unacceptably high.

(d) For purposes of evaluation of Past Performance determination of responsibility, and in accordance with FAR 13.106- 2(b)(3), this assessment will primarily be conducted through Contractor Performance Assessment Reporting System (CPARS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed using the Performance Confidence Assessment Rating Method.

Table 5. Performance Confidence Assessments Rating Method

Adjectival Rating Description Substantial Confidence

Based on the offeror’s recent/ relevant performance record, the government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/ relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/ relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

(e) Price evaluation will be conducted as described in FAR 13.106-3 and FAR 13.5. Price analysis may be further substantiated using market research results. In case where price competition is not evident, and/or only one quote is received, conduct price analysis in accordance with FAR 13.106-3(a)(2), and prescribed DFARS techniques at 215.371-1 through 215.371.3.

(f) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall require written (see FAR 2.101) acceptance of the purchase order by the offeror.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) For

Parts Washer Services on Marine Corps Camps in Okinawa and Mainland Japan

1.0 General.

1.1 Introduction and Background. The United States Marine Corps (USMC) Marine Corps Camp Butler Environmental Affairs Branch supports the Marine Corps by carrying out Commanding General environmental programs, which are in compliance with the applicable laws and regulations in the area of responsibility. Also provide comprehensive services and products in a responsive, professional, and cost-effective manner to protect people and enhance our environment.

Parts washers are an integral part of aircraft, vehicle, and support equipment maintenance activities. Parts washers efficiently remove oils, grease, corrosion, debris, and contaminants from various parts for routine or unscheduled maintenance of Government Owned Equipment. The upkeep and environmental compliance of the parts washers can be a challenging task.

Work Centers can easily be overwhelmed with routine maintenance, unscheduled maintenance, deployments, and generated waste stream management. Work Centers may not have personnel available who are knowledgeable in troubleshooting, repairing, and compliance with government regulations specific to the use of parts washers.

Historically waste contamination, Hazardous Waste spills, and maintenance downtimes are increased when there is a lack of personnel with the knowledge and skills to properly utilize and maintain parts washers. Subsequently Hazardous Waste disposal costs, remediation costs, and labor hours are also increased. Consolidating this work across the region into a single source entity who specializes in these services reduces maintenance downtimes, reduces Hazardous Waste generation, increases overall environmental compliance, and ultimately reduces USMC Spending.

1.2 Scope of Work and Objective. The Government intends to award an Indefinite Delivery Contract (IDC) that will allow Firm Fixed Priced task orders. Each task order will determine the period of performance, schedule, number and type of parts washers needed. The Contractor shall provide parts washers rental and periodic maintenance services, to include the replacement of appropriate solvent and cleaning solutions, in support of various United States Marine Corps (USMC) units located at Marine Corps Base (MCB) Camp Butler, Okinawa, Japan and Combat Arms Training Center (CACT) Camp Fuji, Japan.

An objective of this Contract is to reduce hazardous waste generation and the exposure of toxic chemicals to users. The preference is to use bioremediation parts washers; however, shops may request to change to aqueous parts washers or petroleum based solvent parts washers if the performance of the bioremediation parts washer is unacceptable. The contractor shall provide all supervision, labor, equipment, materials, facilities, and transportation necessary in order to provide parts washer services.

1.3 Regulatory Compliance Requirements

1.3.1 The Contractor shall comply with the latest Japanese federal, state, and local environmental regulations.

1.3.2 The Contractor shall maintain the appropriate Prefecture municipal certificates, licenses and permits to process, transport, recycle, store, and dispose of waste generated by parts washer servicing and solvent recycling.

1.3.3 The Contractor shall submit copies to the COR of all current certificates, licenses, applicable permits, and registrations prior to providing services under this Contract and annually thereafter. Licenses shall be maintained throughout the life of the Contract.

1.4 Ordering Period. The ordering period for this contract is for five (5) years, from 25 March 2023 to 24 March 2028 with a six (6) months option to extend their services – FAR 52.217-8.

1.5 United States of America Federal Holidays. The contractor shall not be required to provide services on U.S. federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S. government.

When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.5.1 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance.

Various United States Marine Corps (USMC) units located at Marine Corps Base (MCB) Camp Butler, Okinawa, Japan and Combat Arms Training Center (CACT) Camp Fuji, Japan (See Appendix A.)

3.0 Technical Requirements (Description of Work / Tasks)

3.1 Parts Washer Rental Services with lids or without lids. The contractor shall provide rental of parts washer system to several units in accordance with the task order. The contract shall provide different types of parts washer rentals with different tank sizes varying from small (S) to extra, extra-large (XXXL), and tank capacity varying from 10 Gallons up to 400 Gallons.

The contractor shall have parts washers with lids and parts washers without lids. The Contractor shall provide parts washers that are free of sludge or dirt, parts washers shall be clean, serviceable and ready to use at the time the parts washer is delivered to the location stated in the task order. The Contractor shall ensure parts washers are free of corrosion and leaks, are operational and the electrical cords are intact. The Contractor shall repair or replace the unit within 48 hours after receiving notice of defect.

Federal Holiday Occurrence New Year’s Day 1 January* Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May Juneteenth 19 June* Independence Day 4 July* Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November* Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

3.1.1 Requirement of Lids. Parts washers with a lid shall have a well-fitted lid that seals the parts washers and prevents flooding and protects the parts washers from weather conditions. All parts washers located outside shall have lids, and all petroleum based solvent parts washers shall have lids. Non-petroleum based solvent based parts washers located inside may include lids to provide energy conservation.

3.2 Parts Washer Cleaning. All cleaning solutions and solvents shall be compatible with the type of parts washer rented or in-use at the unit and shall be appropriate for the type of work being performed (See Table 1 for brand name solvents examples

– for reference only).

3.2.1 The cleaning and maintenance schedule will be provided at the time of the task order. The Contractor shall coordinate maintenance service intervals with the task order technical representative.

Table 1: Examples of Solvent and Cleaning Solutions

Type of Solvent or Cleaning Solution

Name of Product/ Manufacturer (For reference only)

Aqueous ArmaKleen™ MM-Dip Concentrate (Brand name or equal) Bioremediation BioCircle L/ Walter Surface Technologies Inc (Brand name or equal) Stoddard Solvent New Sol Deluxe HS/ JX Nippon Oil & Energy Corporation (Brand name or equal) Lubrication Oil ANTIRUST P-2100/ JX Nippon Oil & Energy Corporation (Brand name or equal) Fingerprint ANTIRUST TEAMI SC-F/ JX Nippon Oil & Energy Corporation (Brand name or equal)

3.2.2 Clean recycled solvent shall be used for parts washers that require petroleum-based solvent, however unused bioremediation cleaning solution and unused aqueous based solvent shall be used for other types of parts washers.

3.3 Parts Washers Specific Maintenance requirements:

3.3.1 The Contractor shall maintain solvent or cleaning solution in serviceable operating parts washer to the level stated by the manufacturer. Unserviceable parts washers in maintenance condition may need the solution to be removed to facilitate repairs and reduce risk of potential spills.

3.3.2 The Contractor shall replace the cleaning solution or solvent with new cleaning solution, aqueous based solvent, or clean recycled petroleum-based solvent as needed.

3.3.3 The Contractor shall replace filter bags and filter cartridges in parts washers as needed based on usage, performance, and/or manufacturer’s recommendations, whichever is most frequent.

3.4 Sampling and Analysis Requirements. The Contractor shall develop a sampling and analysis plan and submit to the Contracting Office . All sampling and analysis shall be conducted by an independent laboratory utilizing Japanese standard test methods at no additional cost to the Government. (See Table 2 Test Method and Limit)

3.4.1 All sampling and analysis shall be conducted after 6 months of parts washer usage and annually thereafter. Sampling and analysis shall also be conducted prior to a change in cleaning solution or solvent.

3.4.2 The Contractor may conduct a composite sample of the solvent or cleaning solution.

3.4.3 The following analytical tests shall be performed:

8 metal Toxicity Characteristic Leaching Procedure (TCLP) or equivalent and pH test of the sludge by-product.

8 metal TCLP or equivalent test of the micron filters and filter cartridges.

8 metal TCLP or equivalent and pH test of bioremediation cleaning solution and aqueous based solvent.

8 metal TCLP or equivalent test of petroleum-based solvent.

8 metal TCLP or equivalent of activated carbon contaminated with aqueous solvent.

See Table 2 for a list of analytics, analytical methods and Japanese limits for the 8 TCLP.

3.4.4 If illegal dumping occurs in the parts washer then the sampling, analysis and waste disposal will be performed by the Government.

3.4.5 The Contractor shall provide all copies of the analytical reports to the COR within 60 days after the sampling analysis is complete. The Contractor shall use the appropriate waste stream analytical report to accompany the waste manifest documents when an independent transportation and final disposal company assume custody of waste streams.

Table 2 TCLP Test Methods and Limits

Analyte Unit Quantitation Limit Analysis Method Barium mg/l 0.03 ICP atomic emission spectrometric method Chromium mg/l 0.03 JIS K 0102 65.1.4 Silver mg/l 0.05 ICP atomic emission spectrometric method Arsenic mg/l 0.03 JIS K 0102 61.2 Cadmium mg/l 0.09 JIS K 0102 55.3 Lead mg/l 0.03 JIS K 0102 54.4 Selenium mg/l 0.03 JIS K 0102 67.2 Mercury mg/l 0.0005 JEA Notice 59-1

Pretreatment Method: Analytical method based on testing method regarding metals contained in industrial waste (Environmental Agency Notification No. 13, 1973)

3.5 Emergency Services: Emergency services are incidences requiring service outside the scheduled service interval;

including instances such as mission tempo has increased requiring solvent or solution change-out or parts washer maintenance at a faster than expected rate, loss of function of a parts washer due to normal wear and tear, and/or damaged and non-functional equipment that may cause mission failure and needs to be replaced/repaired urgently. Only the Contracting Officer Representative (COR) or Contracting Officer (KO) can authorize emergency parts washer servicing. The Contractor shall service parts washer within 2 business days of notice excluding weekends and holidays in emergency situations.

3.5.1 The Contractor shall submit to the Government for review changes in cleaning solution or solvent from initial approval.

New cleaning solution or solvent shall be compatible with the specific parts washer and require approval from the installation Industrial Hygiene, Safety, and Environmental offices prior to use.

3.6 Performance requirements

3.6.1 The Contractor shall notify via email the COR within in 24 hours of discovery if hazardous waste (e.g., oil, antifreeze) is found dumped or drained into a parts washer. If illegal dumping of parts washer solvent or solution to storm drains or sanitary sewer is suspected, follow installation spill reporting procedures as required.

3.6.2 The Contractor shall post the Safety Data Sheet of the cleaning solution or solvent used in the parts washers in both English and Japanese.

3.6.3 The Contracting Officer is the only person authorized to make any changes to the task order. The Contracting Officer Representative (COR) may request to add or remove parts washer services via email to the contracting office and the contracting office will issue a written notice to the Contractor.

3.6.4 The Contractor shall remove all parts washers rented by the Contractor at the end of the period of performance of the task order or termination of the task order.

3.7 Waste disposal

3.7.1 Waste Management. All waste generated as a result of performing parts washer service is the responsibility of the Contractor. The Contractor shall dispose of all parts washer cleaning solution, solvent, sludge, filter cartridges and any other waste generated as a by-product of using the parts washer in accordance with applicable regulations outlined in Table 4 of this PWS.

3.7.2 If the Contractor chooses to mix solvent and cleaning solution for disposal, the Contractor shall ensure chemical compatibility.

3.7.3 The Contractor shall prepare both U.S. Camp manifest and GOJ manifest prior to removing waste from camps. (See Appendix D).

3.7.4 Manifests shall be signed by the Camp Environmental Representative as the generator and the Contractor as the transporter. Only one camp manifest is required per camp as long as all the parts washers serviced on the same day are listed on the document.

The names and phone numbers for point of contact of each Environmental Office Representative will be provided with each task order.

3.7.5 The Contractor shall contact the Camp Environmental Representative at least 1 day prior to providing services to arrange time for obtaining signatures on manifests.

3.7.6 The Contractor shall submit copies of the manifests to the COR.

3.7.7 The Contractor shall maintain a copy of the task order for each transporter and final disposal company prior to releasing or moving any waste generated from performing parts washer service.

3.7.8. By 1 February of each calendar year, the Contractor shall provide a report to the COR detailing the total amount of waste disposed, recycled, and/or reused including the final disposal location, and type of recycling and reuse for the previous calendar year.

4.0 Delivery or Deliverables

4.1 Meetings and Status Reports.

The Contractor shall submit following items.

a. Monthly service delivery reports: The report shall be submitted to the COR within 5 days following the previous month of service. Service delivery reports shall include line-item cost for each service performed including emergency servicing, description of service (e.g. volume of solvent or cleaning solution removed and added, number of filters replaced, etc.), condition of the parts washer serviced (e.g. working, broken, contaminated, inaccessible, etc.) and the shop location. Line item cost shall be sorted by major subordinate command.

b. Manifest System: The Contractor shall provide the COR applicable manifesting documents no later than 5 business days on the beginning of the following month. The COR will ensure documentation is legible, accurate, and matches final disposal facilities documents.

c. Certificates / Licenses: A copy of Consignment Contract shall be submitted, if disposal of any industrial waste is consigned to another disposing facility.

o Hazardous Materials Officers Licenses (Class B, Group 4) o Certification for the Installation of Hazardous Material Handling Facility o Certification for the Installation of Hazardous Material Storage Tank

d. Annual Report: Contractor shall provide a report to the COR detailing the total amount of waste disposed, recycled, and/or reused including the final disposal location, and type of recycling and reuse for the previous calendar year.

5.0 Applicable Documents / Governing References. In addition to the requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Table 3 List of Applicable Documents and References

Reference Location Japan Environmental Governing Standards https://www.usfj.mil/Resources/JEGS/ Base Order (BO) 5100.31 https://www.mcbbutler.marines.mil/Base-Information/Base-

Safety/ Marine Corps Order (MCO) 5100.29 https://www.marines.mil/News/Publications/MCPEL Industrial Safety and Health Law http://www.mhlw.go.jp/ NAVMC DIRECTIVE 5100.8 https://www.secnav.navy.mil/doni/allinstructions.aspx OPNAVINST 5100.23G https://www.secnav.navy.mil/doni/allinstructions.aspx United States 29 CFR 1910 standards https://www.ecfr.gov/ United States 29 CFR 1926 standards https://www.ecfr.gov/ National Fire Protection Association (NFPA) http://www.nfpa.org/ Unified Facilities Criteria (UFC) 3-600-01 https://www.wbdg.org/ffc/dod/ DOD Directive 5500.37 https://www.esd.whs.mil/DD/DoD-Issuances/ DOD Instruction 4715.4 https://www.esd.whs.mil/DD/DoD-Issuances/ DOD 5500.7-R https://www.esd.whs.mil/DD/DoD-Issuances/ EMP 16.1 Hazardous Waste Management Plan Copy available upon request.

EMSP 9.8 EMS &

General Awareness Training Guide

Copy available upon request.

EMSP 10.2 Emergency Preparedness and Response

Copy available upon request.

EMSP 11.2 Spill Notification & Response Procedures

Copy available upon request.

GOJ Law 42 http://www.japaneselawtranslation.go.jp/

6.0 Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

6.1 Government Furnished Facilities and Equipment. Government furnished parts washers will be identified at the time of task order.

6.2 Damage to Government Property and Facilities. In instances where Government property or facilities are damaged by the Contractor, a full report of the facts and extent of damages shall be submitted to the COR within 24 hours following the incident. If the Contractor is found to be negligent, the Contractor shall be responsible for all damage related expenses.

6.3 Contractor Furnished Property. Contractor furnished property shall be clearly labeled and identified to preclude misidentification as Government property. The Government will not be liable for loss, damage, theft, or maintenance of Contractor property.

6.3.1 Contractor furnished property shall have the following statement posted: “All questions or concerns are to be directed to the Contractor Officer Representative and via the Camp Coordinator.”

6.3.2 Contractor furnished property shall have the hazard class (e.g. flammable, combustible, oxide etc.) of the solvent or cleaning solution posted (label/sticker) on the parts washer.

7.0 Special Instructions and Administrative Information

7.1 Non-Personal Services. This is a non-personal service, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall carry “Personal and Corporate Identification” at all the time providing the service. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6 Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP).

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8 Hazardous Material/Waste Spill Response Requirements

7.8.1 The Contractor shall assume responsibility for cleanup measures for discharges, spills, or negligent releases caused by the Contractor in accordance with applicable regulations outlined in Section 5.0.

7.8.2 The Contractor shall carry a spill response kit on the vehicle appropriate for the chemical on board.

7.8.3 The following procedures shall be followed for spills on a military installation:

o Immediately notify the COR.

o Follow procedures in EMPS 11.2 Spill Response and Notification Procedure (Appendix F).

7.9 Occupational Safety and Health. The Contractor shall be responsible for the safety of their personnel. The Government will not provide safety equipment or personal protective equipment to the Contractor. The Contractor shall report to the MCIPAC Regional Contracting Office all accidents resulting in death, trauma, or occupational disease. All accidents shall be reported to the Contracting Office no later than 24 hours after the occurrence.

In case of emergency dial 911 from an on-base telephone or 098-911-1911 from a mobile phone.

7.10 Installation Access and Personnel Credentialing

7.10.1 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP.

Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.10.2 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.10.3 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.10.4 Vehicle Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.10.5 Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.10.6 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

8.0 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order. The COR will evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) and through valid customer complaints.

8.1 Performance meetings may be held regularly or as requested by the Contracting Officer, COR, or Contractor.

8.2 When a performance objective has not been met, the COR will provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the Contractor.

8.3 The Contractor shall respond to the CDR and return it to the Contract Officer within 10 calendar days of receipt.

8.4 Reoccurring performance deficiencies for two or more consecutive months will require a performance meeting.

8.5 The Contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices and requirements identified in this PWS.

8.6 A Quality Control Plan (QCP) shall be submitted to the Regional Contracting Office no later than 10 working days after award for review, feedback, and approval. The plan shall address the Contractor’s strategy to provide quality performance, for correcting deficiencies and preventing reoccurring deficiencies.

8.7 Re-performance of Services.

8.7.1 If performance objectives are not met, the Contractor shall perform the services again in conformity with contract requirements at no additional cost to the Government.

8.7.2 If the Contractor fails to re-perform or ensure conformity with contract requirements, the Government may charge the Contractor any cost incurred by the Government that is directly related to the performance of such service or the Government may terminate the contract for default.

8.7.3 Should the Government decide to terminate the contract, the Contractor will bear all termination costs including any expenses incurred with regard to expediting a second contract.

8.8 Surveillance Methods

8.8.1 Customer Complaint: This method requires the Work Centers to provide verbal or written notification to the COR. The COR will validate the complaint and notify the Contractor of the complaint. The Contractor shall acknowledge the complaint within 2 hours and inform the COR of his recommendation. Any deficiency will be documented, and the Contractor shall re-perform the service in accordance with Section 8.7.

8.8.2 Periodic Inspection: This method requires the COR to employ a “spot check” style of evaluation. Periodic inspection will be conducted by the COR randomly. Any unsatisfactory inspection will be recorded, and the Contractor shall re-perform the service in accordance with Section 8.7.

9.0 Performance Requirement Summary: The Contractor’s performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, the Contractor’s provided services shall be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Task Performance

Objective

PWS

Reference Performance

Standard Acceptable

Quality Level Surveillance

Method Remedy

Parts Washer Rental Service (with lid or without lid)

Provide parts washers at start of contract.

Para. 3.1 Provide parts washers with appropriate solvent or cleaning solution

98% Compliance 98% on time

Periodic inspection or Customer complaints

Replace rental equipment within 24 hours.

Parts Washer Cleaning and Maintenance

Cleaning and Maintenance of Parts Washer

Para. 3.2

Replace the cleaning solution or solvent with new cleaning solution or recycled solvent.

Collect all used solvent/ cleaning solution and carry out for proper disposal.

No more than 5 valid defects per month

100% customer complaints

Service equipment within 24 hours.

Parts Washer Specific Maintenance

Cleaning and Maintenance of Parts Washer

Para. 3.3 Replace filter bags and filter cartridges in parts washers as needed.

Ensure parts washers are free of corrosion and leaks, are operational and the electrical cords are intact.

No more than 5 valid defects per month

Periodic inspection or customer complaints

Service equipment within 24 hours.

Emergency Service

Para 3.5 Provide cleaning, maintenance, repair or replace the unit within 48 hours after receiving notice of approved emergency service request.

No more than 5 valid defects per month

100% customer complaints

Perform emergency services within 24 hours of failure to perform notification.

Sampling and Analysis

Submit sampling and analytical results

Para 3.4 Shall provide all copies of the analytical reports to the COR within 60 days after the sampling analysis is complete.

100% analytical reports received.

98% on-time

Record and Document

Submit signed Manifests monthly to the

COR.

Para. 3.7 Shall prepare both camp manifest and…